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administration executive Jobs in Islamabad Pakistan

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operations & administration executive Jobs in Islamabad Pakistan

operations & administration executive

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admin / data entry officer

operations administration executive

ImagineArt

<div>Job Title: Operations &amp; Administration Executive
Location: On-Site (H-12, NSTP, Islamabad)
READING THE JOB DESCRIPTION IS MUST, WE WILL ASK QUESTIONS FROM IT, IF YOU MISS IT, WE WILL DROP THE APPLICATION. 
 
<h2 class="jobSectionHeader">Be Part of ImagineArt</h2>
We&rsquo;re redefining how the world creates and designs.
ImagineArt is one of the fastest-growing GenAI companies in the world. We&rsquo;ve scaled faster than most funded startups &mdash; with zero outside funding.<ul><li>
$35M+ ARR crossed this year</li><li>
100M+ social impressions</li><li>
Built and shipped our own image generation model, now ranked #3 globally for photo realism</li></ul>
No funding. No shortcuts. Just a sharp, driven team building one of the strongest GenAI products in the world &mdash; and we&rsquo;re just getting started.
If you want to build something that truly matters, work with exceptionally smart people, and grow at a pace most companies never experience, ImagineArt is the place.<h2 class="jobSectionHeader">
Job Summary</h2>
We are looking for a highly organized and proactive Operations &amp; Administration Executive to support the smooth day-to-day functioning of our office and internal operations.
This role is critical in ensuring that internal processes, office logistics, and administrative coordination run efficiently. The ideal candidate is detail-oriented, reliable, and comfortable managing multiple operational responsibilities in a fast-paced environment.<h2 class="jobSectionHeader">
Key Responsibilities</h2><h3 class="jobSectionHeader">
Office &amp; Administrative Operations</h3><ul><li>
Manage day-to-day office administration and operational logistics</li><li>
Coordinate with vendors and service providers for office needs</li><li>
Maintain office supplies and operational requirements</li><li>
Ensure the office environment runs smoothly and efficiently</li></ul><h3 class="jobSectionHeader">
Documentation &amp; Record Management</h3><ul><li>
Maintain and organize internal documentation and company records</li><li>
Manage administrative documentation including contracts and internal files</li><li>
Ensure records and operational documents are properly structured and accessible</li></ul><h3 class="jobSectionHeader">
HR &amp; Onboarding Support</h3><ul><li>
Assist the HR team with employee onboarding coordination</li><li>
Manage gate entry approvals and office access for new hires and visitors</li><li>
Help maintain employee records and administrative documentation</li><li>
Support onboarding logistics and internal coordination</li></ul><h3 class="jobSectionHeader">
Travel &amp; Scheduling</h3><ul><li>
Coordinate travel bookings including flights, accommodation, and transport</li><li>
Assist with meeting scheduling and internal calendar coordination</li><li>
Support leadership and teams with operational scheduling tasks</li></ul><h3 class="jobSectionHeader">
Internal Tools &amp; Systems</h3><ul><li>
Manage and maintain internal tools used for operations and documentation</li><li>
Coordinate access to internal systems for new team members</li><li>
Ensure internal operational information is organized and updated</li></ul><h3 class="jobSectionHeader">
Office Operations &amp; Team Support</h3><ul><li>
Coordinate company-funded meals and daily team logistics</li><li>
Ensure meal arrangements and refreshments are organized for the team</li><li>
Support cross-team operational tasks when required</li></ul><h2 class="jobSectionHeader">
Requirements</h2><ul><li>
Bachelor&rsquo;s degree in Business Administration, Management, or a related field</li><li>
3&ndash;5 years of experience in administration, office management, or operations</li><li>
Strong organizational and documentation skills</li><li>
Excellent communication and coordination abilities</li><li>
Proficiency in Google Workspace (Docs, Sheets, Drive)</li><li>
Ability to manage multiple tasks efficiently in a fast-paced environment</li><li>
Strong attention to detail and reliability</li></ul><h2 class="jobSectionHeader">
Good to have</h2><ul><li>
Experience supporting HR operations or employee onboarding</li><li>
Familiarity with tools such as Notion, Slack, or ATS platforms</li><li>
Experience working in a startup or high-growth environment</li></ul><h2 class="jobSectionHeader">
What We Offer</h2><ul><li>
Competitive salary and growth opportunities</li><li>
Opportunity to work with a fast-scaling global AI company</li><li>
A high-performance, collaborative team environment</li><li>
Ownership and responsibility from day one</li></ul></div>

Operations & Administration Executive

<div>
 
 Job Title:
 
 Operations &amp; Administration Executive
 
 
 
 Location:
 
 On-Site (H-12, NSTP, Islamabad)
 
 
 READING THE JOB DESCRIPTION IS MUST, WE WILL ASK QUESTIONS FROM IT, IF YOU MISS IT, WE WILL DROP THE APPLICATION.
 
