executive assistant

administrative assistant

administration assistant

teaching assistant

admin assistant

personal assistant

Latin Textiles & Trade DMCC

We are seeking an experienced, proactive, and exceptionally organized Executive Assistant to support the Owner and CEO of a large, multi-sector business group. This role goes far beyond traditional administrative support&mdash;you will be the strategic gatekeeper, trusted confidant, and operational force behind a fast-paced and high-impact personal and professional life.This is an opportunity for someone who thrives on being indispensable, managing complexity with ease, and keeping both home and business operations running flawlessly.Key ResponsibilitiesExecutive &amp; Business Support<ul><li>Manage an intricate calendar across multiple businesses, meetings, personal appointments, and global time zones</li><li>Prepare reports, presentations, agendas, and correspondence on behalf of the CEO</li><li>Track and follow up on all business action items, ensuring accountability and execution across teams</li><li>Serve as liaison to investors, board members, legal, financial, and operations teams</li><li>Attend key meetings (virtually or in person), take minutes, and oversee follow-through</li><li>Maintain confidential documents, contracts, filings, and critical information with discretion</li></ul>Household &amp; Personal Life Management<ul><li>Coordinate and oversee personal schedules, medical appointments, school communications, and family travel</li><li>Supervise household staff and vendors (cleaners, chefs, drivers, tutors, etc.)</li><li>Handle all travel planning, including luxury and international itineraries, visas, and accommodations</li><li>Manage family events, social gatherings, holidays, and birthdays with care and detail</li></ul>Lifestyle &amp; Daily Logistics<ul><li>Anticipate daily and weekly priorities and organize pre-briefs for the CEO</li><li>Personal errands, shopping, wardrobe coordination, gift sourcing, and returns</li><li>Manage recurring tasks (e.g., bill payments, renewals, memberships, subscriptions)</li><li>Maintain digital tools (task managers, communication platforms) to keep everything centralized and accessible.</li></ul>Job Type: Full-timePay: QAR4,500.00 - QAR5,500.00 per monthWork Location: In person

Executive Assistant

STERLING

Position Title: Executive Secretary Reporting To: CEO / Managing Director (or as assigned) Location: Qatar Role Purpose To provide high-level administrative and organizational support to senior management, ensuring efficient coordination of executive activities, confidentiality, and smooth day-to-day operations of the executive office. Key Responsibilities1. Executive Support Manage and maintain the executive&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements Coordinate internal and external meetings, including preparation of agendas, minutes, and follow-ups Act as the first point of contact between the executive office and internal/external stakeholders2. Communication &amp; Correspondence Draft, review, and manage professional correspondence (emails, letters, memos) Screen and prioritize incoming communications Ensure timely and accurate responses on behalf of the executive3. Documentation &amp; Reporting Prepare reports, presentations, and briefing documents Maintain organized filing systems (physical and digital) Track action items and ensure timely follow-up with relevant departments4. Coordination &amp; Liaison Coordinate with departments (Operations, Finance, HR, Supply Chain, etc.) to ensure alignment on tasks and deadlines Support in organizing executive meetings, board meetings, and committee sessions Liaise with external partners, landlords, franchisors, and stakeholders when required5. Confidentiality &amp; Governance Handle sensitive information with the highest level of confidentiality and professionalism Ensure proper documentation and record-keeping aligned with company policiesQualifications &amp; Experience: Bachelor&rsquo;s degree in Business Administration or related field Minimum 5&ndash;8 years of experience as an Executive Secretary or Personal Assistant to senior executives Experience in F&amp;B, retail, or multi-unit operations is a plus Skills &amp; Competencies Excellent written and verbal communication skills (English required; Arabic is a strong advantage) Strong organizational and time management skills High level of professionalism, discretion, and confidentiality Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Ability to multitask and work under pressure Strong attention to detail and follow-throughKey Success Factors (KPIs) Accuracy and timeliness of executive scheduling and coordination Quality and professionalism of communications and reports Effectiveness in follow-up and task tracking Level of confidentiality and trust maintained Responsiveness to executive and stakeholder needsJob Types: Full-time, PermanentWork Location: In person

Executive Secretary

malomatia

<div>
 
 Job Description
 
 
 
 Executive Assistant is responsible for providing secretarial and administrative support to Chief of SBU.
 
 
 The role holder must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team, ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action. A high degree of judgment and discretion in the handling and maintenance of materials of a confidential and/or sensitive nature is expected.
 
 
 External Interfaces
 
 
 <ul>
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 Vendors and Service Providers
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 Clients and Partners
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 External Stakeholders
 
 
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 Internal Interfaces
 
 
 <ul>
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 Chief of SBU
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 Practice and Delivery leaders within the SBU
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 All other malomatia Personnel (as and when required)
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 Strategic
 
 
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 Act as the point of contact between SBU Chiefs and executives, employees, clients and other external partners.
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 Prioritize matters that require the SBU Chief attention and handle them directly when appropriate.
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 Keep the SBU Chief informed of time-sensitive and priority issues, ensuring timely follow-up.
 
