sales executive

executive assistant

office manager

administrative assistant

hr assistant

secretary

Job Title: Project Director SecretaryDepartment: Project Management / Administration Reporting To: Project DirectorJob Purpose: The Project Director Secretary provides high-level administrative and secretarial support to the Project Director, ensuring efficient coordination of project activities, documentation management, and communication with internal and external stakeholders. The role requires strong organizational skills, discretion, and the ability to handle multiple priorities in a fast-paced environment.Key Responsibilities:<ul><li>Provide comprehensive administrative support to the Project Director, including managing schedules, meetings, and correspondence.</li><li>Prepare, format, and maintain project-related documents, reports, and presentations.</li><li>Manage incoming and outgoing communications, ensuring timely responses and proper documentation.</li><li>Organize and coordinate meetings, prepare agendas, record minutes, and follow up on action items.</li><li>Maintain confidential project and personnel files.</li><li>Liaise with internal departments, clients, consultants, and contractors on behalf of the Project Director.</li><li>Assist in preparing project progress reports, letters, and other official communications.</li><li>Handle travel arrangements, expense claims, and logistical requirements for the Project Director.</li><li>Monitor and track project documentation to ensure accuracy and compliance with company standards.</li><li>Support overall office administration and project coordination tasks as assigned.</li></ul>Qualifications &amp; Skills:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Secretarial Studies, or related field.</li><li>Minimum 5&ndash;7 years of experience as an executive secretary or administrative assistant, preferably in a construction or engineering company.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time management abilities.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to handle confidential information with professionalism and integrity.</li><li>Detail-oriented and capable of multitasking under pressure.</li></ul>Job Types: Full-time, Permanent

PD Secretary

Alfanar Projects

<div>
 
 
 Position Overview:
 
 The Executive Secretary provides high-level administrative support, ensuring the smooth functioning of the office and enabling the Managing Director to focus on strategic responsibilities. This role requires exceptional organizational skills, discretion, and professionalism.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage the Managing Director's calendar, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Handle correspondence, including emails, phone calls, and letters, with confidentiality.
 </li>
 <li>
 Prepare and edit reports, presentations, and other documents.
 </li>
 <li>
 Organize and maintain files, records, and documentation.
 </li>
 <li>
 Coordinate travel arrangements, including itineraries and accommodations.
 </li>
 <li>
 Act as a liaison between the Managing Director and internal/external stakeholders.
 </li>
 <li>
 Assist in planning and organizing events, meetings, and conferences.
 </li>
 <li>
 Monitor and prioritize tasks to ensure deadlines are met.
 </li>
 <li>
 Perform other administrative duties as required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Proven experience as an Executive Secretary or similar role.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to handle sensitive information with discretion.
 </li>
 <li>
 Professional demeanor and appearance.
 </li>
 <li>
 Bachelor's degree in business administration or a related field is preferred.
 </li>
 </ul>
 
 
 
 
 
 Why Join Alfanar Projects
 
 
 
 Since 1976, we&rsquo;ve grown and diversified our business to meet the evolving needs of a changing world. Alfanar Projects is an integrated global project developer and engineering, construction, and technology solutions provider with a robust portfolio of landmark projects across the energy, water, and infrastructure sectors.
 
 
 From Saudi Arabia to the rest of the world, we work closely with governments and partners to deliver strategic projects that support national goals and long-term visions. Our work directly contributes to sustainable development and infrastructure modernization in multiple countries.
 
 
 At the heart of our success are more than 10,000 professionals, diverse, skilled, and united by purpose. Our global teams are committed to delivering impact-driven solutions that shape a better, more sustainable future.
 
