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executive secretary - riyadh

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secretary

Alkaffary Group

<div><p>Alkaffary Group is looking for an experienced and dedicated Executive Secretary to provide high-level administrative support to our executive team. The ideal candidate will be responsible for managing schedules, coordinating meetings, and handling correspondence to ensure efficient office operations. A successful Executive Secretary will have outstanding organizational skills, discretion, and the ability to multitask in a dynamic environment.</p><br>
Key Responsibilities<ul>
<li>Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.</li>
<li>Prepare and edit correspondence, reports, and presentations for the executive team.</li>
<li>Coordinate and schedule meetings, including preparing agendas and taking minutes.</li>
<li>Act as a liaison between executives and internal/external stakeholders.</li>
<li>Handle confidential information with the utmost discretion and professionalism.</li>
<li>Assist with project management and tracking key deliverables and deadlines.</li>
<li>Maintain organized filing systems and documentation for easy retrieval.</li>
<li>Support general office operations as needed.</li><br>
</ul><br>
<br>
<b>Requirements</b><br>
<ul><li>
Bachelor's degree in Business Administration, Management, or a related field.</li><li>
Minimum of <b>1 year of experience</b> as an Executive Secretary or in a similar role.</li><li>
Exceptional organizational and time-management skills.</li><li>
Strong written and verbal communication skills.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li><li>
Ability to handle multiple tasks simultaneously and prioritize effectively.</li><li>
Strong problem-solving skills and attention to detail.</li></ul></div>

Executive Secretary

Almarai - المراعي

<div>
 <p>
  <strong>
   The Company:
  </strong>
 </p>
 <p>
  Almarai is the world&rsquo;s largest vertically integrated dairy and the region&rsquo;s largest food and beverage manufacturing and distribution company. Headquartered in the Kingdom of Saudi Arabia, Almarai Company is ranked as the #1 FMCG Brand in the MENA region and is a market leader in all its categories across the GCC. Almarai currently employs over 40,000 employees servicing some 220,000 retail outlets across GCC, Egypt and Jordan and has reported net income of SAR 2.31 billion on sales of SAR 20.97 billion in 2024. For more details, please visit our website &ndash; www.almarai.com.
 </p>
 <p>
  An aggressive expansion program together with acquisitions in new vertical markets have created an exciting opportunity to join a dynamic multinational team dedicated to furthering growth plans for the group.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Role:
  </strong>
 </p>
 <p>
  <u>
   Senior Secretary
  </u>
 </p>
 <p>
  <strong>
   Core Purpose of the job:
  </strong>
 </p>
 <p>
  The Senior Secretary
  <strong>
  </strong>
  will be responsible for supporting the organization in correspondence, records, business agendas, and related materials and the follow-up of pending matters. Involves screening correspondence and telephone calls, scheduling appointments, and coordinating arrangements for meetings
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <p>
  Potential candidates must meet the requirements mentioned below:
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business administration or related field.
  </li>
  <li>
   1-3 years of experience in Secretarial role.
  </li>
  <li>
   Excellent time management skills.
  </li>
  <li>
   Excellent verbal and written communication skills in both Arabic &amp; English.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Almarai offers a competitive package, generous leave, medical coverage, discretionary bonus, training, and development etc.
  </strong>
 </p>
 <p>
  <strong>
   This is a great opportunity to join a successful and expanding global business, offering an excellent remuneration and benefits package.
  </strong>
 </p>
</div>


