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executive administrative assistant Jobs in Indianapolis

executive administrative assistant

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executive assistant & office coordinator

part time executive assistant financial services

WestPoint Financial Group

<div><p><b>WestPoint Financial Group is assisting with the sourcing of this candidate. The candidate will be the employee of WestPoint Gutwein Group.</b></p>
<p>
This role offers Part-Time hours (20 hours per week) during business hours, Monday through Friday. This role is on-site in the Indianapolis office.</p>
<p><b>
About WestPoint Gutwein Group</b></p>
<p>
WestPoint Gutwein Group is dedicated to helping clients build lasting memories along the journey to their financial goals. Thoughtful planning is combined with deep, lifelong relationships. The planning process provides structure, but the ongoing partnership and personal connection truly sets us apart.</p>
<p>
WestPoint Gutwein Group is seeking a part-time Executive Assistant who brings excellence, high energy, and a proactive mindset to every task. This detail-driven, highly efficient professional will stay ahead of needs, keep operations running smoothly, and ensure nothing falls through the cracks while supporting the team&rsquo;s productivity and success.</p>
<p><b>
What You'll Do</b></p><br>
<p><b>
Responsibilities:</b></p>
<ul>
<li>Schedule client meetings and annual reviews</li>
<li>Manage ongoing client communications</li>
<li>Prepare materials and documentation for annual review meetings</li>
<li>Open new accounts and process money movements accurately and efficiently</li>
<li>Handle day-to-day client service needs, including account updates and fund transfers</li>
</ul>
<p><b>Qualifications:</b></p>
<ul>
<li>1+ year of administrative experience in professional office setting</li>
<li>Excellent written and verbal communication skills; committed to delivering a seamless client experience</li>
<li>Strong organizational skills with the ability to manage multiple tasks and priorities efficiently</li>
<li>High attention to detail and accuracy</li>
<li>Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)</li>
<li>Moderate to advanced experience with CRM systems (required)</li>
<li>Industry experience a plus (not required)</li>
</ul>
<p><b>What WestPoint Gutwein Group Offers</b></p>
<p>
WestPoint Gutwein Group offers an energetic, team-first culture where collaboration, learning, and serving exceptional clients are truly valued. From day one, you'll be welcomed by supportive colleagues and responsive leaders who are invested in your success and excited to help you grow.</p>
<p><b>
Competitive Hourly Rate:</b> $24-26/hour</p></div><p></p>

Part-Time Executive Assistant - Financial Services

Applied Behavior Center for Autism (IN)

<p>Job Title: Executive Assistant<br/>Location: Applied Behavior Center for Autism, Indianapolis, IN<br/></p><p>Position Overview: The Executive Assistant at the Applied Behavior Center for Autism plays a vital role in supporting the Founder and CEO and ensuring the efficient operation of the organization. This position involves a blend of administrative support, project management assistance, and communication tasks, all aimed at facilitating the center&rsquo;s mission to provide exceptional care for individuals with autism.<br/></p><p>Key Responsibilities:<br/></p><p>Administrative Support:<br/>Manage schedule, including appointments, meetings, and travel arrangements.<br/>Prepare and organize meeting agendas, materials, and minutes.<br/>Maintain an efficient filing system and ensure proper documentation of important information.<br/>Communication:<br/>Serve as a primary point of contact for internal and external stakeholders.<br/>Draft, proofread, and edit correspondence, reports, and presentations.<br/>Coordinate communication among team members and facilitate information flow.<br/>Project Management:<br/>Assist in the planning and execution of special projects and initiatives.<br/>Monitor deadlines and follow up on action items to ensure timely completion.<br/>Conduct research and compile data to support decision-making processes.<br/>Event Coordination:<br/>Plan and coordinate events, meetings, and training sessions, including logistics and materials preparation.<br/>Support community outreach efforts as needed.<br/>Financial Support:<br/>Assist with budget tracking, expense reporting, and invoicing processes.<br/>Confidentiality and Compliance:<br/>Handle sensitive information with discretion and maintain confidentiality in all matters.<br/>Ensure compliance with organizational policies and procedures.<br/></p><p>Qualifications:<br/></p><p>Education: High School, GED, or higher education.<br/>Experience: 5+ years of experience in an administrative support role, preferably in a healthcare or social services environment.<br/>Skills:<br/>Strong organizational and time management skills.<br/>Excellent written and verbal communication abilities.<br/>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software &ndash; G-suite platform<br/>Ability to multitask and prioritize effectively in a fast-paced environment.<br/>Strong interpersonal skills and a team-oriented mindset.<br/></p><p>Why Join Us? At the Applied Behavior Center for Autism, you&rsquo;ll be part of a compassionate team dedicated to making a difference in the lives of individuals with autism. We offer a collaborative work environment, opportunities for professional growth, and the chance to contribute to meaningful change in the community.<br/></p><p>Applied Behavior Center for Autism is an Equal Opportunity Employer and fully subscribes to the principles of Equal Employment Opportunity. The company ensures that all applicants and employees are considered for hire, promotion, and job status, without regard to race, color, religion, gender, national origin, age, veteran status, disability, or any other characteristic protected by law.<br/></p><p>#MP<br/></p>

