administrative assistant

paralegal/administrative assistant Jobs in Boston

paralegal/administrative assistant

administrative assistant ii Jobs in Boston

administrative assistant ii

administrative specialist /hr assistant Jobs in Boston

administrative specialist /hr assistant

executive administrative assistant Jobs in Boston

executive administrative assistant

part time administrative assistant

Robert Half

<div>
 We are looking for a detail-oriented Part-Time Administrative Assistant to join our team in Boston, Massachusetts. In this long-term contract role, you will play a key part in ensuring the smooth operation of administrative tasks and office functions. This position is ideal for someone who thrives in a dynamic environment and enjoys providing excellent support to both staff and clients.
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 <br/>
 Responsibilities:
 <br/>
 &bull; Manage and organize daily administrative tasks to ensure efficient office operations.
 <br/>
 &bull; Answer incoming calls professionally and direct inquiries to the appropriate departments.
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 &bull; Perform accurate data entry to maintain detailed and up-to-date records.
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 &bull; Coordinate and support receptionist duties, including welcoming visitors and managing appointments.
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 &bull; Assist in preparing reports, correspondence, and other office documents.
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 &bull; Maintain and organize office supplies and equipment to ensure availability for staff.
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 &bull; Collaborate with team members to streamline administrative processes and improve workflow.
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 &bull; Handle confidential information with discretion and professionalism.
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 &bull; Support scheduling and calendar management for meetings and events.
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 &bull; Address ad hoc administrative needs as they arise.
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 &bull; Proven experience in administrative assistance or a similar role.
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 &bull; Strong skills in answering and managing inbound calls effectively.
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 &bull; Proficiency in data entry with attention to detail and accuracy.
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 &bull; Familiarity with reception duties, including greeting visitors and managing appointments.
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 &bull; Excellent organizational and multitasking capabilities.
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 &bull; Ability to handle sensitive information with confidentiality.
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 &bull; Strong communication skills, both written and verbal.
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 &bull; Proficiency in Microsoft Office Suite and other relevant software.
 <br/>
 TalentMatch
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 <p>
  Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 </p>
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 <p>
  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 </p>
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 <p>
  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 </p>
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 <p>
  &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 </p>
</div>


