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admin coordinator

Spatial Composite Solutions

Role Summary The Admin &amp; Travel Coordinator is responsible for organizing travel, accommodation, visa documentation, and logistical arrangements for staff deployed on projects. The role ensures smooth coordination of travel and on-site support while maintaining accurate records and supporting operational planning for international assignments.Key Responsibilities<ul><li>Coordinate and book international flights for staff.</li><li>Arrange hotels, serviced apartments, and other accommodation for overseas assignments.</li><li>Prepare and submit visa applications and ensure all travel documentation is complete.</li><li>Maintain records of travel itineraries, visas, and staff deployment schedules.</li><li>Coordinate staff deployments in line with project timelines and operational needs.</li><li>Liaise with travel agencies, airlines, hotels, and other service providers.</li><li>Support staff during overseas assignments by assisting with logistical issues.</li><li>Ensure travel arrangements comply with company policies and cost guidelines.</li></ul>Job Type: Full-timePay: AED3,000.00 per monthExpected Start Date: 15/03/2026

Admin Coordinator

Solanki Real Estate Development LLC

Operations &amp; Admin Coordinator &ndash; Property ManagementWe are looking for a disciplined and detail-oriented professional to join our Property Management and Real Estate Development teams in a full-time, office-based coordination role. This is a structured execution role. You will not be making decisions. You will be ensuring that communications, documents, invoices, quotations, and action items are organised, tracked, and followed up without gaps. If you thrive on structure, take pride in clean records, and follow through consistently, this role is for you.You will sit at the front desk and serve as the first point of contact for the office, greeting visitors, handling walk-in tenants professionally, and answering and directing incoming calls to the right team member.You will manage the central inbox for the property management and development teams, categorise and forward emails to the relevant department, and maintain a live follow-up tracker to ensure no request goes unanswered. You will attend internal, consultant, and contractor meetings in person, prepare and circulate clear meeting minutes capturing decisions, responsibilities and deadlines, and follow up with responsible parties until every action item is closed.On the accounts side, you will raise rent and service charge invoices as instructed, send them to tenants, follow up on outstanding payments, maintain an arrears tracker, and upload payment slips and supporting documents into the system. When vendors are needed, you will collect a minimum of three quotations, prepare a comparison sheet in Excel, and follow up with vendors on anything missing or pending.You will also be responsible for document control across both teams, maintaining organised records for leases, contracts, consultant agreements, and drawing revisions, with everything properly named, dated, and filed. For development projects, you will maintain a submission log, track authority approval statuses, and follow up with consultants on delays.We are looking for someone with strong written and spoken English, solid Excel skills, a professional phone manner, and the kind of disciplined follow-through that means nothing falls through the cracks. Prior experience is not mandatory, but your CV and communication must reflect structure and attention to detail. This role reports directly to the Director and works closely with the Leasing Manager, Operations Controller, and Accounts team.Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>This role requires daily use of Microsoft Excel for trackers and comparison sheets. How would you describe your Excel skill level, and what types of spreadsheets have you worked with?</li><li>Without using AI tools, write a short email (maximum 8 sentences) from yourself to a tenant named Mr. Ahmed. Inform him that his rent invoice for the amount of AED 15,000 has been attached, that payment is due within 7 days, and that he should contact the accounts team at accounts@company.com if he has any questions. Do not use bullet points. Write it as a natural, professional email.</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>administrative or coordination: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Operations & Admin Coordinator

Maison Alaïa

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 The Emirati National Boutique Admin Coordinator supports the efficient and elegant daily operations of the Ala&iuml;a boutique. This ensures administrative, operational, and back-office procedures are executed to the highest standard, in line with Maison values. KEY REPONSIBILITIES: 1. Boutique Operations Support:
 
