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real estate administrator

RHK Properties LLC

<div>
 
 Job Title: Real Estate Administrator
 
 
 
 
 Location: Dubai
 
 
 Department: Real Estate / Operations
 
 
 
 
 Job Summary
 
 
 
 
 We are seeking a detail-oriented and experienced Real Estate Administrator to manage administrative, compliance, and documentation tasks related to real estate projects and transactions. The role requires hands-on experience in preparing, maintaining, and submitting Form A and Form B, coordinating with authorities, and supporting sales, leasing, and legal teams to ensure smooth operations and regulatory compliance.
 
 
 
 
 Key Responsibilities
 
 
 A. Property Sales Administration (Buying &amp; Selling)
 
 
 Prepare, review, and coordinate Form A, Form B, and Form F (Buyer, Seller, and Unified MoU).
 
 
 Ensure accuracy of buyer, seller, broker, and property details before execution.
 
 
 Coordinate NOCs from developers for resale transactions.
 
 
 Liaise with developers, trustees, and registration offices for transfers.
 
 
 Support property transfer processes at DLD Trustee Offices.
 
 
 Track sales documentation, payments, and transaction milestones.
 
 
 Handle off-plan documentation, including Aqood registration.
 
 
 Coordinate SPA signing and developer approvals.
 
 
 B. Leasing &amp; Tenancy Administration
 
 
 Prepare and manage tenancy contracts (residential &amp; commercial).
 
 
 Register, renew, and cancel Ejari contracts.
 
 
 Coordinate tenancy renewals, amendments, and terminations.
 
 
 Ensure compliance with RERA tenancy laws and rental regulations.
 
 
 Calculate rental increases as per RERA Rental Index.
 
 
 Issue and manage tenancy-related NOCs.
 
 
 C. Free Zone &amp; Commercial Compliance
 
 
 Obtain NOCs to operate businesses in Free Zone areas.
 
 
 Coordinate with Free Zone authorities for leasing approvals.
 
 
 Liaise with landlords and property management for commercial use permissions.
 
 
 Support trade license&ndash;related property documentation.
 
 
 D. Government &amp; Authority Coordination
 
 
 Liaise with:
 
 
 Dubai Land Department (DLD)
 
 
 RERA
 
 
 Trakheesi
 
 
 Developers
 
 
 Free Zone Authorities
 
 
 Submit, follow up, and track approvals, registrations, and permits.
 
 
 Stay updated with changes in UAE real estate laws and regulations.
 
 
 E. Client &amp; Agent Support
 
 
 Act as administrative support for real estate agents and management.
 
 
 Collect and verify client documentation (Emirates ID, passport, visa, trade license, etc.).
 
 
 Coordinate with buyers, sellers, landlords, and tenants.
 
 
 Ensure smooth closing of sales and leasing transactions.
 
 
 F. Records &amp; Compliance
 
 
 Maintain organized digital and physical records of:
 
 
 Sales contracts
 
 
 Tenancy contracts
 
 
 Ejari and Aqood certificates
 
 
 NOCs and approvals
 
 
 Ensure confidentiality, accuracy, and audit readiness.
 
 
 Prepare internal reports for management.
 
 
 
 Requirements &amp; Qualifications
 
 
 
 2&ndash;4+ years experience in real estate administration in Dubai.
 
 
 Strong hands-on experience with:
 
 
 Form A, B, F (sales transactions)
 
 
 Ejari (tenancy)
 
 
 Aqood (off-plan)
 
 
 Free Zone leasing requirements
 
 
 Solid understanding of DLD &amp; RERA regulations.
 
 
 Proficient in MS Office and UAE government portals.
 
 
 Strong organizational and multitasking skills.
 
 
 
 Preferred Skills
 
 
 
 Experience in secondary market &amp; off-plan transactions.
 
 
 Knowledge of commercial leasing &amp; Free Zone regulations.
 
 
 Arabic language is a plus.
 
</div>

Real Estate Administrator

Spring Field Real Estate

Location: Dubai ( Bay Square)Job Type: Full-TimeSalary: AED 4,000 &ndash; 5,000MUST BE FEMALE!We are looking for a reliable and detail-oriented Real Estate Administrator to support our sales and management team in Dubai. This role is open to female candidates only, with Tagalog and Fluent English speakerKey ResponsibilitiesManage and update property listings on Bayut, Property Finder, and TrakheesiPrepare, organize, and maintain real estate documents and recordsCoordinate with agents, developers, and internal teamsHandle emails, calls, and general office administrationSupport the sales team with property uploads, follow-ups, and client communicationEnsure compliance and accurate record-keeping of approvals, agreements, and permitsRequirementsFemale candidates onlyMinimum 2 years of Dubai real estate experienceExperience with Bayut, Property Finder, and TrakheesiFluent in English and TagalogStrong organizational and multitasking skillsAttention to detail and ability to work under pressureAvailable to join immediately!What We OfferFull-time position with a salary of AED 4,000 &ndash; 5,000Professional and supportive work environmentOpportunities for growth within the companyHow to ApplyPlease submit your updated CV to apply.Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>Can you join immediately ?</li></ul>Experience:<ul><li>Real Estate Admin: 1 year (Required)</li></ul>

