admin assistant (tagalog speaker) Jobs in Sharjah

admin assistant (tagalog speaker)

dispatch assistant

executive secretary

female admin assistant

human resources assistant Jobs in Sharjah

human resources assistant

personal assistant secretary

Engineering Services International FZE LLC

Job Title: Secretary to the General Manager (Lady)Job Summary:The Secretary to the General Manager will provide high-level administrative and secretarial support to ensure the efficient functioning of the GM&rsquo;s office. The role requires excellent organizational, communication, and coordination skills, along with discretion and professionalism in handling confidential matters.Key Responsibilities:<ul><li>Provide complete secretarial and administrative support to the General Manager</li><li>Manage the GM&rsquo;s calendar, appointments, meetings, and travel arrangements</li><li>Prepare, draft, and format correspondence, emails, reports, and presentations</li><li>Coordinate internal and external meetings, including preparing agendas and taking minutes</li><li>Act as a point of contact between the GM and internal departments, clients, and external stakeholders</li><li>Handle confidential and sensitive information with integrity and discretion</li><li>Maintain organized filing systems (both physical and digital)</li><li>Monitor deadlines, follow up on action items, and ensure timely completion of tasks</li><li>Assist in organizing company events, meetings, and official functions as required</li><li>Screen and prioritize incoming calls, emails, and visitors</li><li>Support the GM with day-to-day operational coordination when required</li></ul>Required Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree or equivalent qualification preferred</li><li>Proven experience as a Secretary, Executive Assistant, or similar role (Min 2-3 years)</li><li>Excellent verbal and written communication skills</li><li>Strong organizational and time-management abilities</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Professional demeanor with strong interpersonal skills</li><li>Ability to multitask and work under pressure</li><li>High level of confidentiality, discretion, and reliability</li></ul>Preferred Attributes:<ul><li>Experience working with senior management</li><li>Knowledge of office administration procedures</li><li>Pleasant personality with a proactive and professional attitude</li></ul>Working Conditions:<ul><li>Full-time position</li><li>Office-based role</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Personal Assistant/Secretary

Dison Tec LLC

We&rsquo;re Hiring: Secretary / Administrative AssistantLocation: Industrial Area 13 Company: Dison Tec LLCJob OverviewWe are looking for a dependable and organized Secretary / Administrative Assistant to support daily office operations. The ideal candidate is professional, detail-oriented, and able to manage multiple administrative tasks efficiently.Key Responsibilities<ul><li>Provide administrative and clerical support to management and staff</li><li>Answer and manage phone calls, emails, and inquiries</li><li>Schedule appointments, meetings, and maintain calendars</li><li>Prepare and organize documents, reports, and correspondence</li><li>Maintain filing systems (physical and digital)</li><li>Greet visitors and assist them professionally</li><li>Handle data entry and maintain accurate records</li><li>Order office supplies and assist with inventory management</li></ul>Qualifications<ul><li>Must have 1-2 years experience in a secretary or administrative role</li><li>Strong organizational and communication skills</li><li>Proficient in computer and office applications</li><li>Ability to maintain confidentiality and professionalism</li></ul>Interested candidates should send their CV to phoenixv@eim.aeJob Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Secretary/Admin

We Are Hiring: Secretary Cum Sales CoordinatorWe are looking for a reliable and well-organized Secretary Cum Sales Coordinator to support our office administration and sales operations.Job Responsibilities:<ul><li>Perform general secretarial and administrative duties</li><li>Manage phone calls, emails, and correspondence</li><li>Prepare quotations, invoices, and sales documents</li><li>Coordinate with customers and the sales team</li><li>Maintain records, files, and customer databases</li><li>Schedule meetings and assist with daily office operations</li></ul>Requirements:<ul><li>Good communication and organizational skills</li><li>Must have 1-2 years experience as Secretary or Admin Assistant in UAE</li><li>Proficiency in MS Office (Word, Excel, Email)</li><li>Ability to multitask and work independently</li><li>Professional attitude and attention to detail</li></ul>Interested candidates may apply by sending their CV to Phoenixv@eim.ae.Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Secretary cum Sales Coordinator

Emirates Talent Solution

Position Title: Executive Assistant / Secretary &ndash; Signage &amp; Outdoor Media Industry: Signage &amp; Outdoor Media Location: Sharjah, UAE Employment Type: Full-TimeJob Overview:Emirates Talent Solution is seeking a highly organized and proactive Executive Assistant / Secretary for a leading signage and outdoor media company based in Sharjah, UAE. The ideal candidate will be responsible for providing comprehensive administrative support to senior leadership, ensuring smooth communication, scheduling, and office operations in a fast-paced environment.Key Responsibilities:Executive &amp; Administrative Support<ul><li>Manage calendars, appointments, and daily schedules for senior management</li><li>Prepare and format business documents, presentations, and internal reports</li><li>Maintain organized and confidential filing systems for executive-level correspondence</li></ul>Communication &amp; Coordination<ul><li>Act as a liaison between executives and internal/external stakeholders</li><li>Arrange travel logistics including visa processing, flight bookings, and hotel reservations</li><li>Ensure efficient communication across departments and business units</li></ul>Meeting &amp; Event Coordination<ul><li>Organize and coordinate internal meetings, exhibitions, and corporate events</li><li>Draft agendas, record minutes, and monitor follow-ups on action items</li><li>Prepare event materials and manage meeting logistics</li></ul>Confidentiality &amp; Professional Conduct<ul><li>Handle sensitive information with discretion and professionalism</li><li>Ensure proper storage and control of confidential documentation</li></ul>Office &amp; HR Support<ul><li>Support day-to-day office administration and procurement of office supplies</li><li>Assist HR with onboarding, documentation, and employee coordination tasks</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Secretarial Studies, or a related discipline</li><li>5&ndash;7 years of relevant experience in an executive support role, preferably in the signage or media industry</li><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Excellent English communication skills (Arabic is a plus)</li><li>Strong organizational skills and ability to multitask under pressure</li><li>High level of discretion, attention to detail, and time management skills</li><li>Prior experience in the signage or outdoor advertising industry is an added advantage</li></ul>Job Type: Full-timePay: AED4,000.00 - AED7,000.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Signage &amp; Outdoor Media: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Urdu/Hindi (Required)</li></ul>