Executive Assistant

Model 1 Commercial Vehicles, Inc

<div>Overview:
<div>
Come grow with us by joining our team as an Executive Assistant! We are seeking a highly organized, proactive, and personable Executive Assistant &amp; Office Coordinator to support our executive team while ensuring the smooth day-to-day operations of a 100-person office. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in creating a welcoming and efficient workplace. As the first point of contact for guests, this individual will play a key role in representing the company&rsquo;s professionalism and culture.</div><div></div><div><b><br>
Who is Model 1, formerly known as Creative Bus Sales?</b></div><div>
Since we got our start in 1980, Model 1 Commercial Vehicles has grown to become the nation&rsquo;s largest dealership, representing more than 20 top manufacturers across the U.S. And we did it all by listening to and investing in customers like you. Customers who want more than a dealer. Customers who want a partner in creative solutions to the challenges you face today, <b>and</b> visionary thinking for what&rsquo;s next.</div><div></div><div><br>
It&rsquo;s the strength of our relationships &ndash; both with customers and manufacturers &ndash; that allows us to keep a finger on the pulse of what you need and what&rsquo;s possible to not just source but create together. Whether it&rsquo;s custom-built vehicles or alternative fuel and electric vehicle (EV) options, you&rsquo;ll have a partner from challenge all the way through solution and beyond.</div><div></div><div><b><br>
Our Core Values: </b>At Model 1, we are committed to living our core values:</div><ul><li><b><i>
Solving Problems:</i></b> Trust what you know. Work together to find solutions. See every angle and figure it out.</li><li><b><i>
Setting the Tone:</i></b> Establish the mood that puts others at ease. Be the person that you&rsquo;d want to interact with &ndash; approachable and transparent.</li><li><b><i>
Drive Forward:</i></b> Keep your eyes up to see what&rsquo;s ahead. Imagine better methods. Seize opportunities. Move the business and the market, meaningfully.</li><li><b><i>
Find Balance:</i></b> Match your energy at work to your energy with family, friends, and community. Decide and align your priorities. Pour into yourself and those around you.</li><li><b><i>
Own It:</i></b> Take the extra step. Fix issues when they come up. Care from start to finish. Do the right thing, every time.</li></ul><div><b>
What You Will Gain</b></div><ul><li>
Competitive benefits, including health insurance, paid holidays, and vacation pay</li><li>
Continuous training to provide you the opportunity to develop your full potential and be a true business partner</li><li>
Access to an expansive network of mentors and networking opportunities</li><li>
Top quality technology to assist in your daily responsibilities to allow for more efficiencies to deliver outstanding customer service</li><li>
Be a central part of a collaborative and growing team</li><li>
Opportunity to make a meaningful impact on both executive operations and office culture</li><li>
Work in a dynamic environment where no two days are the same</li></ul>
Responsibilities:
<div><b>
Executive Support:</b></div><ul><li>
Manage complex calendars, including scheduling meetings and coordinating across multiple stakeholders</li><li>
Arrange domestic and international travel, including flights, accommodations, itineraries, and expense reporting</li><li>
Prepare, organize, and distribute meeting materials, presentations, and agendas</li><li>
Take meeting notes and track follow-ups when needed</li><li>
Assist with special projects and administrative tasks as assigned</li></ul><div><b>
Office Management &amp; Coordination:</b></div><ul><li>
Maintain inventory and ensure the office is fully stocked with supplies, snacks, and essential items</li><li>
Coordinate with vendors for office services, deliveries, and maintenance</li><li>
Oversee organization and cleanliness of shared spaces, conference rooms, and common areas</li><li>
Manage incoming and outgoing mail and packages</li><li>
Coordinate large meetings and events at the office</li></ul><div><b>
Front Desk &amp; Guest Experience:</b></div><ul><li>
Serve as the first point of contact for visitors, creating a welcoming and professional environment</li><li>
Greet guests, manage check-ins, and coordinate meeting logistics</li><li>
Answer and direct incoming calls and general inquiries</li></ul>
Qualifications:
<div><b>
Qualifications:</b></div><ul><li>
2+ years of experience in an executive assistant, administrative, or office coordination role</li><li>
Exceptional organizational and time management skills with strong attention to detail</li><li>
Excellent written and verbal communication skills</li><li>
Ability to manage multiple priorities and adapt in a dynamic environment</li><li>
Proficiency in Microsoft Office, Google Workspace, and scheduling tools</li><li>
Strong problem-solving skills and a proactive mindset</li></ul><div><b>
Preferred Attributes:</b></div><ul><li>
Friendly, approachable, and highly professional demeanor</li><li>
Strong interpersonal skills with a customer-service mindset</li><li>
Ability to handle confidential information with discretion</li><li>
Resourceful and able to anticipate needs before they arise</li></ul>
Pay Range: $57,500 - $67,500</div>

