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principal executive assistant

Salesforce

<div>To get the best candidate experience, please consider applying for a maximum of 3 roles within 12 months to ensure you are not duplicating efforts.
Job Category
Corporate Functions
Job Details
About Salesforce
Salesforce is the #1 AI CRM, where humans with agents drive customer success together. Here, ambition meets action. Tech meets trust. And innovation isn&rsquo;t a buzzword &mdash; it&rsquo;s a way of life. The world of work as we know it is changing and we're looking for Trailblazers who are passionate about bettering business and the world through AI, driving innovation, and keeping Salesforce's core values at the heart of it all.
Ready to level-up your career at the company leading workforce transformation in the agentic era? You&rsquo;re in the right place! Agentforce is the future of AI, and you are the future of Salesforce.
<h3 class="jobSectionHeader">Salesforce Executive Assistants (EAs) are experienced professionals who support our top executives globally. As strategic partners, they maximize the productivity of our leaders and their teams ensuring they stay focused on company goals while exemplifying Salesforce&rsquo;s values and high-performance culture. Salesforce EAs apply their skills and tailor their approach to the executive&rsquo;s job functions, personality, and communication style.
 
 
Salesforce&rsquo;s inclusive, supportive culture is eager to welcome another strong contributor to our expanding team to support our C suite executive.
 
 
Your Impact:
</h3><h3 class="jobSectionHeader"> 
As a Salesforce Principal EA, you will partner closely with a Marketing executive leader, acting as an extension of their leadership to support and enhance their brand, work, and personal commitments. You are a creative problem solver who thrives in a matrixed, global, results-oriented, and values-driven environment. You exercise excellent judgment and maintain confidentiality. Your strong written and verbal communication and administrative and organizational skills enable you to proactively support the executive, helping maintain a realistic balance among multiple priorities. You excel under pressure in a highly visible role while handling various activities in a fast-paced environment.
 
