executive assistant

administrative assistant

ceo office manager

office manager

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secretary

Job Title: Project Director SecretaryDepartment: Project Management / Administration Reporting To: Project DirectorJob Purpose: The Project Director Secretary provides high-level administrative and secretarial support to the Project Director, ensuring efficient coordination of project activities, documentation management, and communication with internal and external stakeholders. The role requires strong organizational skills, discretion, and the ability to handle multiple priorities in a fast-paced environment.Key Responsibilities:<ul><li>Provide comprehensive administrative support to the Project Director, including managing schedules, meetings, and correspondence.</li><li>Prepare, format, and maintain project-related documents, reports, and presentations.</li><li>Manage incoming and outgoing communications, ensuring timely responses and proper documentation.</li><li>Organize and coordinate meetings, prepare agendas, record minutes, and follow up on action items.</li><li>Maintain confidential project and personnel files.</li><li>Liaise with internal departments, clients, consultants, and contractors on behalf of the Project Director.</li><li>Assist in preparing project progress reports, letters, and other official communications.</li><li>Handle travel arrangements, expense claims, and logistical requirements for the Project Director.</li><li>Monitor and track project documentation to ensure accuracy and compliance with company standards.</li><li>Support overall office administration and project coordination tasks as assigned.</li></ul>Qualifications &amp; Skills:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Secretarial Studies, or related field.</li><li>Minimum 5&ndash;7 years of experience as an executive secretary or administrative assistant, preferably in a construction or engineering company.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time management abilities.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to handle confidential information with professionalism and integrity.</li><li>Detail-oriented and capable of multitasking under pressure.</li></ul>Job Types: Full-time, Permanent

PD Secretary

Technical Glass and Aluminium LLC

Job Description: Secretary / Receptionist Location: Dammam, Saudi Arabia Experience: Minimum 2 years Nationality: Saudi Nationals or current Saudi residents onlyAbout the Role: TGAC Saudi Arabia is seeking a professional and well-organized Secretary / Receptionist to support our expanding operations. The ideal candidate will serve as the first point of contact for visitors and provide essential administrative support to ensure smooth day-to-day operations in our new Dammam office and factory.Key Responsibilities:<ul><li>Manage front desk operations, greet visitors, and handle incoming calls and inquiries.</li><li>Maintain office correspondence, filing systems, and meeting schedules.</li><li>Support management with documentation, reports, and internal communications.</li><li>Coordinate logistics for meetings, travel, and appointments.</li><li>Ensure a professional and welcoming environment for clients and team members.</li></ul>Requirements:<ul><li>Minimum 2 years of experience as a receptionist, secretary, or administrative assistant.</li><li>Excellent communication skills in Arabic and English (spoken and written).</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Strong organizational and time management skills.</li><li>Presentable, confident, and customer-focused personality.</li><li>Saudi national or resident with valid ID. (preferred)</li></ul>Job Type: Full-timePay: From &#65020;4,000.00 per month

