customer service representative/administrative

receptionist-floating (monday to friday 8:00am to 5:00pm)

college counselor-private high school experience required

administrative assistant/ receptionist Jobs in Irvine

administrative assistant/ receptionist

customer service representative/administrative Jobs in Irvine

office assistant

receptionist / consultant

receptionist-floating (monday to friday 8:00am to 5:00pm) Jobs in Irvine

receptionist

Bloom Medical Aesthetics

We are looking for a full time receptionist / consultant at a medical aesthetic office in Irvine.-Must be able to work in the U.S. -Salary: To be determined -Must be bilingual: English and Korean / ChineseJob Type: Full-timePay: $20.00 - $24.00 per hourWork Location: In person

Receptionist / consultant

Triumph Protection Group

<div><div>Job Summary: 
The Security Receptionist serves as the first point of contact for visitors, employees, and vendors, ensuring a professional and secure front desk environment. This role supports daily security operations by monitoring access, verifying identification, issuing visitor badges, and providing general administrative and customer service assistance while maintaining safety and confidentiality.<div>
Supervisory Responsibilities: 
<ul><li>No supervisory responsibilities.</li></ul></div><div>
Responsibilities: 
<ul><li>Greet and welcome visitors, employees, and vendors in a professional and courteous manner.</li><li>Verify identification and confirm visitor appointments or authorization for entry.</li><li>Issue, track, and collect temporary visitor badges and access credentials.</li><li>Monitor front desk activity and maintain a secure and orderly reception area.</li><li>Answer and direct incoming phone calls and inquiries to appropriate personnel.</li><li>Maintain visitor logs and daily activity reports accurately.</li><li>Observe and report suspicious or unusual behavior to security supervisors or management.</li><li>Assist with package deliveries, mail distribution, and sign-in/sign-out procedures.</li><li>Provide basic directions and assistance to guests and staff as needed.</li><li>Ensure compliance with company security policies and procedures.</li><li>Perform light administrative duties such as filing, data entry, and document handling as assigned.</li><li>Perform other related duties as assigned.</li></ul></div>
Required Skills/Abilities:
To perform this job successfully, an individual must be able to demonstrate the following competencies: 
<ul><li>
Excellent verbal and written communication skills.</li><li>
Excellent interpersonal and customer service skills.</li><li>
Proficient in Microsoft Office Suite or related software.</li><li>
Excellent organizational skills and attention to detail.</li><li>
Basic understanding of clerical procedures and systems such as recordkeeping and filing.</li><li>
Ability to work independently.</li><li>
Ability to write and read English</li></ul> 
Education and Experience:<ul><li>
High School Diploma or equivalent.</li><li>
Associate degree preferred.</li><li>
Three to five years of experience in an administrative role.</li></ul> 
Physical Requirements:
With or without reasonable accommodation, requires the physical and mental capacity to effectively perform all essential functions. In addition to other demands, the demands of the job include:<ul><li>
Prolonged periods sitting at a desk and working on a computer.</li><li>
Must be able to lift up to 15 pounds at times.</li></ul> 
Triumph Protection Group: Key Attributes:<ul><li>
Communicates respectfully to all team members, vendors, and clients.</li><li>
Models a positive attitude.</li><li>
Actively listens to others and supports the team environment.</li><li>
Asks questions and learns from mistakes.</li><li>
Executes tasks with minimal errors in a timely and efficient manner.</li><li>
Attendance is consistent and meets or exceeds company standards.</li></ul> 
EEO Statement:
Triumph Protection Group, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Triumph believes that diversity leads to strength. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.</div> 
Full Time: 
Day Shift</div>

Security Receptionist

Lamborghini Newport Beach

<div>
 Irvine, CA
 
 
 Job Description:
 
 
 Newport Beach Automotive Group is seeking an adept Administrative Assistant/ Part- Time Receptionist to join our team. Candidates considered for this vital role will display excellent customer service skills and the ability to provide superior support to our clients and internal staff. We are looking for a forward thinking, problem- solver who is focused and thrives in a fast-paced environment.
 
 
 Essential Responsibilities:
 
 
 <ul>
 <li>
 Part-time receptionist
 </li>
 <li>
 Professional demeanor
 </li>
 <li>
 Proficient at taking messages and transferring calls
 </li>
 <li>
 Cashiering abilities
 </li>
 <li>
 Excellent customer service skills
 </li>
 <li>
 Data Entry
 </li>
 <li>
 Filing
 </li>
 <li>
 Scanning
 </li>
 <li>
 Proficient at using MS applications (Word, Excel, Outlook)
 </li>
 <li>
 Be willing to support initiatives that may fall outside of the day-to day activities listed above
 
 
 
 </li>
 </ul>
 Audit Deals:
 
 
 <ul>
 <li>
 Must have a keen awareness of accuracy and attention to detail
 
 
 
 </li>
 </ul>
 Physical Inventory:
 
 
 <ul>
 <li>
 Weekly, physical review of inventory located at various locations on site
 