 
 Be Part of ImagineArt
 
 
 We&rsquo;re redefining how the world creates and designs.
 
 
 
 ImagineArt
 
 is one of the fastest-growing GenAI companies in the world. We&rsquo;ve scaled faster than most funded startups &mdash; with zero outside funding.
 
 
 <ul>
 <li>
 $35M+ ARR crossed this year
 </li>
 <li>
 100M+ social impressions
 </li>
 <li>
 Built and shipped our own image generation model, now ranked #3 globally for photo realism
 
 
 </li>
 </ul>
 No funding. No shortcuts. Just a sharp, driven team building one of the strongest GenAI products in the world &mdash; and we&rsquo;re just getting started.
 
 
 If you want to build something that truly matters, work with exceptionally smart people, and grow at a pace most companies never experience,
 
 ImagineArt is the place.
 
 
 
 
 Job Summary
 
 
 
 We are looking for a highly organized and proactive
 
 Operations &amp; Administration Executive
 
 to support the smooth day-to-day functioning of our office and internal operations.
 
 
 This role is critical in ensuring that internal processes, office logistics, and administrative coordination run efficiently. The ideal candidate is detail-oriented, reliable, and comfortable managing multiple operational responsibilities in a fast-paced environment.
 
 
 Key Responsibilities
 
 
 Office &amp; Administrative Operations
 
 
 <ul>
 <li>
 Manage day-to-day office administration and operational logistics
 </li>
 <li>
 Coordinate with vendors and service providers for office needs
 </li>
 <li>
 Maintain office supplies and operational requirements
 </li>
 <li>
 Ensure the office environment runs smoothly and efficiently
 
 
 </li>
 </ul>
 Documentation &amp; Record Management
 
 
 <ul>
 <li>
 Maintain and organize internal documentation and company records
 </li>
 <li>
 Manage administrative documentation including contracts and internal files
 </li>
 <li>
 Ensure records and operational documents are properly structured and accessible
 
 
 </li>
 </ul>
 HR &amp; Onboarding Support
 
 
 <ul>
 <li>
 Assist the HR team with employee onboarding coordination
 </li>
 <li>
 Manage gate entry approvals and office access for new hires and visitors
 </li>
 <li>
 Help maintain employee records and administrative documentation
 </li>
 <li>
 Support onboarding logistics and internal coordination
 
 
 </li>
 </ul>
 Travel &amp; Scheduling
 
 
 <ul>
 <li>
 Coordinate travel bookings including flights, accommodation, and transport
 </li>
 <li>
 Assist with meeting scheduling and internal calendar coordination
 </li>
 <li>
 Support leadership and teams with operational scheduling tasks
 
 
 </li>
 </ul>
 Internal Tools &amp; Systems
 
 
 <ul>
 <li>
 Manage and maintain internal tools used for operations and documentation
 </li>
 <li>
 Coordinate access to internal systems for new team members
 </li>
 <li>
 Ensure internal operational information is organized and updated
 
 
 </li>
 </ul>
 Office Operations &amp; Team Support
 
 
 <ul>
 <li>
 Coordinate company-funded meals and daily team logistics
 </li>
 <li>
 Ensure meal arrangements and refreshments are organized for the team
 </li>
 <li>
 Support cross-team operational tasks when required
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field
 </li>
 <li>
 3&ndash;5 years of experience in administration, office management, or operations
 </li>
 <li>
 Strong organizational and documentation skills
 </li>
 <li>
 Excellent communication and coordination abilities
 </li>
 <li>
 Proficiency in Google Workspace (Docs, Sheets, Drive)
 </li>
 <li>
 Ability to manage multiple tasks efficiently in a fast-paced environment
 </li>
 <li>
 Strong attention to detail and reliability
 
 
 </li>
 </ul>
 Good to have
 
 
 <ul>
 <li>
 Experience supporting HR operations or employee onboarding
 </li>
 <li>
 Familiarity with tools such as Notion, Slack, or ATS platforms
 </li>
 <li>
 Experience working in a startup or high-growth environment
 
 
 </li>
 </ul>
 What we offer
 
 
 <ul>
 <li>
 Competitive salary and growth opportunities
 </li>
 <li>
 Opportunity to work with a fast-scaling global AI company
 </li>
 <li>
 A high-performance, collaborative team environment
 </li>
 <li>
 Ownership and responsibility from day one
 