Secretary/Receptionist

Fairmont

<div>Company Description 
Fairmont RAMLA RIYADH seeks passionate and adventurous individuals to join our incredible team in the KSA heart of Riyadh. Our hotel offers various jobs in over thirty departments and is sure to have something that sparks your interest. We pride ourselves on the work/play lifestyle that is working in Fairmont RAMLA Riyadh, and we do our best to ensure your quality of life is elevated when working for us. If you have ever dreamed of working in a luxury hotel, don't miss out on this opportunity.
Our commitment to Diversity &amp; Inclusion:
Since 1907, Fairmont Hotels &amp; Resorts has been dedicated to crafting unforgettable experiences for both guests and colleagues alike. Essential to this success has been diversity, equity, and inclusion woven into the fabric of our brand&rsquo;s DNA. We pride ourselves on being an equal-opportunity employer, fostering an open and inclusive culture that welcomes everyone, empowers all colleagues, and cultivates individual and collective innovation and performance. Our ambition is to provide all of our People with fair and equitable opportunities to grow to attain their full potential. We believe that diversity in our teams not only enriches the lives of our People but also provides the best possible experience to everyone who visits our iconic hotels and resorts worldwide. 
Job Description 
Basic Function
Responsible for performing secretarial duties of such nature as to relieve the General Manager of all possible routine and detail.
Duties &amp; Responsibilities:<ul><li>
Types minutes, letters, circulars, memos, reports, forms, contracts, and other correspondence, including those of a confidential nature; sees their mailing or distribution to all concerned.</li><li>
Takes down and transcribes dictations and minutes of meetings, such as Executive committee and Department Heads meetings, and drafts routine or simple correspondence for approval of superior.</li><li>
Files correspondence, memos, reports, and other related materials for ready reference; maintains individual files for each concessionaire and expatriates &lsquo; transfers obsolete material to inactive file or storeroom.</li><li>
Receives screens, places phone calls, and arranges appointments for the superior.</li><li>
Receives, screens office callers and visitors; schedules and sets up appointments.</li><li>
Receives, opens, and reads all inter-office memos and incoming mail for the General Manager, except those marked &ldquo;Confidential or Personal&rdquo;; brings to the superior&rsquo;s attention those which are urgent and important requiring his action; forwards to appropriate personnel mail which they can attend to; dispatches all outgoing mail.</li><li>
Operates fax machines and sends faxes, including those of a confidential nature, for the General Manager.</li><li>
Receives, dates, opens, and forwards to the General Manager all incoming faxes, and forwards copies of the same to appropriate departments.</li><li>
Maintains a trace file containing a list of letters or reports that have to be prepared on specific dates in the future; informs the General Manager or other personnel concerned of the same at an appropriate time; assists in clarifying to those personnel the details of, and requirements for carrying out such activities.</li><li>
Opens, reads and sorts all incoming hotel mail in the absence of the Secretary to Resident Manager; forwards to departments or personnel concerned; prepares and forwards a list of cheques received by mail to Accounting.</li><li>
. Ensures that conference rooms are cleaned and furnished with necessary materials for hotel meetings and conferences; reminds personnel who are supposed to attend; ensures it that snacks, lunch &amp; other foodstuffs are served to participants as instructed.</li><li>
Maintains an adequate stock of office supplies; accomplishes necessary requisitions.</li><li>
Prepares daily absences/Tardiness report for all personnel in the executive office; submits it to personnel.</li><li>
Ensures proper handling, use, and maintenance of office equipment and supplies, and the cleanliness and maintenance of her office and that of her superior.</li><li>
Keeps track of activities and whereabouts of the driver &ndash; Executive Office; notifies the latter of his assignments.</li></ul> 

Qualifications 
Educational Background<ul><li>
A degree in Business Administration, Hospitality Management, or related fields.</li><li>
Certifications in office management or secretarial skills may be advantageous.</li></ul>
Experience<ul><li>
Previous experience as an executive secretary or in a similar administrative role, preferably in the hospitality industry.</li><li>
Familiarity with hotel operations and management.</li></ul>
Skills<ul><li>
Proficient in office software (Microsoft Office Suite, email platforms, etc.).</li><li>
Excellent organizational and multitasking skills.</li><li>
Strong written and verbal communication abilities.</li><li>
Ability to maintain confidentiality and handle sensitive information.</li></ul>
Personal Attributes<ul><li>
Professional demeanor and strong interpersonal skills.</li><li>
Ability to work under pressure and meet deadlines.</li><li>
Proactive and detail-oriented mindset.</li></ul>
Language Proficiency<ul><li>
Fluency in English; additional languages may be preferred depending on the location and clientele.</li></ul> 

Additional Information 
What is in it for you:<ul><li>
Competitive extended benefits package including medical, vision, and dental for full-time permanent status</li><li>
Employee Travel Program</li><li>
Comprehensive Wellness Platform</li><li>
Discounts on food &amp; beverage</li><li>
Opportunity to develop your talent and grow within Fairmont RAMLA RIYADH and over 5,000 properties with Accor</li></ul>
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. To discover the life that awaits you at Accor, visit: https://careers.accor.com/
Do what you love, care for the world, and dare to challenge the status quo! #BELIMITLESS</div>

