sales coordinator

hr officer

hr manager

logistics coordinator

project coordinator

recruitment coordinator

Milaha

<div>
 
 To efficiently manage the onboarding and pre-boarding process, including candidate visa issuance, pre-employment requirements, and related administrative tasks, ensuring a smooth transition for new hires across all Milaha offices.
 
 
 
 
 
 
 
 Key Roles &amp; Responsibilities
 
 
 
 
 
 1.Onboarding &amp; Pre-boarding Management:
 
 
 <ul>
 <li>
 Coordinate and execute the end-to-end onboarding procedures, encompassing collection of documents, requesting visa issuance or transfer, booking of joining ticket and hotel if applicable, preparation of work station, equipment set up and access, and company orientation ensuring a smooth onboarding experience
 </li>
 <li>
 Develop comprehensive onboarding plans and encourage goal-setting discussions with new-hires and their managers.
 </li>
 <li>
 Ensure the timely and accurate completion of all required onboarding paperwork.
 </li>
 <li>
 Facilitate engaging new hire orientations, acting as a key point of contact for guidance and support throughout the onboarding process.
 </li>
 <li>
 Actively contribute to the ongoing enhancement of comprehensive onboarding processes and procedures.
 </li>
 <li>
 Ensure timely conversion of employee record in ORC activating necessary access for the new-hire
 </li>
 </ul>
 
 
 
 
 
 2.Visa &amp; Immigration Processing:
 
 
 <ul>
 <li>
 Prepare and submit visa applications and related documentation accurately and efficiently.
 </li>
 <li>
 Liaise with internal stakeholders to facilitate the timely processing of visas.
 </li>
 <li>
 Track visa statuses and proactively address any potential delays or issues.
 </li>
 <li>
 Provide guidance and support to international hires on visa-related matters.
 </li>
 </ul>
 
 
 
 
 
 3.Pre-Employment Requirements:
 
 
 <ul>
 <li>
 Administer and track pre-employment checks, including medical assessments, background checks, and reference checks.
 </li>
 <li>
 Ensure all pre-employment documentation is completed accurately and in a timely manner.
 </li>
 <li>
 Follow up with candidates and relevant departments to resolve any outstanding pre-employment requirements.
 </li>
 </ul>
 
 
 
 
 
 4.Cross-Functional Collaboration &amp; Communication:
 
 
 <ul>
 <li>
 Collaborate cross-functionally with various departments to ensure a seamless transition for new hires, with a specific emphasis on IT and payroll.
 </li>
 <li>
 Effectively communicate with managers and supervisors, ensuring their understanding of the onboarding process and readiness to integrate new team members.
 </li>
 <li>
 Manage and process all recruitment-related invoices, including verifying accuracy, coordinating with vendors and internal departments, ensuring timely approvals, and maintaining proper documentation for record-keeping and financial reconciliation
 </li>
 </ul>
 
 
 
 
 
 5.Documentation &amp; Record Keeping:
 
 
 <ul>
 <li>
 Initiate creation of organized employee files and records, ensuring accuracy and compliance related to onboarding and visa processes.
 </li>
 <li>
 Maintain accurate and up-to-date employee records related to onboarding, visa processes, and pre-employment checks in the HRIS and other relevant systems.
 </li>
 <li>
 Ensure all onboarding paperwork is completed, filed, and compliant with company policies and legal requirements.
 </li>
 <li>
 Generate reports and provide updates on onboarding progress and visa statuses as needed.
 </li>
 <li>
 Maintain accurate and up-to-date records of new hire activities and status to monitor progress and improvements.
 </li>
 </ul>
 
 
 
 
 
 6.Orientation &amp; Compliance:
 
 
 <ul>
 <li>
 Coordinate and schedule engaging new hire orientations sessions, covering safety and compliance aspects.
 </li>
 <li>
 Ensure all onboarding activities and visa processes comply with company policies, local labor laws, and immigration regulations in Qatar.
 </li>
 <li>
 Stay updated on any changes in relevant legislation and internal procedures.
 </li>
 </ul>
 
 
 
 
 
