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executive office administrator

secretary

Confidential

<div>
 
 
 Summary:
 
 
 
 The CEO Secretary will provide high-level administrative and secretarial support to the Chief Executive Officer, ensuring the smooth functioning of the executive office. This role requires excellent organizational skills, confidentiality, discretion, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.
 </li>
 <li>
 Prepare and organize correspondence, reports, presentations, and other documents for the CEO.
 </li>
 <li>
 Handle confidential and sensitive information with professionalism and discretion.
 </li>
 <li>
 Screen and prioritize incoming emails, phone calls, and requests, ensuring timely responses.
 </li>
 <li>
 Coordinate internal and external meetings, including preparation of agendas, minutes, and follow-up actions.
 </li>
 <li>
 Act as the primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Support the CEO in preparing for board meetings, conferences, and official engagements.
 </li>
 <li>
 Maintain an organized filing system for important documents and records.
 </li>
 <li>
 Assist in tracking deadlines, key projects, and deliverables to ensure the CEO&rsquo;s priorities are met.
 </li>
 <li>
 Perform general administrative tasks as required to support the CEO&rsquo;s daily activities.
 </li>
 </ul>
 <li>
 </li>
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Office Management, or related field (preferred).
 </li>
 <li>
 Proven experience as an Executive Secretary, Personal Assistant, or in a similar role (minimum 3+ years).
 </li>
 <li>
 Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office management systems.
 </li>
 <li>
 Excellent verbal and written communication skills in [English and Arabic &ndash; if required].
 </li>
 <li>
 High level of discretion, integrity, and confidentiality.
 </li>
 <li>
 Strong organizational and multitasking skills with attention to detail.
 </li>
 <li>
 Ability to work under pressure and handle time-sensitive tasks efficiently.
 </li>
 </ul>
 
 
</div>

Executive Secretary

alfanar

<div>
 Job description:
 
 
 Job Purpose
 
 The executive secretary for the Deputy Managing Director plays a crucial role in providing high-level administrative Assistant and secretarial support to the Deputy Managing Director (DMD) within an organization. This position requires exceptional organizational skills, discretion, and the ability to handle sensitive information with confidentiality. The Secretary acts as a key liaison between the DMD and internal/external stakeholders, ensuring smooth communication and efficient workflow.
 
 Key Accountability Areas
 <ul>
 <li>
 
 Administrative Assistance Support
 
 : Manage schedule, prepare documents, handle communication.
 </li>
 <li>
 
 Communication Liaison:
 
 Primary contact for stakeholders, draft correspondence.
 </li>
 <li>
 
 Confidentiality:
 
 Handle sensitive information with discretion.
 </li>
 <li>
 
 Meeting Coordination:
 
 Schedule meetings, prepare agendas, follow up on actions.
 </li>
 <li>
 
 Travel Arrangements
 
 : Arrange travel accommodations and itineraries.
 </li>
 <li>
 
 Calendar Management
 
 : Efficiently manage the DMD's schedule, including appointments, meetings, and travel arrangements.
 </li>
 <li>
 
 Document Preparation
 
 : Prepare and organize documents, reports, and presentations, ensuring accuracy and timeliness.
 </li>
 <li>
 
 Meeting Coordination
 
 : Schedule and coordinate meetings, prepare agendas, and take minutes, facilitating smooth and productive meetings..
 </li>
 <li>
 
 Task Prioritization:
 
 Prioritize tasks effectively, ensuring the DMD's priorities are met in a timely manner.
 </li>
 <li>
 
 Project Assistance:
 
 Assist with special projects and initiatives as assigned by the DMD, conducting research and providing support as needed.
 </li>
 </ul>
 Role Accountability
 <ul>
 <li>
 Prior experience supporting senior management.
 </li>
 <li>
 Strong organizational and communication skills.
 </li>
 <li>
 Proficiency in MS office software.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Discretion and integrity with confidential information.
 </li>
 <li>
 Bachelor's degree preferred.
 </li>
 </ul>
 Academic Qualification Diploma Degree in Secretarial Institute Work Experience Fresher - 0-2 years Technical / Functional Competencies Adaptability Analytical thinking Archiving Communication Creativity Customer Service Oriented Initiative MS Office Research Anlaysis Teamwork Time Management Well Organized Work under pressur
 
 
 Profile description:
 
 
 
 Alfanar is a Saudi company with an international presence, primarily engaged in the manufacturing and trading of a wide variety of low, medium, and high voltage electrical products, in addition to its portfolio of conventional and renewable energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions.
 
