accountant

administrative affairs specialist Jobs in Riyadh

administrative affairs specialist

administrative assistant

admin assistant

administrative assistant / secretary Jobs in Riyadh

administrative assistant / secretary

secretary

Rgheeb

Rgheeb is seeking a highly skilled and proactive Executive Secretary to support our executive team. In this pivotal role, you will be responsible for providing comprehensive administrative assistance to senior management, facilitating communication, and ensuring the seamless organization of executive schedules. The ideal candidate is detail-oriented, possesses excellent multitasking abilities, and is adept at managing confidential information with discretion. At Rgheeb, we value dedication and teamwork, and the Executive Secretary will play a crucial role in the success of our operations, allowing our executives to focus on strategic initiatives. If you are an organized professional with exceptional interpersonal skills, we invite you to become part of our dynamic team.
 
Responsibilities: 
<ul>
<li>Manage executive calendars, including scheduling appointments, meetings, and travel arrangements.</li>
<li>Prepare reports, presentations, and correspondence while ensuring accuracy and clarity.</li>
<li>Act as a liaison between executives and internal/external stakeholders, efficiently handling inquiries and communication.</li>
<li>Organize and coordinate meetings, including preparing agendas and taking minutes.</li>
<li>Maintain filing systems and manage confidential documents with discretion.</li>
<li>Assist with special projects and administrative tasks as needed to support the executive team.</li>
<li>Continuously improve administrative processes to enhance overall office productivity.</li>
</ul>
Requirements: 
<ul>
<li>Proven experience as an Executive Secretary or in a similar role supporting senior management.</li>
<li>Strong organizational and time management skills with a keen attention to detail.</li>
<li>Exceptional verbal and written communication skills.</li>
<li>Proficient in MS Office Suite and other office management software.</li>
<li>Able to handle sensitive information with confidentiality and professionalism.</li>
<li>Ability to prioritize tasks and work efficiently in a fast-paced environment.</li>
<li>High school diploma or equivalent; additional certification in office administration or a related field is a plus.</li>
<li>Saudi National</li>
<li>Resident of Riyadh</li>
</ul>

Executive Secretary

Esnad Contracting

<div>
 
 
 Esnad Contracting Company is seeking an Executive Secretary to support the Deputy Project Manager in administrative and secretarial tasks.
 
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage calendars, appointments, meetings, and travel arrangements.
 </li>
 <li>
 Prepare and draft correspondence, letters, and reports in Arabic and English, including communications with government authorities (e.g., Ministry of Transport).
 </li>
 <li>
 Receive, register, and distribute incoming and outgoing correspondence.
 </li>
 <li>
 Arrange meetings, prepare agendas, and take meeting minutes.
 </li>
 <li>
 Maintain organized filing systems (electronic and hard copy).
 </li>
 <li>
 Coordinate with project teams and departments.
 </li>
 <li>
 Handle confidential information professionally.
 </li>
 <li>
 Support the Deputy Project Manager in day-to-day administrative tasks.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Administration, Secretarial Studies, or related field.
 </li>
 <li>
 3&ndash;5 years of experience in a secretarial or administrative role, preferably in construction, engineering, or infrastructure projects.
 </li>
 <li>
 Above-average English proficiency
 </li>
 <li>
 Proficiency in Microsoft Office.
 </li>
 <li>
 Saudi nationality required.
 </li>
 </ul>
 
 
</div>

Executive Secretary - Saudi

Euro Group Engineering Consultancy

Position OverviewEuro Group Engineering Consultancy in Riyadh is seeking a professional, detail‑oriented Administrative Assistant / Secretary to support our team working on the operation and maintenance of municipal assets in Riyadh for the Riyadh Amanah. The ideal candidate will have strong administrative capabilities and solid experience handling municipal procedures, documentation, and coordination with local government authorities.Key ResponsibilitiesCorrespondence &amp; Documentation<ul><li>Prepare, format, and edit official letters, memos, and reports in Arabic and English, especially correspondence with Riyadh Amanah and municipal departments related to O&amp;M contracts.</li><li>Create and update PowerPoint presentations for project progress meetings, Amanah reviews, and internal briefings.</li><li>Organize, maintain, and update physical and electronic archiving systems for all O&amp;M project documents: contracts, work orders, permits, completion reports, approvals, inspections, and correspondence.</li><li>Maintain logs and registers for all correspondence, submittals, and O&amp;M documentation.</li></ul>Follow‑Up &amp; Coordination<ul><li>Track and follow up on submissions, approvals, renewals, and routine procedures related to municipal assets O&amp;M (facilities, infrastructure, public spaces, and related services).</li><li>Handle incoming and outgoing mail, emails, and calls with Amanah officials, contractors, and internal teams; ensure proper registration and distribution.</li><li>Coordinate appointments, meetings, and schedules with Riyadh Amanah representatives, municipal inspectors, and project staff.</li><li>Liaise with Riyadh Amanah and other relevant municipal entities to complete administrative procedures, obtain signatures/stamps, and follow up on project‑related matters.</li></ul>Confidentiality &amp; Support<ul><li>Ensure confidentiality and proper handling of company, project, and municipal documents.</li><li>Perform other administrative and secretarial duties to support the O&amp;M project as assigned.</li></ul>Requirements<ul><li>Experience: Minimum 5 years of administrative/secretarial experience with Saudi government entities, preferably municipalities or Amanah.</li><li>Experience in an engineering consultancy or in operation and maintenance / infrastructure / municipal services projects is a strong advantage.</li><li>Good knowledge of municipal procedures, documentation, and platforms used by Riyadh Amanah.</li><li>Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).</li><li>Excellent written and verbal communication skills in Arabic; good command of English preferred.</li><li>Strong organizational skills, accuracy, and attention to detail.</li><li>Ability to handle multiple tasks, work under pressure, and meet deadlines.</li><li>Professional appearance, strong sense of responsibility, and high level of discretion.</li></ul>Job Type: Contract Contract length: 36 months