 
 
</div>

Executive Secretary

Al Tamimi & Company

<div>
 
 
 
 Role:
 
 
 Bilingual Admin Assistant / Secretary
 
 
 
 
 
 
 
 Reporting line:
 
 
 Team Leader
 
 
 
 
 
 
 
 Requirements:
 
 
 
 
 
 
 <ul>
 <li>
 5+ years of secretarial experience with a professional services company
 </li>
 <li>
 Familiarity with legal documents and terminology
 </li>
 <li>
 Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
 </li>
 <li>
 Experience with legal technology (document management systems, transcription software, dictaphone, etc)
 </li>
 <li>
 Superior written and oral communication skills in English
 </li>
 <li>
 Ability to work with a team of lawyers and other colleagues
 </li>
 <li>
 Outstanding time-management and accurate typing skills
 </li>
 <li>
 Capability to effectively prioritize and meet deadlines
 </li>
 <li>
 Strong interpersonal skills with an ability to build relationships with senior executives
 </li>
 <li>
 Good problem-solving and decision-making skills
 </li>
 <li>
 Exceptional organizational skills
 </li>
 <li>
 Demonstrate a courteous and professional demeanour
 </li>
 </ul>
 
 
 
 
 
 
 Duties and Responsibilities:
 
 
 
 
 
 
 <ul>
 <li>
 Provide administrative support to one or more lawyers
 </li>
 <li>
 Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
 </li>
 <li>
 Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
 </li>
 <li>
 Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
 </li>
 <li>
 Maintains lawyer&rsquo;s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
 </li>
 <li>
 File, organize, scan, copy and fax legal documents promptly
 </li>
 <li>
 Screen, direct, and prioritize incoming calls and emails to lawyers
 </li>
 <li>
 Adhere to the Firm&rsquo;s policies and procedures
 </li>
 </ul>
 
 
 
 
 
 
 Relationships:
 
 
 
 
 
 
 <ul>
 <li>
 Lawyers
 </li>
 <li>
 Team Leader
 </li>
 <li>
 Business Support Teams
 </li>
 <li>
 Secretaries
 </li>
 </ul>
 
 
 
 
 
 
 Diversity, Equity &amp; Inclusion
 
 
 :
 
 
 
 
 <ul>
 <li>
 Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
 </li>
 <li>
 We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
 </li>
 <li>
 Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.
 </li>
 </ul>
</div>

Admin Assistant / Secretary

DIGI

Point of Sale Devices companySecreatary needed for organizing documents and files, preparing reports and minutes, and greeting visitors. Responsibilities also involve maintaining office supplies, coordinating meetings and travel, handling databases, and ensuring the smooth day-to-day operation of an office. The role requires strong organizational skills, attention to detail, and excellent communication skills to support professionals and maintain efficiencyJob Type: Full-timePay: &#65020;4,000.00 - &#65020;6,000.00 per monthAbility to commute/relocate:<ul><li>Riyadh: Reliably commute or planning to relocate before starting work (Required)</li></ul>

Secretary Female (Lebanese or Syrian)

Barratt Galvin

The Role
 The Opportunity: An exciting opportunity has arisen for an experienced Legal Secretary to join the Riyadh office of a renowned international law firm. This award-winning firm is looking for a dynamic and organised individual to support a team of 10, including the Office Managing Partner. This role promises a variety of tasks across multiple practice areas such as Banking, Corporate, and Dispute Resolution. Key Responsibilities: • Calendar Management: Efficiently manage calendars and schedule appointments for Partners and Associates. • Document Preparation: Assist in preparing legal documents including briefs, agreements, and contracts. • Meeting Coordination: Organise meetings and conferences, both internally and with clients. • Legal Processing: Prepare and process legal forms and documents, ensuring timely filing with courts and government agencies. • Client Interaction: Handle client inquiries and communications, providing exceptional service in person, by phone, or via email. • Case Management: Maintain accurate records and manage case files with precision. • Legal Research: Conduct necessary legal research to support the team. • Additional Duties: Perform other administrative tasks as needed.
 
