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office administrative assistant

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receptionist assistant

Nuzzo Law, APC

ABOUT US:We are a boutique family law firm representing clients in high net worth divorce litigation and premarital and postnuptial agreements. We work in a fast-paced and electronic environment. We have a passion for working together to efficiently handle our clients&rsquo; matters with the dedication and attention they deserve. We strive to have fun working together to support our mission and dedicate time to team building, community involvement/volunteering, and personal and professional growth workshops.We are seeking a detail-oriented experienced Family Law Receptionist / Assistant to join our legal team. The ideal candidate will provide essential support in family law cases, ensuring smooth operations within the firm.RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:<ul><li>Greet clients, answer phone calls, complete client intake from start to finish in a professional manner.</li><li>Data entry into firm&rsquo;s data base(s) and customer relationship management software.</li><li>Manage and maintain attorney calendars including setting appointments, assisting in preparing for appointments/appearances and confirming appointments.</li><li>Meet with Partner on daily basis to discuss calendar for next day.</li><li>Meet with Partner on weekly basis to go over next week&rsquo;s calendar.</li><li>Assist with retrieval and drop off for attorneys and staff, as needed</li><li>Support attorneys and senior paralegal as needed.</li><li>Assist Partner with maintaining contact with network and referral sources through use of CRM.</li><li>Assist with posting approved social media content.</li><li>Work with firm&rsquo;s marketing consultant as need.</li><li>Organize and prepare legal documents for hearing binders, including creating tables of contents, printing, and binding.</li><li>Work with team to ensure timely completion of binders, typically within 7 days for Partner and longer for other attorneys; adjust deadlines if needed based on attorney priority.</li><li>Manage file closing procedures, ensuring proper organization and timely completion, which may take up to half a day depending on file size.</li><li>Check vendor statuses and input invoices to support efficient file closing and maintain organization.</li><li>Manage e-cards for firm.</li><li>Set up and take down of Conference Rooms for depositions and meetings.</li><li>Monitor and address expense discrepancies in Stamps.com.</li><li>Input data to ensure accuracy.</li></ul>POSITION REQUIREMENTS:<ul><li>Minimum of 3 years Receptionist/Assistant experience.</li><li>Preferred Family Law office experience.</li><li>Experience in operating standard office equipment such as a computer, photocopier, postage machine, and scanner.</li><li>Proficient in Microsoft 365 (specifically, MS Word, MS Excel &amp; Outlook).</li><li>Proficient Adobe Pro and Smokeball is preferred.</li><li>Must be a self-starter who is well organized and can handle multiple tasks with the ability to prioritize work.</li><li>Must be a team player with a positive attitude.</li><li>Must be reliable, responsible, and detail oriented.</li><li>Must be flexible and open-minded.</li><li>Excellent communication skills, both verbal and written with the ability to write professional correspondence(s) and emails.</li><li>Ability to work in fast paced environment while paying close attention to detail.</li><li>Professional appearance and demeanor.</li><li>Must be able to lift 50 lbs.</li><li>Onsite: Full time in person position</li></ul>Job Type: Full-timePay: $22.00 - $26.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Irvine, CA 92612 (Required)</li></ul>Ability to Relocate:<ul><li>Irvine, CA 92612: Relocate before starting work (Required)</li></ul>Work Location: In person

Receptionist/Assistant

BIT LLC

We are looking for a motivated and reliable Virtual Assistant / Receptionist to help support our growing entrepreneurial network and events organization.This is a fully remote role where you can choose your working hours, as long as tasks are completed consistently.You will be responsible for helping us maintain communication with our community, coordinate outreach efforts, and support event operations.If you enjoy talking to people, staying organized, and working independently, this role is a great opportunity to be part of a fast-growing business community.ResponsibilitiesYour responsibilities may include:<ul><li>Making outbound calls to past event attendees to check in, gather feedback, and see how we can help them in their business</li><li>Reaching out to local colleges and universities to explore partnerships for student volunteers and internship opportunities</li><li>Sending event reminder texts and follow-up messages to attendees</li><li>Responding to basic inquiries and directing messages to the appropriate team member</li><li>Updating contact information and maintaining simple records of conversations</li><li>Assisting with occasional outreach campaigns for upcoming networking events</li></ul>Requirements<ul><li>Comfortable speaking with people on the phone</li><li>Strong communication and interpersonal skills</li><li>Organized and reliable</li><li>Able to work independently with minimal supervision</li><li>Must have your own phone to make calls and send texts</li><li>Basic computer skills (email, spreadsheets, CRM tools)</li></ul>Ideal CandidateThe ideal candidate is someone who:<ul><li>Enjoys networking and talking with entrepreneurs</li><li>Has experience with customer service, receptionist work, or sales outreach</li><li>Is proactive and professional when speaking with new contacts</li><li>Can represent our brand in a friendly and professional way</li></ul>Work Environment<ul><li>Fully remote position</li><li>Flexible schedule &mdash; you choose your hours but must be from 8AM - 6PM</li><li>Opportunity to connect with entrepreneurs, business leaders, and professionals</li></ul>About UsB.I.T (Billionaires in Training) is a business networking and education platform that connects entrepreneurs, professionals, and investors through events, partnerships, and strategic resources designed to help businesses grow.How to ApplyPlease apply through Indeed and include:<ul><li>A short introduction about yourself</li><li>Any experience with customer service, outreach, or cold calling</li><li>Your availability each week</li></ul>Pay: $17.00 - $18.00 per hourWork Location: Remote

