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payroll assistant

Florida Beauty Express, INC.

```Duties``` - Process payroll for employees accurately and in a timely manner - Maintain employee payroll records and ensure data integrity - Calculate and process payroll deductions, including taxes, benefits, and garnishments - Assist in preparing and distributing payroll reports to management - Reconcile payroll accounts and resolve any discrepancies - Stay up-to-date with payroll laws and regulations to ensure compliance - Collaborate with HR department to ensure accurate employee information in the payroll system - Assist with year-end payroll processes, including W-2 preparation```Qualifications``` - Bachelor's degree in Accounting, Finance, HR, or related field preferred - Knowledge of payroll processes, regulations, and best practices - Proficiency in using PeopleSoft or other HRIS systems for payroll processing preferred - Experience with benefits administration and general ledger reconciliation - Familiarity with governmental accounting principles is a plus - Excellent analytical skills with the ability to accurately analyze and reconcile accounts - Detail-oriented with strong organizational skills - Proficient in using accounting software such as QuickBooks preferred - Strong communication skills, both written and verbal (English and Spanish preferred)Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.Job Type: Full-timePay: $15.00 - $17.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Vision insurance</li></ul>Work Location: In person

Payroll Assistant

Element Miami Airport

As an Administrative Assistant at the Element Miami International Airport, this full-time role integrates high-level office support with specialized financial responsibilities, specifically requiring proficiency in the Lightspeed property management system.<ul><li>Financial &amp; Payroll Operations:</li><li>Utilize Lightspeed for daily property management transactions, guest records, and financial reporting.</li><li>Process Accounts Payable (AP) by verifying vendor invoices, reconciling monthly statements, and ensuring timely payments.</li><li>Manage Payroll tasks, including tracking employee time-and-attendance, calculating deductions, and assisting with bi-weekly reporting.</li><li>Assist with Month-End Closing activities and maintain accurate financial records for audits.</li><li>Administrative Support:</li><li>Serve as a primary point of contact for internal teams, vendors, and guests, ensuring professional phone and email etiquette.</li><li>Coordinate and schedule meetings, manage executive calendars, and arrange conference room bookings.</li><li>Maintain organized electronic and physical filing systems, ensuring confidentiality of sensitive personnel and financial data.</li><li>Order and maintain office supplies and manage incoming/outgoing mail and deliveries.</li><li>Property &amp; Operational Tasks:</li><li>Support the General Manager and department heads with special projects and operational initiatives.</li><li>Liaise with airport personnel and corporate stakeholders to ensure smooth daily operations.</li></ul>Qualifications &amp; Skills<ul><li>Experience: Minimum 1&ndash;3 years of administrative experience, preferably in a hospitality or property management setting.</li><li>Technical Proficiency: Advanced knowledge of Lightspeed PMS, Microsoft Office Suite (especially Excel for data entry), and Google Workspace.</li><li>Soft Skills: High attention to detail, strong problem-solving abilities, and the capacity to handle multi-tasking in a fast-paced environment.</li></ul>Marriott &amp; Element Brand Standards<ul><li>The &quot;15-5 Rule&quot;: Adhere to Marriott&rsquo;s signature service standard: make eye contact and smile at 15 feet, and provide a warm verbal greeting at 5 feet.</li><li>Wellness &amp; Sustainability Focus: Reflect the Element by Westin brand mission by maintaining a professional, energetic, and optimistic demeanor that promotes guest well-being.</li><li>Service Excellence: Anticipate and address guest needs with &quot;genuine appreciation&quot; and maintain a polished, professional uniform and appearance at all times.</li><li>Confidentiality: Maintain strict protection of proprietary information and sensitive employee payroll data, as per Marriott's core conduct policies.</li></ul>Additional Qualifications<ul><li>Experience: While 1&ndash;3 years is standard, senior-level administrative roles within the brand often seek candidates with more extensive hospitality backgrounds.</li><li>Technical Skills: Proficiency in the Microsoft Office Suite (Excel, Word, PowerPoint) is required to produce reports and presentations for the leadership team</li><li>Schedule: This is a full-time position, generally following standard business hours (e.g., 8:00 AM &ndash; 4:30 PM) with flexibility required for hotel needs.</li><li>Advanced Lightspeed &amp; Accounting Tasks:</li><li>Perform complex data entry and record retrieval using Lightspeed PMS to update guest files, reservations, and financial inquiries.</li><li>Manage Accounts Payable by processing invoices, ensuring accurate posting of charges, and reconciling vendor statements.</li><li>Execute Payroll functions, including time-and-attendance verification and processing expense report data for department leads. Marriott +4</li></ul>Pay: $21.00 - $22.00 per hourBenefits:<ul><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant

Premium Healthcare Pharmacy