Part-Time Administrative Assistant

University of Massachusetts Boston

<p></p><div><div><b>Job no:</b> 529745<br>
<b>Position Type:</b> Staff Full Time<br>
<b>Campus:</b> UMass Boston<br>
<b>Department:</b> VC-Administration &amp; Finance<br>
<b>Pay Grade:</b> No Pay Grade<br>
<b>Date opened:</b> 09 Apr 2026 Eastern Daylight Time<br>
<b>Applications close:</b> 08 May 2026 Eastern Daylight Time</div><div><br>
<div></div><div><b>General Summary:</b></div>
<div>
The Executive Assistant will provide high-level administrative support to the Vice Chancellor for Administration and Finance to further grow a transformative collegiate environment supported by an effective Administration and Finance Division. The incumbent will perform complex, varied and confidential administrative, financial, and communication functions supporting the Vice Chancellor's strategic priorities and to ensure the efficiency and effectiveness of day-today operations and communications of the division. The incumbent will serve as a liaison to the VCAF for all high-level internal and external constituencies and will assist in the collaboration with key functional areas of the university.</div><br>
<div></div>
<div><b>
Examples of Duties:</b></div>
Serve as the first point of contact for the VCAF's Office for the campus community and external community visitors and provide high-level administrative support to the Vice Chancellor for Administration and Finance; greet and direct visitors; receive, respond to and/or direct internal and external phone and e-mail inquiries and requests and when necessary, field inquiries to appropriate staff person; receive, sort and distribute mail<ul><li>;</li>
Compose, analyze, edit, and disseminate memos, letters, reports, as well as confidential correspondence<li>;</li>
Assist the VCAF in ensuring that inquiries or requests from students and inquiries, requests and/or confidential communications and activities between the Vice Chancellor and other members of the leadership team for action are handled in a timely and effective manner<li>;</li>
Maintain confidentiality and discretion in handling sensitive information and files<li>;</li>
Manage the executive calendar for the Vice Chancellor including scheduling appointments and meetings<li>;</li>
Develop and prepare meeting agenda(s) and background material for all meetings; prepare and distribute agendas, meeting notices and meeting minutes, as directed<li>;</li>
Schedule and coordinate meetings, including preparation of agenda and report materials; prepare and distribute meeting minutes, coordinating with other VCAF direct reports as may be needed<li>;</li>
Manage written and electronic records for the VCAF area, including those on the university network such as the VCAF drive and ensure that required retention policies are maintained<li>;</li>
Serve as a contact for the University System, including the President's Office, UM ass Building Authority, UMas<li>s</li>
Foundation and all UMass Boston departments; serve as primary contact with internal staff, other departments, constituents, and outside agencies/organizations for the Office of the Vice Chancellor for Administration and Finance<li>;</li>
Manage all operational functions for office, including, but not limited to budget preparation and monitoring, travel, purchases and payment of invoices, including use of any necessary systems such as BuyWays and Concur<li>;</li>
Serve as primary point of contact for the determination of independent contractors, using guidance from the Unified Procurement Services Team (&quot;UPST&quot;)<li>;</li>
Assist in the coordination, planning and implementation of divisional and university events<li>;</li>
Hire, schedule, supervise and evaluate student employees and any other part-time or full-time support staff within the Office of the Vice Chancellor for Administration and Finance; ensure that office coverage and vacation schedules are established and coordinated. Coordinate student employee coverage with other offices such as the Chancellor's Office and the Provost's Office as needed<li>.</li>
Complete projects and special assignments as assigned; establish objectives, determine priorities, manage time and gain the cooperation of others to ensure the smooth completion of the project; monitor progress and provide troubleshooting and/or problem solving when necessary<li>;</li>