Key One Realty Group

Key One Realty Group is urgently looking for a detail-oriented and organized Real Estate Administrator to support our sales and operations team. The successful candidate will manage property listings, coordinate with agents and owners, ensure regulatory compliance, and help maximize property exposure across major real estate portals.Key Responsibilities<ul><li>Create, upload, update, and maintain property listings on CRM systems and major portals (Bayut, Property Finder, Dubizzle, etc.)</li><li>Ensure all listings are accurate, visually appealing, and compliant with portal guidelines</li><li>Upload and manage photos, videos, floor plans, and descriptions</li><li>Call and verify leads daily to confirm agent assistance and client engagement</li><li>Coordinate with agents to ensure daily CRM updates and proper lead follow-ups</li><li>Conduct weekly follow-ups with owners and agents to confirm availability and pricing</li><li>Monitor listing performance and optimize to achieve first-page visibility and high traffic</li><li>Prepare and manage Forms A, B, F, I, and U (if applicable)</li><li>Maintain Trakheesi permits, DLD documentation, and compliance records</li><li>Coordinate property photo/video shoots and marketing materials</li><li>Archive sold, rented, and inactive listings promptly</li><li>Handle portal inquiries and forward them to the relevant agents</li></ul>Requirements<ul><li>Minimum 1&ndash;3 years&rsquo; experience in real estate administration or listings coordination</li><li>Strong knowledge of Bayut, Property Finder, Dubizzle, and CRM systems</li><li>Familiarity with DLD, RERA, and Trakheesi regulations</li><li>Excellent English communication skills (verbal and written)</li><li>High attention to detail and strong organizational skills</li><li>Proficient in MS Office (Excel, Word, Outlook)</li><li>Ability to work under pressure and meet deadlines</li></ul>What We Offer<ul><li>Competitive salary package (based on experience)</li><li>Career growth opportunities</li><li>Professional and supportive work environment</li><li>Stable long-term employment</li></ul>Job Type: Full-timeExperience:<ul><li>Admin: 1 year (Preferred)</li></ul>

Green Desert Real Estate Brokers

Responsibilities:<ul><li>Handle basic duties such as, answering and routing phones; responding to emails; maintaining employee, financial and client records.</li><li>Maintain property database and accurate records of property transactions.</li><li>Prepare paperwork for real estate transactions, like purchase agreements, contracts etc.</li><li>Coordinate with owners, tenants and developers regarding their properties.</li><li>Assist in the preparation of financial statements and reports for the office and for various real estate properties.</li><li>Enter financial data into our accounting software on a timely basis.</li><li>Coordinate with external auditors for VAT filings and payments on a quarterly basis.</li><li>Maintain accounting schedules, income and expense files, and reconcile accounts.</li><li>Manage payroll for all employees.</li><li>Monitor office inventory levels and place orders as required.</li><li>Perform other duties as assigned</li></ul>Qualifications:<ul><li>Minimum 5 years experience as an Admin and Accountant in Dubai Real Estate Industry.</li><li>Bachelors or Masters degree with attested certificate is a must.</li><li>Hands on experience with accounting software.</li><li>Extensive knowledge of industry trends and market regulations is a must.</li><li>Excellent interpersonal and communication skills (both written and verbal)</li><li>Flexibility in working hours as per business needs.</li><li>Strong computer skills and proficiency in Microsoft Office is a must.</li></ul>Job Type: Full-timePay: AED6,000.00 per month

Emperor homes properties

Are you an organised, proactive professional with experience in the fast-paced world of real estate? We&rsquo;re looking for a confident Administrator with real estate industry experience to join our growing team.About the RoleAs a key part of our office operations, you&rsquo;ll provide essential administrative support to ensure smooth day-to-day running of property sales and management activities. This is a dynamic role suited to someone who thrives under pressure and enjoys working in a client-focused environment.Key Responsibilities:<ul><li>Provide administrative support including handling phone calls, emails, calendar management, and appointment scheduling</li><li>Prepare, review, and manage various documents such as contracts, agreements, and property listings (Property Finder, Dubizzle, Bayut)</li><li>Apply for and manage Trakheesi permits; ensure compliance with RERA regulations</li><li>Prepare Tenancy Contracts, Form A, B, I, and F as required</li><li>Generate tax invoices for commission and follow up on payments</li><li>Assist in WPS payroll processing for agents and staff</li><li>Accurately prepare and file VAT returns with the Federal Tax Authority (FTA)</li><li>Update and manage property listings on MLS and other marketing platforms</li><li>Coordinate transaction timelines and ensure timely task completion</li><li>Track and follow up on commissions to ensure timely payments</li><li>Maintain organized digital and physical filing systems for transactions and compliance</li><li>Communicate professionally with clients, agents, and vendors</li><li>Updating Excel and Google Sheets</li><li>Making cold calls to landlords, tenants, and investors to generate leads (training provided)</li></ul>Requirements:<ul><li>Minimum 2 years of experience in a real estate administrative role (Dubai experience preferred)</li><li>Experience in AML/CFT and compliance officer.</li><li>Strong knowledge of RERA, Trakheesi, VAT filing, and WPS processing</li><li>Experience in property management, commission tracking, and tax invoicing</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and CRM systems</li><li>Excellent written and verbal communication skills in English</li><li>High attention to detail with a proactive, problem-solving attitude</li><li>Willingness to work flexible hours, including weekends and handle urgent requests</li></ul>Benefits:<ul><li>Visa provided after 2-month probation period</li><li>Opportunity to grow within a prestigious real estate firm</li><li>Full training provided on property listing platforms and internal systems</li><li>Professional development and career advancement opportunities</li><li>Performance-based bonuses and development opportunities</li></ul>Job Type: Full-timeSalary: Up to AED 3,500 per monthJob Type: Full-timePay: AED2,000.00 - AED3,500.00 per month