 7.Problem-Solving &amp; Process Improvement:
 
 
 <ul>
 <li>
 Act proactively as a problem-solver, identifying and addressing challenges in the onboarding workflows.
 </li>
 <li>
 Actively contribute to the ongoing enhancement of comprehensive onboarding processes and procedures.
 </li>
 <li>
 Identify and recommend improvements to the onboarding process and related systems.
 </li>
 </ul>
 
 
 
 
 
 8.HR Support &amp; Collaboration:
 
 
 <ul>
 <li>
 Participate in cross-functional projects and initiatives, contributing to the broader goals of the HR department.
 </li>
 <li>
 Collaborate with the HR team to develop and implement effective retention strategies, contributing to a positive work culture. (While the primary focus is onboarding, this highlights a broader HR contribution).
 </li>
 <li>
 Provide flexibility to perform other HR-related tasks as needed, demonstrating versatility and adaptability.
 </li>
 </ul>
 
 
 
 
 
 
 Requirements
 
 
 
 
 
 Education &amp; Professional Qualification:
 
 
 <ul>
 <li>
 Diploma or vocational training in Secretarial Studies, Business Administration, Human Resources, or a related administrative field
 </li>
 <li>
 Preferred: Bachelor's degree in a relevant field (e.g., Business Administration, HR)
 </li>
 </ul>
 
 
 
 
 
 Professional Experience:
 
 
 <ul>
 <li>
 2-3 years of relevant experience in onboarding / recruitment mobilization
 </li>
 </ul>
 
 
 
 
 
 Geographic Experience:
 
 
 <ul>
 <li>
 Familiarity with administrative procedures and logistical requirements within Qatar is preferred. Experience with visa processing and regulations in Qatar would be a significant asset.
 </li>
 </ul>
 
 
 
 
 
 Computer Skills:
 
 
 <ul>
 <li>
 Preferably excellent proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and web-based applications. Experience using Applicant Tracking Systems (ATS) and Human Resources Information Systems (HRIS) for data entry and record-keeping is a plus.
 </li>
 </ul>
 
 
 
 
 Language Skills:
 
 
 <ul>
 <li>
 Business fluent in English and Arabic (written and spoken) is essential for effective communication with candidates, internal stakeholders, and external parties.
 </li>
 </ul>
 
 
 
 
 
 Market/Industry/Functional Knowledge:
 
 
 <ul>
 <li>
 Strong understanding of administrative and clerical procedures within an HR or recruitment context.
 </li>
 <li>
 Proven ability in data recording and management methods, tools, and related techniques, ensuring accuracy and confidentiality of employee information.
 </li>
 <li>
 Good understanding of general corporate functions and activities, particularly how the HR and Talent Acquisition functions support the overall organization.
 </li>
 <li>
 Familiarity with the basic processes and requirements of recruitment, onboarding, and potentially visa applications.
 </li>
 </ul>
 
 
</div>

Arabic Recruitment Onboarding Coordinator (Contract)

Holding Group

Duties &amp; Responsibilities<ul><li>Coordinate recruitment processes (job posting, shortlisting, scheduling interviews).</li><li>Coordinate post-recruitment activities, including candidate follow-up, salary negotiations, preparation and acceptance of offer letters, collection of required documents, and arrangement of air ticket bookings.</li><li>Handle employee onboarding and induction procedures.</li><li>Maintain accurate and up-to-date HR records including personnel files, attendance, leaves, and overtime, Mandatory legal documents,</li><li>Monitor salon staff attendance, punctuality, and discipline.</li><li>Process monthly timesheets and coordinate with payroll.</li><li>Handle employee grievances, complaints, and disciplinary procedures in coordination with management.</li><li>Track &amp; follow up with contract renewals, Health card renewal, BBC health certificate renewals.</li><li>Support performance appraisal processes.</li><li>Ensure compliance with local labor laws and company HR policies.</li></ul>Job Type: Full-timePay: QAR4,000.00 - QAR5,000.00 per month

HR Officer

Management Solutions International (MSI)