Administrative Assistant / Secretary

Namma Int'l Digitec FZ LLC

&middot; Assisting with day to day operations of the HR and Admin functions and duties&middot; Providing clerical and administrative support to HR and Admin&middot; Compiling and updating employee records&middot; Deal with employee requests regarding human resources issues&middot; Assist in payroll preparation by providing relevant data.&middot; Communicate with public services when necessary&middot; Properly handle complaints and grievance procedures&middot; Coordinate and communicate with candidates and schedule interviews&middot; Process employees&rsquo; requests and provide relevant information&middot; Assisting and preparing documents of employee for employment, residence, renewal, amendment and cancellation process&middot; Handling utility services but not limited to application/ cancellationHR &amp; Admin Assistant Skills &amp; Qualifications&middot; Reporting Skills&middot; Maintaining Employee Files&middot; Dependability&middot; Organization&middot; Scheduling&middot; Confidentiality&middot; Independence&middot; Verbal Communication&middot; Teamwork&middot; Microsoft Office Skills&middot; Research skills&middot; Detail attentionJob Type: Full-timePay: ﷼3,000.00 - ﷼5,000.00 per month

HR Secretary

WEbook.com

<div>Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?
If yes, then this is the job you're looking for,webook.com is Saudi's #1 event ticketing and experience booking platforms in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales.
Role Overview :
We are seeking a highly organized, proactive, and discreet Senior Executive Secretary to provide high-level administrative support to the Chief Executive Officer (CEO). This role is critical in enabling the CEO to focus on strategic priorities by managing the flow of information, optimizing time, and acting as a trusted liaison between the CEO and internal/external stakeholders.
As a key partner to the CEO, the ideal candidate will bring strong executive presence, exceptional judgment, and the ability to thrive in a fast-paced, high-growth environment that is transitioning toward international scale and more structured corporate governance.
Key Responsibilities
Executive Support<ul>
<li>
Manage and prioritize the CEO&rsquo;s complex calendar, including meetings, travel, and key deadlines.</li>
<li>Screen and respond to incoming communications, ensuring timely follow-ups and appropriate delegation.</li>
<li>Prepare agendas, briefing materials, and minutes for executive meetings and board interactions.</li>
<li>Coordinate travel arrangements, expense reporting, and logistical support for international engagements.</li>
</ul>
Stakeholder Management<ul>
<li>
Serve as a liaison between the CEO and senior leadership team, board members, investors, clients, and partners.</li>
<li>Maintain confidentiality and handle sensitive information with integrity and professionalism.</li>
<li>Draft high-quality correspondence, presentations, and internal communications on behalf of the CEO.</li>
</ul>
Operational Efficiency<ul>
<li>
Anticipate needs and proactively manage the CEO&rsquo;s priorities and workflow.</li>
<li>Drive accountability by following up on action items, ensuring alignment across stakeholders.</li>
<li>Support project management for executive-level initiatives as needed.</li>
</ul>
Governance and Compliance<ul>
<li>
Assist in preparing board materials, maintaining corporate records, and ensuring alignment with governance practices.</li>
<li>Coordinate with Legal, Finance, and HR on executive-level documentation and scheduling.</li>
</ul>
Requirements<ul>
<li>
Proven experience (5+ years) supporting C-level executives, preferably in a tech or high-growth company.</li>
<li>Exceptional organizational and time management skills; able to multitask and prioritize under pressure.</li>
<li>Strong written and verbal communication skills with attention to detail.</li>
<li>High level of discretion, professionalism, and emotional intelligence.</li>
<li>Tech-savvy; proficient in Microsoft 365, Google Workspace, and productivity tools (e.g., Slack, Notion, Zoom).</li>
<li>Familiarity with corporate governance, board processes, and investor communications is a strong plus.</li>
<li>Bachelor&rsquo;s degree preferred; equivalent work experience considered.</li></ul></div>

