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operational support administrator boston

Suffolk Construction

<div>Overview:

About Suffolk
Suffolk is a national enterprise that builds, innovates and invests. Suffolk is an end-to-end business that provides value throughout the entire project lifecycle by leveraging its core construction management services with vertical service lines that include real estate capital investment, design, self-perform construction services, technology start-up investment (Suffolk Technologies) and innovation research/development. 
Suffolk &ndash; America&rsquo;s Contractor &ndash; is a national company with more than $5.0 billion in annual revenue, 2,600 employees, and main offices in Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, and San Diego. Suffolk manages some of the most complex, sophisticated projects in the country, serving clients in every major industry sector, including healthcare, life sciences, education, gaming, transportation/aviation, government, mission critical and commercial. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR&rsquo;s list of &ldquo;Top CM-at-Risk Contractors.&rdquo; For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram. 
At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That&rsquo;s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially. 
Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more. For more information, click here.<div> 
Role Summary</div><div>
Suffolk&rsquo;s Operational Excellence department is redefining how we drive project delivery and predictability across the company. The Executive Assistant plays a critical role in supporting the day-to-day administrative and coordination needs of the Operational Excellence leadership team.</div><div> 
This position is ideal for a highly organized, proactive professional who thrives in a fast-paced environment and takes pride in delivering accurate, polished work. The role will primarily focus on executive support, calendar and meeting coordination, travel planning, event logistics, presentation preparation, and departmental organization.</div><div>
The successful candidate will work closely with leadership and cross-functional teams across the organization to help ensure priorities stay organized, meetings and events run smoothly, and administrative operations are executed efficiently and professionally.</div><div> 
While the primary focus of the role is administrative support, there will also be opportunities over time to take on additional coordination responsibilities and support departmental initiatives as needed.</div><div></div><div><div> 
This role is based on‑site in our vibrant Boston office five days a week. Standard hours begin around 7:30 a.m., with some earlier starts required based on team meetings. Our Boston headquarters offers free parking, an on‑site gym, a cafeteria, and other amenities that contribute to a welcoming culture and distinctive workplace environment.</div></div>
Responsibilities:
<div><div>
Executive &amp; Administrative Support</div><div><ul><li>
Provide day-to-day administrative support to the VP and Operational Excellence leadership team.</li><li>
Manage complex calendars, meeting scheduling, and coordination across multiple stakeholders and time zones.</li><li>
Coordinate travel arrangements, itineraries, expense reports, and related logistics.</li><li>
Prepare, format, and proofread presentations, reports, meeting materials, and communications.</li><li>
Maintain organized departmental documentation and distribution lists.</li><li>
Handle sensitive and confidential information with professionalism and discretion.</li></ul></div></div><div><div>
Meeting &amp; Event Coordination</div><div><ul><li>
Schedule and coordinate meetings, leadership sessions, team events, offsites, and department summits.</li><li>
Prepare agendas, capture meeting notes, track action items, and distribute follow-up materials.</li><li>
Support logistics for department meetings and events, including room coordination, materials preparation, catering, and on-site support when needed.</li><li>
Coordinate with internal administrative teams and business partners to ensure seamless execution of meetings and events.</li></ul></div><div>
Departmental &amp; Operational Support</div><div><ul><li>
Assist with preparation and distribution of recurring operational reports and department updates.</li><li>
Support the organization and maintenance of departmental trackers, files, presentations, and templates.</li><li>
Help ensure consistency and accuracy across departmental communications and materials.</li></ul></div><div>
Commitment</div><div><ul><li>
This role supports senior leadership in a dynamic environment where priorities may shift frequently.</li><li>
Flexibility, responsiveness, and strong organizational skills are important to success in this position.</li><li>
Occasional early mornings, evenings, or event support outside standard business hours may be required based on business needs.</li></ul></div><div>
Growth Opportunity</div><div><ul><li>
Gain exposure to Suffolk&rsquo;s operational processes and leadership team.</li><li>
Develop knowledge of the construction and AEC industry.</li><li>
Expand responsibilities over time through increased involvement in departmental coordination and operational initiatives.</li></ul></div></div>
Qualifications:
<div><ul><li>5+ years of experience in an executive assistant, senior administrative, or administrative management role.</li><li>
Strong organizational and time management skills with exceptional attention to detail.
</li><li>Excellent written, verbal, and interpersonal communication skills.
</li><li>Proven ability to manage multiple priorities and coordinate complex schedules and logistics.
</li><li>Advanced proficiency in Microsoft Office Suite, particularly PowerPoint, Outlook, and Excel.
</li><li>Ability to work independently, prioritize effectively, and anticipate administrative needs.
</li><li>Professionalism and discretion in handling confidential information.
</li><li>Experience supporting senior leadership in a corporate or fast-paced environment preferred.
</li><li>Bachelor&rsquo;s degree preferred; equivalent professional experience considered.</li></ul></div>
Working Conditions:
<div>
While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.</div>
EEO Statement:
<div>
Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.</div>
Compensation Information:
<div>
The expected salary range for this position (Executive Assistant) in US-MA-Boston is between $89,000 and $128,000 USD. This represents the typical salary range for this position and is just one component of Suffolk&rsquo;s total compensation package. Actual salaries may be based on several factors including, but not limited to, skill set, experience, education and other qualifications. Suffolk offers a comprehensive benefits package as part of its overall compensation strategy. Salary ranges may differ by geography and are reviewed regularly to reflect market trends.</div></div>