Perform other duties as assigned<li>.</li></ul><br>
<div></div>
<div><b>
Qualifications:</b></div>
<div>
Bachelor's degree and a minimum of three-five (3-5) years of administrative or public relations/collaboration with</div>
<div>internal partners and external constituencies experience is required. Experience may include providing executive</div>
<div>assistant or high-level lead administrative support, preferably in an educational setting or in student life programs. An</div>
<div>additional four (4) years of administrative assistant experience, which may include experience in providing executive</div>
<div>assistant or high-level lead administrative support, can be substituted for the required Bachelor's degree.</div>
<div></div>
<div>Advanced computer literacy, including Microsoft Office Suite, is required. The incumbent may be required to work</div>
<div>occasional evening and/or weekend hours as needed.</div><br>
<div></div>
<div><b>
Preferred Qualifications:</b></div>
Knowledge and demonstrated experience in using Microsoft Teams<ul><li>.</li>
Experience working with budgets and the monitoring of budgets to actual result<li>s</li>
Experience working in a diverse organizational environment preferred<li>.</li>
Demonstrated ability to take initiative and also knowing when to ask for help<li>.</li></ul><br>
<div></div>
<div><b>
Knowledge, Skills and Abilities:</b></div>
Knowledge of the principles, procedures, and practices of office management<ul><li>;</li>
Knowledge of the types and applications of standard office filing systems<li>;</li>
Ability to manage complex administrative tasks and functions independentl<li>y</li>
Ability to prioritize work and make independent decisions regarding procedures and operations<li>;</li>
Ability to write concisely, express thoughts clearly and develop ideas in a logical sequence<li>;</li>
Ability to deal tactfully resolving any problems that arise by using independent judgment<li>;</li>
Ability to follow guidelines, procedures, and written and oral instructions<li>;</li>
Ability to establish and maintain professional working relationships with colleagues, as well as senior manager<li>s</li>
and departmental staff, and be thoughtful of multicultural environment<li>;</li>
Ability to plan and organize work for various functions<li>;</li>
Ability to work effectively as part of a team, with both academic leaders, as well as administrative staff t<li>o</li>
accomplish assigned tasks<li>;</li>
Ability to work independently, as well as collaboratively<li>;</li>
Ability to exercise discretion in handling highly confidential information and working with confidential and tim<li>e</li>
sensitive materials and issues<li>;</li>
Ability to multi-task and prioritize tasks while respecting multiple deadlines and using time efficiently<li>;</li>
Ability to work in a fast-paced work environment and shift priorities as required<li>;</li>
Strong written and oral communication skills<li>;</li>
Strong analytical, organizational, interpersonal and problem solving skills, with the ability to monitor own wor<li>k</li>
for accuracy and thoroughness<li>;</li>
Strong attention to detail<li>;</li>
Strong professional integrity<li>;</li>
Strong commitment to student success and constituent service<li>.</li></ul><br>
<div></div>
<div><b>
Application Instructions:</b></div>
<div>
Please apply online with your resume, cover letter and list of three references.</div>
<div>
This is a non-union exempt position.</div>
<div>
<div>UMass Boston expects to pay within an approximate range between $70,000 and $90,000 for this position.</div>
</div>
<div><div>The specific pay for this position will be determined by the University based on the consideration of all relevant factors when and if it decides to extend an offer of employment.</div><br>
</div>
<div></div><div>All official salary offers must be approved by Human Resources.</div>
<div>
UMass Boston is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact HR@umb.edu or 617-287-5150.</div>
</div>
<div><b>Applications close:</b> 08 May 2026 Eastern Daylight Time</div></div><p></p>