Experienced Real Estate Administrator

Binsuloom Group

We are seeking a detail-oriented and proactive Real Estate Coordinator to support the daily operations of our real estate team. .<ul><li>Prepare and process contracts, forms, and other real estate documents.</li><li>Maintain organized filing systems (physical and digital).</li><li>Manage the transaction process from contract to closing.</li><li>Ensure all documentation is complete and submitted on time.</li><li>Handling the maintenance complaints and coordinating the Maintenance Team</li><li>Serve as a liaison between clients, agents, and third-party service providers.</li><li>Ensure compliance with real estate laws and regulations.</li><li>Maintain transaction files and records for auditing and reporting purposes.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field (preferred)</li><li>Previous experience in real estate administration or coordination is a must</li><li>Knowledge of real estate transaction processes, documents, and legal requirements</li><li>Proficient in MS Office, CRM software, and MLS systems</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal skills</li><li>Ability to work independently and as part of a team</li></ul>Preferred Skills:<ul><li>Familiarity with RERA regulations</li><li>Knowledge of real estate CRM platforms will be an added advantage</li><li>Real Estate Maintenance Coordination</li></ul>Salary - AED2800 to AED3000Job Type: Full-timePay: AED2,800.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Mention your visa status and availability?</li><li>Are you willing to start for a salary of AED2800 to AED3000?</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate Administrator - Freshers / Visit Visa holders can also apply

REMAX Commercial Investments Realty

Real Estate Administrator (Apply only if you have Real Estate experience)Location: Dubai, UAE Industry: Real EstateJob SummaryWe are looking for a detail-oriented and organized Real Estate Administrator to support our sales and leasing team. The ideal candidate will have hands-on experience managing property listings on major UAE real estate portals and handling real estate documentation processes efficiently.Key Responsibilities<ul><li>Manage and upload property listings on major UAE portals including:</li><li>Bayut</li><li>Dubizzle</li><li>Property Finder</li><li>EXP Realty CRM / portal systems</li><li>Ensure listings are accurate, updated, and compliant with Dubai real estate regulations</li><li>Coordinate with agents to collect property details, photos, and required documents</li><li>Prepare and manage real estate documentation (Form A, B, contracts, tenancy agreements, etc.)</li><li>Maintain property database and CRM records</li><li>Track listing performance and renew or deactivate expired listings</li><li>Coordinate with marketing team for property advertisements</li><li>Handle administrative support for sales and leasing transactions</li></ul>Requirements<ul><li>Minimum 2 years experience in UAE real estate administration</li><li>Mandatory experience in property listings and documentation</li><li>Hands-on experience with Bayut, Dubizzle, Property Finder portals</li><li>Familiarity with Dubai real estate forms and procedures</li><li>Strong organizational and multitasking skills</li><li>Good communication skills in English</li><li>Proficiency in MS Office and CRM systems</li></ul>Preferred<ul><li>Experience in Dubai real estate brokerage</li><li>Knowledge of Trakheesi / DLD listing requirements</li></ul>Email: hr@remaxcommercial.ae +971 54 993 9050Job Type: Full-timePay: From AED4,000.00 per monthExperience:<ul><li>REAL ESTATE ADMIN: 2 years (Required)</li><li>PROPERTY LISTING: 2 years (Required)</li><li>PROPERTY DOCUMENTATION: 2 years (Preferred)</li><li>REAL ESTATE PORTALS: 2 years (Preferred)</li></ul>

ADMIN - REAL ESTATE

Explore 1443+ Real estate administrator in United Arab Emirates this March. Find roles across top companies and apply now to boost your career.

1443 real estate administrator jobs In United Arab Emirates

Real Estate Administrator

Real Estate Administrator

Real Estate Administrator

Real Estate Administrator

Experienced Real Estate Administrator

Real Estate Administrator - Freshers / Visit Visa holders can also apply

ADMIN - REAL ESTATE