 
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 Oversee boutique documentation, reporting, and filing systems (sales reports, attendance records, compliance documents, etc.).
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 Handle boutique supply orders, vendors management, invoices, and inventory of packaging, stationery, and other essentials
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 Coordinate &amp; report maintenance requests and ensure boutique readiness and upkeep
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 Support during cycle counts, inventories activities, receiving shipments from forwarders etc.
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 Ensure all boutique licenses &amp; documents are up to date and manage mall &amp; over nights permits 2. Client &amp; Commercial Support:
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 Help with preparation for events or special appointments (materials, catering orders, etc.)
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 Support the sales team during busy periods to ensure clients&rsquo; experience expectations are met, this includes help in locating stock, packing items, and fitting room readiness to welcome clients etc.
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 Help during VM set up activities &amp; changes, help the team to ensure the display is maintained and floor is in the best condition to welcome clients KEY SKILLS AND COMPETENCIES:
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 Strong organizational and multitasking skills
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 Attention to detail and a high sense of discretion
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 Ability to use MS Office including Excel and Outlook
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 Clear communication and teamwork abilities
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 Client-centric mindset and service attitude
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 UAE National with Family Book
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 Fluent in English &amp; Arabic We make hearts beat. &ldquo;We wish to create a welcoming home and bespoke moments to reveal and empower feminity, and nurture a multicultural community of clients, lasting through generations&rdquo; Pieter Mulier Since 1964, Ala&iuml;a is a Parisian Fashion Maison, with a Couture soul and a timeless sense of beauty. Azzedine Ala&iuml;a, a legendary master of cut, changed the look of fashion in the 80&rsquo;s with his sculptural silhouettes. Today, the Belgian Creative Director Pieter Mulier, perpetuates his quest of perfection and modernity, sharing the same technical skills and passion for arts. Shape driven creations and iconic knits are sculpted on the body, crafting unique interpretations of the free beauty of women.
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</div>

Boutique Admin Coordinator - Emirati National

talabat

<div>
 As the region&rsquo;s leading local tech organization, we&rsquo;re proud to say that we have been delivering for millions of people right across MENA for the past 18 years.
 
 
 We were founded in Kuwait in 2004, and acquired by Delivery Hero (DHER) in 2015. This gives us a unique outlook - local knowledge with global expertise. It also allows us to innovate, create, and bring new technologies for the betterment of the MENA region, such as q-commerce, sustainable packaging, cloud kitchens, autonomous delivery vehicles, robots, and drones.
 
 
 Today, we deliver hundreds of millions of food orders, grocery items, and other products per year, to our customers in nine countries throughout the region with more than 4,500+ employees! Our food delivery business works with over 27,000 brands and almost 50,000 branches.
 
 
 Our q-commerce concept, talabat mart (121 Stores), now delivers groceries to customers in Bahrain, Egypt, Jordan Kuwait, Oman, Qatar, and the UAE in 30 minutes or less! Our philosophy is to ensure we do what is suitable for our ecosystem- our customers, partners, people, riders, and the communities in which we operate.
 
 
 
 Job Description
 
 
 
 
 Role Summary:
 
 
 
 
 A Brief Role Summary Including
 
 
 
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 Role Purpose This entry-level position aims to provide the incumbent with an opportunity to gain experience in their chosen field. The role will involve various tasks that support the department's operations, providing valuable insights into the workings of a professional environment.
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 Impact &amp; Scope The successful candidate will support their department in various tasks, contributing to the team's overall efficiency and productivity.
 
 
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 Duties &amp; Responsibilities
 
 
 
 This role will take direction from the Line manager and any other team member assigned by the line manager or HOD. Day-to-day tasks will include:
 
 
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 Assisting with day-to-day operations within the department.
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 Providing administrative support to team members.
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 Organizing and maintaining departmental documents, maintaining accurate data records, and generating reports as needed.
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 Participating in team meetings and contributing ideas and feedback.
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 Handling inquiries and requests from internal and external stakeholders.
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 Coordinating and scheduling meetings, appointments, and events within the team and with external stakeholders as required.
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 Preparing meeting agendas, taking minutes, and distributing them as needed.
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 Supporting the team with research and data collection for various projects.
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 Providing support in the preparation and review of presentations and other documents.
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 Contributing to process improvement initiatives within the department
 
 
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 </ul>
 
 Qualifications
 
 
 
 
 Qualifications &amp; experience:
 
 
 
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 High school diploma or above education.
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 Prior experience in an administrative support role is an advantage, but not essential
 
 
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 Skills And Attributes
 
 
 
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 Familiarity with basic computer applications such as Microsoft Office.
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 Strong organizational and time management skills.
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 Good verbal and written communication skills.
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 Ability to work independently and as part of a team.
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 Attention to detail and accuracy in completing tasks.
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 Professional demeanor and positive attitude.
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 Willingness to learn and take on new responsibilities as needed.
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 Ability to maintain confidentiality of sensitive information.
 