Senior Secretary

Vaccine Industrial Company

<div>
 <p>
  We are seeking a highly organized and proactive Secretary to provide comprehensive administrative support to our Research &amp; Development team. The ideal candidate will be detail-oriented, discreet, and comfortable working in a fast-paced, innovation-driven environment.
 </p>
 <p>
  Key Responsibilities
 </p>
 <ul>
  <li>
   Manage and maintain executives' calendars, schedule meetings, and coordinate appointments
  </li>
  <li>
   Handle incoming and outgoing correspondence (emails, letters, calls) on behalf of the R&amp;D department
  </li>
  <li>
   Prepare, format, and proofread technical documents, reports, presentations, and meeting minutes
  </li>
  <li>
   Organize and maintain confidential files, records, lab documentation, and research archives
  </li>
  <li>
   Coordinate travel arrangements and itineraries for R&amp;D staff and visiting researchers
  </li>
  <li>
   Liaise with internal departments, external vendors, academic institutions, and regulatory bodies
  </li>
  <li>
   Assist in tracking research project timelines, deadlines, and deliverables
  </li>
  <li>
   Manage procurement of office and lab supplies; monitor departmental budgets and expenses
  </li>
  <li>
   Support organization of seminars, conferences, workshops, and R&amp;D review meetings
  </li>
  <li>
   Maintain confidentiality of proprietary research and sensitive company information at all times
  </li>
 </ul>
 <p>
  Qualifications &amp; Requirements
 </p>
 <p>
  <strong>
   Education:
  </strong>
  Bachelor's degree in Business Administration, Office Management, or related field. Diploma in Secretarial Studies is an advantage.
 </p>
 <p>
  <strong>
   Experience:
  </strong>
  Minimum 2&ndash;4 years as a secretary or executive assistant; experience in a technical or R&amp;D environment is strongly preferred.
 </p>
 <p>
  <strong>
   Skills:
  </strong>
 </p>
 <ul>
  <li>
   Excellent written and verbal communication in English
  </li>
  <li>
   Proficiency in MS Office Suite and document management systems
  </li>
  <li>
   Strong organizational and time-management skills
  </li>
  <li>
   High level of discretion with confidential information
  </li>
  <li>
   Familiarity with scientific terminology and research documentation is a plus
  </li>
 </ul>
 <p>
  Competencies
 </p>
 <p>
  Attention to detail &middot; Proactive &amp; self-motivated &middot; Strong interpersonal skills &middot; Problem-solving &middot; Adaptability
 </p>
 <p>
  Salary 3K
 </p>
</div>


Administrative Secretary

<div>
 <p>
  <strong>
   Executive Secretary (Manufacturing &amp; Engineering) Riyadh, Saudi Arabia
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Company
  </strong>
 </p>
 <p>
  Founded in 1977, Almarai Company is the world&rsquo;s largest vertically integrated dairy company and the largest food and beverage manufacturing and distribution company in MENA. Headquartered in Riyadh, Almarai Company is ranked as the number one FMCG Brand in the MENA region and the market leader in all its categories across GCC, Egypt, and Jordan.
 </p>
 <p>
  Over five decades of sustainable growth, Almarai has consistently provided nutritious and healthy products to consumers of all ages, driven by its core principle: &ldquo;Quality you can trust.&rdquo;
 </p>
 <p>
  Almarai has expanded its product range to include, in addition to dairy products, juices and beverages, baked goods, poultry, infant formula, dates, fish and seafood, and bottled water, under more than 20 brands such as Almarai, L&rsquo;usine, 7DAYS, ALYOUM, Nuralac, Farm&rsquo;s Select, Ice Leaf, Almira, Seama, Oska, IVAL, Almara Pro, Premier Chef, Bakemart, and others. Almarai currently employs over 43,000 Quality Makers, across the GCC, Egypt &amp; Jordan. In 2025, Almarai reported net income of SAR 2.4 billion on sales of SAR 22 billion.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Opportunity
  </strong>
 </p>
 <p>
  We are looking for an
  <strong>
   Executive Secretary
  </strong>
  To perform the secretarial role and other relevant office management roles, by maintaining utmost confidentiality and aligning with office recognized standard.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Candidate must meet the following criteria to be shortlisted:
  </strong>
 </p>
 <ul>
  <li>
   A Secretarial graduate or business administration graduate in a &lsquo;trade or business school.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   3 years of working experience in a business firm/company.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Responsible for Divisional Administrative activities &amp; GMs instructions.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Ensure to maintain a consistent filing system of all important and non-important documents
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Coordinate meetings as required and ensure efficient management of meeting rooms and availability of stationery and office equipment.
  </li>
 </ul>
 <p>
  If you meet the qualifications and are looking for a challenging opportunity in a dynamic industry, please apply now. We offer competitive salary and benefits package for the right candidate.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We look forward to welcoming you to our team. Apply now and take the next step in your career as an
  <strong>
   Executive Secretary
  </strong>
 </p>
</div>