 
 </li>
 </ul>
</div>

iTech Gemini

We are looking for a smart, organized, and proactive Personal Assistant Intern to support daily executive tasks and ensure smooth operations.Position: Personal Assistant InternResponsibilities:<ul><li>Manage daily schedules, meetings, and appointments</li><li>Handle emails, calls, and correspondence</li><li>Assist in business coordination and follow-ups</li><li>Maintain records, documents, and reports</li><li>Support in personal and professional tasks as required</li></ul>Requirements:<ul><li>Fresh graduate (Business Administration or relevant field preferred)</li><li>Strong communication and organizational skills</li><li>Ability to multitask and prioritize work</li><li>Professional attitude and confidentiality</li><li>Basic knowledge of MS Office / Google Workspace</li></ul>What We Offer:<ul><li>Direct exposure to executive-level operations</li><li>Learning and career growth opportunities</li><li>Friendly and professional work environment</li><li>Potential full-time job based on performance</li></ul>Job Types: Full-time, Part-time, Temporary, Contract Contract length: 3 monthsPay: Up to Rs10,000.00 per monthWork Location: In person

Personal Assistant Internship

Zones IT Solutions

<div>
 
 Description
 
 
 
 Company Overview:
 
 
 When it comes to IT solution providers, there are a lot of choices. But when it comes to providers with innovative and differentiating end-to-end service offerings, there&rsquo;s really only one: Zones &ndash; First Choice for IT.TM
 
 
 Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud &amp; Data Center, Networking, Security, and Managed/Professional/Staffing services. Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Follow Zones, LLC on Twitter @Zones, and LinkedIn and Facebook.
 
 
 
 Position Overview
 
 
 
 We are seeking a proactive and organized Admin Executive to join our team. The ideal candidate will have significant experience in handling administrative tasks, implementing procurement strategies, managing vendor relationships, and ensuring smooth coordination of events. The role requires a strong attention to detail, excellent negotiation skills, familiarity and comfort in using ERP systems and Microsoft Office.
 
 
 
 What You&rsquo;ll Do As The Administration Executive
 
 
 
 Employees employed in the role of Administration Executive shall be required to apply their independent mind and demonstrate intellectual abilities in their decision-making.
 
 
 The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be a comprehensive list of the duties and responsibilities of the position, and the duties and responsibilities may change without notice.
 
 
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Oversee day-to-day administrative operations and provide support to the Admin Manager.
 </li>
 <li>
 Maintain accurate documentation of office supplies, facilities, f ixed assets and other administrative records.
 </li>
 <li>
 Coordinate with internal departments to ensure all admin-related requests are handled promptly and efficiently.
 </li>
 <li>
 Procurement and Vendor Management:
 </li>
 <li>
 Implement procurement strategies to optimize cost, quality, and timely delivery of goods and services.
 </li>
 <li>
 Maintain updated records of orders, delivery schedules, and vendor details.
 </li>
 <li>
 Establish and maintain strong relationships with vendors and service providers.
 </li>
 <li>
 Negotiate prices, contracts, and terms with vendors to achieve the best value for the organization.
 </li>
 <li>
 Inventory and Asset Management:
 </li>
 <li>
 Oversee inventory control and ensure accurate tracking of all office supplies and equipment.
 </li>
 <li>
 Implement best practices for inventory management, including periodic audits and reordering of assets and supplies.
 </li>
 <li>
 Ensure proper documentation and upkeep of fixed asset records.
 </li>
 <li>
 Event Coordination:
 </li>
 <li>
 Coordinate, and execute events of various nature, whether indoor or outdoor, such as team-building activities, corporate meetings, and other organizational events.
 </li>
 <li>
 Liaise with vendors, venues, and internal teams to ensure all event requirements are met.
 </li>
 <li>
 Manage event logistics, including budgeting, scheduling, and post -event evaluation.
 
 
 </li>
 </ul>
 
 What You Will Bring To The Team
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field.
 </li>
 <li>
 Minimum of 5-8 years of experience in administration, procurement or event management.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent communication and negotiation skills.
 </li>
 <li>
 Knowledge and prior experience of bookkeeping is a plus.
 </li>
 <li>
 Proficiency in MS Office and familiarity with ERP systems.
 
 
 </li>
 </ul>
 
 Zones Offers a Comprehensive Benefits Package
 
 
 
 At Zones, we are committed to fostering an inclusive and diverse workplace where every team member is valued and supported. We offer life insurance, optional health insurance, EOBI, and a voluntary pension scheme in line with Company policy. Employees also enjoy additional perks such as Complimentary meals, and access to our in-house gym.
 