 
 &nbsp;
 
 
 The hub of alfanar&rsquo;s manufacturing operations is Medinet alfanar Alsinaiya, a 700,000 square-meter complex located in Riyadh. The complex houses an array of ultra-modern manufacturing facilities and laboratories equipped with state-of-the-art technologies and staffed with highly skilled professionals.
 
 
 &nbsp;
 
 
 alfanar derives its success from its commitment to providing the highest quality standards to its customers, and the continuous development of its human capital, who alfanar considers its most valuable asset. With this in mind, alfanar promotes a proactive work environment where its employees are always valued, nurtured, and empowered to fuel their pride in being part of alfanar.
 
 
 &nbsp;
 
 
 For more information about alfanar, please visit alfanar.com
 
</div>

EXECUTIVE, SECRETARY

Alaqtar Real Estate Development Company

<div>
 ALAQTAR is on the lookout for a dedicated Executive Secretary who will play a critical role in supporting our executive team. This position involves managing schedules, organizing meetings, and providing essential administrative support to enhance the efficiency of our operations. The ideal candidate is exceptionally organized, capable of handling multiple tasks, and possesses excellent communication skills to interact with various stakeholders effectively.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Organize and maintain the executive's calendar, scheduling appointments, meetings, and travel arrangements
 </li>
 <li>
 Prepare meeting agendas, record minutes, and follow up on action items
 </li>
 <li>
 Screen and prioritize incoming communications, including emails and phone calls
 </li>
 <li>
 Draft and edit correspondence, reports, and other documents as required
 </li>
 <li>
 Manage office supplies and inventory, liaise with vendors, and ensure optimal office functioning
 </li>
 <li>
 Maintain confidentiality of sensitive information and handle data with discretion
 </li>
 <li>
 Assist in bookkeeping tasks and manage periodic reporting
 </li>
 <li>
 Support special projects and perform additional duties as assigned
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience as an executive secretary or in a similar administrative role
 </li>
 <li>
 Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management software
 </li>
 <li>
 Strong knowledge of office procedures and basic financial principles
 </li>
 <li>
 Exceptional organizational and multitasking skills
 </li>
 <li>
 Excellent written and verbal communication abilities
 </li>
 <li>
 Demonstrated ability to maintain confidentiality and exercise sound judgment
 </li>
 <li>
 Ability to work under pressure and meet tight deadlines
 </li>
 <li>
 Associate's or Bachelor's degree in business administration or a related field is preferred
 </li>
 </ul>
</div>

ALAQTAR

<div>ALAQTAR is on the lookout for a dedicated Executive Secretary who will play a critical role in supporting our executive team. This position involves managing schedules, organizing meetings, and providing essential administrative support to enhance the efficiency of our operations. The ideal candidate is exceptionally organized, capable of handling multiple tasks, and possesses excellent communication skills to interact with various stakeholders effectively.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul>
<li>Organize and maintain the executive&rsquo;s calendar, scheduling appointments, meetings, and travel arrangements.</li>
<li>Prepare meeting agendas, record minutes, and follow up on action items.</li>
<li>Screen and prioritize incoming communications, including emails and phone calls.</li>
<li>Draft and edit correspondence, reports, and other documents as required.</li>
<li>Manage office supplies and inventory, liaise with vendors, and ensure optimal office functioning.</li>
<li>Maintain confidentiality of sensitive information and handle data with discretion.</li>
<li>Assist in bookkeeping tasks and manage periodic reporting.</li>
<li>Support special projects and perform additional duties as assigned.</li>
</ul>Requirements<ul>
<li>Proven experience as an executive secretary or in a similar administrative role.</li>
<li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.</li>
<li>Strong knowledge of office procedures and basic financial principles.</li>
<li>Exceptional organizational and multitasking skills.</li>
<li>Excellent written and verbal communication abilities.</li>
<li>Demonstrated ability to maintain confidentiality and exercise sound judgment.</li>
<li>Ability to work under pressure and meet tight deadlines.</li>
<li>Associate's or Bachelor&rsquo;s degree in business administration or a related field is preferred.</li></ul></div>