Baker McKenzie

<div>
 <p>
  The Legal Secretary will support our legal teams with high quality document production and efficient matter related administrative support. This role suits a detail oriented individual with excellent Microsoft Word and PowerPoint skills, strong formatting abilities, and familiarity with legal documents and workflows.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   This opportunity is exclusively open for Saudi Nationals.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Main responsibilities:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <u>
   Document Management &amp; Production (Primary Focus)
  </u>
 </p>
 <ul>
  <li>
   Create, format, and proofread legal documents including agreements, correspondence, presentations, proposals, and internal forms
  </li>
  <li>
   Produce complex Word documents with styles, cross references, definitions, automatic tables, track changes, and comparison tools
  </li>
  <li>
   Prepare visually polished PowerPoint presentations, pitch decks, and client facing materials
  </li>
  <li>
   Manage document revisions, version control, file naming conventions, and consistency across multiple working drafts
  </li>
  <li>
   Maintain digital filing and matter related document repositories
  </li>
  <li>
   Convert, merge, and edit PDF documents as required
  </li>
  <li>
   Ensure all documents adhere to firm standards and housekeeping rules
  </li>
  <li>
   Support lawyers with document based tasks such as blacklining, formatting corrections, and finalizing execution versions
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <u>
   Legal Support &amp; Administration
  </u>
 </p>
 <ul>
  <li>
   Calendar coordination (e.g., scheduling internal team calls or document related check ins)
  </li>
  <li>
   Interact with Accounting to process monthly bills
  </li>
  <li>
   Respond to regularly occurring requests for information
  </li>
  <li>
   Prepare expense reports
  </li>
  <li>
   Coordinate travel arrangements
  </li>
  <li>
   Share information and expertise readily with staff members at all levels
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills and experience:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   A high school diploma or equivalent; a secretarial degree is preferred
  </li>
  <li>
   Native Arabic speaker with fluency in English
  </li>
  <li>
   Some experience in a law firm or professional services environment is strongly preferred
  </li>
  <li>
   Familiar with Saudi government portals such as Etimad, SBC, etc., is a strong plus
  </li>
  <li>
   Familiar with legal terminology, typical legal document structures, and confidentiality requirements
  </li>
  <li>
   Strong command of Microsoft Word (advanced formatting, styles, section breaks, headers/footers, numbering)
  </li>
  <li>
   Proficient in Microsoft PowerPoint, especially layout, formatting, and graphic consistency
  </li>
  <li>
   Basic Excel skills (not essential but helpful)
  </li>
  <li>
   Knowledge of marketing resources and relevant materials
  </li>
  <li>
   Knowledge of law firm office systems (Intapp Time, Intapp Open, etc.)
  </li>
  <li>
   High attention to detail and strong proofreading skills
  </li>
  <li>
   Able to work with multiple stakeholders and manage competing document deadlines
  </li>
  <li>
   Proactive, organized, and able to learn quickly
  </li>
  <li>
   Positive, team oriented approach with willingness to take ownership of tasks
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Annual Salary Range:
  </strong>
  USD 55,000 - USD 80,000, based on experience
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Reports to:
  </strong>
  Secretarial Management Supervisor
 </p>
 <p>
  <strong>
   Position Type:
  </strong>
  In Market
 </p>
 <p>
  <strong>
   Development Framework:
  </strong>
  Business Support
 </p>
</div>