 
 
 </li>
 </ul>
 Skills/Education required to successfully perform the role:
 
 
 <ul>
 <li>
 1 - 3 years&rsquo; experience in similar role (dealership experience a plus)
 </li>
 <li>
 High school graduate or equivalent
 </li>
 <li>
 Clean driving record and valid driver&rsquo;s license
 </li>
 <li>
 Computer literacy and ability to learn company software
 </li>
 <li>
 Effective and professional communication skills
 </li>
 <li>
 Strong ability to effectively manage time and multi-task
 
 
 
 </li>
 </ul>
 Compensation and Benefits:
 
 
 <ul>
 <li>
 Health, Dental and Vision Insurance
 </li>
 <li>
 Life Insurance
 </li>
 <li>
 Paid Holidays
 </li>
 <li>
 Flexible Spending Accounts
 </li>
 <li>
 PTO and Sick Leave
 </li>
 <li>
 401-K (after 1 year)
 </li>
 <li>
 Compensation: $19.00 to $20.00 (depending on experience)
 
 
 
 </li>
 </ul>
 Schedule:
 
 
 <ul>
 <li>
 Tuesday- Friday 10:00 am to 5:00 pm and Saturday- 10:00 am to 5:00 pm
 </li>
 <li>
 Part-Time
 
 
 
 </li>
 </ul>
 Work Location:
 
 
 <ul>
 <li>
 In person
 </li>
 </ul>
</div>

Administrative Assistant/ Receptionist

Glidewell Dental

<div>
 
 Essential Functions
 
 
 :
 
 
 
 <ul>
 <li>
 Greets all guests, walk-in traffic and employees in a professional and hospitable manner and directs or escorts them to specific locations.
 </li>
 <li>
 Receives and answers all incoming calls; ensures calls are directed appropriately.
 </li>
 <li>
 Helps schedule meetings for fellow associates and Executives/Managers.
 </li>
 <li>
 Performs other related duties and projects as business needs require at the direction of management
 
 
 
 </li>
 </ul>
 
 Education and Experience:
 
 
 
 <ul>
 <li>
 High school diploma or equivalent required.
 </li>
 <li>
 Previous receptionist/call center experience preferred.
 
 
 
 </li>
 </ul>
 Pay Range: $18.00-$19.00
</div>

Receptionist-Floating (Monday to Friday 8:00am to 5:00pm)

Yanagi Dental

Job Summary We are seeking a dynamic and detail-oriented Dental Front Office Assistant to join our vibrant dental team! In this essential role, you will be the welcoming face of our practice, managing patient interactions, scheduling appointments, verifying insurance, and ensuring smooth administrative operations. Your energetic approach and excellent customer service skills will help create a positive experience for every patient. The ideal candidate is highly organized, proficient with dental and medical office systems, and passionate about supporting patient care through efficient front desk management. This paid position offers an exciting opportunity to grow within a friendly, professional environment dedicated to exceptional dental care.Duties<ul><li>Greet patients warmly and provide outstanding customer service at the front desk</li><li>Schedule appointments efficiently using dental practice management software such as Dentrix or Eaglesoft</li><li>Verify insurance coverage and benefits, including Medicare and Medicaid, ensuring accurate billing and coding with CPT, ICD-9, and ICD-10 codes</li><li>Manage patient intake processes, including data entry, medical history updates, and documentation review</li><li>Handle multi-line phone systems with professionalism and maintain excellent phone etiquette</li><li>Process payments, perform medical collections, and assist with billing procedures using EMR (Electronic Medical Records) systems like Epic, Meditech, Athenahealth or eClinicalWorks</li><li>Maintain accurate dental records and medical files in compliance with HIPAA regulations</li><li>Assist with insurance verification and claims submission to ensure timely reimbursements</li><li>Support office management tasks such as filing, data entry, and maintaining organized medical records</li><li>Provide administrative support for care plans and documentation review to ensure completeness and accuracy</li></ul>Experience<ul><li>Prior experience working in a dental clinic or medical office environment is highly preferred</li><li>Strong knowledge of dental terminology, medical terminology, ICD coding (ICD-9/ICD-10), CPT coding, and medical billing procedures</li><li>Proficiency with EMR/EHR systems such as Dentrix, Eaglesoft, Meditech, Epic or Athenahealth is essential</li><li>Demonstrated ability to handle insurance verification processes confidently</li><li>Excellent computer skills including Microsoft Office suite (Word, Excel) and typing accuracy (10 key typing)</li><li>Bilingual abilities are a plus to serve diverse patient populations effectively</li><li>Previous experience managing front desk operations in a healthcare setting is highly desirable</li><li>Knowledge of HIPAA compliance standards related to health information management</li></ul>Join our team where your enthusiasm meets professional excellence! We&rsquo;re committed to fostering a supportive environment that values your contributions while providing opportunities for growth. If you thrive in fast-paced settings with a focus on exceptional patient service and administrative precision, we want to hear from you!Job Types: Full-time, Part-timePay: $20.00 - $29.00 per hourExpected hours: 30 &ndash; 40 per weekBenefits:<ul><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Dental Front Office Assistant

Specialized Recruiting Group - Irvine, CA

<div>
 
 Specialized Recruiting Group, Irvine is seeking an Administrative Assistant for a high-end distributor of architectural fixtures for commercial buildings. This is a full-time, permanent, evaluation hire opportunity. Compensation starts at $25.00 to $26.00/hour and is based in the Irvine, CA area.
 