 
Core Responsibilities:
</h3><ul><li>Complete a broad variety of administrative tasks, including managing an active calendar, completing expense reports, composing correspondence, arranging travel plans, and coordinating office events. Be willing and capable of leveraging technology to streamline tasks and enhance efficiency and productivity.
</li><li>Implement a functional personal operating structure that incorporates key timelines and business goals, ensuring efficient task prioritization and management.
</li><li>Proactively manage and coordinate the Executive's schedule and priorities to ensure the efficient use of their time and energy.
</li><li>Coordinate various meetings and support the Executive's participation in industry events, conferences, and speaking engagements.
</li><li>Customize calendar and meeting support based on a strategic understanding of the Executive&rsquo;s preferences and priorities.
</li><li>Implement meeting best practices, assist with preparing materials and setting agendas, and confidently drive the narrative and tone for Executive and administrative meetings.
</li><li>Collaborate effectively with employees from other teams within Salesforce and senior executives inside and outside the company.
</li><li>Plan travel schedules and bookings for a streamlined experience, ensuring a balance between travel objectives, executive preferences, and cost optimization. Book travel within Salesforce&rsquo;s policy, considering travel visas, costs, and proper documentation.
</li><li>Flexibility to assist with personal tasks and commitments.
</li><li>Coordinate and monitor internal projects, ensuring timely progress and resolving issues promptly. Manage multiple tasks and priorities in a fast-paced leadership environment, and consistently meet required timeframes.
</li><li>Assist in coordinating the agenda of management team meetings, off-sites, and staff meetings.
</li><li>Research, prioritize, and follow up on issues and concerns as requested by the Executive, keeping the Leadership Team advised when appropriate.
</li><li>Act as a &ldquo;barometer&rdquo; to sense and communicate issues within the environment to the Executive.
</li><li>Complete critical tasks with a hands-on approach, including drafting materials.
</li><li>Establish and maintain internal networks, effectively collaborating and navigating complex, matrixed organizations. Maintain professional and effective relationships with other EAs across the company to ensure smooth communication and coordination.
</li><li>Champion a high level of trust in confidentiality of information and being able to earn the trust of the executive and their direct leaders.
</li><li>Lead initiatives for the Admin Team, including but not limited to projects, processes, and learning opportunities with org-wide impact. Demonstrate consistent leadership, act as a Trail Guide for new hires, and provide mentorship to other Admins.
</li><li>Perform other administrative and project duties as needed.
</li></ul>Minimum Requirements:
<ul><li>MUST be located in location listed and MUST be open to being in office 3x/week.
</li><li>10+ years of applicable administrative experience, ideally from a global software business.
</li><li>Proven experience supporting high-level executives in a global, matrixed organization.
</li><li>Excellent teamwork skills with a collaborative approach to suggesting and implementing improvements.
</li><li>Strong relationship-building skills and the ability to create a personal network throughout the global company.
</li><li>Clear and effective communication skills with stakeholders in a highly responsive, professional manner. Ensure communications are clear, thorough, specific, and followed through.
</li><li>Reduce &ldquo;noise&rdquo; for the Executive by distilling information into the most important &ldquo;signals&rdquo; of things to know, questions to answer, decisions to make, etc.
</li><li>Communicate confidently and diplomatically while identifying blind spots and seeking additional context when necessary.
</li><li>Demonstrate sound judgment and decision-making on the Executive's behalf when appropriate, including knowing when to defer answering on their behalf.
</li><li>Predict and forecast the Executive's preferences, using best judgment in all aspects of executive support.
</li><li>Handle confidential material with the utmost discretion, maintaining confidentiality and trust.
</li><li>Intermediate project coordination experience. Ability to drive projects and initiatives forward in an ambiguous environment with varying timeframes, identifying and addressing team, business, and cultural needs when appropriate.
</li><li>Experience partnering with senior management in a fast-paced, innovative environment.
</li><li>Experience working with/in large administrative teams.
</li><li>Expert knowledge of Google Suite (Gmail, Calendar, Docs, Drive, GMeet). Experience with Slack, Salesforce, Tableau, Concur, and Coupa is a differentiator.
</li></ul>Additional Desired Skills/Traits:
<ul><li>Customer-centric orientation, a bias towards action, and high attention to detail.
</li><li>Professional demeanor and ability to retain strict confidences as necessary.
</li><li>Experience working in close collaboration with an executive&rsquo;s Chief of Staff (or equivalent).
</li><li>Ability and desire to build new competencies and accept new challenges.
</li><li>Natural curiosity to understand the global DNA of the company and its teams.
</li><li>Passion for technology and innovation, staying proficient with tools and new ways of working, and actively encouraging and educating others to embrace and adopt these changes.
</li></ul>Unleash Your Potential
When you join Salesforce, you&rsquo;ll be limitless in all areas of your life. Our benefits and resources support you to find balance and be your best , and our AI agents accelerate your impact so you can do your best . Together, we&rsquo;ll bring the power of Agentforce to organizations of all sizes and deliver amazing experiences that customers love. Apply today to not only shape the future &mdash; but to redefine what&rsquo;s possible &mdash; for yourself, for AI, and the world.
Accommodations
If you need a reasonable accommodation during the application or the recruiting process, please submit a request via this Accommodations Request Form .
Please note that Salesforce uses artificial intelligence (AI) tools to help our recruiters assess and evaluate candidates&rsquo; resumes and qualifications throughout the recruiting process. Humans will always make any candidate selection and hiring decisions. Please see our Candidate Privacy Statement for more information about how we use your personal data and your rights, including with regard to use of AI tools and opt out options.
Posting Statement
Salesforce is an equal opportunity employer and maintains a policy of non-discrimination with all employees and applicants for employment. What does that mean exactly? It means that at Salesforce, we believe in equality for all. And we believe we can lead the path to equality in part by creating a workplace that&rsquo;s inclusive, and free from discrimination. Know your rights: workplace discrimination is illegal. Any employee or potential employee will be assessed on the basis of merit, competence and qualifications &ndash; without regard to race, religion, color, national origin, sex, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, political viewpoint, or other classifications protected by law. This policy applies to current and prospective employees, no matter where they are in their Salesforce employment journey. It also applies to recruiting, hiring, job assignment, compensation, promotion, benefits, training, assessment of job performance, discipline, termination, and everything in between. Recruiting, hiring, and promotion decisions at Salesforce are fair and based on merit. The same goes for compensation, benefits, promotions, transfers, reduction in workforce, recall, training, and education.
In the United States, compensation offered will be determined by factors such as location, job level, job-related knowledge, skills, and experience. Certain roles may be eligible for incentive compensation, equity, and benefits. Salesforce offers a variety of benefits to help you live well including: time off programs, medical, dental, vision, mental health support, paid parental leave, life and disability insurance, 401(k), and an employee stock purchasing program. More details about company benefits can be found at the following link: https://www.salesforcebenefits.com.Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative for Hiring, Salesforce will consider for employment qualified applicants with arrest and conviction records.
At Salesforce, we believe in equitable compensation practices that reflect the dynamic nature of labor markets across various regions.&amp;#xa;&amp;#xa;The typical base salary range for this position is $117,200 - $176,700 annually. In select cities within the San Francisco and New York City metropolitan area, the base salary range for this role is $141,200 - $194,200 annually.&amp;#xa;&amp;#xa;The range represents base salary only, and does not include company bonus, incentive for sales roles, equity or benefits, as applicable.</div>