MENA Recruit

The Role
 An exciting opportunity to be part of a prestigious international law firm’s growing Riyadh office — we are seeking an experienced Legal Secretary to provide high-level support across multiple practice groups. The successful candidate will: 1. Manage a full range of secretarial and administrative support for partners and associates. 2. Draft, format, and finalise correspondence, engagement letters, billing letters, and simple legal documents. 3. Coordinate matter management from file opening through to closure/archival, ensuring compliance with firm policies. 4. Organise diaries, meetings, and travel arrangements, including visas and itineraries. 5. Assist with billing processes, timesheet management, and expense claims. 6. Provide support with business development activities, including pitches, CV updates, and client reporting. 7. Maintain accurate filing systems (electronic and hard copy) and manage email correspondence efficiently. 8. Contribute to the smooth running of the office, including reception duties to greet clients and visitors when needed.
 
Requirements
 1. Minimum of three years’ experience as a Legal Secretary in an international law firm. 2. Strong written and verbal communication skills in Arabic and English. 3. Intermediate to advanced knowledge of MS Word, Excel, PowerPoint, and Outlook. 4. Excellent organizational skills with the ability to manage competing priorities and work under pressure. 5. Attention to detail and proven ability to deliver accurate work to deadlines. 6. Strong interpersonal skills with the ability to collaborate effectively across all levels. #MENARecruitStrength #LegalSecretary #LegalPA #LegalSupport #RiyadhJobs #KSAJobs #LawFirmCareers #MiddleEastLegal
 
About the company
 MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions. Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years. The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges. Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom. With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, its clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.

Legal Secretary

Innovrs

<div>
 
 
 Job Title: Secretary &amp; Administrative Coordinator
 
 
 
 
 Location:
 
 Riyadh, Saudi Arabia
 
 
 
 Company:
 
 Innovrs Research Solutions
 
 
 
 
 
 
 About Us
 
 
 
 Innovrs Research Solutions is a leading market research and consulting company based in Riyadh, working across the MENA region. We provide AI-driven insights and strategic solutions to help businesses and government entities make smarter decisions.
 
 
 
 
 
 
 Role Overview
 
 
 
 We are looking for a highly organized and proactive Secretary &amp; Administrative Coordinator to join our team. The ideal candidate will manage day-to-day office administration, handle client communications, follow up on tasks, and coordinate with government bodies to process company requests and documentation.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 &bull;	Manage phone calls, emails, and client follow-ups professionally.
 
 
 &bull;	Schedule and organize meetings, prepare agendas, and maintain calendars.
 
 
 &bull;	Maintain proper filing systems and ensure timely documentation.
 
 
 &bull;	Liaise with government authorities and handle required processes on platforms of official portals.
 
 
 &bull;	Track and follow up on pending applications, submissions, and renewals.
 
 
 &bull;	Support the CEO and management team in administrative tasks.
 
 
 &bull;	Ensure smooth day-to-day office operations.
 
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 
 &bull;	Bachelor&rsquo;s degree or diploma in Business Administration, Office Management, or a related field (preferred).
 
 
 &bull;	Previous experience in secretarial, administrative, or government relations roles in Saudi Arabia.
 
 
 &bull;	Strong organizational skills with the ability to multitask and prioritize.
 