Executive Assistant, Operational Excellence

Boston Children's Hospital

85469BR Patient Services-Nursing Job Posting Description Patient Experience Representative. Monday-Friday 8:30am-5:00pm. Department Summary: The Infusion and Day Treatment Program at Boston Children&rsquo;s Hospital has two locations, on the main campus in Boston and at Boston Children&rsquo;s Waltham. The program is a unique ambulatory program for patients and an alternative to inpatient admission for patients requiring infusion therapies and novel medical day treatments. The program offers these patients, who range in age from infancy to adulthood, a place to receive treatment in a family-centered environment that offers consistent and on-going relationships with a healthcare team. Position Summary: Provides support to the administrative operations of a clinical service and works to ensure the best possible patient experience by effectively coordinating services to patients and families. Demonstrates interest in and ability to departmental and organizational initiatives &amp; projects with a focus on continuous process improvement. Performs various administrative functions requiring basic knowledge of programs and services. Provides positive and effective customer service that supports departmental and hospital operations. Key Responsibilities: Provides positive and effective customer service to patients, families, and visitors Greets, screens, directs, and registers patients Collaborates with referring providers and practices to manage complex patient issues Schedules patient encounters, monitors daily schedules and coordinates flow to optimize patient experience Accurately collects, verifies, and records all patient demographic and insurance information. Recording and forwarding messages, triaging calls for urgent information or services, initiating call for emergency services Providing routine clerical support as needed Minimum Qualifications Education: High School Diploma/ GED Experience: Prior customer service or administrative experience preferred The ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations Status Full-Time Regular, Temporary, Per Diem Regular Standard Hours per Week 40 Pay Range $19.06-$27.64 Hourly Office/Site Location Boston Job Posting Category Administration Remote Eligibility Onsite Only

Patient Experience Representative (Monday-Friday 8:30am-5:00pm)

Correctional Psychiatric Services

<div>Description:

About Us:
For over 32 years, CPS Healthcare has been more than a healthcare provider&mdash;we&rsquo;ve been a trusted partner to the communities and correctional facilities we serve. As a Minority Business Enterprise (MBE), we bring both expertise and heart to every patient interaction, knowing that thoughtful care can change lives. Every day, our team works side by side to provide compassionate, evidence-based medical and behavioral health services that make a real difference for those who need it most.
Job Summary:
Provide support and assistance to the Health Service Administrator in various administrative and clerical duties.
Job Responsibilities:<ul><li> Receive telephone calls and visitors; screen those that can be handled by assistants or directs those that require the attentions or action of other professional staff members. Personally, manages substantive questions not requiring medical knowledge.</li><li> Maintain H.S.A. calendar and schedule appointment and meetings. Ensures that H.S.A. is fully briefed on matters to be considered before scheduled meetings. Assembles background information/agenda items.</li><li> Attends meetings and takes minutes, as required.</li><li> Receive incoming correspondence, corrections, distributions and bills. Screens out those items, which can be handled personally forwarding remainder to professional staff.</li><li> Type all outgoing correspondence and draft replies to general correspondence not pertaining to medical subjects. Sign routine correspondence of a non-medical nature.</li><li> Perform administrative duties related to Human Resources: prepares Personnel Action forms/ Employee Status forms and assures all new hire paperwork is correct. Maintain all personnel files, ensuring all records are current and are compliant.</li><li> Prepares payroll for H.S.A. review. Follows through with any payroll-related questions.</li><li> Maintain monthly statistics and prepare for H.S.A. review and signature.</li><li> Maintain inventory of all supplies, receive incoming supplies from vendors and reconcile supply billing.</li><li> It is an essential part of the job that CPS can ask the employee to work beyond his/her regularly scheduled hours.</li><li> Follow all security rules and regulations.</li><li> Performs other duties and responsibilities as assigned.</li></ul>
Schedule:
Monday&ndash;Friday, 7:00 AM &ndash; 3:30 PM.
Location:
Suffolk House of Correction, Boston
Rate:
Hourly Range: $23&ndash;$27/hour, based on experience.
Requirements:

Qualifications and Experience:<ul><li> High school Diploma or GED.</li><li> Minimum of one year experience as an administrative assistant, medical secretarial</li></ul>
experience preferred.<ul><li> 45-50 wpm typing speed.</li><li> Demonstrates proficiency in Microsoft Word, Excel and Power Point.</li></ul>
Physical Requirements:<ul><li>
Regularly required to stand; sit; use hands to handle or feel; reach with hands and arms; climb or balance; stoop; kneel, crouch; talk and hear.</li><li>
Regularly lift and/or move up to 25 pounds; occasionally lift and/or move over 35 pounds.</li><li>
Able to adequately perform CPR.</li></ul>
Benefits: (Available to eligible employees)<ul><li>
401(k) retirement plan</li><li>
Dental insurance</li><li>
Vision coverage</li><li>
Health insurance</li><li>
Employee Assistance Program (EAP)</li><li>
Paid time off</li></ul>
Voluntary Benefits<ul><li>
Life insurance</li><li>
Accident insurance</li><li>
Disability insurance</li></ul>
Thank you for your interest in CPS Healthcare! We look forward to connecting with you to learn more about your goals and explore this opportunity together. You can reach us at recruitment@cpsmh.org.</div>

Administrative Assistant (F/T)

85445BR Pediatrics-GI/Nutrition Job Posting Description Position Summary: The Division of Gastroenterology, Hepatology, and Nutrition and Center for Advanced Intestinal Rehabilitation at Boston Children&rsquo;s Hospital are seeking a highly interested, and motivated Safety &amp; Quality Specialist to support various Divisional and Center-based entry-level data analysis, data queries, and quality improvement (QI) initiatives, as well as assist in preparing materials for local meeting presentations and national abstract submissions/publications. Selected candidate will be involved with many exciting projects embedded into both a dynamic, multidisciplinary program and collegial quality improvement team committed to understanding and improving the quality of care provided to children with short bowel syndrome and various other digestive and nutritional disorders. The selected candidate must be an excellent communicator, well-organized, interested in data analytics and analysis, and enthusiastic. This Safety &amp; Quality Specialist will play a central role in extracting, analyzing, and translating clinical data into quality improvement report summaries and operational improvements in patient care and program performance. This is an ideal position for an early-career candidate interested in furthering their expertise in data analytics use of an electronic health care record (EPIC), healthcare data systems, and quality improvement (QI), and QI statistical analysis. Key Responsibilities Coordinate data collection, tracking, and reporting with projects related to quality improvement (QI), quality measurement and QI research within the Division of Gastroenterology and Center for Advanced Intestinal Rehabilitation for data tracking, process improvement, and reporting Assisting with data capture and compiling reports from the electronic health care record (EPIC) as well as a variety of clinical settings, including ambulatory clinics, procedural areas and hospital wards Assist in basic statistical and other trend analyses from information gathered in patient surveys, EPIC-based reports, hospital administrative databases, and other sources Ensure accuracy, completeness, and integrity of data used to develop reports and summaries to track clinical outcomes, program metrics, and performance trends Collaborate with institutional informatics and clinical quality improvement teams to optimize data extraction and reporting capabilities Prepare and present data for internal meetings, leadership discussions, and national collaboratives Participate in Divisional and CAIR-related clinical practice guideline initiatives and risk management activities Maintain expertise in current and emerging data management and analysis methods, including appropriate computer software applications Minimum Qualifications Education: High School diploma or GED required. Bachelor's Degree preferred Experience: 2 years&rsquo; experience of administrative, project coordination experience required. 1 year in a quality and safety role. Strong organizational and analytical skills with attention to detail and data accuracy Introduction level QI understanding and data handling Excellent communication and interpersonal skills Experience with electronic health records (e.g. EPIC) is preferred Experience with data platforms such as Redcap, Statistics Process Control (SQCpack) or data visualization tools is preferred Prior experience in clinical research or QI initiatives is preferred Status Full-Time Regular, Temporary, Per Diem Regular Standard Hours per Week 40 Pay Range $69888.00-$111831.20 Annual Office/Site Location Boston Job Posting Category Patient Safety and Quality, Research Remote Eligibility Part Remote/Hybrid