 
 We take pride in being an equal opportunity employer and remain dedicated to maintaining a workplace free from discrimination of any kind. If you are passionate about driving innovation in IT, sales, engineering, or operations, Zones provides a dynamic and collaborative environment to help you grow your career.
 
 
 All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy.
 
 
 Job timings: Rotational Shifts
 
 
</div>

Administration Executive

Zones

<div>Description 
 
 
Company Overview: 
When it comes to IT solution providers, there are a lot of choices. But when it comes to providers with innovative and differentiating end-to-end service offerings, there&rsquo;s really only one: Zones &ndash; First Choice for IT.TM
Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud &amp; Data Center, Networking, Security, and Managed/Professional/Staffing services. Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Follow Zones, LLC on Twitter @Zones, and LinkedIn and Facebook. 
Position Overview: 
We are seeking a proactive and organized Admin Executive to join our team. The ideal candidate will have significant experience in handling administrative tasks, implementing procurement strategies, managing vendor relationships, and ensuring smooth coordination of events. The role requires a strong attention to detail, excellent negotiation skills, familiarity and comfort in using ERP systems and Microsoft Office. 
What you&rsquo;ll do as the Administration Executive: 
Employees employed in the role of Administration Executive shall be required to apply their independent mind and demonstrate intellectual abilities in their decision-making. 
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be a comprehensive list of the duties and responsibilities of the position, and the duties and responsibilities may change without notice. 
Administrative Support:<ul><li>
Oversee day-to-day administrative operations and provide support to the Admin Manager.</li><li>
Maintain accurate documentation of office supplies, facilities, f ixed assets and other administrative records.</li><li>
Coordinate with internal departments to ensure all admin-related requests are handled promptly and efficiently.</li><li>
Procurement and Vendor Management:</li><li>
Implement procurement strategies to optimize cost, quality, and timely delivery of goods and services.</li><li>
Maintain updated records of orders, delivery schedules, and vendor details.</li><li>
Establish and maintain strong relationships with vendors and service providers.</li><li>
Negotiate prices, contracts, and terms with vendors to achieve the best value for the organization.</li><li>
Inventory and Asset Management:</li><li>
Oversee inventory control and ensure accurate tracking of all office supplies and equipment.</li><li>
Implement best practices for inventory management, including periodic audits and reordering of assets and supplies.</li><li>
Ensure proper documentation and upkeep of fixed asset records.</li><li>
Event Coordination:</li><li>
Coordinate, and execute events of various nature, whether indoor or outdoor, such as team-building activities, corporate meetings, and other organizational events.</li><li>
Liaise with vendors, venues, and internal teams to ensure all event requirements are met.</li><li>
Manage event logistics, including budgeting, scheduling, and post -event evaluation.</li></ul> 
What you will bring to the team: 
<ul><li>
Bachelor&rsquo;s degree in business administration, Management, or a related field.</li><li>
Minimum of 5-8 years of experience in administration, procurement or event management.</li><li>
Strong organizational and multitasking abilities.</li><li>
Excellent communication and negotiation skills.</li><li>
Knowledge and prior experience of bookkeeping is a plus.</li><li>
Proficiency in MS Office and familiarity with ERP systems.</li></ul> 
Zones offers a comprehensive Benefits package: 
At Zones, we are committed to fostering an inclusive and diverse workplace where every team member is valued and supported. We offer life insurance, optional health insurance, EOBI, and a voluntary pension scheme in line with Company policy. Employees also enjoy additional perks such as Complimentary meals, and access to our in-house gym.
We take pride in being an equal opportunity employer and remain dedicated to maintaining a workplace free from discrimination of any kind. If you are passionate about driving innovation in IT, sales, engineering, or operations, Zones provides a dynamic and collaborative environment to help you grow your career.
All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy. 
Job timings: Rotational Shifts
#LI-UQ1</div>