Remote Virtual Assistant / Receptionist (Cold Calling & Outreach)

Ledgent Technology

<div>
 
 
 Receptionist
 
 
 
 Duration - 6 Months, Contract, W-2
 
 
 Location - Onsite in Irvine, CA
 
 
 Pay - $22 - $24.85
 
 
 
 
 The
 
 Receptionist
 
 for our
 
 global medical device
 
 
 client
 
 is the first point of contact for department inquiries and assists in the delivery of service solutions for company employees, stakeholders and business partners associated with the department.
 
 
 
 
 Duties:
 
 
 * Assists with
 
 internal customer inquiries
 
 to identify, resolve, or escalate for rapid solution; coordinates
 
 911 emergency response communications
 
 .
 
 
 * Generates, schedules, and distributes
 
 general requests for service and maintenance
 
 ; coordinates and
 
 schedules meeting
 
 and
 
 event setups/teardowns; meeting room prep
 
 .
 
 
 * Executes routine
 
 day-to-day service and administrative tasks and activities
 
 for their assigned service areas (e.g., PPE, office supplies, access badges/day pass coordination, lost and found, name plates, adding meeting cards to travel request forms, reports).
 
 
 *
 
 Orders equipment, materials, supplies and inventory
 
 ; creates requisitions/
 
 purchase orders
 
 in source-to-pay system (e.g.,
 
 Coupa
 
 ); reconciles
 
 expenses
 
 ,
 
 tracks payments
 
 .
 
 
 * Other incidental duties.
 
 
 Skills:
 
 
 * High school diploma or GED required
 
 
 * Good computer skills including
 
 MS Office Suite
 
 and related tools and systems
 
 
 * Experience with
 
 Coupa
 
 or other similar source to pay software preferred
 
 
 * Experience working with
 
 SharePoint
 
 preferred
 
 
 * Excellent
 
 customer service skills
 
 with ability to engage with customers
 
 
 * Good problem-solving skills with ability to remain calm under difficult situations
 
 
 * Good written and verbal communication skills, and interpersonal relationship skills
 
 
 * Ability to work in a fast-paced environment and prioritize competing objective
 
 
 * Must be organized with strict attention to detail and good
 
 time-management
 
 skills
 
 
 * Must be able to work in a team environment
 
 
 
 
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
 
 
</div>

Receptionist

Poppin Time "The Exxiy Pop Shop"

Job Summary We are seeking a friendly, organized, and proactive Part-Time Receptionist to join our team! In this vital role, you will be the first point of contact for visitors and callers, ensuring a warm and professional experience. Your multitasking skills and attention to detail will help keep our office running smoothly. This position offers an excellent opportunity for individuals with office management, clerical, or customer service experience who thrive in a dynamic environment. If you&rsquo;re passionate about providing exceptional support and enjoy engaging with people, we want to hear from you!Responsibilities<ul><li>Greet visitors and clients warmly, providing excellent customer service and ensuring a positive first impression</li><li>Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette</li><li>Handle front desk duties including checking in appointments, scheduling, and managing visitor logs</li><li>Perform data entry tasks such as filing, updating records, and maintaining accurate databases using Microsoft Office</li><li>Assist with administrative tasks like proofreading documents, managing calendars</li><li>Support clerical duties including filing, photocopying, scanning, and organizing office supplies</li></ul>Skills<ul><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook).</li><li>Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently</li><li>Bilingual abilities are a plus to assist diverse client needs</li><li>Previous office experience or clerical background preferred</li><li>Exceptional customer service skills with a professional demeanor and strong phone etiquette</li><li>Ability to handle multiple responsibilities simultaneously while maintaining accuracy and attention to detail</li><li>Familiarity with multi-line phone systems, data entry, filing procedures</li></ul>Join us in creating a welcoming environment where professionalism meets warmth! This paid part-time role offers valuable experience in office management while supporting our team&rsquo;s success every day.Pay: From $18.00 per hourWork Location: In person