 
 
 
 
 
 Responsibilities
 
 :
 
 <ul>
 <li>
 Process requests for pricing from prospective clients
 </li>
 <li>
 Handle inbound phone calls
 </li>
 <li>
 Respond to email inquiries (up to 400/day)
 </li>
 <li>
 Data entry
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 :
 
 <ul>
 <li>
 At least one year of related experience
 </li>
 <li>
 Intermediate user of Microsoft Office (e.g. Outlook and Excel)
 </li>
 <li>
 Effective communicator over the phone and via email
 </li>
 <li>
 Comfortable working under pressure and able to multi-task
 </li>
 <li>
 Upbeat personality with ability to quickly build rapport
 </li>
 <li>
 Excellent problem solving ability
 </li>
 </ul>
 
 
 
 
 At Specialized Recruiting Group, our team of employment professionals is deeply connected with local businesses that are actively hiring, giving you a competitive edge in your job search. Whether you are seeking a full time position or a contract role, our experts are here to help at no cost to you. Enjoy personalized support and access to exclusive job opportunities when you partner with Specialized Recruiting Group.
 
</div>

Administrative Assistant

828 MARKETING SOLUTIONS LLC

ROLE OVERVIEW828 Marketing Solutions is seeking a bilingual (English/Spanish) Office Assistant to support our executive team and help maintain an organized, high-performance operational system. This position plays a critical role in helping the company scale ensuring our CEO and Director of Strategy &amp; Operations stay supported, clients receive exceptional communication, and internal teams stay aligned across all departments.This is a fast-paced, detail-oriented role ideal for someone who loves structure, deadlines, and creating order within a dynamic, growing company.KEY RESPONSIBILITIESAdministrative Support<ul><li>Manage calendars, scheduling, reminders, and meeting confirmations for leadership</li><li>Prepare notes, summaries, and follow-up items after meetings</li><li>Organize digital files, forms, contracts, and internal documents</li><li>Maintain clean, updated systems across Trello, CRM, and shared drives</li></ul>Client Coordination<ul><li>Assist with onboarding new clients and collecting necessary documents/assets</li><li>Update client notes, progress logs, and deliverables inside the CRM</li><li>Coordinate communication between clients and the internal team</li><li>Follow up with clients for signatures, payments, missing items, or approval of deliverables</li></ul>Operations &amp; Organization<ul><li>Track tasks and deadlines across branding, websites, ads, content, and industry reports</li><li>Maintain the internal operations pipeline in partnership with the Director of Strategy</li><li>Ensure project handoffs between departments are clear, timely, and organized</li><li>Support leadership with project tracking and reporting</li></ul>Internal Team Support<ul><li>Serve as a communication bridge between departments</li><li>Organize assets for designers, web developers, editors, and scriptwriters</li><li>Help with preparation and delivery of client materials</li><li>Assist in structuring and maintaining internal SOPs and checklists</li></ul>General Office Duties<ul><li>Organize and maintain physical and digital workspace</li><li>Prepare documents, reports, and basic office materials</li><li>Assist in day-to-day administrative tasks that support company operations</li></ul>QUALIFICATIONS<ul><li>1&ndash;2 years of experience in an administrative, office, or coordinator role</li><li>Bilingual: English &amp; Spanish (required)</li><li>Strong organization and time management skills</li><li>Excellent written and verbal communication</li><li>Detail-oriented, proactive, and reliable</li><li>Ability to multitask and manage shifting priorities</li><li>Experience with Trello, CRMs, or similar platforms (preferred)</li><li>Professional demeanor with ability to thrive in a fast-paced environment</li></ul>PERSONAL QUALITIES WE VALUE<ul><li>Loves structure and staying organized</li><li>Takes initiative and anticipates needs before being asked</li><li>Protects leadership's time by keeping tasks on track</li><li>Positive, solution-oriented attitude</li><li>Works well under pressure and tight deadlines</li><li>Thrives in a growing, evolving environment</li></ul>WHY JOIN 828 MARKETING SOLUTIONS?You will become part of a high-performance, fast-growing company that helps businesses across the U.S. scale through industry intelligence, strategic marketing, and operational excellence. We're building something big and this role is a key piece of our structure as we grow into a multi-million-dollar strategic firm.Pay: $21.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Work Location: In person

Office Assistant

Explore 8+ Receptionist in Irvine this March. Find roles across top companies and apply now to boost your career.