Safety & Quality Specialist

Boston Medical Center

<div><div><div><h3 class="jobSectionHeader">Curbside Care Mobile Health Program Coordinator and Research Assistant</h3>
 <div></div><div><div><ul><li>49151
</li> </ul></div><div></div><div><ul><li>801 Albany St., Boston, Massachusetts
</li> </ul></div><div></div><div><ul><li>Full Time</li></ul></div></div><div></div><div><div> 
</div>
</div><div>Position: Curbside Care Mobile Health Program Coordinator/Research Assistant
Department: Pediatrics
Location: Boston, MA
Schedule: 40 hours per week, On-site
POSITION SUMMARY:
The Curbside Care Program Coordinator and Research Assistant is the key administrative position for Boston Medical Center&rsquo;s Curbside Care for Moms and Babies Mobile Program.
The Curbside Care for Moms and Babies Program at BMC is a novel health care delivery platform which provides comprehensive high-touch, prenatal and post-partum care to women and infants on a mobile unit outside of their home, parked &quot;on the curb&quot;. The program is a collaborative program between the departments of Pediatrics and Midwifery (within the OBGYN department) which aims to increase access to maternal and infant care for BMC patients in the City of Boston.
The Program Coordinator/Research Assistant manages all day to day operations of the program in addition to maintaining data related to outcomes necessary for sustainable programming.
JOB RESPONSIBILITIES:<ul>
<li>
Supports the medical director in the design of performance objectives and implements and monitors programming to meet desired outcomes</li>
<li>Schedules patients for visits</li>
<li>Takes inventory and orders supplies</li>
<li>Maintains, monitors, and assembles equipment each day ensuring the unit is appropriately stocked</li>
<li>Liaises with Facilities, Compliance, and Operations teams and ensures compliance measures are met: Cross-checks the data on the temperature logger, downloads its data, and sends it to Compliance</li>
<li>Manages the master schedule for providers across both departments and the driver</li>
<li>Creates and distributes the mapping for mobile health visits to appropriate providers and navigators, ensuring that visits are scheduled in a geographically efficient way</li>
<li>Works with the grant office to process payments</li>
<li>Build reports for on-going data collection related to program and outcome measures</li>
<li>Communicates directly with the medical and midwifery director regarding any observable trends</li>
<li>Distributes data monthly to appropriate stakeholders</li>
<li>Assists with the development of slide decks for presentations</li>
<li>Assists with the preparation of IRB applications</li>
<li>Recruits and evaluates patients for eligibility in research studies</li>
<li>Conducts phone interviews/focus groups</li>
<li>Collects and organizes patient/program data and maintains records and databases</li>
<li>sends mailings/texts when appropriate</li>
</ul>
Must adhere to all of BMC&rsquo;s RESPECT behavioral standards.
(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).
JOB REQUIREMENTS
EDUCATION:<ul><li>
Bachelor&rsquo;s degree preferred (HS Diploma or GED required)</li></ul>
EXPERIENCE:<ul>
<li>
At least 2 years&rsquo; experience in a medical or research setting.</li>
<li>Experience as research assistant or program coordinator preferred, but not necessary.</li>
</ul>
KNOWLEDGE AND SKILLS:<ul>
<li>
Ability to work independently and exercise excellent judgment</li>
<li>Superior written and oral English language skills (Spanish and/or Haitian Creole language skills preferred)</li>
<li>Ability to work cooperatively as a team member in multicultural settings</li>
<li>Able to maintain professional boundaries</li>
<li>Ability to work with diverse, safety-net population</li>
<li>Skilled at engaging difficult to engage patients&mdash;build rapport, trust</li>
<li>Ability to adapt to changes in healthcare delivery at local and systems level</li>
<li>Cultural sensitivity and comfort with a wide range of racial and ethnic populations. Bicultural/Bilingual competency a plus.</li>
<li>Computer literacy with ability to use standard word processing, spreadsheet programs and e-mail (i.e. MS Word, Excel, Outlook) and web browsers.</li>
<li>Experience with IRB process and EPIC preferred</li>
</ul>
JOB BENEFITS:<ul>
<li>
Competitive pay</li>
<li>Tuition reimbursement and tuition remission programs</li>
<li>Highly subsidized medical, dental, and vision insurance options</li>
<li>Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base especially for individuals pursuing careers in medicine or biomedical research.</li>
</ul>
ABOUT THE DEPARTMENT:
As the primary teaching hospital for Boston University Chobanian &amp; Avedisian School of Medicine and BU schools of public health and dentistry, intellectual rigor shapes our inquiries. Our research is led by a belief that skin color, zip code, and financial circumstances shouldn&rsquo;t dictate health.
Boston Medical Center is an Equal Opportunity/Affirmative Action Employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to Talentacquisition@bmc.org or call 617-638-8582 to let us know the nature of your request.
Compensation Range:
$18.27- $25.72
This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.
NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.
Equal Opportunity Employer/Disabled/Veterans
According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or &ldquo;apps&rdquo; job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.</div></div></div></div>