Executive Assistant to the Vice Chancellor for A&F

Fidelity Investments

<div><h3 class="jobSectionHeader"><b>Job Description:</b></h3><h3 class="jobSectionHeader"><b>
Senior Executive Assistant, Asset Management</b></h3><p>
The Asset Management (AM) Senior Executive Assistant position in Fidelity&rsquo;s Asset Management (AM) division plays a vital role in the company's success. Individuals serving in these positions are part of a larger AM Compliance, Risk and Business Operations global administrative team and recognized by their colleagues as key members of our team. You will have the opportunity to work directly with and provide support to management at all levels of the company and frequently deal directly with customers and business partners as well.
</p><h3 class="jobSectionHeader"><b>The Role</b><b>
</b></h3><p>Provide advanced and diverse administrative support within Asset Management. This support will include:
</p><ul><li><p>Provide all aspects of support (e.g., proactive calendar management, meeting coordination, trouble shooting of conflicts and potential obstacles, domestic and international travel planning and expense reporting) for multiple executives and investment professionals.
</p></li><li><p>Manage daily workflow of expected and unexpected requests and commitments to ensure accuracy, efficiency and timeliness.</p></li><li><p>
Communicate on behalf of at all levels both internally and externally.
</p></li><li><p>Develop and maintain working relationships across business units to facilitate efficiency and problem solving.
</p></li><li><p>Engage with team members to advance best practices and cross-train on new and existing tools.
</p></li></ul><h3 class="jobSectionHeader"><b>The Expertise and Skills You Bring</b><b>
</b></h3><p>This position requires an experienced administrative assistant who demonstrates professionalism, maturity, enthusiasm, initiative and a high level of energy. 3 years of executive administrative experience preferred.
</p><ul><li><p>Strong organizational, time-management, prioritization and project management skills Ability to successfully build relationships and interact positively and effectively across multiple levels Excellent written and verbal communication skills Focus on accuracy and attention to detail.
</p></li><li><p>Collaboration, creativity, flexibility, and teamwork in scheduling meetings.
</p></li><li><p>Experience in managing sensitive and confidential information.
</p></li><li><p>Initiative and follow through to identify and resolve potential obstacles or conflicts and provide immediate resolution and/or alternatives.
</p></li><li><p>Strong Microsoft Outlook, Word, PowerPoint, Excel and MS Teams skills.
</p></li><li><p>A bachelor&rsquo;s degree strongly preferred or related work experience.</p></li></ul><p>
<b>Note: Fidelity is not providing immigration sponsorship for this position</b></p>
The base salary range for this position is $60,000 - $92,000 per year.
<p>Placement in the range will vary based on job responsibilities and scope, geographic location, candidate&rsquo;s relevant experience, and other factors.</p><p>
Base salary is only part of the total compensation package. Depending on the position and eligibility requirements, the offer package may also include bonus or other variable compensation.<br>
</p><p><br>
We offer a wide range of benefits to meet your evolving needs and help you live your best life at work and at home. These benefits include comprehensive health care coverage and emotional well-being support, market-leading retirement, generous paid time off and parental leave, charitable giving employee match program, and educational assistance including student loan repayment, tuition reimbursement, and learning resources to develop your career. Note, the application window closes when the position is filled or unposted.</p><p>
Most roles at Fidelity are Hybrid, requiring associates to work onsite every other week (all business days, M-F) in a Fidelity office. This does not apply to Remote or fully Onsite roles. Some roles may have unique onsite requirements. Please consult with your recruiter for the specific expectations for this position.</p><p>
Please be advised that Fidelity&rsquo;s business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories.</p><h3 class="jobSectionHeader"><b>
Certifications:</b></h3><h3 class="jobSectionHeader"><b>
Category:</b></h3>
Administration</div>