Principal Executive Assistant

Career Group

<div>
 
 
 Executive / Personal Assistant - Prestigious Investment Firm, SF Office
 
 
 
 
 
 
 $120k-140k
 
 
 
 
 
 We are seeking a dedicated, sharp, experienced, and professional Executive Assistant to support a Managing Director on our investment team in San Francisco. We are interested in seeing candidates who have supported UHNWI out of a family office or business entity. This position will handle core Executive Assistant administrative and support duties as well as a wide array of other responsibilities including data management and special projects. Responsiveness, effective multitasking, a strong work ethic confidentiality, and sound judgment are imperative to success. The Executive Assistant will also collaborate closely with other members of the Investment Team and other colleagues.
 
 
 
 
 
 
 
 
 Principal Responsibilities:
 
 <ul>
 <li>
 Provide holistic administrative support for the Managing Director and team members.
 </li>
 <li>
 Own and manage complex high-volume calendaring across multiple time zones.
 </li>
 <li>
 Ensure seamless flow of the Managing Director&rsquo;s daily activities.
 </li>
 <li>
 Anticipate needs and proactively solve problems.
 </li>
 <li>
 Act as a gatekeeper and time management partner to ensure effective prioritization, including managing communication and requests and helping to align priorities.
 </li>
 <li>
 Act as a trusted partner and sounding board.
 </li>
 <li>
 Be highly dependable and consistently reachable, with the ability to respond promptly to time- sensitive matters outside of &ldquo;regular&rdquo; business hours.
 </li>
 <li>
 Coordinate internal and external meetings, including compiling and distributing meeting materials.
 </li>
 <li>
 Arrange extensive domestic and international travel.
 </li>
 <li>
 Document and refine operational processes to increase efficiency across the Investment team.
 </li>
 <li>
 Manage and process monthly expense reports.
 </li>
 <li>
 Collaborate closely with other executive assistants and operations partners to ensure firm-wide alignment and coverage.
 </li>
 </ul>
 
 
 
 
 
 
 
 Qualifications:
 