 
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 Operational
 
 
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 Draft, review and send communications on behalf of SBU Chief.
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 Organize and prepare for meetings, including gathering documents and managing meeting logistics.
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 Answer and respond to phone calls, relaying messages and information to the SBU Chief Officer.
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 Work closely with SBU Chief to track and drive the completion of key deliverables and follow up on outstanding items.
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 Collate presentations and data, liaise with various department or business units.
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 Manage and maintain digital files, ensuring they are organized and accessible.
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 Manage expense report coordination and submission.
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 Any other related tasks that may be assigned from time to time by the management.
 
 
 </li>
 </ul>
 People Management
 
 
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 Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Desired Educational Background Diploma or bachelor&rsquo;s in business administration preferable or any related field from a recognized university OR equivalent qualification.
 
 
 Language Requirement English, Arabic (preferred)
 
 
 Desired Experience Minimum 5+ years of relevant experience as an Executive Assistant
 
 
 Experience in providing administrative and logistical support to a Chief Officer Level.
 
 
 Required to have solid understanding of IT Solutions company with previous experience in a medium to large-sized IT company.
 
 
 Job Specific Skills
 
 
 <ul>
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 Proficiency in Microsoft Office, particularly Excel for data analysis, Word for documentation, and PowerPoint for creating presentations.
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 Familiarity with project management tools for tracking and supporting strategic initiatives and team collaboration.
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 Ability to organize and manage data efficiently, such as budgets, reports, and performance metrics.
 
 
 </li>
 </ul>
 
 About Malomatia
 
 
 
 
 ABOUT US
 
 
 
 malomatia is a leading Qatar-based IT services and solutions provider, bringing together top Qatari and international talent to deliver innovative, end-to-end technology solutions that empower clients to achieve their strategic goals.
 
 
 
 Our mission
 
 
 
 Empowering Qatar&rsquo;s businesses and governments to leap into the digital future with agile, knowledge-driven solutions.
 
 
 
 Our vision
 
 
 
 To become Qatar&rsquo;s trusted knowledge partner in digital transformation, disrupting industries, shaping the future, and building a world-class tech ecosystem.
 
 
 
 Driving change that makes a real impact
 
 
 
 Since 2008, malomatia has been driving Qatar&rsquo;s digital transformation through innovative, ISO-certified IT solutions. With expertise across key public and private sectors, we empower the nation&rsquo;s vision with advanced services in cloud, cybersecurity, AI, and contact center excellence, elevating the role of technology in shaping Qatar&rsquo;s sustainable future.
 
 
 
 About The Team
 
 
 
 Established in 2008, malomatia is a Qatari leader in IT services and digital transformation. We serve key sectors including Government, Healthcare, Education, Customs, and Transportation, delivering impactful solutions that support national development goals. Powered by a diverse team of skilled Qatari and international IT professionals, we deliver innovative, high-value digital solutions tailored to the unique needs of our clients.
 
 
 Our mission is to inspire customers to thrive through digital excellence, and we envision becoming the trusted partner of choice in building a smarter society through technology and talent. We are driven by core values that define our culture and approach: ownership, integrity, empathy, teamwork, transparency, agility, excellence, trust, and innovation.
 
 
 Join us in shaping the future of technology in Qatar
</div>

Executive - Assistant

ALI BIN ALI

<div>
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 &nbsp; &nbsp; Manage calendar pertaining to the VP/GC&rsquo;s relevant appointments, deadlines and other schedules to ensure up to date changes on regular basis.
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 &nbsp; &nbsp; Provide general support to legal office visitors.
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 &nbsp; &nbsp; Participate in meetings and takes minutes of meeting and ensure the key points are properly captures and communicated to the concerned parties.
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 &nbsp; &nbsp; &nbsp; Draft correspondences and other documents required by the VP/GC and legal counsels.
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 &nbsp; &nbsp; &nbsp; Interacts with external customers for document transmittal, follow up and coordination.
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 &nbsp; &nbsp; Managing office expenditure and budgets.
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 &nbsp; &nbsp; The point of contact for all legal inquiries and requests.
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 &nbsp; &nbsp; &nbsp;Address all employees&rsquo; queries regarding legal office management.
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 &nbsp; &nbsp; Follow up with the concerned legal counsel on the new updates of government regulations and laws. Ensure the full compliance of the legal accordingly.
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 &nbsp; &nbsp; Maintain and ensure that all legal information/records/cases/projects are maintained and tracked at all times.
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 &nbsp; &nbsp; Support the legal counsels in interacting with clients.
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 &nbsp; &nbsp; Carries out legal researches and investigations in support to the legal counsels.
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 &nbsp; &nbsp; Provide legal update to all departments and divisions.
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 &nbsp; &nbsp; Organize the office layout and manage the supply of stationery and equipment
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 &nbsp; &nbsp; Plan in-house or off-site activities, like parties, celebrations and conferences
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 &nbsp; &nbsp; Follow up and manage the relationship with local and international law firms and other service providers.
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 &nbsp; &nbsp; &nbsp;Act as project coordinator for all projects (locally &amp; internationally).
 </li>
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 Participate in monitoring and coordinate the legal compliance activities and follow up on the implementation of the legal compliance and group governance policies and report any discrepancies to the VP/GC.
 </li>
 <li>
 
 &nbsp; &nbsp; &nbsp;Liaise with the HR on development and the legal administrative team and keep them updates with recent skill set.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Managing the administrative team in the legal department and organization the office operations and procedures.
 