Legal Secretary

Esnad Contracting

<div>
 <p>
  <strong>
   Esnad Contracting Company
  </strong>
  is seeking an
  <strong>
   Executive Secretary
  </strong>
  to support the Deputy Project Manager in administrative and secretarial tasks.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Manage calendars, appointments, meetings, and travel arrangements.
  </li>
  <li>
   Prepare and draft correspondence, letters, and reports in Arabic and English, including communications with government authorities (e.g., Ministry of Transport).
  </li>
  <li>
   Receive, register, and distribute incoming and outgoing correspondence.
  </li>
  <li>
   Arrange meetings, prepare agendas, and take meeting minutes.
  </li>
  <li>
   Maintain organized filing systems (electronic and hard copy).
  </li>
  <li>
   Coordinate with project teams and departments.
  </li>
  <li>
   Handle confidential information professionally.
  </li>
  <li>
   Support the Deputy Project Manager in day-to-day administrative tasks.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Diploma or Bachelor&rsquo;s degree in Administration, Secretarial Studies, or a related field.
  </li>
  <li>
   3&ndash;5 years of experience in a secretarial or administrative role, preferably in construction, engineering, or infrastructure projects.
  </li>
  <li>
   Intermediate English proficiency.
  </li>
  <li>
   Proficiency in Microsoft Office.
  </li>
  <li>
   Saudi nationality required.
  </li>
 </ul>
</div>


Executive Secretary - Riyadh

IHG Hotels & Resorts

<div></div><div><div><div><div><div><div><div><p>We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will be responsible for providing high-level administrative support to ensure efficient operation of the office. This role involves a blend of administrative tasks, project coordination, and general office management to assist leadership and various departments in meeting organizational goals.</p><p><br>
</p><p><b>Key Responsibilities:</b></p><ul><li><div><div>
Office Management: Organize and maintain office files, documents, and records; handle correspondence and ensure confidentiality of sensitive information.</div></div></li><li><div><div>
Scheduling and Calendar Management: Coordinate and schedule meetings, appointments, and travel arrangements; manage leadership calendars and resolve scheduling conflicts as needed.</div></div></li><li><div><div>
Communication and Correspondence: Serve as a point of contact for internal and external communication, including answering phone calls, emails, and relaying messages promptly and professionally.</div></div></li><li><div><div>
Document Preparation: Prepare reports, presentations, and other documents as needed; format and proofread content to ensure accuracy and professionalism.</div></div></li><li><div><div>
Event Coordination: Organize and assist in planning office events, meetings, and conferences, ensuring all necessary arrangements are made.</div></div></li><li><div><div>
Project Support: Assist with ongoing projects by tracking progress, updating documents, and communicating with team members to ensure timelines are met.</div></div></li><li><div><div>
Expense Tracking and Budget Assistance: Manage invoices, process expenses, and support budget tracking for departmental needs.</div></div></li><li><div><div>
Data Entry and Record Keeping: Maintain accurate and updated information in databases, spreadsheets, and office management software.</div></div></li><li><div><div>
Supply Management: Monitor and order office supplies, manage inventory, and handle vendor relationships.</div><div><br>
</div></div></li></ul><p><b>Qualifications:</b></p><ul><li><div><div>
Education: High school diploma required; associate&rsquo;s or bachelor&rsquo;s degree preferred.</div></div></li><li><div><div>
Experience: 1-3 years of administrative or office support experience preferred.</div></div></li></ul><p><b>
Skills:</b></p><ul><li><div><div>
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.</div></div></li><li><div><div>
Strong written and verbal communication skills.</div></div></li><li><div><div>
Excellent organizational and multitasking abilities.</div></div></li><li><div><div>
Attention to detail and high level of accuracy.</div></div></li><li><div><div>
Ability to work independently and collaboratively in a fast-paced environment.</div><div><br>
</div></div></li></ul><div>What you can expect from us:</div><div><br>
</div><div>We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life &ndash; including a full uniform, impressive room discounts and some of the best training in the business.<br>
</div><div></div><br>
<div>Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels &amp; Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.<br>
</div><div></div><br>
<div>IHG gives every member of the team the room they need to belong, grow and make a difference in a collaborative environment. We know that to work well, we need to feel well &ndash; both inside and outside of work &ndash; and through our myWellbeing</div></div></div></div></div></div></div><p><br>
</p><p>Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.</p></div>

Explore 12+ Secretary in Riyadh this March. Find roles across top companies and apply now to boost your career.

12 secretary jobs In Riyadh

Executive Secretary

Senior Secretary

Administrative Secretary

Executive Secretary

Legal Secretary

Executive Secretary - Riyadh

Executive Secretary