Receptionist Parttime

Hoag Health System

<div>Primary Duties and Responsibilities
The Medical Assistant II (MA) is responsible for maintaining a highly professional environment, ensuring a collaborative relationship with patients and physicians. The MA will assist with the non-clinical tasks required to ensure smooth patient access and flow.
This includes but is not limited to the following tasks:
<ul><li>Scheduling patients which can include follow up office visits, imaging and lab work
</li><li>Preparation of appropriate chart elements
</li><li>Checking vital signs
</li><li>Rooming patients
</li><li>Assisting with procedures
</li></ul>The non-clinical responsibilities of this position would also include:
<ul><li>Pre-authorization process
</li><li>Acting as a liaison between the providers and patient
</li></ul>The Medical Assistant will work collaboratively with staff to ensure all proper records are received and all appropriate testing is completed prior to appointment/surgery date. The Medical Assistant will provide updates to the staff and patients on timing and status for all the above tasks that could have an impact on the patient&rsquo;s health and/or testing and treatment options. Ensures even patient flow and continuous communication within Hoag and referring physician offices.
May be required to start at a different location throughout the workweek or travel to multiple sites.</div>
 <div>Education and Experience
 
Required:
<ul><li>High school graduate or equivalent GED
</li><li>Graduate of a Medical Assistant Program OR equivalent medical back-office experience as defined below.
</li><li>Ability to anticipate provider needs/ critical thinking skills that come from experience.
</li></ul>HUC
Hoag Urgent Care: Must have 4 years' experience in Primary or Urgent Care. 
<ul><li>
</li></ul>License Required:
<ul><li>N/A
</li></ul>License Preferred:
<ul><li>N/A
</li></ul>Certifications Required
<ul><li>Current BLS Certification
</li></ul>Certifications Preferred
<ul><li>Medical Assistant Certification
</li><li>CPR certification</li></ul></div>

Medical Assistant II: Hoag Urgent Care

Tillys

<div>
 
 Who We Are
 
 
 
 At
 
 Tillys
 
 , we&rsquo;re a leading specialty retailer offering casual apparel, footwear, and accessories for young men, women, boys, and girls. Our extensive collection features iconic global brands, emerging labels, and proprietary lines, all rooted in an active and social lifestyle.
 
 
 Based in sunny Southern California, our
 
 Retail Support Center (RSC
 
 ) is the heart of our corporate operations, dedicated to supporting both our retail and online stores. The RSC is where strategy meets execution. From trend forecasting to tech innovation, our teams work together to bring the Tillys experience to life &mdash; both in-store and online.
 
 
 
 Position Summary
 
 
 
 We&rsquo;re looking for a detail-oriented and proactive
 
 Receptionist
 
 to support our front desk at the Retail Support Center.
 
 
 
 Key Responsibilities
 
 
 
 A typical day may include:
 
 
 <ul>
 <li>
 Serve as a liaison between field employees and RSC employees.
 </li>
 <li>
 Answer multiple phone lines and direct calls to appropriate person.
 </li>
 <li>
 Direct Visitors to the appropriate person(s) and conference room (s)
 </li>
 <li>
 Must ensure vendor/customers are greeted promptly and professionally
 </li>
 <li>
 Must always maintain the highest level of professionalism.
 </li>
 <li>
 Must always maintain office employee in/out log at front desk.
 </li>
 <li>
 Must always maintain front office housekeeping standards.
 </li>
 <li>
 Support HR department with various projects and administrative duties.
 </li>
 <li>
 Supports store employees with various questions and needs.
 </li>
 <li>
 Maintain supply room and replenish inventory when needed.
 </li>
 <li>
 Upholds, supports, and promotes all company policies and procedures
 </li>
 <li>
 Handle employee returns.
 </li>
 <li>
 Special projects as assigned
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Your experience brings:
 
 
 <ul>
 <li>
 Minimum 2 years of customer service experience.
 </li>
 <li>
 Must be punctual and dependable.
 </li>
 <li>
 Must have excellent written/grammatical and verbal communication skills.
 </li>
 <li>
 Maintain clean and organized work environment.
 </li>
 <li>
 Working knowledge of MS Word, Excel, and Outlook required.
 </li>
 <li>
 Ability to prioritize projects frequently.
 </li>
 <li>
 Must have strong proofreading abilities.
 </li>
 <li>
 Typing of 45-55wpm
 </li>
 <li>
 Strong phone etiquette skills
 </li>
 <li>
 Strong analytical skills, documentation skills, and people skills are a must.
 </li>
 <li>
 Ability to handle confidential matters.
 </li>
 <li>
 Ability to work in a fast paced, deadline-oriented environment.
 
 
 </li>
 </ul>
 
 Education &amp; Experience
 
 
 
 <ul>
 <li>
 High School Diploma required.
 </li>
 <li>
 2 years customer service experience preferred.
 