<div><div><div><div><div><div><div><div><div>Location</div></div>
<div><div>Doha, Qatar</div></div>
</div></div></div><div></div><div><div><div><div><div>Experience</div></div>
<div><div>2-2</div></div>
</div></div></div><div></div><div><div><div><div><div>Job Type</div></div>
<div><div>Recruitment</div></div></div></div></div></div></div></div></div>
 <div><div><div>Job Description
</div></div><div>Role Description
This is a full-time on-site role for a Sales Coordinator located in Doha, Qatar. The Sales Coordinator will be responsible for coordinating sales activities, handling customer service, and supporting the sales team. The role includes tasks such as managing sales operations, communicating with clients, and ensuring smooth sales processes. 

Qualifications
<ul><li>Experience in Sales Coordination and Sales Operations</li>
<li>Strong Customer Service and Communication skills</li>
<li>Proven experience in Sales</li>
<li>Excellent organizational and multitasking abilities</li>
<li>Ability to work independently and in a team environment</li>
</ul>
Bachelor's degree in Business Administration, Marketing, or related field is a plus</div></div>

Sales Coordinator

Swan Global WLL

Position Title: Recruiter cum Operations CoordinatorExperience:At least 3-5 years of experience in site coordination, workforce deployment, or operations management, preferably in a staffing or contracting environment.Work Experience in the GCC based organization or served the clients in the GCC is an added advantageEducational Qualification:Bachelor&rsquo;s degree in business administration, Operations Management, or a related field (preferred).Work Location:Doha, QatarRoles and Responsibilities:1. Pre-Mobilization Briefing &amp; Deployment Preparation<ul><li>Conduct detailed pre-deployment briefings covering Personal Protective Equipment (PPE), required tools, job descriptions, attendance protocols, and document verification.</li><li>Ensure 100% compliance by verifying that all workers arrive on deployment day with the mandated PPE, tools, gate passes, and required documentation.</li><li>Clearly communicate new project requirements to ensure workers are well-informed and prepared.</li></ul>2. Deployment Coordination<ul><li>Work closely with site in-charges and workers to ensure a seamless deployment and efficient handover of responsibilities.</li><li>Oversee pre-employment formalities such as trade tests, Health, Safety &amp; Environment (HSE) inductions, and medical screenings to ensure compliance and readiness.</li><li>Provide attendance reports and feedback to the operations team for tracking and continuous updates.</li></ul>3. Attendance &amp; Invoice Management<ul><li>Collect and verify timesheets and attendance records for deployed workers monthly to support accurate client invoicing.</li></ul>4. Grievance Handling &amp; Conflict Resolution<ul><li>Address and resolve worker grievances related to attendance discrepancies, site conditions, amenities, and management concerns.</li><li>Manage client concerns regarding worker productivity, legal compliance, PPE standards, and tool provisions.</li><li>Act as a liaison between workers, clients, and internal teams to facilitate smooth operations and issue resolution.</li></ul>5. Project Monitoring &amp; Risk Mitigation<ul><li>Gather and report project progress updates to the operations team, highlighting client credibility, payment concerns, and legal issues.</li><li>Collaborate with management to develop risk mitigation strategies to address identified concerns within projects.</li></ul>6. Sales &amp; Business Development Support<ul><li>Identify and communicate upselling and cross-selling opportunities within existing projects to the sales and operations teams.</li></ul>7. Emergency &amp; Crisis Management<ul><li>Provide immediate assistance during medical emergencies or urgent site-related incidents.</li></ul>8. Gate Pass &amp; Documentation Coordination<ul><li>Oversee application, renewal, and processing of gate passes in coordination with the operations team to ensure compliance.</li><li>Assist in collecting necessary documentation from workers and vendors for smooth on-site operations.</li></ul>9. Amenities Oversight &amp; Worker Welfare<ul><li>Ensure workers have access to essential site amenities, including rest areas, washrooms, drinking water, dining facilities, safety and security provisions, transportation, and first aid services.</li></ul>10. Financial Support &amp; Invoice Follow-Up<ul><li>Work with finance and operations teams to facilitate invoice submission and follow up on outstanding payments.</li></ul>11. Candidate Sourcing &amp; Workforce Management<ul><li>Assist in sourcing candidates from the market or vendors to fulfill staffing requirements.</li><li>Support the operations team in gate pass renewals and workforce documentation management.</li></ul>12. Reporting &amp; Documentation<ul><li>Prepare and submit daily activity reports, documenting key events, progress updates, and challenges faced on-site.</li></ul>Skills &amp; Competencies<ul><li>Strong Coordination &amp; Organizational Skills: Ability to efficiently manage worker deployments and ensure compliance.</li><li>Problem-Solving &amp; Decision-Making: Capability to address challenges proactively and implement effective solutions.</li><li>Communication &amp; Stakeholder Management: Ability to work with diverse teams, clients, and vendors.</li><li>Attention to Detail: Ensuring accuracy in documentation, compliance, and workforce management.</li><li>Proficiency in Microsoft Office &amp; Tracking Software: Ability to manage records, prepare reports, and track workforce deployment.</li></ul>Working Conditions&middot; Site-based role requiring extensive coordination between multiple stakeholders.&middot; May require extended hours or on-call availability based on operational needs.&middot; Exposure to various worksite environments, including outdoor conditions and high-mobility tasks.Job Type: Contract Contract length: 3 monthsPay: QAR3,000.00 - QAR3,500.00 per month