Senior Executive Assistant

Daley And Associates, LLC

<div>
 <span>
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   <strong>
    <u>
     <span>
      Administrative Assistant - Boston, MA (Hybrid)
      <br/>
     </span>
    </u>
   </strong>
  </span>
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 <span>
  <span>
   <span>
    We are currently seeking candidates for an Administrative Assistant opportunity at a highly successful Investment Management firm located in Boston, MA. The Administrative Assistant will provide comprehensive administrative support to 2-3 senior leaders. Core responsibilities include managing complex calendars, travel arrangements (domestic/international), meeting preparation and coordination, internal/external correspondence, vendor relations, and expense reporting.
    <br/>
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   </span>
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   <span>
    This is a 6+ month contract-to-hire opportunity paying between $30-34/hour (depending on experience). This role supports a hybrid work model (onsite 3 days/week and remote 2 days/week).
    <br/>
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   </span>
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     Responsibilities:
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   </strong>
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  <li>
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    <span>
     <span>
      Provide comprehensive administrative support for 2-3 senior leaders, leveraging a proactive, detail-oriented, and solutions-oriented approach to day-to-day operations.
     </span>
    </span>
   </span>
  </li>
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   <span>
    <span>
     <span>
      Perform complex calendar management and scheduling via Microsoft Outlook.
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      Oversee travel arrangements and travel itineraries for domestic and international travel
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  </li>
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      Handle meeting coordination and preparation, ensuring seamless logistical coordination and meeting execution.
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  </li>
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     <span>
      Prepare and deliver reporting, meeting materials, and project status updates while ensuring timeliness and accuracy.
     </span>
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  </li>
  <li>
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    <span>
     <span>
      Manage internal and external correspondence.
     </span>
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  </li>
  <li>
   <span>
    <span>
     <span>
      Assist with new-hire onboarding processes, including communicating with IT to order/request new-hire equipment.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Manage vendor relationships and vendor communication related to daily activities, event coordination, and meeting logistics (including catering).
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Assist with event planning and work collaboratively with internal/external partners to deliver seamless coordination and execution.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Perform expense reporting.
     </span>
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  </li>
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      Provide additional support as needed.
     </span>
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  </li>
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    <span>
     Qualifications:
    </span>
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      Bachelor&rsquo;s degree (required).
     </span>
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  </li>
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     <span>
      3-5+ years of experience in an administrative assistant, executive assistant, or related administrative support role.
     </span>
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  </li>
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     <span>
      Previous experience in investment management, financial services, or a similar industry preferred.
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     <span>
      Proven record of success in managing complex calendars and scheduling using Microsoft Outlook.
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  </li>
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      Strong experience coordinating travel arrangements (domestic and international).
     </span>
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      Proficiency in Microsoft Office Suite: Word, PowerPoint, Excel, and Outlook.
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    </span>
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      Demonstrated ability to manage competing priorities and deadlines while adapting to evolving needs.
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      Proactive, detail-oriented, and solutions-oriented approach.
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      Excellent communication (written and verbal) and interpersonal skills.
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      Record of success overseeing project timelines and deliverables while ensuring clear communication throughout project processes.
     </span>
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  </li>
 </ul>
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   <span>
    For immediate consideration, interested and qualified candidates should send their resume to Jenny at jfriedman@daleyaa.com.
   </span>
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</div>


