administrative assistant

executive assistant

office manager

administrative assistant (external agency staff) Jobs in New York

clearance administrator

secretary

Carlyle Property Management

Job Overview We are seeking a dynamic and highly organized Secretary to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth communication, efficient scheduling, and exceptional customer service. Your energetic approach and attention to detail will help create a welcoming environment for clients, visitors, and team members alike. The ideal candidate is proactive, tech-savvy, and passionate about maintaining an organized and professional workspace. This paid position offers an exciting opportunity to develop your administrative skills while supporting our company's daily functions.Responsibilities<ul><li>Manage front desk duties, greeting visitors and clients with professionalism and warmth</li><li>Operate multi-line phone systems, directing calls accurately and courteously using proper phone etiquette</li><li>Handle data entry tasks with precision using Microsoft Office, Google Workspace, and other office software</li><li>Maintain organized filing systems and manage document proofreading to ensure accuracy</li><li>Schedule appointments, coordinate calendar management for executives or teams, and organize meetings efficiently</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software when needed</li><li>Provide excellent customer support by addressing inquiries promptly and professionally</li><li>Support office management activities including supply ordering, filing, and general administrative tasks</li></ul>Qualifications<ul><li>Proven office experience with strong clerical skills and familiarity with office management procedures</li><li>Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools</li><li>Strong organizational skills with the ability to multitask effectively in a fast-paced environment</li><li>Bilingual abilities are a plus to enhance communication with diverse clients and staff</li><li>Experience with multi-line phone systems, data entry, filing, proofreading, and calendar management is highly desirable</li><li>Demonstrated customer service skills with professional phone etiquette and support capabilities</li><li>Personal assistant or medical/dental receptionist experience is advantageous but not required</li><li>Ability to type quickly with high accuracy and manage time efficiently to meet deadlines</li></ul>Join us in creating a vibrant office environment where your skills make a real difference! We value energetic professionals who thrive on organization, communication, and delivering outstanding support. This paid role is perfect for someone eager to grow their administrative career while contributing to a positive workplace culture.Pay: $750.00 per weekWork Location: In person

Secretary

Mercor

<div>
 
 About The Job
 
 
 
 
 Mercor
 
 connects elite creative and technical talent with leading AI research labs. Headquartered in San Francisco, our investors include
 
 Benchmark
 
 ,
 
 General Catalyst
 
 ,
 
 Peter Thiel
 
 ,
 
 Adam D'Angelo
 
 ,
 
 Larry Summers
 
 , and
 
 Jack Dorsey
 
 .
 
 
 
 Position:
 
 Medical Secretaries and Administrative Assistants
 
 
 
 Type:
 
 
 Contract
 
 
 
 
 Compensation:
 
 
 $60&ndash;$80/hour
 
 
 
 
 Location:
 
 
 Remote
 
 
 
 
 Duration:
 
 
 3&ndash;4 weeks
 
 
 
 
 Commitment:
 
 
 30&ndash;40 hours/week
 
 
 
 
 Role Responsibilities
 
 
 
 <ul>
 <li>
 Create deliverables for common requests within your professional domain.
 </li>
 <li>
 Review peer-developed deliverables to improve AI research.
 </li>
 <li>
 Work independently and asynchronously to meet deadlines.
 </li>
 <li>
 Collaborate with AI research teams to enhance project outcomes.
 </li>
 <li>
 Contribute expertise to cutting-edge AI research while working on your own schedule.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Must-Have
 
 
 
 <ul>
 <li>
 4+ years professional experience in your respective field.
 </li>
 <li>
 Excellent written communication with strong grammar and spelling skills.
 
 
 
 </li>
 </ul>
 
 Start Date
 
 
 
 <ul>
 <li>
 Immediately
 
 
 
 </li>
 </ul>
 
 Application Process (Takes 20&ndash;30 mins to complete)
 
 
 
 <ul>
 <li>
 Upload resume
 </li>
 <li>
 AI interview based on your resume
 </li>
 <li>
 Submit form
 
 
 
 </li>
 </ul>
 
 Resources &amp; Support
 
 
 
 <ul>
 <li>
 For details about the interview process and platform information, please check: https://talent.docs.mercor.com/welcome
 </li>
 <li>
 For any help or support, reach out to: support@mercor.com
 
 
 
 </li>
 </ul>
 
 PS: Our team reviews applications daily. Please complete your AI interview and application steps to be considered for this opportunity.
 