Executive Assistant & Office Coordinator

JL Customs

<p><b>Job Summary</b><br/>We are seeking a dynamic and highly organized Executive Assistant to join our team! This vital role offers the opportunity to support senior leadership by managing a wide range of administrative and operational tasks with energy, precision, and professionalism. As an Executive Assistant, you will be the backbone of smooth daily operations, ensuring that executives&rsquo; schedules are optimized, communications are clear, and projects are coordinated efficiently. Your proactive approach and exceptional organizational skills will help foster a productive environment where goals are achieved seamlessly. This paid position is perfect for a motivated individual eager to contribute to a thriving organization while honing their administrative expertise.</p><p><b>Responsibilities</b></p><ul><li>Provide comprehensive executive administrative support, including calendar management using Microsoft Outlook Calendar and Google Workspace tools, ensuring all appointments, meetings, and deadlines are accurately scheduled and prioritized.</li><li>Coordinate complex project workflows and assist with project documentation, tracking progress, and following up on action items to ensure timely completion.</li><li>Manage travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries for executives.</li><li>Handle correspondence via email, phone calls, and other communication channels with professionalism and courtesy, demonstrating excellent phone etiquette and customer service skills.</li><li>Organize meetings by preparing agendas, taking detailed minutes or transcriptions as needed, proofreading documents for accuracy, and distributing materials in advance.</li><li>Oversee office management duties such as filing systems (both digital and physical), data entry, bookkeeping using QuickBooks or similar software, and maintaining office supplies inventory.</li><li>Support personal assistant responsibilities when required by managing personal appointments or errands to ensure executives&rsquo; personal and professional lives run smoothly.</li></ul><p><b>Requirements</b></p><ul><li>Proven experience as an executive assistant or in a similar administrative role with at least two years of office management or clerical experience.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications (Docs, Sheets), and familiarity with Microsoft Outlook Calendar.</li><li>Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment; experience with project coordination is highly valued.</li><li>Demonstrated ability to handle confidential information discreetly while maintaining professionalism at all times.</li><li>Exceptional typing speed and accuracy for transcription, data entry, proofreading, and document preparation tasks.</li><li>Knowledge of office equipment such as multi-line phone systems and front desk procedures; experience with DocuSign for electronic signatures is a plus.</li><li>Strong communication skills with polished phone etiquette and customer service orientation.</li><li>Ability to adapt quickly to changing priorities while maintaining attention to detail; familiarity with office software like QuickBooks for bookkeeping is advantageous.</li><li>A proactive mindset with the energy to anticipate needs and solve problems independently. Join us in this exciting role where your organizational prowess will empower our leadership team! We value energetic professionals who thrive on making a difference through meticulous support and efficient project coordination. This paid position offers an engaging environment where your skills will be recognized and developed every day!</li></ul><p>Pay: $24,000.00 - $60,000.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