Recruiter cum Operations Coordinator

Swift Delivery LLC

Key Responsibilities:Assist in developing job descriptions and job postings.Manage recruitment processes including screening, shortlisting, and scheduling interviews.Conduct reference and background checks.Coordinate onboarding and orientation for new employees.Act as the first point of contact for employee inquiries and grievances.Support in conflict resolution and disciplinary procedures.Promote a positive and inclusive workplace culture.Maintain and update employee recordsPrepare HR-related letters, contracts, and documentation.Ensure compliance with labor laws and internal policies.Support payroll preparation by providing relevant employee data.Administer leave, attendance, and benefits records.Job Type: Full-timePay: QAR4,000.00 - QAR5,000.00 per month

HR OFFICER

Gulf Overseas HR Consultancy

We are seeking a motivated and detail-oriented HR Generalist to join our team. This role is responsible for supporting a wide range of human resources functions including recruitment, employee relations, policy compliance, performance management, and HR administration. The ideal candidate will have a solid understanding of HR best practices, labor laws, and a proactive approach to problem-solving and team support.Key Responsibilities:Recruitment &amp; Onboarding<ul><li>Coordinate the full recruitment lifecycle: posting jobs, screening candidates, scheduling interviews, and extending offers</li><li>Facilitate the onboarding process, including new hire orientation and documentation</li><li>Collaborate with department managers to understand hiring needs and timelines</li></ul>Employee Relations &amp; Engagement<ul><li>Act as a point of contact for employee questions and concerns</li><li>Support the implementation of employee engagement initiatives</li><li>Help foster a positive and inclusive workplace environment</li></ul>HR Compliance &amp; Policy Implementation<ul><li>Ensure company policies and procedures comply with current labor laws and best practices</li><li>Maintain accurate and up-to-date employee records, contracts, and other documentation</li><li>Assist with audits and reporting requirements as needed</li></ul>Performance Management &amp; Training<ul><li>Support annual performance review processes and probation evaluations</li><li>Assist in identifying training needs and organizing internal or external training sessions</li><li>Track employee development and provide administrative support to learning programs</li></ul>HR Administration<ul><li>Maintain HR databases, systems, and reports</li><li>Support payroll processing by ensuring accurate data input (attendance, leave, etc.)</li><li>Prepare HR documentation, letters, and reports as needed</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field</li><li>2&ndash;4 years of HR experience in a generalist or HR coordinator role</li><li>Strong knowledge of labor laws and HR policies</li><li>Excellent communication and interpersonal skills</li><li>High attention to detail and strong organizational skills</li><li>Proficiency in MS Office and experience with HRIS/ATS platforms preferred</li></ul>What We Offer:<ul><li>Competitive salary based on experience</li><li>Health insurance and other employee benefits (if applicable)</li><li>Opportunities for growth and career development</li></ul>Job Type: Full-timePay: From QAR4,000.00 per month