 
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 Additional Information
 
 
 
 
 What you&rsquo;ll receive in return:
 
 
 
 Join Our Vibrant Team at City Walk - Where Work Meets Innovation and Fun!
 
 
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 Cool Workspace: Our City Walk space is more than an office; it&rsquo;s a creative hub with an atrium, development areas, and lots of greenery. It&rsquo;s designed to inspire.
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 Grow With Us: We're all about growth and recognition, both professionally and personally. Your journey of development starts here.
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 Diverse &amp; Inclusive: With colleagues from across the globe, our diversity is our strength. Everyone&rsquo;s welcome in our inclusive environment.
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 Make a Difference: Join the team behind the fastest-growing online food ordering network. Your work here really counts.
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 Fun &amp; Community: Our company events, cultural outings, and sports activities aren&rsquo;t just fun; they&rsquo;re a way to bond with our amazing team.
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 Daily Perks: From fresh fruits and coffee in our lounges to wellness rooms and a rooftop with a view, we&rsquo;ve got perks that make every day better.
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 Health &amp; Wellness: With sponsored healthcare and gym memberships, we care about your wellbeing.
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</div>

Admin / Coordinator (UAE National)

IKSAA INTERIOR DECORATION LLC

Job SummaryThe Accountant cum Admin is responsible for managing accounting functions, project-related financial records, petty cash, and administrative support within the company. The role requires a strong understanding of construction/fit-out project operations, excellent organizational skills, and the ability to coordinate with multiple teams to ensure smooth financial and administrative operations.Key ResponsibilitiesSection 1: Accounting &amp; Finance Responsibilities<ul><li>Prepare and maintain project-wise accounting records, including cost tracking, invoices, and payments.</li><li>Manage petty cash accounts, ensuring proper documentation and approval for all disbursements.</li><li>Prepare, review, and submit monthly, quarterly, and annual financial reports.</li><li>Monitor and reconcile accounts payable and accounts receivable.</li><li>Coordinate with the finance team for bank transactions, payments, and collections.</li><li>Ensure compliance with company financial policies, UAE labor law, and accounting standards.</li><li>Assist in budget preparation and cost control for projects.</li></ul>Section 2: Administrative &amp; Project Support Responsibilities<ul><li>Act as document controller: manage filing, tracking, and archiving of contracts, POs, invoices, and other project documents.</li><li>Issue and maintain gate passes for employees, subcontractors, and visitors.</li><li>Assist project teams in administrative tasks, including coordination with suppliers, subcontractors, and clients.</li><li>Maintain office supplies, inventory, and administrative records.</li><li>Support HR/admin processes such as attendance, leave tracking, and onboarding documentation.</li><li>Coordinate with project teams to ensure smooth operations and documentation flow.</li></ul>Reporting &amp; Monitoring<ul><li>Prepare weekly and monthly reports on petty cash, accounts, and administrative activities.</li><li>Track pending invoices, payments, and project-related financial commitments.</li><li>Maintain proper records for audits and internal reviews.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Accounting, Business Administration, or related field.</li><li>Minimum 1&ndash;2 years of experience in accounting and administrative roles in construction, interior fit-out, or project-based companies.</li><li>Strong organizational, analytical, and time-management skills.</li><li>Knowledge of UAE accounting regulations and labor laws is an advantage.</li><li>Good communication and interpersonal skills, with the ability to coordinate with multiple teams.</li></ul>Job Type: Full-timePay: From AED3,000.00 per monthWork Location: In person