Excretive Secretary

Gumaco KSA

Job Title: Female Executive SecretaryLocation: [Riyadh, Saudi Arabia] Employment Type: Full-TimeAbout the Role: We are seeking an experienced and highly organized Female Executive Secretary to join our team and provide top-level administrative support to our executives and departments. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of tasks while maintaining the highest level of professionalism and confidentiality.Key Responsibilities:<ul><li>Manage and maintain schedules, appointments, and correspondence for executives or departments.</li><li>Prepare and organize documents, reports, and presentations.</li><li>Answer phone calls and emails, directing inquiries to the appropriate parties.</li><li>Assist in the planning and coordination of meetings, including logistics and materials.</li><li>Maintain filing systems, both electronic and paper, ensuring information is easily accessible.</li><li>Handle confidential information with discretion and professionalism.</li><li>Perform general office duties, including data entry and record keeping.</li><li>Support team members with various administrative tasks as needed.</li><li>Monitor and order office supplies, ensuring inventory levels are maintained.</li><li>Prepare and distribute meeting agendas and minutes.</li><li>Coordinate travel arrangements, including flights, accommodations, and transportation.</li><li>Develop and implement office procedures to improve efficiency.</li><li>Assist with budgeting and expense tracking for departmental activities.</li><li>Liaise with external vendors and service providers to facilitate office needs.</li><li>Maintain office equipment and coordinate repairs as necessary.</li><li>Support event planning and coordination for company functions or team-building activities.</li><li>Create and maintain databases and spreadsheets for tracking important information.</li><li>Conduct research and compile data as requested by team members.</li><li>Train and onboard new administrative staff as needed.</li><li>Ensure compliance with company policies and procedures.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent; additional qualifications in Office Administration or a related field are preferred.</li><li>Proven experience as a secretary or in a similar administrative role (minimum 5 years).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.</li><li>Excellent command of the English language is required.</li><li>Familiarity with office management procedures and basic accounting principles.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Ability to work independently and collaboratively within a team.</li><li>Attention to detail and strong problem-solving skills.</li><li>Experience with scheduling software and CRM systems is a plus.</li><li>Strong interpersonal skills with the ability to interact professionally with clients and colleagues.</li><li>Ability to prioritize tasks and manage multiple deadlines effectively.</li><li>Flexibility to adapt to changing priorities and projects.</li><li>Experience in handling travel arrangements and itineraries is a plus.</li><li>Basic knowledge of social media and marketing tools is beneficial.</li><li>Preferably residing near the company&rsquo;s location.</li></ul>Benefits:<ul><li>Eligible to get 30 days paid vacation every year.</li><li>Providing health insurance</li></ul>How to Apply: Interested candidates should submit their resume and a cover letter to [saudgumaco@gmail.com].Job Type: Full-time

Female Executive Secretary

Mfaheem Al Emar for Trading and Contracting Company

<div>
 
 Job Announcement: Executive Secretary
 
 
 
 Mafaheem Al-Emaar Trading &amp; Contracting
 
 is urgently seeking a highly competent
 
 Executive Secretary
 
 to join the senior management team at our
 
 Head Office in Riyadh
 
 .
 
 
 Key Requirements:
 
 <ul>
 <li>
 
 Experience:
 
 Minimum of
 
 5 years
 
 of proven work experience in an Executive Secretary or direct Senior Administrative Assistant role.
 </li>
 <li>
 
 Location:
 
 The position is based at the
 
 Head Office in Riyadh, Saudi Arabia
 
 .
 </li>
 <li>
 
 Language Proficiency:
 
 Full professional fluency in both
 
 Arabic and English
 
 (spoken and written) is essential.
 </li>
 <li>
 
 Qualifications:
 
 University Degree or Higher Diploma in Administration, Business, or Secretarial Studies.
 </li>
 <li>
 
 Technical Skills:
 
 Expert proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 
 Competencies:
 
 Excellent time management, ability to handle confidential correspondence, and capacity to work effectively under pressure.
 </li>
 </ul>
 
 Core Responsibilities:
 
 <ul>
 <li>
 Manage and organize the Executive's schedule, coordinating appointments, meetings, and conferences fully.
 </li>
 <li>
 Draft, write, and proofread official correspondence and reports in both English and Arabic.
 </li>
 <li>
 Efficiently organize and maintain confidential administrative files and records.
 </li>
 <li>
 Coordinate all travel arrangements, including flight and accommodation bookings.
 </li>
 <li>
 Screen and direct phone calls and visitors with high professionalism.
 </li>
 </ul>
 
 How to Apply:
 
 
 If you meet the qualifications and experience listed, please submit your application directly through this LinkedIn job posting.
 
</div>

Executive Secretary - Saudi National

National Medical Care

<div>
 
 
 
 Job Summary
 
 
 
 
 
 
 
 The Office Coordinator will provide a comprehensive and quality secretarial service to the designated department. She will be expected to manage and prioritize their workload liaising closely with the other medical secretaries in the department.
 
 
 
 
 
 The Office Coordinator completes special work projects, and performs administrative/secretarial work with discretion of confidentiality, materials and information.
 
 
 
 
 
 
 
 Major Duties and Responsibilities
 
 
 
 
 