 
 &bull;	Excellent communication skills in Arabic and English (written and spoken).
 
 
 &bull;	Familiarity with government portals and regulatory requirements in KSA.
 
 
 &bull;	Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
 
 
 &bull;	High level of professionalism, discretion, and reliability.
 
 
 
 
 
 
 What We Offer
 
 
 
 &bull;	Competitive salary and benefits package.
 
 
 &bull;	Professional growth opportunities in a fast-growing company.
 
 
 &bull;	Dynamic and collaborative work environment.
 
 
 
 
 
 
 
</div>

Jeel

<div>
 
 
 🧭 Join Jeel as Executive Secretary to the CEO
 
 
 
 
 
 
 📍
 
 Location
 
 : Riyadh, Saudi Arabia
 
 
 🏢
 
 Division
 
 : CEO Office
 
 
 👤
 
 Reporting To
 
 : Chief Executive Officer
 
 
 
 
 
 
 
 
 
 🧠 Ready to be the right hand of a visionary tech CEO?
 
 
 
 
 
 
 At
 
 Jeel
 
 - a next-generation digital IT company and proud
 
 subsidiary of Riyad Bank
 
 - we&rsquo;re looking for an
 
 Executive Secretary
 
 who thrives in high-stakes environments, understands discretion as a superpower, and can orchestrate the CEO&rsquo;s office with polish, precision, and purpose.
 
 
 If you can balance diplomacy with urgency, prioritise a shifting schedule without blinking, and bring clarity to chaos - this role is made for you.
 
 
 
 
 
 
 🚀 What You&rsquo;ll Do
 
 
 
 🗓 Manage and prioritise the CEO&rsquo;s dynamic calendar and high-level meetings
 
 
 ✈️ Plan and execute seamless domestic and international travel logistics
 
 
 📩 Draft executive-level communications, reports, and board documentation
 
 
 📊 Coordinate cross-functional meetings, action trackers, and stakeholder updates
 
 
 🧭 Act as a liaison between Jeel&rsquo;s CEO and Riyad Bank, board members, and senior partners
 
 
 📚 Maintain CEO&rsquo;s dashboard, project timelines, and briefing materials
 
 
 💼 Handle confidential information and executive access with discretion and trust
 
 
 📎 Support internal leadership offsites, cultural initiatives, and protocol events
 
 
 
 
 
 
 🎯 What We&rsquo;re Looking For
 
 
 
 🎓 Bachelor's degree in Business Administration, Management, or related field
 
 
 📜 5+ years of C-Suite support or executive office experience
 
 
 💼 Experience coordinating with boards, group CEOs, and regional executives
 
 
 💡 Mastery of Microsoft 365, Outlook, PowerPoint, SharePoint, and Notion
 
 
 🧠 High EQ, executive presence, and elite organisational skills
 
 
 🧩 Fluent in English (Arabic preferred), with impeccable written and verbal communication
 
 
 🛡 Unshakable integrity, confidentiality, and composure under pressure
 
 
 
 
 
 
 🌟 Why Join Jeel?
 
 
 
 ✨ Be at the heart of one of Saudi Arabia&rsquo;s boldest digital transformations
 
 
 🧑&zwj;💼 Partner directly with Jeel&rsquo;s CEO and senior leadership to shape strategy
 
 
 📈 Grow your career in an innovation-first, high-performance culture
 
 
 💬 Gain exposure to board-level interactions and fintech leadership
 
 
 🌍 Work in a mission-driven environment that blends startup agility with enterprise impact
 
 
 
 
 
 
 📩 Ready to move at CEO speed?
 
 
 
 Apply now via LinkedIn or send your CV to
 
 careers@jeel.net
 
 
</div>

Explore 36+ Secretary in Riyadh this September. Find roles across top companies and apply now to boost your career.

36 secretary jobs IN Riyadh

Executive Secretary

EXECUTIVE, SECRETARY

Executive Secretary

Executive Secretary

Legal Secretary

Executive Secretary

Executive Secretary