 <ul>
 <li>
 5+ years in an executive support role, with significant experience in managing complex calendars, travel, and daily administrative operations.
 </li>
 <li>
 Experience supporting a Managing Director-level principal and team preferred.
 </li>
 <li>
 3+ years of experience working in a Finance Services environment strongly preferred.
 </li>
 <li>
 Desire to learn and work in an entrepreneurial, high pressure, ever-changing environment.
 </li>
 <li>
 Highly motivated, self-driven, solution and detail oriented.
 </li>
 <li>
 Thorough attention to detail and superior communication skills.
 </li>
 <li>
 Strong time management skills: ability to handle multiple concurrent assignments with a high degree of accuracy and meet deadlines in a high-pressure environment.
 </li>
 <li>
 Ability to think independently and provide creative solutions.
 </li>
 <li>
 Strong emotional intelligence and ability to diplomatically navigate complex situations.
 </li>
 <li>
 Positive attitude -- no task is too big or too small.
 </li>
 <li>
 Experience with Microsoft Office; experience with Salesforce ideal.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
 
 
 
 
 
 California applicants, please view our Privacy Notice here:
 
 https://careergroupcompanies.com/california-privacy-notice/.
 
 
 
</div>

Executive/Personal Assistant - Investment Firm

Maven Recruiting Group

<div>
 Our client, an exceptionally high-profile UHNW private family office, is seeking a Senior Executive Personal Assistant&mdash;someone who has built their career supporting top-tier principals and understands the art (and precision) of providing seamless, white-glove support at the highest level.
 
 
 This is the perfect role for someone who thrives in a fast-moving environment where excellence is the standard. You&rsquo;ll serve as a true right hand&mdash;balancing day-to-day executive support with strategic oversight, ensuring operations run smoothly, priorities stay protected, and every detail is handled with thoughtfulness and care.
 
 
 
 The role:
 
 Senior Executive Personal Assistant
 
 
 
 The industry:
 
 Private family office
 
 
 
 Location
 
 : San Francisco, CA (onsite)
 
 
 
 Compensation:
 
 $200k-300k+ depending on experience and incredible benefits!
 
 
 
 Intangibles:
 
 Hospitable. Proactive. Patient. Discreet. Unflappable
 
 
 
 The Day-to-Day
 
 
 
 <ul>
 <li>
 Serve as a trusted operational and strategic partner to the Principal, managing priorities, workflows, and day-to-day execution
 </li>
 <li>
 Drive coordination across household staff, vendors, advisors, and external partners to ensure all moving parts stay aligned and elevated
 </li>
 <li>
 Oversee special projects end-to-end (events, travel logistics, property-related initiatives, personal initiatives), ensuring timelines and standards are met
 </li>
 <li>
 Act as the &ldquo;control tower&rdquo; for communications&mdash;drafting correspondence, organizing key updates, and keeping critical details tracked and resolved
 </li>
 <li>
 Identify opportunities to streamline systems, improve processes, and raise the bar across the household/family office operations
 
 
 
 </li>
 </ul>
 Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
 
 
 
 Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.
 
 
 
 For Internal Use:
 
 
</div>

Senior Executive Personal Assistant

TurbineOne

<div>
 
 
 
 The Company
 
 
 
 TurbineOne is the frontline perception company. We deliver decision-advantage and more effective situational awareness to those serving at our nation&rsquo;s frontlines. Our customers value how we automate the right portions of the military intelligence cycle while keeping them in the loop. We&rsquo;re a small, fast-moving, and high-performance DefenseTech startup backed by premier national-security venture capitalists. Our software&mdash;the Frontline Perception System (FPS)&mdash;brings cutting-edge AI and machine learning directly to the tactical edge, empowering American warfighters and allied partners operating throughout the world.
 
 
 
 Job Title:
 
 EA/PA
 
 
 <ul>
 <li>
 Reporting directly to the Chief of Staff
 </li>
 <li>
 Based in the U.S.
 </li>
 <ul>
 <li>
 West Coast: San Francisco area preferred
 </li>
 </ul>
 <li>
 Hybrid
 
 </li>
 </ul>
 
 The Role
 
 
 
 TurbineOne is hiring an Executive Assistant / Personal Assistant to support the Chief Executive Officer (CEO). This is a highly trusted, high-impact role designed for individuals who thrive in fast-moving environments and take pride in enabling exceptional leadership performance. Candidates for this role must be Northern California&ndash;based, preferably near San Francisco and willing to occasionally travel to Sonoma.
 