Requirements
 <ul>
<li>Experience: Previous experience as a Legal Secretary, ideally within a law firm setting. • Language Skills: Fluency in Arabic is desirable, but not essential. • Organisational Skills: Excellent organisational and time management skills are a must. • Technical Proficiency: Proficiency in Microsoft Office Suite and legal software. • Communication: Strong written and verbal communication skills in English. • Teamwork: Ability to work independently as well as part of a collaborative team. • Legal Knowledge: Understanding of legal terminology and procedures. Why Join This Firm? Be part of a vibrant, high-performing team in a prestigious global law firm. Enjoy a dynamic work environment where your contributions are valued, and your professional growth is supported. This firm offers competitive remuneration and the opportunity to work on diverse and challenging legal matters.</li>
</ul>
About the company
 Barratt Galvin is an Australian based business providing recruitment solutions from a global perspective. Drawing on our networks throughout Australia, the Middle East and the UK we are able to utilise our extensive experience recruiting locally within each region as well as facilitating international moves when the need arises. Our experience spans small boutiques right through to mid to top tier and global firms, as well as in-house legal departments and not for profit organisations. We recruit across a broad range of roles including: Lawyer Paralegal Legal Secretary EA/PA HR Administration/Office Support Please note, applicants are advised only to apply to Barratt Galvins job opportunities through the GulfTalent portal. All direct applications will be deleted.