US Defense Finance and Accounting Service

Deputy Director- Total Force Pay

White Lodging

<div><div><div><div><div>Summary:</div></div><div></div><div><div><p><b><br>
Who We Are</b></p>
<p>White Lodging develops and operates a portfolio of award-winning, premium-brand hotels, rooftop bars, and restaurants in some of the country&rsquo;s best cities to live. We know that the hospitality business, like life, is about how you make people feel. As the Executive Administrative Assistant, you will provide direct support to the Executive Leadership Team, ensuring seamless coordination, compliance, and accountability across multiple hotel functions.<br>
</p><br>
<br>
</div></div><br>
</div><br>
<p></p><div><div><div>Responsibilities</div></div><div></div><div><div><p><br>
</p><div><p><b>What You&rsquo;ll Do</b></p>
<ul><li>Track audit results (internal, BSA, risk, health inspector, Flight Plan, METS) and follow up on action items.</li><li>
Maintain permit logs and ensure compliance deadlines are met.</li><li>
Assist with CapEx and UCERF tracking, including vendor communication and management.</li><li>
Support Accounting with daily check drop reconciliation and manage mail distribution across departments.</li><li>
Manage Revinate and social media response tracking for the hotel and outlets.</li><li>
Provide Marriott/ADMIN system support, including access approvals.</li><li>
Maintain accurate records for permits, reports, and compliance documentation.</li><li>
Perform additional administrative tasks assigned by the Executive Leadership Team.</li></ul>
</div><div><p><b>What You&rsquo;ll Bring</b></p>
<ul><li>At least 2 years of administrative, compliance, or hospitality experience.</li><li>
Strong organizational skills with the ability to manage multiple priorities effectively.</li><li>
Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).</li><li>
Excellent communication and interpersonal skills.</li><li>
Preferred: Experience in hospitality operations, vendor management, and capital project tracking.</li><li>
Preferred: Knowledge of Marriott PMS, Marriott GXP, White Lodging systems, Micros, and Revinate.</li></ul><br>
</div></div></div><br>
</div><br>
<p></p><div><div><div>Other Information</div></div><p></p><div><div><div><br>
<p><b>What You Can Look Forward To</b></p>
<ul><li>Day 1 Medical, Dental, and Vision insurance</li><li>
Paid Parental Leave</li><li>
Vacation/Paid Time Off (PTO) with rollover</li><li>
401(k) with company match</li><li>
Life Insurance and Disability Insurance</li><li>
DailyPay option</li><li>
Complimentary wellness tools</li><li>
Unlimited referral bonuses</li><li>
Leadership development and tuition reimbursement</li><li>
Discounts on hotel rooms, dining, and other travel/entertainment experiences</li><li>
Multiple hotels in each market = more opportunities for growth</li></ul><br>
</div><div><p><br>
<br>
White Lodging is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all associates.
</p></div></div></div><br>
</div></div><p></p><div><p>Location Code: 2554</p></div></div>
<br><div></div><div><div><div><div>INDIANAPOLIS, IN
</div></div></div><div><div><div>Posted:</div>
<div>03/31/2026</div>
</div><div><div>Job Reference #:</div>
<div>2554701H7108</div></div></div></div>