 
 This role blends traditional executive assistant responsibilities with personal assistant support. You will serve as a strategic partner&mdash;anticipating needs, managing complexity, protecting executive time, and ensuring professional and personal priorities move forward seamlessly. These roles require excellent judgment, discretion, and the ability to operate independently with confidence.
 
 
 
 Primary Responsibilities
 
 
 
 
 Executive Support
 
 
 
 <ul>
 <li>
 Own complex, high-volume calendar management across multiple time zones; proactively identify conflicts, dependencies, and priorities
 </li>
 <li>
 Coordinate domestic and international travel, including flights, lodging, ground transportation, itineraries, and contingency planning
 </li>
 <li>
 Prepare executives for meetings by managing agendas, briefing materials, action items, and follow-ups
 </li>
 <li>
 Serve as a primary liaison between executives and internal teams, external partners, advisors, and stakeholders
 </li>
 <li>
 Handle highly sensitive, confidential, and time-critical information with discretion and sound judgment
 
 
 </li>
 </ul>
 
 Personal Assistant Support
 
 
 
 <ul>
 <li>
 Manage select personal logistics for executives, including scheduling, travel planning, and personal appointments
 </li>
 <li>
 Support family- or life-adjacent coordination as needed (schools, events, special occasions, and managing complexities that arise from overlapping personal and business travel)
 </li>
 <li>
 Act as a trusted extension of the executive, handling tasks efficiently, professionally, and with minimal oversight
 
 
 </li>
 </ul>
 
 Operational &amp; Administrative Support
 
 
 
 <ul>
 <li>
 Draft, manage, and organize correspondence, documents, and presentations
 </li>
 <li>
 Track commitments, deadlines, and deliverables across professional and personal domains
 </li>
 <li>
 Submit, track, and reconcile expenses; support light budget tracking where applicable
 </li>
 <li>
 Coordinate logistics for meetings, dinners, offsites, and small events (venues, vendors, materials)
 </li>
 <li>
 Support executives across company operations, partnerships, fundraising, and board engagement
 </li>
 <li>
 Coordinate frequent travel between the Bay Area, East Coast, and customer sites
 </li>
 <li>
 Assist with logistics related to company facilities, executive offsites, and internal events
 </li>
 <li>
 Thrive in a startup-style environment with ambiguity, speed, and evolving priorities
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Required
 
 
 
 <ul>
 <li>
 5+ years of experience supporting senior executives (Executive Assistant, Personal Assistant, or Chief of Staff&ndash;adjacent roles)
 </li>
 <li>
 Exceptional organizational skills and attention to detail
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 High degree of professionalism, discretion, and integrity
 </li>
 <li>
 Ability to manage competing priorities, anticipate needs, and pivot quickly
 </li>
 <li>
 Comfort working independently in a fast-moving environment
 </li>
 <li>
 Proficiency with modern productivity tools (Google Workspace, calendars, Slack, expense tools)
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Experience supporting executives in defense, government, technology, or high-growth startups
 </li>
 <li>
 Experience managing both professional and personal responsibilities for executives
 </li>
 <li>
 Familiarity with government or military environments
 </li>
 <li>
 Familiarity with startup, investor-facing, or board-facing environments
 
 
 </li>
 </ul>
 
 What Success Looks Like in 6 Months
 
 
 
 <ul>
 <li>
 Executives feel consistently prepared, supported, and one step ahead
 </li>
 <li>
 Calendars and travel operate smoothly with minimal fire drills
 </li>
 <li>
 Details are handled proactively before they become problems
 </li>
 <li>
 Strong trust is established through reliability, discretion, and follow-through, internally and externally with critical counterparts in government and industry
 </li>
 <li>
 Executive time and attention are protected and optimized, enabling company momentum
 