Accountant cum Admin Assistant

Carpetland BHR

Admin &amp; Project Coordinator- Job Description<ul><li>Prepare and finalize Project/Retail jobs daily schedule.</li><li>Monitor emails, prepare site reports to update the site condition daily.</li><li>Coordinate with the salesman and supervisor to confirm the job schedules.</li><li>Prepare all types of gates passes for workers, undertaking letters, vehicles, and equipment as per site requirements.</li></ul>Admin Job Description<ul><li>Monitor daily attendance and overtime details, and finalize the monthly attendance for submission to the HR Department.</li><li>Process and track employee leave applications and book tickets for employees.</li><li>Arrange international travel tickets for deployed personnel as needed.</li><li>Preparing deployment travel expenses reimbursement.</li><li>Prepare the monthly report for purchased tickets and submit it to the HR Department.</li><li>Yearly uploading documents for Trakhees/JAFZA renewal and maintain the documents properly dated.</li><li>Maintain and updating records of warehouse employee&rsquo;s documents (PP, Visa, EID)</li></ul>note: Salary bracket is flexible and can be increased if candidate possess extra ordinary skills and is like plug &amp; Play.Job Type: Full-timePay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Do you have knowledge of flooring and furnishings materials , have you worked on any ERP systems and how good are you in MS</li></ul>Experience:<ul><li>Adminstration in handling manpoer allocation: 4 years (Required)</li><li>Software skill and AI: 4 years (Preferred)</li></ul>Work Location: In person

Administrator & Project Coordinator

DKV International Real Estate LLC

Role OverviewWe are seeking a versatile and highly organized Real Estate Operations Coordinator to join our dynamic team in Dubai. This hybrid role combines administrative excellence, HR support, and proactive telesales. The ideal candidate will be the &quot;engine&quot; of our office, ensuring seamless property listings, legal compliance, and lead management.Key Responsibilities1. Administrative &amp; Office Management<ul><li>Front-of-House: Act as the first point of contact, greeting clients and managing the reception area.</li><li>Office Logistics: Oversee day-to-day office needs, including petty cash, inventory, and supply procurement.</li><li>Document Control: Maintain meticulous digital and physical filing systems for all company records.</li></ul>2. Listing &amp; Transaction Support<ul><li>Portal Management: Create and verify property listings on Property Finder, Bayut, and Dubizzle, ensuring high-quality scores.</li><li>Contract Administration: Prepare and process RERA-standard documents, including Forms A, B, I, &amp; U, MOUs, and Tenancy Contracts.</li><li>Developer Relations: Manage developer registrations/renewals and coordinate with landlords regarding property availability.</li></ul>3. Lead Management &amp; Sales Support<ul><li>Telesales: Proactively follow up on leads, qualify prospects, and manage the sales pipeline within the CRM.</li><li>Deal Execution: Support the accounts department in closing transactions and ensuring all documentation is compliant for deal execution.</li></ul>4. HR &amp; Recruitment Support<ul><li>Assist in the hiring process, from screening CVs to onboarding new agents.</li></ul>Candidate Requirements<ul><li>Experience: Minimum 2 years of proven administrative experience specifically within the Dubai Real Estate industry.</li><li>Technical Skills: High proficiency in CRM systems and Microsoft Office Suite (Excel, Word, Outlook).</li><li>Regulatory Knowledge: Solid understanding of Dubai Land Department (DLD) and RERA procedures.</li><li>Communication: Exceptional command of English (written and verbal).</li><li>Attributes: A &quot;can-do&quot; attitude with the ability to multitask in a high-pressure, fast-paced environment.</li></ul>What We Offer<ul><li>Competitive Salary: Commensurate with experience and a comprehensive benefits package.</li><li>Growth: A high-exposure role with the chance to contribute to a thriving real estate firm.</li><li>Culture: A fast-paced, professional, and supportive work environment.</li></ul>How to ApplyIf you are a motivated professional ready to take the next step in your real estate career, please submit your Resume and Cover Letter to: hr@dkvrealestate.comJob Type: Full-timePay: AED3,500.00 - AED5,000.00 per monthExperience:<ul><li>UAE Real Estate as Admin: 1 year (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Administrator (Dubai Real Estate Experienced)

Explore 73+ Admin coordinator in United Arab Emirates this April. Find roles across top companies and apply now to boost your career.