Premium Healthcare Pharmacy is seeking a highly organized and detail-oriented Executive Assistant to support our growing Retail and Compounding Pharmacy. This position plays a key role in supporting executive operations, assisting with bookkeeping functions, and ensuring efficient day-to-day administrative coordination.The ideal candidate is professional, discreet, and capable of managing multiple priorities in a fast-paced healthcare environment.ResponsibilitiesExecutive Support<ul><li>Provide direct administrative support to the Pharmacist CEO</li><li>Manage calendar scheduling, meetings, and executive correspondence</li><li>Coordinate internal and external communications</li><li>Prepare reports, documents, and presentations as needed</li><li>Assist with operational projects and business initiatives</li></ul>Bookkeeping &amp; Financial Support<ul><li>Assist with bookkeeping tasks including invoice tracking and expense documentation</li><li>Maintain financial records and assist with account reconciliation</li><li>Support coordination with accounting and payroll departments</li><li>Organize financial reports and documentation for review</li></ul>Operational Support<ul><li>Assist with administrative coordination for retail and compounding pharmacy operations</li><li>Maintain confidential files and business records</li><li>Support compliance documentation and regulatory files</li><li>Coordinate vendor communications and supply ordering</li></ul>Qualifications<ul><li>Minimum 2&ndash;3 years of executive assistant or administrative experience</li><li>Experience with bookkeeping or financial recordkeeping preferred</li><li>Strong organizational and time management skills</li><li>High level of professionalism and discretion with confidential information</li><li>Proficiency in Microsoft Office, Excel, and general office software</li><li>Ability to multitask and work independently</li></ul>Experience working in healthcare, pharmacy, or medical environments is a plus.What We Offer<ul><li>Competitive compensation</li><li>Opportunity to work closely with executive leadership</li><li>Professional and collaborative work environment</li><li>Growth opportunities within an expanding pharmacy organization</li></ul>If you are organized, proactive, and thrive in a high-level support role, we encourage you to apply.Join our team and contribute to the success of a growing pharmacy organization!Pay: $45,000.00 - $65,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: In person

Executive Administrative Assistant

Reimagined Parking

<div><h3 class="jobSectionHeader">Description</h3><div> 
At Reimagined Parking, we believe people come first&mdash;our employees, our partners, and the communities we serve. As a Payroll Administrator, you play a vital role in delivering that promise by ensuring every team member is paid accurately, on time, and with the care they deserve. 
</div><div>The Payroll Administrator performs a variety of tasks associated with processing multi‑state payroll. This role is responsible for ensuring pay accuracy, timeliness, and full compliance with all federal, state, and local regulations. You&rsquo;ll serve as a critical link between HR, Finance, and Operations, maintaining data integrity and supporting a seamless payroll process across the entire organization. 
</div><div>The ideal candidate is more than a payroll processor&mdash;they are a trusted steward of employee data, a collaborative partner to HR and Finance, and a champion of operational excellence. Your work directly supports the frontline teams who keep our parking operations running smoothly nationwide.</div> 
<h3 class="jobSectionHeader">
Key Responsibilities</h3> 
<ul>
<li>
Analyze, prepare and input payroll data and employee updates including new hires, changes, employee Set‐up, direct deposit, wage garnishments, etc.</li>
<li>Assist with preparing and processing semi‐monthly payroll.</li>
<li>Sort and distribute paychecks when required.</li>
<li>Research and resolve problems regarding incorrect pay checks and other employee questions/problems.</li>
<li>Research and process manual checks in order to resolve payroll errors and discrepancies.</li>
<li>Serve as front line of support to assist operating management with payroll input problems and issues.</li>
<li>Provide system training when necessary</li>
<li>Execute customer service operations by addressing employee inquiries, communicating company policies and information, and addressing payroll-related concerns
</li><li>Leverage sound decision-making skills while orchestrating day-to-day payroll operations, including filing documentation and responding to internal requests for information</li>
<li>Maintain and file all payroll related records; maintain confidentiality of records.</li>
<li>Communicate professionally at all times with teammates.</li>
<li>All other duties as assigned.</li></ul><div></div><h3 class="jobSectionHeader"> 
Skills, Knowledge and Expertise</h3> 
<ul>
<li>
High school diploma or GED.</li>
<li>1-3 years of experience in payroll administration or similar role</li>
<li>Strong understanding of payroll practices, taxes, and wage laws</li>
<li>Experience working in payroll/HRIS systems like UKG, ADP, Paycom or similar.</li>
<li>Proficient on Microsoft Office applications, specially Excel.</li>
<li>Excellent communication and customer service skills</li>
<li>High attention to detail</li>
<li>Ability to balance deadlines and accuracy in a fast-paced environment</li>
<li>Ability to work under pressure</li>
<li>High integrity and handle HR &amp; payroll information with high degree of confidentiality.</li>
<li>Team Player</li>
<li>Ability to work independently to fulfill all job duties in a collaborative virtual environment.</li></ul> 
<h3 class="jobSectionHeader">
Benefits</h3><div> 
Join our team and enjoy an outstanding benefits package, including: 

 
(Full Time Only)
</div><ul><li>Generous Paid Time Off: Enjoy 10 days of paid time off, plus 8 paid holidays, so you can rest and recharge.</li>
<li>Comprehensive Health Plans: Access top-notch Medical, Dental, and Vision coverage for you and your family.</li>
<li>Life and Disability Insurance: Company paid basic life and Short-Term Disability to secure your future with essential protection for you and additional options for your loved ones.</li>
<li>401(k) Plan: Benefit from a generous employer match with immediate vesting to help you save for retirement.</li>
<li>Employee Assistance Program: Access behavioral Health Care to assist with personal needs for you and your family members.</li>
<li>Parental and Caregiver Leave: Enjoy time off to support your growing family or care for loved ones.</li></ul><div></div><h3 class="jobSectionHeader"> 
About Reimagined Parking</h3><div>
The Reimagined Parking family of nationally recognized operating companies&ndash;Impark, Lanier Parking, Republic Parking, AmeriPark, and Park One&mdash;is a leading people-driven, tech-powered parking solutions provider. Our workforce of 6,500 manages 2,500 high-density parking facilities across 275 North American cities, generating 34 million digital transactions annually. 