 
 </li>
 </ul>
 
 Compensation &amp; Work Style
 
 
 
 <ul>
 <li>
 Competitive base salary aligned with market standards
 </li>
 <li>
 Compelling equity package with standard vesting
 </li>
 <li>
 Remote-friendly with strong independence; proximity to executive location required
 </li>
 <li>
 High trust, high ownership role&mdash;you control your execution while meeting the needs of the business
 </li>
 </ul>
</div>

Executive Assistant / Personal Assistant

Singular Builders

Singular Builders is a young company founded by two industry veterans.  We look to perform construction for complex, sophisticated, and unusual projects.   We love a challenge; we know what we like, and we're good at it.  Our name is new, but our projects are familiar.  Renovations, retrofits, high-end interiors, inner urban infrastructure are the type of projects that we seek and where our focus is as a company. We've worked together on some of the most complex, interesting, and beautiful construction projects throughout California. We are now looking to bring together a team of people who really care about the work we do.  What sets us apart isn't just our depth of expertise and breadth of services, but how we deliver them.  The way we go about problem solving, the way we staff our projects, and with whom we staff our projects - that's what makes us singular.We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior management. The ideal candidate will possess strong organizational skills, discretion, exceptional communication abilities with internal teams and external stakeholders, as well as proficiency with various digital tools. This role offers an exciting opportunity to contribute to the efficiency and success of our organization by managing schedules, coordinating projects, accurate documentation, and ensuring smooth daily operations.Essential duties and responsibilities include, but are not limited to:&middot; Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.&middot; Provide executive administrative support including drafting correspondence, proofreading documents, and transcribing audio or written materials.&middot; Coordinate complex travel arrangements and prepare detailed itineraries for executives.&middot; Submits, monitors and tracks invoices, reimbursements, and supply management.&middot; Assist with event planning for corporate meetings, conferences, and company functions.&middot; Comfortable working with multiple project teams and deadlines.&middot; Handle phone etiquette when managing multi-line phone systems and front desk responsibilities, ensuring excellent customer service.&middot; Perform data entry, filing, and record keeping using Microsoft Office Suite and other office management tools such as QuickBooks and DocuSign.&middot; Facilitate project coordination by tracking deadlines, preparing reports, and liaising with internal teams.&middot; Oversee office management duties such as supply ordering, maintaining office equipment, and organizing files for easy access.&middot; Provide personal assistant support as needed to senior executives to enhance productivity.&middot; Build cross-functional relationships between departments.&middot; General office duties as neededQualifications&middot; Proven experience in an executive administrative or personal assistant role with strong clerical skills.&middot; Proficiency in Microsoft Office (Word, Excel, PowerPoint), Microsoft Outlook Calendar, Google Workspace, and DocuSign.&middot; Excellent typing speed with high accuracy; experience in transcription is a plus.&middot; Strong organizational skills with the ability to manage multiple tasks efficiently under tight deadlines.&middot; Exceptional communication skills including phone etiquette and customer service experience.&middot; Demonstrated ability to handle confidential information discreetly.&middot; Experience with event planning, project coordination, office management, bookkeeping, data entry, filing systems, and front desk operations preferred.&middot; This position is integral to maintaining the smooth operation of our organization&rsquo;s executive functions. We seek a dedicated professional eager to contribute their skills in a dynamic environment that values efficiency and excellence in administrative support.Required Education, Skills and Experience&middot; 5+ years of related experience required in working in an executive assistant role or senior administrative assistant role supporting leadership teams in the construction field.&middot; Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint and Microsoft Teams)&middot; Bachelors degree in Business Administration, Business Management, Construction Management, or similar.&middot; 5+ years of relevant calendar management and expense report management experience for 1 or more executivesTravel&middot; Primarily office-based in San Francisco with occasional visits to construction sites or project meetings.&middot; May require coordination outside of normal business hours depending on executive schedules and project deadlines.&middot; Travel would be local and include attendance for professional business events as well as employee events.Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.EQUAL OPPORTUNITY EMPLOYERThe Company is an Equal Opportunity Employer and does not discriminate on the basis of actual or perceived race, color, national origin , ancestry, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, sexual orientation, military and veteran status, denial of family and medical care leave , or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.The Company will endeavor to make reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities unless the accommodation imposes an undue hardship on the operation of our business. If you need assistance to perform your job duties because of a physical or mental condition, please let Human Resources know.This job description may be modified at any time at the sole discretion of Singular Builders.Job Type: Full-timePay: $105,000.00 - $115,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you possess Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint and Microsoft Teams)?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive Assistant: 5 years (Required)</li><li>calendar mgmt and expense reports for multiple leaders?: 5 years (Required)</li></ul>Work Location: In person