</div>

Medical Secretary - Healthcare Specialist

Mount Sinai Health System

<div>Description
The Offsite Medical Secretary II provides secretarial support to the supervising physician in an offsite practice setting. Responsibilities include telephones, reception, patient scheduling, obtain auth/precertification and maintenance of medical records, as assigned. Prepare stat reports and maintain up to date logs and provide follow up. Work directly with Supervisor and Administration to maintain physician schedule up to date on daily basis. 
Responsibilities
1. Clerical, reception and telephone support for the supervising physician.

2. May schedule appointments for patients.

3. Acquires insurance authorizations for procedures and tests ordered by physician.

4. May enter orders into the electronic medical record (EMR) system or prepare prescription refill requests on behalf of the physician, subject to review and approval.

5. Maintains logging system as required for tracking test results.

6. Assists in the maintenance of medical charts and/or electronic medical record (filing, Op Reports, test results, home care forms).

7. Prepares charts, pre-admissions and consent forms as necessary.

8. Retrieves physician correspondence from dictation service.

9. Prepares physicians mail correspondence.

10. Compiles documents for surgical billing packages if appropriate to practice.

11. Helps direct patient flow during practice hours.

12. Discuss payment arrangements with patients prior to office procedures/visits

13. Collect patients copayment/account balance

14. Assist with credentialing

15. Payment posting and record keeping

16. Open and close physicians schedules

17. Assist supervisor/manager with staff schedules and coverage

18. Assist with front desk duties training

19. Performs other duties as assigned 
Qualifications<ul>
<li>High School Diploma/GED.</li>
<li>2-4 years of administrative experience, preferably in a health care/practice environment</li>
<li>(Medical Assistant certificate program completion is required if performing Medical Assistant duties)</li>
</ul>
Collective bargaining unit: SEIU 1199-SLW-Ambulatory
SEIU 1199 Ambulatory Agreement at MS St. Luke's and MS West (Offsites), R41 - Neurology R41 - WST, Mount Sinai West 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $24.9373 - $25.4706 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Offsite Medical Secretary II-MSW-FT Days

GAC Equities

Responsibilities:<ul><li>The secretary will conduct new research per property given.</li><li>Assigning and researching new leads</li><li>Cold Calling owners</li><li>Negotiate and submit offers on leads</li><li>Build positive relationships with motivated home sellers</li><li>Adding a comprehensive list of leads to our CRM</li></ul>Qualifications:<ul><li>Previous experience in cold calling and lead generation</li><li>Efficient in Microsoft &amp; Excel</li><li>Bilingual is a plus</li><li>Must have strong communication skills, be interpersonal</li></ul>Job Types: Contract, Full-timePay: $50,000.00 - $80,129.90 per yearExperience:<ul><li>Microsoft Excel: 1 year (Preferred)</li><li>Microsoft Powerpoint: 1 year (Preferred)</li></ul>Work Location: In person

Admin Assistant Real Estate Researcher

<div>Description
Performs secretarial and general office support involving word processing, typing, telephone reception, mail distribution and record and file maintenance. Typically services are provided for an assigned department, care center or nursing unit. 
Responsibilities
1. Answers telephone, screens callers, relay messages and greets visitors.

2. Opens, sorts and prioritizes mail. Picks up and delivers materials as required.

3. Maintains records through filing, retrieval, retention, storage, coding, updating and destruction.

4. Types routine correspondence, memos, reports, minutes and other documents from dictation or handwritten copy. Proofreads typed materials and makes corrections, as needed.

5. May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.

6. Makes travel, accommodation and/or transportation arrangements.

7. Schedules and maintains calendar for meetings and/or appointments.

8. Responds to inquiries for information according to established policies. Delete Item From List

9. Gathers, assembles and categorizes data for general information purposes and special reports.

10. May process check requests and expense reimbursements.

11. Performs other related duties as necessary. 
Qualifications<ul>
<li>Associate Degree in secretarial science, Secretarial School diploma or High School Diploma/GED plus one year of related experience</li>
<li>1 year of related experience</li>
</ul> 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $18.0353 - $25 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Offsite Administrative Support- Call Center, Hicksville, Long Island, New York, Full Time, Days