 
Reimagined Parking is an equal opportunity employer. Reimagined Parking does not discriminate on the basis of race, ancestry, religion or creed, color, sex, national or ethnic origin, gender identity, gender expression, sexual orientation, age, marital status, family status, veteran status, disability status, or any other protected ground of discrimination/class status protected by state/provincial or federal law, as applicable. Reimagined Parking complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.</div><div> 
United States - California applicants only:</div><div>
The Company will consider qualified applicants with arrest or conviction records for employment in accordance with the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers and the City of Los Angeles Fair Chance Initiative for Hiring, and other local ordinance, as applicable. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the Company is concerned about a conviction or convictions that is/are directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction(s), provide mitigating evidence, or challenge the accuracy of the background report. A criminal history may have a direct, adverse and negative relationship upon certain job duties of this employment position, and such criminal history may result in the withdrawal of a conditional offer of employment.</div><div>
</div><div>
Find out more about the Los Angeles County Fair Chance Ordinance at https://opportunity.lacounty.gov/wp-content/uploads/2024/03/FCO-FAQ-Final-Updated-with-Recommendations.pdf. Find out more about the California Fair Chance Act by visiting the Civil Right&rsquo;s Department Fair Chance Act webpage: https://calcivilrights.ca.gov/fair-chance-act/.</div></div>

Payroll Administrator

Styles Property Management

Job Overview We are seeking a dynamic and detail-oriented Accounts Payable Specialist to join our finance team. In this role, you will be responsible for managing the company's outgoing payments, ensuring accuracy and compliance with financial policies and procedures. Your expertise will help maintain smooth financial operations, support vendor relationships, and uphold the integrity of our accounting processes. This position offers an exciting opportunity to contribute to a fast-paced environment where your skills in accounting software, data entry, and financial concepts will shine. Yardi Experience required.Duties<ul><li>Process all accounts payable transactions accurately and efficiently using various accounting software such as Yardi, CRMiq, or QuickBooks.</li><li>Verify invoices against purchase orders, receipts, and contracts to ensure proper authorization and accuracy.</li><li>Reconcile vendor statements and resolve discrepancies promptly to maintain positive vendor relationships.</li><li>Prepare and review journal entries related to accounts payable activities, ensuring compliance with GAAP (Generally Accepted Accounting Principles).</li><li>Maintain detailed records of all transactions, including invoice processing, approvals, and payments for audit purposes.</li><li>Assist with month-end closing activities by performing account reconciliations and analyzing payable data.</li><li>Support compliance with SOX (Sarbanes-Oxley Act) controls by documenting processes and conducting internal audits as needed.</li><li>Collaborate with the human resources department on benefits administration and payroll management tasks when required.</li><li>Contribute to process improvements by recommending efficiencies in accounts payable workflows and utilizing tools like ADP, Kronos, or UltiPro.</li></ul>Skills<ul><li>Strong understanding of accounting principles, double entry bookkeeping, debits &amp; credits, and general ledger accounting.</li><li>Proficiency in accounting software.</li><li>Experience with accounts payable functions within public accounting or corporate environments.</li><li>Knowledge of financial concepts related to accounts receivable, payroll management, and governmental accounting standards.</li><li>Excellent data entry skills with high accuracy (10 key typing proficiency).</li><li>Analytical mindset with the ability to perform account reconciliation and analyze financial data effectively.</li><li>Familiarity with HRIS systems like ADP or UltiPro for benefits administration and payroll processing.</li><li>Ability to perform journal entries and maintain detailed bookkeeping records efficiently.</li><li>Strong organizational skills combined with attention to detail to ensure compliance with internal controls such as SOX.</li><li>Effective communication skills for collaborating across departments including finance, HR, and external vendors. Join us as an Accounts Payable Specialist where your expertise will drive operational excellence! We value energetic professionals eager to make a meaningful impact through meticulous financial management and innovative process improvements. If you thrive in a collaborative environment that celebrates precision and proactive problem-solving, we want to hear from you!</li></ul>Job Type: Full-timePay: $21.00 - $26.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Remote