Administrative Assistant

The General Hospital Corporation

<div>Site: The General Hospital Corporation<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Provides high-level administrative, operational, and strategic support to the Chief of MGB Thoracic Surgery, a system-wide leadership role spanning multiple academic medical centers. This role requires advanced executive assistant capabilities, exceptional judgment, discretion, and the ability to operate independently in a complex, matrixed academic health system. The Executive Assistant serves as a trusted partner to the Chief, supporting clinical, academic, research, and administrative priorities across the MGB Thoracic Surgery enterprise.<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p><b>
Essential Functions</b></p><ul><li><p>
Provide comprehensive executive-level administrative support to the Chief of MGB Thoracic Surgery, including proactive calendar management, strategic scheduling, and prioritization of competing system-wide demands.</p></li><li><p>
Coordinate and support high-level meetings, including division leadership meetings, integration councils, search and advisory committees, and external stakeholder engagements; prepare agendas, briefing materials, presentations, and follow-up summaries.</p></li><li><p>
Serve as a central coordination point across MGB entities (e.g., MGH, BWH, system offices), facilitating communication on behalf of the Chief with physicians, senior administrators, and external partners.</p></li><li><p>
Draft, edit, and manage confidential correspondence, executive summaries, presentations, letters and reports related to clinical operations, academic programs, research initiatives, and strategic integration efforts.</p></li><li><p>
Manage travel arrangements, itineraries, and logistics for internal and external engagements, including conferences, academic meetings, and system leadership activities.</p></li><li><p>
Maintains chief&rsquo;s current CV information</p></li><li><p>
Monitors chief&rsquo;s state license, DEA/MSCR certification, and Society Memberships and renew when necessary</p></li><li><p>
Coordinate any special functions requested by chief</p></li><li><p>
Maintain sensitive and confidential information with the highest degree of professionalism, discretion, and integrity; frequently handle matters of strategic, financial, personnel, and reputational importance.</p></li><li><p>
Track priorities, deadlines, and deliverables for the Chief; follow up independently to ensure timely execution of action items across multiple workstreams.</p></li><li><p>
Support financial and administrative processes, including expense reconciliation, reimbursements, payroll coordination, and basic budget tracking for the Chief and designated leadership activities.</p></li><li><p>
Remain knowledgeable of MGB policies, procedures, and governance structures; interpret and communicate the Chief&rsquo;s intent accurately to diverse stakeholders.</p></li><li><p>
Partner closely with other senior administrative leaders and executive assistants across MGB to ensure alignment, coordination, and smooth execution of system-wide initiatives.</p></li><li><p>
Provide guidance, orientation, and informal leadership to other administrative staff as needed, particularly in the context of integration, new initiatives, or leadership transitions.</p></li><li><p>
Complete routine and non-routine tasks with minimal supervision, exercising sound judgment and initiative in a fast-paced, high-expectation environment.</p></li><li><p>
projects assigned by chief, AD, Manager, etc (recruitment, promotions, other projects and evens as assigned)</p></li><li><p>
Research assistance and coordination with Research Manger on behalf of Chief; tasks as simple as literature searches to assisting in editing and preparation for publication, to monitoring financial accounts and creating budgets</p></li></ul><p></p><p><b>
Education</b><br>
Associate's Degree Related Field of Study required or Bachelor's Degree Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Licenses and Credentials<br>
<br>
<b>Experience</b></p><ul><li><p>
Experience as an Administrative Assistant to Executive or Chair/Chief or Senior Leader 5-7 years required</p></li><li><p>
Demonstrated experience supporting leaders with system-level, multi-site, or matrixed responsibilities strongly preferred.</p></li></ul><p><b><br>
Knowledge, Skills and Abilities</b></p><ul><li><p>
Highly proficient/advanced administrative and executive support skills, including expert use of office and collaboration applications.</p></li><li><p>
Exceptional written and verbal communication skills, with the ability to proofread, edit, and synthesize complex information for executive audiences.</p></li><li><p>
Strong organizational skills with the ability to manage multiple high-priority initiatives simultaneously.</p></li><li><p>
Ability to exercise independent judgment, anticipate needs, and proactively resolve issues within established guidelines.</p></li><li><p>
Demonstrated professionalism and poise when handling sensitive, complex, and confidential matters.</p></li><li><p>
Advanced ability to manage complex communications, including high-level phone calls and inquiries requiring discretion and judgment.</p></li><li><p>
Strong problem-solving, troubleshooting, and analytical skills.</p></li><li><p>
Basic math and bookkeeping knowledge, including expense management and reconciliation.</p></li><li><p>
Working knowledge of medical terminology and familiarity with academic medicine, clinical operations, and healthcare finance strongly preferred.</p></li><li><p>
Ability to build effective working relationships across diverse clinical, academic, and administrative stakeholders.</p></li><li><p>
Demonstrated leadership behaviors, including the ability to guide, orient, and support other administrative staff in a team-based environment.</p></li><li><p>
Proficient with a wide range of computer applications and emerging technologies, including advanced use of productivity software, electronic health records, and artificial intelligence tools to streamline workflows and enhance decision-making.</p></li></ul><p></p><p><b>
This role is critical to the success of the MGB Thoracic Surgery enterprise and requires a high degree of trust, flexibility, discretion, and commitment to excellence. The Executive Assistant is expected to function as an extension of the Chief, representing the office with professionalism and credibility at all times.</b></p><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><b>
Physical Requirements</b><ul><li>
Standing Occasionally (3-33%)
</li></ul><ul><li>Walking Occasionally (3-33%)
</li></ul><ul><li>Sitting Constantly (67-100%)
</li></ul><ul><li>Lifting Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Carrying Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Pushing Rarely (Less than 2%)
</li></ul><ul><li>Pulling Rarely (Less than 2%)
</li></ul><ul><li>Climbing Rarely (Less than 2%)
</li></ul><ul><li>Balancing Occasionally (3-33%)
</li></ul><ul><li>Stooping Occasionally (3-33%)
</li></ul><ul><li>Kneeling Rarely (Less than 2%)
</li></ul><ul><li>Crouching Rarely (Less than 2%)
</li></ul><ul><li>Crawling Rarely (Less than 2%)
</li></ul><ul><li>Reaching Occasionally (3-33%)
</li></ul><ul><li>Gross Manipulation (Handling) Constantly (67-100%)
</li></ul><ul><li>Fine Manipulation (Fingering) Frequently (34-66%)
</li></ul><ul><li>Feeling Constantly (67-100%)
</li></ul><ul><li>Foot Use Rarely (Less than 2%)
</li></ul><ul><li>Vision - Far Constantly (67-100%)
</li></ul><ul><li>Vision - Near Constantly (67-100%)
</li></ul><ul><li>Talking Constantly (67-100%)
</li></ul>Hearing Constantly (67-100%)<br>
<ul><li>
</li></ul><p></p><br>
<div><div><div><div><div><div><div><p><b>Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
15 Francis Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$27.95 - $40.70/Hourly<p></p><p><b><br>
Grade</b></p>
6<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Sr. Executive Assistant, MGB Thoracic Surgery