<div>JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you&rsquo;ve got deep experience in commercial real estate, skilled trades or technology, or you&rsquo;re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Receptionist
What this job involves:
As the welcoming face of JLL, you'll create exceptional first impressions for clients, visitors, and employees while managing the comprehensive front-of-house operations that keep our workplace running seamlessly. At JLL, we are collectively shaping a brighter way, and this role positions you at the heart of that mission&mdash;serving as the first point of contact while coordinating everything from visitor experiences and mail services to facilities management and executive-level support. You'll maintain safe, organized, and well-stocked common areas, manage collaborative spaces and conference rooms, and provide critical administrative support for high-profile events including quarterly earnings and Board of Directors meetings. We embrace more innovative ways of working, and you'll be empowered to proactively solve problems, coordinate with vendors and internal teams, and ensure our workplace reflects the professionalism and efficiency that defines JLL. This dynamic position offers excellent exposure to corporate operations while developing skills that strengthen and advance your career in commercial real estate and workplace services.
What your day-to-day will look like:<ul><li>Enthusiastically welcome and escort all visitors, vendors, and job applicants, professionally managing visitor registration, access credentials, security protocols, and distribution of reference documents, brochures, and floor maps</li><li>Manage comprehensive mail and shipping operations including sorting, distributing, and processing incoming mail, preparing outgoing packages with correct postage, and coordinating pickup services for Fed-Ex, UPS, DHL, and USPS</li><li>Maintain all pantry areas, collaborative spaces, and conference rooms to quality standards&mdash;ensuring adequate inventory of coffee, condiments, office supplies, and materials while resetting spaces for next use</li><li>Place and track facilities service tickets and maintenance requests for workspace issues, taking ownership of problems and following up to ensure timely resolution while maintaining compliance in common areas</li><li>Support executive-level operations and high-profile events including quarterly earnings and Board of Directors meetings, coordinating logistics, catering, audiovisual equipment, vendor services, and stakeholder communications</li><li>Manage conference room bookings and oversee event setup and breakdown with strong attention to timing and details, enforcing policies professionally and adapting to last-minute changes during live events</li><li>Maintain digital and hard-copy Standard Operating Procedures (SOP) manuals, emergency procedures documents, and Business Insights data for mailroom, copier, and office services metrics</li></ul><h2 class="jobSectionHeader">
Required qualifications:</h2><ul><li>High school diploma or GED equivalent</li><li>Minimum 3 years of customer service or reception experience in a professional office environment</li><li>Professional, polished presence with exceptional discretion and strong judgment when handling sensitive, confidential, and executive-level matters</li><li>Proven ability to remain calm and solutions-oriented under pressure while managing multiple priorities simultaneously in a fast-paced, high-volume environment</li><li>Proficiency in Microsoft Office Suite including Outlook, Excel, Word, and PowerPoint, plus other information technology tools and platforms</li><li>Clear, concise communication skills with consistent follow-through and proactive, anticipatory approach to workplace needs</li><li>Physical ability to lift up to 70 lbs, stand for extended periods, and move safely to perform all job functions</li></ul>
Preferred qualifications:<ul><li>Working knowledge of office operations, workplace services, and facilities coordination with experience coordinating vendors and service requests</li><li>Strong event logistics skills including rooms, catering, timing, setup, and excellent stakeholder coordination with hosts, IT/AV, security, facilities, and vendors</li><li>Security and privacy-minded approach to access control, visitor escorting, and executive area management</li><li>Experience supporting executive-level professionals with visitor and guest management discipline</li><li>Understanding of HSSE management principles, safety procedures, hazard assessments, and compliance requirements</li></ul>
Location: New York, NY
Schedule: Monday through Friday, 8:00 AM to 5:00 PM, with occasional after-hours availability required to support events and business needs.
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Estimated compensation for this position:
49,100.00 &ndash; 65,600.00 USD per year
This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
On-site &ndash;New York, NY
If this job description resonates with you, we encourage you to apply, even if you don&rsquo;t meet all the requirements. We&rsquo;re interested in getting to know you and what you bring to the table! 
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:<ul><li>
401(k) plan with matching company contributions</li><li>
Comprehensive Medical, Dental &amp; Vision Care</li><li>
Paid parental leave at 100% of salary</li><li>
Paid Time Off and Company Holidays</li><li>
Early access to earned wages through Daily Pay</li></ul>
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL&rsquo;s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (&ldquo;JLL&rdquo;) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process &ndash; including the online application and/or overall selection process &ndash; you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page &gt; I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.</div>