 
 </li>
 </ul>
 
 Work Environment &amp; Physical Demands
 
 
 
 <ul>
 <li>
 Professional office setting with low to moderate noise
 </li>
 <li>
 Ability to sit or stand for extended periods
 </li>
 <li>
 Occasionally/Regularly lift/move up to 20 lbs. and navigate stairs
 </li>
 <li>
 Frequent walking and movement between floors/departments
 </li>
 <li>
 Reasonable accommodation is available to support individuals with disabilities
 
 
 </li>
 </ul>
 
 Leadership &amp; Team Development
 
 
 
 
 Non-Management
 
 
 
 While this is not a leadership role, we value team players who embody proactive collaboration, curiosity, accountability, and a growth mindset. Opportunities to grow and develop within the company are strongly supported.
 
 
 
 Compensation
 
 
 
 
 Hourly Range:
 
 $18-$20/hr. Offer placement within this range is dependent on a variety of factors, including prior relevant experience, qualifications, and skill set.
 
 
 
 What To Expect
 
 
 
 
 Schedule:
 
 Full-time role with weekday office hours; occasional evening or weekend work may be required during peak retail seasons.
 
 
 
 Work Location:
 
 Irvine, CA &mdash; minimum of 5 days per week in-office.
 
 
 
 Why Join Tillys?
 
 
 
 At Tillys, we thrive in a creative, collaborative, and high-energy environment where individuality is not just accepted &mdash; it&rsquo;s celebrated. Whether you're brainstorming bold new campaigns or fine-tuning behind-the-scenes processes, your work makes a real impact. We foster a culture of inclusion, innovation, and recognition, where professional growth is supported, wins are celebrated, and having fun is part of the process. Join a team that values authenticity, teamwork, and always strives for excellence.
 
 
 
 Perks &amp; Benefits
 
 
 
 <ul>
 <li>
 401(k) Retirement Plan &ndash; Save for your future with our company-sponsored plan
 </li>
 <li>
 Health Coverage &ndash; Medical, dental, vision, life, and additional voluntary benefits
 </li>
 <li>
 Employee Discount &ndash; In-store and online
 </li>
 <li>
 Discount Programs &ndash; Save on travel, events, and more
 </li>
 <li>
 Employee Sample Sales &ndash; Major deals on favorite brands
 </li>
 <li>
 Wellness &amp; Social Events &ndash; Fitness programs, parties, and team outings
 </li>
 <li>
 Weekly Office Snacks &ndash; Stay fueled with stocked treats
 
 
 </li>
 </ul>
 
 Equal Opportunity Employer &amp; Fair Chance Hiring
 
 
 
 Tillys is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
 
 
 
 Fair Chance Hiring:
 
 In compliance with California law, Tillys will consider qualified applicants with criminal histories in a manner consistent with the California Fair Chance Act.
 
 
 
 Other Considerations
 
 
 
 This job description is not intended to be all-inclusive. Duties and responsibilities may change at any time, with or without notice. Reasonable accommodation may be provided to individuals with disabilities to enable them to perform essential job functions.
</div>

Irvine orthodontics and children’s dentistry

Fulltime Orthodontic/Pediatric assistantLooking for an experienced Orthodontic Assistant to join our officeWe are looking to grow our team with a new member that share our energy and enthusiasm for quality and great team experience, We are a fun office with emphasis on quality vs quantity office. Latest technologies including 3D printing intra oral scan (iTero Element) Laser and much more. we build a rapport with our patient. Great benefits and a place to grow. full time available immediately. Attributes looking for:<ul><li>Must be a team player</li><li>Positive attitude</li><li>Problem solver</li><li>Willing to learn</li></ul>Job description will include:- Using dolphin management software for the clinical flow- seating patients- Documenting clinical note- Follow Orhtodontist/Pediatric dentist instructions to provide care for patients- Give specific instructions to patients- Take quality records : Photos x ray and 3D intraoral scan- place attachments for clear alignersJob Types: Full-time, ContractPay: From $27.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul>Application Question(s):<ul><li>How many years of orthodontic assisting do you have?</li></ul>Ability to Commute:<ul><li>Irvine, CA 92604 (Required)</li></ul>Work Location: In person

Orthodontic / Pediatric dental Assistant

Explore 21+ Receptionist assistant in Irvine this March. Find roles across top companies and apply now to boost your career.

21 receptionist assistant jobs In Irvine

Receptionist/Assistant

Remote Virtual Assistant / Receptionist (Cold Calling & Outreach)

Receptionist

Receptionist Parttime

Medical Assistant II: Hoag Urgent Care

Receptionist

Orthodontic / Pediatric dental Assistant