Legal Assistant

NOURA ALKHENAINI INTERIORS

Job Description&ndash; Secretary to CEOPosition Title:Secretary to CEOReports To:Chief Executive Officer (CEO)Position Summary:We are seeking a proactive and highly organized Secretary to support the CEO in managing daily schedules, handling customer communications, coordinating marketing activities, and serving as the main point of contact between the CEO and the internal team. The ideal candidate must be fluent in Arabic and English, demonstrate strong communication skills, and have the ability to manage multiple tasks with professionalism and discretion.Key Responsibilities:Executive Support &amp; Scheduling- Manage the CEO&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements. - Ensure timely reminders and follow-ups for the CEO&rsquo;s commitments. - Prepare agendas, minutes, and necessary documentation for meetings.Communication &amp; Customer Handling- Act as the first point of contact for customers and partners via phone calls, emails, and in-person visits. - Handle inquiries professionally, filter calls, and redirect messages as needed. - Draft, proofread, and translate correspondence in English and Arabic.Team Coordination &amp; Follow-Up- Serve as the point of contact with all employees regarding tasks or instructions from the CEO. - Follow up with staff on all assignments delegated by the CEO until completed, and provide progress updates. - Ensure smooth communication and accountability across departments.Marketing &amp; Coordination- Support the execution of marketing activities, including social media posts, client communications, and promotional campaigns. - Assist in preparing presentations, proposals, and reports for business development. - Coordinate with marketing and design teams for brand visibility and engagement.Administrative Duties- Maintain filing systems (digital and physical) for the CEO&rsquo;s office. - Handle confidential documents with a high level of discretion. - Track and follow up on key tasks assigned by the CEO to different departments.Qualifications &amp; Skills:- Bachelor&rsquo;s degree in Business Administration, Communications, or related field (preferred). - Proven experience as a Secretary, Executive Assistant, or similar role. - Excellent verbal and written communication in Arabic and English. - Strong organizational and time management skills. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Knowledge of basic marketing activities (social media, email campaigns, branding). - Professional appearance, high level of integrity, and confidentiality.Personal Attributes:- Highly organized and detail-oriented. - Ability to multitask and prioritize under pressure. - Strong interpersonal skills and customer-oriented approach. - Proactive problem solver with a positive attitude.&#1575;&#1604;&#1608;&#1589;&#1601; &#1575;&#1604;&#1608;&#1592;&#1610;&#1601;&#1610; &ndash; &#1587;&#1603;&#1585;&#1578;&#1610;&#1585;/&#1577; &#1604;&#1604;&#1585;&#1574;&#1610;&#1587; &#1575;&#1604;&#1578;&#1606;&#1601;&#1610;&#1584;&#1610;&#1575;&#1604;&#1605;&#1587;&#1605;&#1609; &#1575;&#1604;&#1608;&#1592;&#1610;&#1601;&#1610;:&#1587;&#1603;&#1585;&#1578;&#1610;&#1585;/&#1577; &#1604;&#1604;&#1585;&#1574;&#1610;&#1587; &#1575;&#1604;&#1578;&#1606;&#1601;&#1610;&#1584;&#1610;&#1610;&#1578;&#1576;&#1593; &#1573;&#1604;&#1609;:&#1575;&#1604;&#1585;&#1574;&#1610;&#1587; &#1575;&#1604;&#1578;&#1606;&#1601;&#1610;&#1584;&#1610;&#1605;&#1604;&#1582;&#1589; &#1575;&#1604;&#1608;&#1592;&#1610;&#1601;&#1577;:&#1606;&#1576;&#1581;&#1579; &#1593;&#1606; &#1587;&#1603;&#1585;&#1578;&#1610;&#1585;/&#1577; &#1606;&#1588;&#1610;&#1591;/&#1577; &#1608;&#1605;&#1606;&#1592;&#1605;/&#1577; &#1576;&#1583;&#1585;&#1580;&#1577; &#1593;&#1575;&#1604;&#1610;&#1577; &#1604;&#1583;&#1593;&#1605; &#1575;&#1604;&#1585;&#1574;&#1610;&#1587; 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&#1580;&#1583;&#1608;&#1604; &#1605;&#1608;&#1575;&#1593;&#1610;&#1583; &#1575;&#1604;&#1585;&#1574;&#1610;&#1587; &#1575;&#1604;&#1578;&#1606;&#1601;&#1610;&#1584;&#1610; &#1576;&#1605;&#1575; &#1601;&#1610; &#1584;&#1604;&#1603; &#1575;&#1604;&#1575;&#1580;&#1578;&#1605;&#1575;&#1593;&#1575;&#1578; &#1608;&#1575;&#1604;&#1585;&#1581;&#1604;&#1575;&#1578;. - &#1590;&#1605;&#1575;&#1606; &#1575;&#1604;&#1578;&#1584;&#1603;&#1610;&#1585; &#1608;&#1575;&#1604;&#1605;&#1578;&#1575;&#1576;&#1593;&#1577; &#1601;&#1610; &#1575;&#1604;&#1608;&#1602;&#1578; &#1575;&#1604;&#1605;&#1606;&#1575;&#1587;&#1576; &#1604;&#1575;&#1604;&#1578;&#1586;&#1575;&#1605;&#1575;&#1578; &#1575;&#1604;&#1585;&#1574;&#1610;&#1587; &#1575;&#1604;&#1578;&#1606;&#1601;&#1610;&#1584;&#1610;. - &#1573;&#1593;&#1583;&#1575;&#1583; &#1580;&#1583;&#1575;&#1608;&#1604; &#1575;&#1604;&#1571;&#1593;&#1605;&#1575;&#1604; &#1608;&#1605;&#1581;&#1575;&#1590;&#1585; &#1575;&#1604;&#1575;&#1580;&#1578;&#1605;&#1575;&#1593;&#1575;&#1578; &#1608;&#1575;&#1604;&#1608;&#1579;&#1575;&#1574;&#1602; &#1575;&#1604;&#1604;&#1575;&#1586;&#1605;&#1577;.&#1575;&#1604;&#1575;&#1578;&#1589;&#1575;&#1604;&#1575;&#1578; &#1608;&#1575;&#1604;&#1578;&#1593;&#1575;&#1605;&#1604; &#1605;&#1593; &#1575;&#1604;&#1593;&#1605;&#1604;&#1575;&#1569;- &#1571;&#1606; &#1610;&#1603;&#1608;&#1606; &#1606;&#1602;&#1591;&#1577; &#1575;&#1604;&#1575;&#1578;&#1589;&#1575;&#1604; &#1575;&#1604;&#1571;&#1608;&#1604;&#1609; &#1604;&#1604;&#1593;&#1605;&#1604;&#1575;&#1569; &#1608;&#1575;&#1604;&#1588;&#1585;&#1603;&#1575;&#1569; &#1593;&#1576;&#1585; &#1575;&#1604;&#1605;&#1603;&#1575;&#1604;&#1605;&#1575;&#1578; &#1575;&#1604;&#1607;&#1575;&#1578;&#1601;&#1610;&#1577; &#1608;&#1575;&#1604;&#1576;&#1585;&#1610;&#1583; &#1575;&#1604;&#1573;&#1604;&#1603;&#1578;&#1585;&#1608;&#1606;&#1610; &#1608;&#1575;&#1604;&#1586;&#1610;&#1575;&#1585;&#1575;&#1578;. - &#1575;&#1604;&#1578;&#1593;&#1575;&#1605;&#1604; &#1605;&#1593; &#1575;&#1604;&#1575;&#1587;&#1578;&#1601;&#1587;&#1575;&#1585;&#1575;&#1578; &#1576;&#1575;&#1581;&#1578;&#1585;&#1575;&#1601;&#1610;&#1577; &#1608;&#1578;&#1581;&#1608;&#1610;&#1604; &#1575;&#1604;&#1605;&#1603;&#1575;&#1604;&#1605;&#1575;&#1578; &#1571;&#1608; &#1575;&#1604;&#1585;&#1587;&#1575;&#1574;&#1604; &#1593;&#1606;&#1583; &#1575;&#1604;&#1581;&#1575;&#1580;&#1577;. - &#1589;&#1610;&#1575;&#1594;&#1577; &#1608;&#1605;&#1585;&#1575;&#1580;&#1593;&#1577; &#1608;&#1578;&#1585;&#1580;&#1605;&#1577; &#1575;&#1604;&#1605;&#1585;&#1575;&#1587;&#1604;&#1575;&#1578; &#1576;&#1575;&#1604;&#1604;&#1594;&#1578;&#1610;&#1606; &#1575;&#1604;&#1593;&#1585;&#1576;&#1610;&#1577; &#1608;&#1575;&#1604;&#1573;&#1606;&#1580;&#1604;&#1610;&#1586;&#1610;&#1577;.&#1575;&#1604;&#1578;&#1606;&#1587;&#1610;&#1602; &#1605;&#1593; &#1575;&#1604;&#1601;&#1585;&#1610;&#1602; &#1608;&#1575;&#1604;&#1605;&#1578;&#1575;&#1576;&#1593;&#1577;- &#1571;&#1606; &#1610;&#1603;&#1608;&#1606; &#1606;&#1602;&#1591;&#1577; &#1575;&#1604;&#1575;&#1578;&#1589;&#1575;&#1604; &#1605;&#1593; &#1580;&#1605;&#1610;&#1593; 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سكرتيرة للرئيس التنفيذي