C-SUITE ASSISTANTS

<div>
 <p>
  <strong>
   Personal Assistant to HNW Principal, Family Office, Boston, MA, Local Remote
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  A prominent HNW principal and Co=Founder of a P/E firm based overseas is looking for a Personal Assistant to provide seamless personal administrative support for her family office and home in Boston, Beacon Hill area. The ideal candidate has at least 5 years of experience supporting a HNW principal, preferably in the finance, real estate or hospitality space and has a &ldquo;high touch&rdquo; service- oriented mentality. This role will encompass a wide range of responsibilities that are essential for ensuring the principal&rsquo;s life runs as smoothly as possible, while she is overseas as well as physically in Boston. She comes to Boston for a few weeks, usually in May/June and Oct/Nov, This is primarily a local remote role, meeting with the principal as needed when she is in Boston.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Job:
  </strong>
 </p>
 <ul>
  <li>
   Support the principal, coordinating her calendar with the Executive Assistant overseas to schedule personal meetings and events in Boston managing her life in a &ldquo;holistic&rdquo; manner
  </li>
  <li>
   Organize and manage personal, domestic/international travel arrangements including detailed itineraries.
  </li>
  <li>
   Provide a broad range of administrative support for the principal, crafting emails on her behalf as well as other correspondence
  </li>
  <li>
   Prepare documents, basic reports, presentations and notes from meetings and calls
  </li>
  <li>
   Acting as a liaison to property manager, household staff, handle some repairs
  </li>
  <li>
   Run errands, manage bills , gifts, supervision of home deliveries or maintenance visits, medical bills, payroll and other ad hoc personal projects
  </li>
  <li>
   Plan dinners/events for the home
  </li>
  <li>
  </li>
  <li>
   <strong>
    Competitive Base Salary, Discretionary Bonus, Comprehensive Healthcare
   </strong>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About You:
  </strong>
 </p>
 <ul>
  <li>
   At least 5 years of experience as a Personal Assistant supporting a HNW principal, preferably in the finance, real estate or hospitality space
  </li>
  <li>
   Bachelor&rsquo;s Degree
  </li>
  <li>
   Has a creative mindset to solve problems independently with diplomacy and thoughtful analysis.
  </li>
  <li>
   High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence
  </li>
  <li>
   Excellent Microsoft Office skills; Tech savvy.
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   A warm engaging personality with a positive &ldquo;can do&rdquo; attitude and a &ldquo;high touch&rdquo; service mentality.
  </li>
 </ul>
 <li>
 </li>
 <p>
 </p>
</div>


Personal Assistant

Boston Medical Center (BMC)