Executive Assistant

VIRIO

<div><h1 class="jobSectionHeader">Executive Assistant to CEO</h1>
Location: San Francisco (in-person, in-office, full-time ONLY) 
Compensation: $145K&ndash;$200K total annual compensation<h2 class="jobSectionHeader">
About Virio</h2>
Virio is building the next-generation B2B GTM stack - an AI-powered content engine that turns executive thought leadership into pipeline at scale. We help the fastest-growing B2B companies go to market through executive-led content that drives revenue, not vanity metrics.
We're backed by investors and operators from LinkedIn, YouTube, HubSpot, Rippling, and Google. We've built a repeatable system for turning founder-led content into meetings, pipeline, and brand power. We are building GTM infrastructure that behaves like a high-output operator, combining strategy, execution, and systems thinking.
Having added $1M in ARR within the last 30 days, our recruiting team is moving quickly to hire the talent we need to continue our momentum. We are now looking for an Executive Assistant to support our founders and executive team as we scale.<h2 class="jobSectionHeader">
What You'll Do</h2><ul><li>
Own the founders' calendars, inboxes, and communications - triaging, drafting, and following up on their behalf</li><li>
Run meeting logistics end to end - agendas, briefings, and follow-ups for internal and external calls</li><li>
Support the sales process - coordinating outreach, follow-ups, and client communications</li><li>
Handle travel, event, and off-site logistics</li><li>
Manage office operations - keeping the workspace stocked, organized, and running smoothly</li><li>
Own cross-functional task tracking and keep internal projects moving</li><li>
Build systems that eliminate recurring friction and reduce founder overhead</li></ul><h2 class="jobSectionHeader">
What Makes You a Great Fit</h2><ul><li>
1-3 years of EA experience - You've held an Executive Assistant or closely related role and know what it takes to support high-output leaders effectively</li><li>
Startup experience - You've worked in fast-moving, early-stage environments where context switches constantly and priorities shift overnight</li><li>
Exec support background - You've supported a founder, C-suite executive, or senior leader directly - ideally in a startup or high-growth tech company</li><li>
Communication excellence - You write sharp, professional emails and can represent a founder's voice accurately and confidently</li><li>
Sales awareness - You understand the rhythm of a sales process and can support outreach, follow-up, and pipeline coordination without hand-holding</li><li>
Systems mindset - You don't just complete tasks - you build repeatable systems so the same problem never happens twice</li><li>
Operational fluency - Comfortable with tools like Notion, HubSpot, Google Workspace, Slack, and other modern ops and productivity stacks</li><li>
Impeccable judgment - You know when to act independently and when to escalate; discretion is non-negotiable</li></ul><h2 class="jobSectionHeader">
Traits That Thrive at Virio</h2><ul><li>
High agency &amp; ownership - Takes initiative without waiting for detailed instructions; follows through to completion without reminders</li><li>
Anticipatory thinking - Sees around corners and solves problems before they surface</li><li>
Calm under pressure - Stays composed, precise, and reliable when pace is high and stakes are real</li><li>
Direct, low-ego communication - Values clarity, speed, and candor over politics or optics</li><li>
Obsessive about quality - Every email, agenda, and output reflects on the founders - you hold yourself to that standard</li></ul><h2 class="jobSectionHeader">
Benefits</h2><ul><li>
Competitive total compensation aligned to experience and impact</li><li>
Medical, dental, and vision insurance</li><li>
401(k) plan</li><li>
All working meals covered</li><li>
Relocation support for San Francisco</li><li>
Direct access to founders and leadership from day one</li><li>
High ownership, high trust, and fast career progression</li><li>
In-person culture with deep commitment to excellence</li></ul>
This is a full-time, on-site role based in San Francisco. We do not offer hybrid or remote positions.
Compensation Range: $145K - $200K</div>