 </li>
 </ul>
 <ul>
 <li>
 Preferably bachelor&rsquo;s degree (law, business, sociology, HR, political science)
 
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 At least 5 years of experience as an Office Manager, Front Office Manager, executive secretary, personal assistant (senior management).
 
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 Good knowledge of Office Administrator responsibilities, systems and procedures
 
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 Acquainted of Qatar laws, regulations and courts procedures.
 
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 Preferably bachelor&rsquo;s degree (law, business, sociology, HR, political science)
 
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 Fluent in both English and Arabic
 
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 Excellent written and verbal communication skills
 
 </li>
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 Proficiency in MS Office (Word, Excel and Outlook)
 
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 Excellent time management skills and ability to multi-task and prioritize work
 
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 Strong organizational and planning skills in a fast-paced environment
 
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 A creative mind with an ability to suggest improvement.
 
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 Charismatic and well-presented at all times.
 </li>
 </ul>
</div>

Office Manager

.Demencias Emanuel Neurocare Services Inc

Emanuel Cognitive Health &amp; Wellness Services W.L.L. is looking for a reliable and organized Administrative Assistant to support daily office and clinic operations. The role involves handling documentation, coordinating schedules, and assisting staff with administrative tasks.Key Responsibilities:<ul><li>Manage office documentation and filing systems</li><li>Assist in scheduling appointments and meetings</li><li>Handle emails and phone inquiries</li><li>Perform data entry and record updates</li><li>Provide general administrative support</li></ul>Requirements:<ul><li>High school diploma or equivalent</li><li>Basic knowledge of MS Office applications</li><li>Strong organizational and communication skills</li><li>Ability to multitask in a professional environment</li></ul>Benefits:<ul><li>Paid training</li><li>Health insurance</li><li>Professional and supportive workplace</li><li>Career development opportunities</li></ul>نوع الوظيفة: دوام كاملالراتب المدفوع: QAR٤٩٫٢٥&nbsp;لكل ساعةعدد الساعات المتوقع: 40 في الأسبوعموقع العمل: بشكل شخصي

Administrative Assistant

.Mauso KH Business Solutions Inc

Mauso KH Business Solutions Inc. is looking for a dependable Administrative Assistant to support daily office operations. The role involves handling documentation, coordinating schedules, and assisting with general administrative tasks.Key Responsibilities:<ul><li>Maintain and organize office records</li><li>Handle emails, calls, and scheduling</li><li>Perform data entry and reporting</li><li>Assist with coordination between departments</li><li>Support daily office functions</li></ul>Requirements:<ul><li>At least Senior High School graduate</li><li>Basic knowledge of MS Office</li><li>Good communication and organizational skills</li><li>Detail-oriented and reliable</li></ul>Benefits:<ul><li>Competitive salary</li><li>Paid training</li><li>Career growth opportunities</li><li>Professional work environment</li></ul>نوع الوظيفة: دوام كاملالراتب المدفوع: QAR٣٥٫٢٠&nbsp;لكل ساعةعدد الساعات المتوقع: 40 في الأسبوعموقع العمل: بشكل شخصي

URS Nepal Training & Consultancy W.L.L.

An Administrative Assistant is a key support role responsible for keeping an office organized, efficient, and running smoothly. They handle a mix of clerical, communication, and coordination tasks that help managers and teams focus on their core work.Main Responsibilities<ul><li>Managing schedules, calendars, and appointments for managers or teams</li><li>Answering phone calls, emails, and directing inquiries appropriately</li><li>Preparing documents, reports, presentations, and correspondence</li><li>Organizing and maintaining filing systems (digital and physical)</li><li>Coordinating meetings, taking minutes, and handling logistics</li><li>Ordering office supplies and managing inventory</li><li>Assisting with basic bookkeeping, data entry, or expense tracking</li><li>Supporting internal projects and day-to-day office operations</li></ul>Key Skills<ul><li>Strong organization and time management</li><li>Good written and verbal communication</li><li>Attention to detail and accuracy</li><li>Proficiency in office software (e.g., word processing, spreadsheets, email)</li><li>Multitasking and ability to prioritize tasks</li><li>Problem-solving and adaptability</li></ul>Pay: QAR46,000.00 - QAR70,000.00 per yearWork Location: In person

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426 personal assistant jobs In Doha

Executive Assistant

Executive Secretary

Executive - Assistant

Office Manager

Administrative Assistant

Administrative Assistant

Administrative Assistant