Receptionist

David Yurman

<div>
 
 About Us
 
 
 
 David Yurman is a celebrated American jewelry company founded in New York by David Yurman, a sculptor, and his wife, Sybil, a painter and ceramicist. When the artists began collaborating, their goal was simply to make beautiful objects to wear. Led today by their son Evan, David Yurman creates timeless, yet contemporary collections for women and men defined by inspiration, innovation, consummate craftsmanship and cable &ndash; the brand&rsquo;s artistic signature. David Yurman collections are available at retail stores throughout the United States, Canada, Hong Kong and France and at locations worldwide, through their exclusive authorized fine jewelry and timepiece network of retailers.
 
 
 
 Our Values
 
 
 
 At David Yurman, creativity, innovation and impeccable craftsmanship are at the core of everything we do. Fueled by the energy of our hometown, New York City, artistic passion informs each and every jewelry design. The Yurman family&rsquo;s guiding vision continually defines and redefines what it means to be the preeminent American luxury jewelry brand. We are committed to responsible business and social practices and to the protection and advancement of human rights. We believe in partnering with others who share these values and understand their importance.
 
 
 
 Job Description
 
 
 
 
 Personal Assistant
 
 
 
 
 SUMMARY:
 
 The Personal Assistant will provide comprehensive administrative and personal support, ensuring seamless day-to-day operations for the principal. This role requires a high level of discretion, flexibility, and the ability to manage multiple priorities in a fast-paced environment. The position includes approximately 50% travel with evenings and weekend schedule.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Manage and maintain complex calendars, including scheduling meetings, appointments, and personal commitments
 </li>
 <li>
 Coordinate all aspects of travel, including flights, accommodations, ground transportation, and detailed itineraries
 </li>
 <li>
 Serve as a primary point of contact, handling correspondence, calls, and requests with professionalism and confidentiality
 </li>
 <li>
 Anticipate needs and proactively resolve issues to ensure efficiency and continuity
 </li>
 <li>
 Assist with personal errands, household coordination
 </li>
 <li>
 Support project management tasks, including tracking deadlines and follow-ups
 </li>
 <li>
 Liaise with internal teams, external partners, and family members when appropriate
 </li>
 <li>
 Handle sensitive information with the utmost discretion and confidentiality
 </li>
 <li>
 Provide on-the-ground support during travel, ensuring schedules and logistics run smoothly
 
 
 </li>
 </ul>
 
 Qualifications &amp; Requirements:
 
 
 
 <ul>
 <li>
 Willingness and ability to travel up to 50% of the time, often on short notice
 </li>
 <li>
 Flexibility to work outside of standard business hours, including evenings and weekends, as needed
 </li>
 <li>
 Exceptional organizational and time-management skills
 </li>
 <li>
 Strong communication skills, both written and verbal
 </li>
 <li>
 High level of professionalism, discretion, and reliability
 </li>
 <li>
 Ability to multitask and adapt in a dynamic environment
 </li>
 <li>
 Proficiency in Microsoft Office
 </li>
 <li>
 Valid passport and ability to travel domestically and internationally
 
 
 </li>
 </ul>
 
 Estimate Salary Range
 
 : $140-$150k
 
 
 Base pay is one component of David Yurman&rsquo;s total compensation package, which may also include the following for eligible employees: access to healthcare benefits, 401(k) plan, bonus, employee discounts, Summer Fridays (corporate roles), generous paid time off, sick time, and more.
 
 
 
 Diversity, Equity &amp; Inclusion at David Yurman
 
 
 
 As a company founded by artists, David Yurman champions self-expression in everything we do. We are committed to fostering a culture of openness and creative collaboration within our entire community, and we cherish the diversity of our employees&rsquo; backgrounds and perspectives. We will always advocate for equity and inclusion for all.
 
 
 David Yurman is an Equal Employment Opportunity employer and provides equal opportunities to all employees and applicants without regard to an individual&rsquo;s age, race, creed, color, religion, national origin, sex (including pregnancy, sexual orientation, gender).
</div>

Personal Assistant

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