The Role
 About the Role A prestigious multinational law firm with exciting regional growth plans is seeking a dynamic Legal Assistant (LA) to join their expanding Riyadh office. As the firm continues its strategic expansion across the Middle East over the next 12–18 months, this is a fantastic opportunity to be part of a world-class team delivering high-level support to a fast-paced, professional environment. The successful candidate will be responsible for overseeing day-to-day office administrative functions, and providing first-class LA support to senior lawyers, while assisting the Middle East Operations Manager in a wide range of projects. Key Responsibilities • Provide comprehensive LA support to lawyers, including diary management and secretarial tasks. • Support local onboarding/offboarding, BD events, ESG reporting, and office sustainability initiatives. • Maintain meticulous records for legal and client documentation. • Assist with translation requests and act as liaison for business service managers across the region.
 
Requirements
 <ul>
<li>Fluent in both Arabic and English (written and spoken). • Currently based in Riyadh with a transferable Iqama. • Minimum 3 years’ experience in a similar role within an international law firm or professional services environment. • Strong knowledge of Saudi regulatory portals and legal frameworks. • High-level proficiency in Microsoft Outlook, Word, Excel, PowerPoint. • Excellent organisational, communication, and relationship management skills. • Proven ability to prioritise tasks, handle pressure, and maintain high attention to detail. Benefits • Competitive salary: SAR 26,000–30,000 per month depending on experience • Medical insurance for employee and dependents • Iqama and visa support for employee and family • 30 days annual leave plus KSA public holidays • Life assurance • A collaborative and professional environment with regional exposure</li>
</ul>
About the company
 Barratt Galvin is an Australian based business providing recruitment solutions from a global perspective. Drawing on our networks throughout Australia, the Middle East and the UK we are able to utilise our extensive experience recruiting locally within each region as well as facilitating international moves when the need arises. Our experience spans small boutiques right through to mid to top tier and global firms, as well as in-house legal departments and not for profit organisations. We recruit across a broad range of roles including: Lawyer Paralegal Legal Secretary EA/PA HR Administration/Office Support Please note, applicants are advised only to apply to Barratt Galvins job opportunities through the GulfTalent portal. All direct applications will be deleted.

Legal PA | International Law Firm

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