Executive Administrative Assistant

Zotec Partners

<div><b>At Zotec Partners, our People make it happen.</b><br>
<br>
Transforming the healthcare industry isn&rsquo;t easy. But when you build a team like the one we have, that goal can become a reality. Our accomplishments can&rsquo;t happen without our extraordinary people &ndash; the men and women across the country who make up our diverse Zotec family and help make this company a best place to work.<br>
<br>
Over 25 years ago, we started Zotec with a clear vision, to partner with physicians to simplify the business of healthcare. Today we are more than 900 employees strong and we continue to use our incredible talent and energy to bring that vision to life. We are a team of <b>Innovators, Collaborators and Doers.</b><br>
<br>
We&rsquo;re seeking an <b>Assistant Practice Manager</b> to join us. This is a remote position but <b><i>ideally, the Practice Manager will be located in the St. Louis, Kansas City, or Denver area.</i></b><br>
<br>
As an <b>Assistant Practice Manager</b> you will assist in the management of financial and strategic management needs (as described in the contracted and agreed upon scope of services) while achieving a high level of Group satisfaction.<br>
<br>
<b>What you&rsquo;ll do:</b><ul><li>
Manage financial and accounting business matters in accordance with established procedures and standards</li><li>
Develop and train bookkeeping and accounting support personnel to deliver quality service in accordance with established controls and standards</li><li>
Independently manage financial services toward the company objective of quality service and high satisfaction; recommend actions to this end</li><li>
Independently provide strategic management advice and service, including special complex requirements of large group practices, by gaining a strong working knowledge of the Group&rsquo;s business and industry</li><li>
Attend and conduct regular face-to-face meetings</li><li>
Collaborate with Billing Manager to deliver service in a team approach with continuous communication and coordination</li><li>
Occasional Travel as needed</li><li>
Perform all other duties as assigned</li></ul><b>
What you&rsquo;ll bring to Zotec:</b><ul><li>
Bachelor&rsquo;s degree required</li><li>
Licensed Certified Public Accountant preferred</li><li>
Minimum of 3 to 5 years&rsquo; experience in public accounting or healthcare financial management</li><li>
Solid understanding of financial accounting, taxation, and physician practice management</li><li>
Important skills include time management and the ability to organize and prioritize work</li><li>
Must be detail oriented with high degree of accuracy; excellent organizational skills required</li><li>
Strong analytical and problem-solving skills</li><li>
Strong oral and written communication skills including ability to listen and effectively communicate via telephone</li><li>
Proficient in Microsoft Suite of products including Excel, Outlook PowerPoint and Word</li><li>
Ability to prepare monthly reports, make formal presentations and independently conduct monthly client business meetings</li><li>
Flexible mentality: willing and capable of performing varied tasks</li><li>
Able to work in a team environment</li></ul><p>
At Zotec, you will enjoy a network of highly experienced professionals in an environment where you can operate with autonomy yet have the resources and backing of other professionals in a similar role. Entrepreneurial and enterprising is the spirit of our team. If you are an original thinker and opportunity seeker, we'd like to talk to you!<br>
<br>
Learn more about our organization, by visiting us at www.zotecpartners.com
<br>
<br>
E-Verify and Equal Opportunity Employer</p><p>
</p><p>O1JKpA7hws</p></div>

Assistant Finance Manager

Explore 389+ Part time executive assistant financial services in Indianapolis this April. Find roles across top companies and apply now to boost your career.

389 part time executive assistant financial services jobs In Indianapolis

Part-Time Executive Assistant - Financial Services

Executive Assistant

Executive Assistant & Office Coordinator

Executive Assistant

Deputy Director- Total Force Pay

Executive Administrative Assistant

Assistant Finance Manager