Executive Secretary - Signage & Oudoor Media

ST STYLE

Job descriptionPersonal Assistant to Managing DirectorWe are seeking a proactive and organized Personal Assistant to support the Managing Director in the daily operations of our building material supply business. The ideal candidate will be responsible for managing schedules, handling correspondence, and providing administrative support to ensure smooth business operations. The role also involves liaising with suppliers, managing orders, and helping with customer communications related to the supply of building materials.Key Responsibilities- Manage the Managing Director&rsquo;s calendar, appointments, and meetings.- Handle incoming calls, emails, and other correspondence on behalf of the Managing Director.- Prepare reports, presentations, and other business-related documents.- Organize travel arrangements, including transportation and accommodations.- Assist in managing and tracking orders from suppliers and ensuring timely deliveries.- Coordinate with warehouse and logistics teams to monitor stock levels and replenishment schedules.- Liaise with clients, suppliers, and contractors to resolve any order-related issues.- Conduct market research and assist in supplier negotiations.- Maintain an organized filing system for both physical and digital documents.- Track and follow up on tasks and projects assigned to team members by the Managing Director.- Handle ad hoc assignments such as event planning, personal errands, and team support.Skills and Qualifications- Proven experience as a Personal Assistant or Executive Assistant (experience in the building material supply industry is a plus).- Excellent organizational and time management skills.- Strong verbal and written communication skills.- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other administrative tools.- Ability to manage multiple tasks and priorities in a fast-paced environment.- Knowledge of building materials, construction terms, or supply chain management is an advantage.- Attention to detail, problem-solving skills, and discretion when handling confidential information.Education- A bachelor&rsquo;s degree in business administration, management, or a related field is preferred.Job Types: Full-time, Permanent, Contract

Personal Assistant to Managing Director

American University of Sharjah

<div>
 
 Position Summary
 
 
 
 The Administrative Officer is responsible for providing comprehensive administrative and operational support to the Advancement Office. This role ensures the efficient functioning of office processes, manages communications, and serves as Secretary of the AUS Alumni CEO Club, facilitating collaboration and engagement among its members.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Manage daily office operations, including scheduling appointments, organizing meetings, and maintaining calendars.
 </li>
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 Prepare and maintain documents, reports, and correspondence.
 </li>
 <li>
 Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
 </li>
 <li>
 Serve as Secretary for the AUS Alumni CEO Club:
 </li>
 <ul>
 <li>
 Organize and coordinate meetings, including scheduling, preparing agendas, and taking minutes.
 </li>
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 Maintain accurate records of all club activities, including membership lists and meeting notes.
 </li>
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 Facilitate communication among members and distribute relevant information.
 </li>
 </ul>
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 Coordinate logistics for events and initiatives, including venue arrangements and material preparation.
 </li>
 <li>
 Collaborate with team members to support ongoing projects and departmental initiatives.
 </li>
 <li>
 Identify and implement improvements to administrative processes to enhance efficiency.
 
 </li>
 </ul>
 
 Qualifications And Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in related field.
 </li>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and other office management software.
 </li>
 <li>
 maintain confidentiality and handle sensitive information.
 </li>
 <li>
 interpersonal skills and the ability to work collaboratively in a team environment.
 </li>
 <li>
 Adaptable and Multitasking skills.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 <ul>
 <li>
 Interested applicants should fill out the form.
 </li>
 <li>
 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
 </li>
 <li>
 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
 </li>
 </ul>
</div>

Administrative Officer-Part Time | Office of Advancement and Alumni Affairs

Al Qalamoon Garden Designers

Job descriptionOur company is looking for Female Executive SecretaryFull-time role with at least 2-5 years experience in same position, in Landscaping/Construction field is advantage, must be residing in United Arab EmiratesThe individual in this position will handle daily responsibilities, including managing schedules, coordinating appointments, organizing meetings, preparing reports, and maintaining confidential documents. They will serve as a key point of contact, facilitating communication within and outside the organization while providing high-level administrative support to executive leadership. The role also involves ensuring tasks and projects are efficiently completed within specified timelines.Qualifications<ul><li>Strong clerical skills and the ability to handle documentation and organizational tasks</li><li>Excellent written and verbal communication skills for effectively interacting with internal stakeholders and external contacts</li><li>Proficiency in company secretarial work and managing meeting agendas and formal documentation</li><li>Experience in executive administrative assistance, including supporting high-level executives</li><li>Exceptional customer service skills to ensure professional interactions and address inquiries effectively</li><li>Proficiency in office software tools, including word processing, spreadsheets, and scheduling applications</li><li>Highly organized, detail-oriented, and capable of multitasking in a fast-paced environment</li><li>Bachelor's degree in Business Administration or a related field is preferred</li></ul>For interested applicant, kindly send your cv at qgd@alqalamoongarden.comEmployment TypeFJob Type: Full-timePay: AED3,000.00 - AED5,000.00 per month

Executive Secretary

Explore 98+ Personal assistant secretary in Sharjah this January. Find roles across top companies and apply now to boost your career.