Executive Assistant to CEO

Giga

<div>
 
 This is a long-term support role, on-site in San Francisco in the Dogpatch neighborhood.
 
 
 
 
 We are in-person, in-office 5 days a week (no hybrid, no remote.)
 
 
 
 
 For the general Executive Assistant role, please apply
 
 
 here
 
 
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 Giga builds AI agents trusted by the largest B2C companies in the world. Industry leaders like DoorDash trust Giga with their most complex support and operations workflows across voice, chat, and email.
 
 
 Giga has recently raised a $61M Series A and has several paying customers, including DoorDash. We&rsquo;re building the next generation of customer experience &mdash; real-time AI agents that can understand emotion, resolve issues instantly, and scale across the world&rsquo;s largest enterprises.
 
 
 It&rsquo;s an exciting inflection point for the company. While we have been successful, we have larger ambitions. Our goal is to become the go-to AI platform for all enterprise automation, powered by our voice superintelligence. To achieve this, we need more great engineers.
 
 
 The work affects millions of people every day and our engineers have autonomy and make true impact. This opportunity is unique because we have brilliant founders, have found commercial success, and see a clear path to becoming a generational company. Some further info about us:
 
 
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 Voice AI startup Giga raises $61M Series A
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 DoorDash and Giga Partnership
 
 
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 If being a part of this resonates with you, please apply!
 
 
 
 About The Role
 
 
 
 You'll operate as the executive's day-to-day execution partner. The Head of Strategy &amp; Operations at Giga manages Product Operations, Business Operations, People, Finance, and Legal. You'll need to be well organized and comfortable with context switching.
 
 
 This is a career support role that blends executive assistance, communication, and rigorous follow-through: project management, mastering calendar/inbox/occasional travel, preparing meetings, drafting crisp comms, and keeping commitments on track.
 
 
 
 Who You Are
 
 
 
 You have supported execs in fast-moving, high-stakes environments (e.g., VC-backed startups, VC, tier-1 consulting) and bring urgency, polish, and discretion from day one.
 
 
 You have mastery over tools like Linear (or equivalents like Asana or Monday.com) for project management.
 
 
 You have exceptional organization, crisp writing, and dependable follow-through.
 
 
 You feel comfortable representing the executive office with confidence internally and externally.
 
 
 You may come from the following backgrounds:
 
 
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 Executive Assistant / Administrative Business Partner with mastery of calendaring, travel, meeting prep, inbox triage, and follow-through.
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 Operations / Administrative Coordinator (or hospitality/guest-experience lead) who has run complex logistics and VIP communications at pace.
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 Executive support professional from founder-led tech, venture, consulting, or law environments with strong judgment and service orientation.
 
 
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 Perks &amp; Benefits
 
 
 
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 Catered lunch daily
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 Dinner stipend
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 $150/month wellness benefit (gym, fitness classes, mental health)
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 401(k) plan
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 Paid parental leave (12 weeks maternal, 6 weeks paternal)
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 Commuter benefits
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 Medical, dental, and vision coverage
 
 
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 Giga is an equal opportunity employer. We're committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
 
 
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Executive Assistant to Head of Strategy & Operations

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