Curbside Care Mobile Health Program Coordinator and Research Assistant

The Boston Center for Facial Plastics

The Boston Center for Facial Plastics, PLLC is seeking a part-time Medical Assistant to join our team. This position will require a passion for high-quality patient care, attention to detail, and the desire for professional development while operating efficiently within a dynamic, team environment.The ideal candidate will help us provide excellent patient care through a love to interact and establish rapport with clients, assist providers with treatments and procedures, maintain equipment, possess sharp attention to detail, maintenance and sterilization of instruments, assist with scheduling and first-point contact duties, and the ability to problem-solve and remain professional in challenging situations. We work in a team-oriented environment that operates under the principles of enjoying your work, looking to serve others and loyalty to our clients and team-members. Those candidates looking for a position with professional fulfillment are encouraged to apply.The Boston Center for Facial Plastics, PLLC, is a facility led by internationally-recognized facial plastic surgeon, Dr. Waleed Ezzat, MD, FACS. As Director for the Division of Facial Plastic and Reconstructive Surgery and as faculty at Boston University and Tufts Schools of Medicine, Dr. Ezzat has been providing state-of-the-art Plastic and Reconstructive Surgery to patients around the world for over a decade. In addition to offering advanced surgical procedures, we offer minimally and non-invasive treatments, topical facial rejuvenation, and local procedures.OF NOTE: This part-time position will move to more of a full time role in the Spring of 2026Job Types: Full-time, Part-timePay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Employee discount</li><li>Paid time off</li></ul>Experience:<ul><li>Medical Assistant: 1 year (Required)</li><li>aesthetic medicine: 1 year (Preferred)</li></ul>License/Certification:<ul><li>Certified Medical Assistant (Preferred)</li><li>BLS Certification (Required)</li></ul>Work Location: In person

Medical Assistant

85504BR Patient Services-Nursing Job Posting Description Position Summary/ Department Summary: We are seeking a Registered Nurse to join the team within our Boston PACU. Key Responsibilities: Recovers pediatric patients from surgery/procedure. Prepares pediatric patients for surgery on the day of surgery/procedure. Working collaboratively in a family-centered environment. Performs developmental/age-appropriate nursing assessments and interventions. Collaborate with peers and interdisciplinary colleagues. Working primarily 10-hour shifts, rotating day start times. Minimum Qualifications Education: A Bachelor of Science in Nursing. Experience: A minimum of 2 years of inpatient pediatric experience. PACU/Critical Care experience preferred. Post-surgical care experience preferred. Licensure/ Certifications: Current Massachusetts license as a Registered Nurse RN Status Part-Time Regular, Temporary, Per Diem Regular Standard Hours per Week 35 Pay Range $85381.92-$171868.32 Annual Office/Site Location Boston Job Posting Category Nursing Remote Eligibility Onsite Only

Registered Nurse - PACU (35 Hours)

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