 
 <ul>
 <li>
 Ensures through his actions, either directly or indirectly, that a superior quality of medical treatment, compassion and understanding is given to every patients served at the Care National Hospital.
 </li>
 <li>
 To provide secretarial support including word processing/typing, minute taking and the organization of departmental meetings.
 </li>
 <li>
 Arrange and organize departmental meetings as requested by the designated/assigned Department head.
 </li>
 <li>
 To answer the telephones, take messages and deal with enquiries from patients, doctors and company representatives as appropriate.
 </li>
 </ul>
 <ol>
 <li>
 Coordinates and supervises the daily administrative operations of the Office of the Chief of Medical Staff.
 </li>
 <li>
 Receives, logs, and distributes all incoming and outgoing correspondences.
 </li>
 <li>
 Creates and maintains an efficient and comprehensive filing/records system to facilitate quick and easy access to all documents and information required; ensuring at all times that such documents and information are treated with strict confidentiality.
 </li>
 <li>
 Accomplishes basic studies and special projects as assigned by the Head of Department.
 </li>
 <li>
 Assist the Head of department for day to day work schedule.
 </li>
 <li>
 Composes correspondences as instructed and prepares various statistical reports as required by the Head of department.
 </li>
 <li>
 Undertakes administrative work related to Committees chaired or attended by the assigned Head (s) of Department including arranging meetings venues/times; taking and transcribing minutes of meetings, and ensuring that all open issues discussed are followed up to its completion..
 </li>
 <li>
 Monitors the monthly statistical reports being submitted by assigned head(s) of departments including the performance assessments and leaves of all staff under the assigned department(s).
 </li>
 <li>
 Responsible in maintaining all fixed assets of the office of assigned department(s) including all office supplies, through regular inventory and monitor issuance.
 </li>
 <li>
 Operates office machines such as fax, copy machine and computer.
 </li>
 <li>
 Performs other applicable tasks and duties assigned within the realm of the employee's knowledge, skills and abilities.
 </li>
 </ol>
 
 
 
 
 
 
 Qualifications
 
 :
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 
 Required:
 
 </li>
 </ul>
 
 Diploma in secretarial studies
 
 
 
 
 <ul>
 <li>
 
 Desirable:
 
 </li>
 </ul>
 
 Bachelor's Degree/Diploma in Medical Secretarial Course.
 
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 
 Required:
 
 </li>
 </ul>
 
 Required (2) years experience as Secretary
 
</div>

Office Coordinator "Secretary"

Huda Vision

Job Description: Board Secretary (Female Only) - Law Firm, RiyadhWe are seeking a highly organized, professional, and experienced Female Board Secretary to join our prestigious law firm in Riyadh. This pivotal role requires an individual with exceptional corporate governance knowledge, impeccable communication skills, and the ability to maintain the highest level of confidentiality and discretion. The successful candidate will be responsible for ensuring the smooth and effective operation of the Board of Directors and its committees, upholding all regulatory and legal requirements.Key ResponsibilitiesBoard and Committee Support<ul><li>Organize and schedule all Board, Committee, and General Assembly meetings, including preparing annual calendars and managing logistics.</li><li>Prepare and circulate comprehensive meeting agendas, Board packs, and supporting materials well in advance.</li><li>Attend all Board and Committee meetings and accurately record, draft, and finalize minutes, ensuring timely distribution and approval.</li><li>Follow up on action items and resolutions from meetings, ensuring they are executed and reported back to the Board.</li><li>Maintain the official records, minute books, and statutory registers of the firm and its associated entities.</li></ul>Corporate Governance and Compliance<ul><li>Advise the Board and its members on corporate governance best practices, relevant laws, regulations, and internal policies, particularly those specific to Saudi Arabia.</li><li>Ensure the firm&rsquo;s compliance with all relevant regulatory bodies, including the Ministry of Commerce (MOC) and any specific legal sector requirements.</li><li>Oversee and manage the firm&rsquo;s corporate seal, legal documents, and official correspondence with external regulatory bodies.</li><li>Manage director inductions, continuous professional development for the Board, and performance evaluations.</li></ul>Communication and Administration<ul><li>Act as the primary point of communication between the Board, senior management, shareholders, and external stakeholders.</li><li>Handle sensitive and confidential information with absolute discretion and integrity.</li><li>Assist with the preparation and filing of annual reports, corporate disclosures, and other statutory documents.</li><li>Support the Chairman and Board members with administrative tasks, scheduling, and travel arrangements as needed.</li></ul>Required Qualifications and Skills<ul><li>Gender: Female (Mandatory requirement)</li><li>Education: Bachelor&rsquo;s degree in Law, Business Administration, Corporate Governance, or a related field. A recognized professional certification (e.g., ICSA, Chartered Secretary) is highly desirable.</li><li>Experience: A minimum of 5 years of experience as a Board Secretary, Corporate Secretary, or similar senior governance role, preferably within a law firm or professional services environment.</li><li>Legal Knowledge: Strong understanding of Saudi Arabian corporate law, regulatory frameworks (especially MOC regulations), and corporate governance principles.</li><li>Language: Fluency in both Arabic and English (written and spoken) is essential.</li><li>Skills:</li><li>Exceptional organizational, planning, and time-management abilities.</li><li>Impeccable communication and interpersonal skills, with the ability to interact professionally at all executive levels.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Proven ability to work independently, exercise excellent judgment, and prioritize tasks effectively</li></ul>connect on Linkedin and send CVs : https://www.linkedin.com/in/navid-nadiaksa/Email: hnavid.ng@gmail.comJob Type: Full-timePay: &#65020;5,500.00 - &#65020;8,500.00 per month

Board Secretary (Female Only) - Law Firm, Riyadh

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