EXETRANSGOV

Job Location : G8/4 IslamabadSalary Package: 80,000PKRJob OverviewWe are seeking a highly organized, dynamic, and proactive *Office Manager* to oversee our Islamabad office and provide strategic and operational support across all our offices in Pakistan. The ideal candidate will be responsible for the daily management of multiple departments including HR, Accounts, Immigration, UK Operations, IT, Social Media, and App Development Department and will serve as the key liaison between the CEO and local teams, effectively deputising in the CEO&rsquo;s absence for local operational matters.This is a pivotal leadership role that requires excellent people management, communication, and multitasking skills to ensure smooth day-to-day operations and alignment with company goals.Key Responsibilities<ul><li>Office &amp; Operations Management</li><li>Oversee and ensure the smooth functioning of the Islamabad office and provide support to other offices in Pakistan.</li><li>Maintain an efficient, safe, and positive working environment for all staff.</li><li>Lead office logistics, procurement, facilities management, and administration tasks.</li><li>Ensure compliance with local laws and regulations for all business operations.</li><li>Team Leadership &amp; Cross-Functional Coordination</li><li>Manage and coordinate the activities of the following teams:</li><li>Human Resources Oversee recruitment, onboarding, staff welfare, employee relations, and HR policy compliance.</li><li>Accounts Supervise daily financial operations, expense tracking, and coordination with finance leads.</li><li>Immigration Team Support compliance with immigration rules and ensure timely processing of documentation.</li><li>UK Operations Team Act as a key point of contact for UK-based operations; facilitate collaboration between UK and Pakistan teams.</li><li>IT Team Oversee IT support, systems management, and digital infrastructure.</li><li>Social Media Team Ensure content strategy, branding, and communication goals are aligned with the company&rsquo;s vision.</li><li>App Development Team Monitor timelines, progress, and collaboration within the software development lifecycle.</li></ul>CEO Support &amp; Executive Leadership<ul><li>Act as the CEO&rsquo;s representative in day-to-day operational matters across Pakistan offices.</li><li>Provide regular updates and reports to the CEO, highlighting performance, risks, and opportunities.</li><li>Participate in strategic planning, implementation of initiatives, and decision-making processes.</li><li>Handle confidential and high-level communications on behalf of the CEO when needed.</li></ul>Performance Monitoring &amp; Reporting<ul><li>Set team goals and KPIs in coordination with department heads</li><li>Track progress and generate regular reports for senior leadership.</li><li>Identify areas for improvement and initiate process enhancements.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field (Master&rsquo;s preferred</li><li>5+ years of experience in office management, operations, or administrative leadership roles.</li><li>Experience managing multi-disciplinary teams across multiple office locations.</li><li>Strong understanding of HR, finance, and IT operations.</li><li>Proven ability to deputise or support C-level executives.</li></ul>Skills &amp; Attributes<ul><li>Excellent leadership and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>High level of discretion and integrity in handling confidential matters.</li><li>Tech-savvy, with proficiency in office software and modern workplace tools.</li><li>Ability to manage remote or hybrid teams across different time zones.</li><li>Fluent in English and Urdu (written and spoken); other regional languages are a plus.</li></ul>What We Offer<ul><li>Competitive salary and benefits package</li><li>Collaborative and forward-thinking work environment</li><li>Opportunities for career growth and development</li><li>The chance to work closely with international teams and high-level executives</li></ul>Job Type: Full-timePay: Rs80,000.00 per monthWork Location: In person

Country Manager

HRPSP - Your Strategic HR Partner

Job Opportunity &mdash; Executive (Quality Assurance) Locations: IslamabadSalary Range: PKR 80,000We are looking for a dynamic and experienced professional to join our team as an Executive &ndash; Quality Assurance. The ideal candidate will have strong technical expertise in FTTH along with proven leadership skills to manage field operations and ensure quality service delivery.Key Responsibilities:<ul><li>Lead and manage FTTH field teams to ensure timely and high-quality deployment</li><li>Monitor and enhance quality standards across installations and maintenance activities</li><li>Conduct regular quality audits and ensure compliance with SOPs and company standards</li><li>Coordinate with planning, deployment, and vendor teams to meet project timelines and SLAs</li><li>Troubleshoot and resolve complex fiber-related issues escalated from field teams</li><li>Maintain QA reports, checklists, and performance scorecards</li><li>Liaise with relevant authorities to resolve Right of Way (ROW) issues</li><li>Ensure compliance with health, safety, and operational guidelines</li><li>Prepare progress reports, maintain documentation, and track KPIs</li><li>Drive continuous improvement to enhance customer experience and operational efficiency</li></ul>Requirements:<ul><li>Minimum 16 years Degree in Electrical, Electronics, Telecom, or related field</li><li>2&ndash;5 years of experience in FTTH, specifically in Quality, Deployment or Field Operations</li></ul>Job Type: Full-timePay: Rs80,000.00 per monthWork Location: In person

Executive (Quality Assurance)

Explore 128+ Operations administration executive in Islamabad Pakistan this April. Find roles across top companies and apply now to boost your career.

128 operations administration executive jobs In Islamabad Pakistan

Operations & Administration Executive

Operations & Administration Executive

Personal Assistant Internship

Administration Executive

Administration Executive

Country Manager

Executive (Quality Assurance)