Accounts Payable Specialist

Florida Preferred Group

Job OverviewAs a Human Resources Coordinator, you will play a vital role in supporting the HR department by assisting with various HR functions and initiatives. This position requires a detail-oriented individual with strong organizational skills to ensure the smooth operation of HR processes.Duties<ul><li>Assist with recruitment processes, including posting job openings, screening resumes, and scheduling interviews</li><li>Coordinate onboarding activities for new hires, including conducting orientations and preparing necessary paperwork</li><li>Maintain employee records and ensure data accuracy in HR systems such as ADP,Workday, SAP, and iCIMS</li><li>Support payroll activities and address employee inquiries related to payroll</li><li>Assist with benefits administration and enrollments</li><li>Handle employee relations matters and support performance management processes</li><li>Coordinate training programs and development initiatives for employees</li><li>Assist with workforce management tasks and contribute to HR projects as needed</li><li>Create new training and proactive systems</li></ul>Experience<ul><li>Bachelor's degree in Human Resources or related field preferred</li><li>Previous experience working in HR or related administrative roles</li><li>Familiarity with human capital management principles and practices</li><li>Knowledge of employment laws and regulations, including FMLA compliance</li><li>Proficiency in HRIS systems such as Workday, SAP, iCIMS, Salesforce is a plus</li><li>Strong communication skills and ability to interact effectively with employees at all levels</li><li>Experience in talent acquisition, change management, or other HR specialties is advantageous</li></ul>Job Type: Full-timePay: $20.50 - $21.00 per hourBenefits:<ul><li>401(k) matching</li><li>Flexible schedule</li><li>Health insurance</li></ul>Schedule:<ul><li>8 hour shift</li><li>Monday to Friday</li><li>No weekends</li></ul>Work Location: In person

Human Resources Coordinator

iTekz IT Consulting and Configuration

Company Description iTekz is a forward-thinking technology company serving Florida and beyond. With over 50 years of combined expertise in the fast-growing IT industry, we are leaders in Hospitality IT Consulting and Integration. Our comprehensive services include cloud solutions, disaster recovery, remote work enablement, managed security services, and more&mdash;tailored to meet the evolving needs of our clients.Job Overview We are seeking a dynamic and organized Office Manager to oversee daily operations, coordinate administrative functions, and ensure a smooth-running office environment. This role offers an exciting opportunity to lead administrative efforts, manage vendor relationships, and support our team&rsquo;s productivity in a fast-paced setting. The ideal candidate will bring energy, excellent communication skills, and a proactive approach to office management.Duties<ul><li>Manage day-to-day office operations, including front desk responsibilities and multi-line phone systems.</li><li>Oversee scheduling management for staff, meetings, and appointments to ensure optimal time utilization.</li><li>Coordinate vendor management activities, including procurement, service contracts, and relationship building.</li><li>Supervise administrative staff, providing training &amp; development opportunities to enhance team performance.</li><li>Handle bookkeeping, payroll processing using QuickBooks, budgeting tasks, and basic human resources functions.</li><li>Organize company events and meetings through effective event planning to foster team engagement.</li><li>Maintain filing systems, manage calendar updates, and ensure efficient office workflow.</li></ul>Requirements<ul><li>Proven experience in office management or administrative roles with supervisory experience preferred.</li><li>Strong organizational skills with the ability to multitask efficiently in a busy environment.</li><li>Proficiency in QuickBooks for bookkeeping and payroll processing.</li><li>Excellent communication skills with professional phone etiquette.</li><li>Experience with vendor management, budgeting, and human resources functions.</li><li>Background in medical office management or similar healthcare settings is a plus.</li><li>Familiarity with office experience including clerical tasks such as filing and front desk operations.</li><li>Demonstrated ability to lead teams effectively while maintaining positive workplace morale. Join us as an Office Manager and become a vital part of our vibrant team! Bring your organizational prowess, leadership skills, and enthusiasm to create an efficient workplace where innovation thrives!</li></ul>Pay: $22.00 - $27.00 per hourWork Location: In person

Office Manager

Explore 78+ Payroll assistant in Miami this March. Find roles across top companies and apply now to boost your career.