<div>
 <strong>
  Position: Research Assistant, Pediatrics
  <br/>
  <br/>
 </strong>
 <strong>
  Location: Boston, MA
  <br/>
  <br/>
 </strong>
 <strong>
  Schedule: 40 hours per week, On-site
  <br/>
  <br/>
 </strong>
 <strong>
  About Bmc
  <br/>
  <br/>
 </strong>
 At Boston Medical Center (BMC), our diverse staff works together for one goal &mdash; to provide exceptional and equitable care to improve the health of the people of Boston. Our bold vision to transform health care is powered by our respect for our patients and our commitment to ensure everyone who comes through our doors has a positive experience.
 <br/>
 <br/>
 You&rsquo;ll find a supportive work environment at BMC, with rich opportunities throughout your career for training, development, and growth and where you&rsquo;ll have the tools you need to take charge of your own practice environment.
 <br/>
 <br/>
 <strong>
  Position Summary
  <br/>
  <br/>
 </strong>
 The Research Assistant will perform research activities using approved techniques. Conducts patient recruitment, administers questionnaires, abstracts medical records, maintains patient databases, performs administrative tasks, assists in grant preparation, performs literature searches and participates with the research team in preparation of data and other reports. May also assist the principal investigator with translation to Spanish or Haitian Creole, interpreting experimental results, and in preparing and writing manuscripts.
 <br/>
 <br/>
 <strong>
  Job Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Assists in data collection and provides feedback on study&rsquo;s progress.
  </li>
  <li>
   Recruits subjects to participate in the study by using approved methodologies, such as, reaching to healthcare providers for referrals, visiting clinics, sending mailouts, using approved advertisements, etc.
  </li>
  <li>
   Conducts the enrollment of study participants, including explaining research procedures, and obtaining informed consent of subjects and/or their families.
  </li>
  <li>
   Schedules appointments of study participants; conducts reminder phone calls and/or sends mailouts. Obtains and distributes payment vouchers for participant reimbursements/participation.
   <br/>
   <br/>
  </li>
 </ul>
 Administrative
 <br/>
 <br/>
 <ul>
  <li>
   Responsible for the administrative aspects of the research study, including: managing program records and handling communication needs of the program.
  </li>
  <li>
   Prepares and maintains Institutional Review Board (IRB) approvals and correspondence, including amendments and renewals as necessary.
  </li>
  <li>
   Perform administrative duties associated with the study&rsquo;s Data Monitoring and Safety Board, tracking and reporting adverse events and collecting data specified by the DSMB. Responsible for all other administrative duties related to research activities.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  (The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).
  <br/>
  <br/>
 </strong>
 <strong>
  Education
  <br/>
  <br/>
 </strong>
 <strong>
  JOB REQUIREMENTS
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   A minimum of a Bachelor&rsquo;s degree is required by time of hire (June 2026.)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Knowledge And Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Prefer experience in clinical research, public health experience or working with children and families. Experience using REDCap for data acquisition.
  </li>
  <li>
   Previous experience with recruiting subjects, with an understanding of the ethical and technical conduct of research.
  </li>
  <li>
   Excellent English communication skills (oral and written).
  </li>
  <li>
   Bilingual candidate preferred, fluent in spoken and written English, Spanish, and/or Haitian Creole.
  </li>
  <li>
   Cultural sensitivity and comfort with a wide range of social, racial and ethnic populations.
  </li>
  <li>
   Proficiency with Microsoft Office applications (i.e. MS Word, Excel, Access, PowerPoint, Outlook) and web browsers. Experience with statistical software a plus.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  <strong>
   This position is funded by a 3 year grant. There may be opportunity beyond this grant funding for position integration into ongoing operations.
   <br/>
   <br/>
  </strong>
 </em>
 <strong>
  Job Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Competitive pay
  </li>
  <li>
   Tuition reimbursement and tuition remission programs
  </li>
  <li>
   Highly subsidized medical, dental, and vision insurance options
  </li>
  <li>
   Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base especially for individuals pursuing careers in medicine or biomedical research.
  </li>
  <li>
   Pioneering Research: Engage in groundbreaking research projects that are driving the forefront of biomedical science.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About The Department
  <br/>
  <br/>
 </strong>
 As the primary teaching hospital for Boston University Chobanian &amp; Avedisian School of Medicine and BU schools of public health and dentistry, intellectual rigor shapes our inquiries. Our research is led by a belief that skin color, zip code, and financial circumstances shouldn&rsquo;t dictate health.
 <br/>
 <br/>
 Boston Medical Center is an Equal Opportunity/Affirmative Action Employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to Talentacquisition@bmc.org or call 617-638-8582 to let us know the nature of your request.
 <br/>
 <br/>
 <strong>
  Compensation Range
  <br/>
  <br/>
 </strong>
 $16.35- $22.84
 <br/>
 <br/>
 This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.
 <br/>
 <br/>
 <strong>
  NOTE
 </strong>
 : This range is based on Boston-area data, and is subject to modification based on geographic location.
 <br/>
 <br/>
 Equal Opportunity Employer/Disabled/Veterans
 <br/>
 <br/>
 According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or &ldquo;apps&rdquo; job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.
</div>


Research Assistant, Pediatrics Research

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