HR Generalist

Doha Petroleum Construction Co. W.L.L

<div>
 
 
 Job Title: Project Engineering Coordinator (Oil and Gas)
 
 
 
 
 
 
 
 Job Description:
 
 
 
 We are seeking an experienced Engineering Coordinator to oversee and manage engineering activities in the oil and gas industry. The Engineering Coordinator will be responsible for ensuring the effective supervision, control, and coordination of all engineering management activities, while adhering to quality, health, safety, and environmental standards. This role requires strong leadership skills, technical expertise, and the ability to manage resources efficiently to meet project objectives.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Supervise and control all engineering management activities, ensuring compliance with quality, health, safety, and environmental standards.
 </li>
 <li>
 Review and approve design packages, ensuring compliance with contract scope requirements and industry standards.
 </li>
 <li>
 Coordinate engineering contractor work and liaise with clients for engineering-related issues.
 </li>
 <li>
 Monitor engineering progress and ensure detailed design is developed in line with project specifications.
 </li>
 <li>
 Provide technical support to procurement, fabrication, and construction teams as per project requirements.
 </li>
 <li>
 Plan engineering activities, manage manpower, and coordinate inputs for engineering deliverables.
 </li>
 <li>
 Supervise subordinate staff, assign work activities, and monitor performance.
 </li>
 <li>
 Assist project managers in resolving technical issues and provide recommendations for project improvement.
 </li>
 <li>
 Monitor and control engineering department costs to ensure financial stability.
 </li>
 <li>
 Manage engineering staffing effectively and identify training and career development opportunities for team members.
 </li>
 <li>
 Contribute to the continuous improvement of departmental systems, policies, processes, and procedures.
 </li>
 <li>
 Ensure compliance with regulatory requirements and relevant quality, health, safety, and environmental procedures.
 </li>
 <li>
 Present reports to management on engineering performance and business analysis.
 </li>
 </ul>
 
 
 
 
 
 Skills Required:
 
 
 <ul>
 <li>
 
 Leadership:
 
 Ability to lead and supervise engineering teams effectively, ensuring smooth operation and coordination of all engineering activities.
 </li>
 <li>
 
 Technical Expertise:
 
 Strong technical knowledge and understanding of engineering principles, codes, standards, and practices relevant to the oil and gas industry.
 </li>
 <li>
 
 Project Management:
 
 Proficiency in project management methodologies and tools to plan, organize, and execute engineering projects efficiently within scope, schedule, and budget constraints.
 </li>
 <li>
 
 Stakeholder Management:
 
 Effective stakeholder management skills to build and maintain relationships with clients, subcontractors, vendors, and other project stakeholders, ensuring alignment of goals and expectations,
 </li>
 <li>
 
 Communication, Problem-Solving, Attention to Detail, Team Management, Decision-Making and Adaptability
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Mechanical Engineering (required).
 </li>
 <li>
 Master&rsquo;s in Mechanical Engineering (preferred).
 </li>
 <li>
 Minimum of 15 years of solid work experience in engineering management, preferably in the oil &amp; gas industry.
 </li>
 <li>
 Strong experience in EPIC projects (Engineering, Procurement, Installation, and Commissioning).
 </li>
 <li>
 Proficiency in English.
 </li>
 </ul>
 
 Arabic language skills are an added advantage.
 
 
 
 
 
 
 Working Relationships:
 
 
 
 Internal: Operations Manager, General Manager, all departments as needed. External: Clients.
 
 
 If you have the required qualifications, experience, and skills to excel in this role, we invite you to apply and become part of our dynamic team in the oil and gas industry.
 
 
 
 
 
 Apply now: recruitment@dopet.com, dopetjobs@dopet.com
 
 
 
 
 
 DOPET is committed to creating an inclusive environment and is an equal opportunity employer. We value diversity and encourage individuals from all backgrounds to apply.
 
 
 
</div>

Project Engineering Coordinator

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