Senior Executive Secretary

Confidential

Executive Secretary to the CEO and Board Location: Riyadh, Saudi Arabia Employment Type: Full-time Job Overview Our Group aspires to be a world-class, professional global company with deep-rooted business fundamentals. We achieve this by hiring and developing the most efficient and dynamic people and implementing advanced information systems. We are currently seeking a highly organised, proactive, and exceptionally professional Executive Secretary to provide comprehensive support to our Chief Executive Officer (CEO) and the Board of Directors. This pivotal role requires an individual with outstanding administrative skills, the ability to handle sensitive information with the utmost discretion, and the capacity to thrive in a fast-paced executive environment. The successful candidate will be instrumental in ensuring the seamless and efficient operation of the CEO's office. Responsibilities * Provide high-level, confidential administrative and secretarial support to the CEO and the Board of Directors. * Manage and maintain the CEO's complex diary, schedule meetings, and coordinate appointments, ensuring optimal use of their time. * Organise all aspects of Board and committee meetings, including the preparation and distribution of agendas, collation of board packs, and the accurate recording and circulation of minutes. * Act as the primary point of contact and gatekeeper, fielding calls, emails, and enquiries on behalf of the CEO, and responding or redirecting as appropriate. * Prepare, proofread, and format a wide range of documents, including correspondence, reports, presentations, and confidential materials. * Coordinate complex domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries. * Liaise professionally with internal and external stakeholders, including senior management, clients, and partners. * Maintain an efficient and organised filing system for both electronic and paper-based documents, ensuring easy retrieval of information. * Handle confidential information with integrity and discretion. * Undertake ad-hoc projects and research as required by the CEO or the Board. Qualifications * Proven experience as an Executive Secretary, Executive Assistant, or a similar role supporting C-level executives and/or a Board of Directors. * Exceptional organisational and time-management skills with a demonstrated ability to prioritise a heavy workload and meet tight deadlines. * An impeccable level of discretion and a deep understanding of the importance of confidentiality. * Excellent written and verbal communication skills in both English and Arabic are essential. * Advanced proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). * Strong interpersonal skills with the ability to build professional relationships with stakeholders at all levels. * A proactive and resourceful approach to problem-solving. * A degree in Business Administration, Secretarial Studies, or a related field is highly desirable. * Previous experience working within a corporate environment in Saudi Arabia or the wider GCC region would be a significant advantage.

Executive Secretary to CEO/Board

Riyadh Development Company | شركة الرياض للتعمير

<div>
 
 Office Manager is responsible for efficiently managing the daily operations of the CEO's office, ensuring that all tasks, projects, and communication run smoothly and effectively, providing support in a dynamic and fast-paced business environment. The role may require adapting to changing priorities, handling multiple projects simultaneously, and interacting with individuals at all organizational levels.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Handle tasks and assignments provided by the CEO in a timely and accurate manner to support CEO&rsquo;s decision-making process.
 </li>
 <li>
 Plan and coordinate the CEO&rsquo;s agenda and calendar of events with respective internal and external parties.
 </li>
 <li>
 Organize and manage special events, meetings, and conferences hosted or attended by the CEO.
 </li>
 <li>
 Attend all committee meetings, and provide secretarial responsibilities to ensure the effective administration of these meetings.
 </li>
 <li>
 Manage end-to-end logistical coordination of the CEO&rsquo;s meetings, appointments, travel arrangements, accommodations and other business activities.
 </li>
 <li>
 Provide comprehensive administrative support to CEO, including office work, records, incoming and outgoing correspondence, and reports and documentations.
 </li>
 <li>
 Prepare, review, and edit reports, presentations, and other documents, ensuring accuracy and clarity.
 </li>
 <li>
 Develop and/or review high level and complex written correspondence, proposals, papers and presentations on behalf of the CEO.
 </li>
 <li>
 Oversee the Strategic Planning CEO in tracking and monitoring the division's budget, including preparing expense reports, processing invoices, and maintaining financial records.
 </li>
 <li>
 Act as main point of contact between ARDCO functions and CEO, supporting function leads with queries, documents, CEO availability, and other relevant requests and communication.
 </li>
 <li>
 Record and maintain accurate minutes of board meetings and manage board documents and records.
 </li>
 <li>
 Handle all incoming and outgoing communication on behalf of the CEO, ensuring prompt responses and maintaining confidentiality.
 </li>
 <li>
 Assess and advise on which issues/topics should be addressed by a particular committee to ensure appropriate actions are taken.
 </li>
 <li>
 Maintain confidential records, files, and databases while ensuring data security and integrity.
 </li>
 <li>
 Follow up on and coordinate the implementation of Board decisions to ensure that decisions are successfully communicated to all involved members and the implementation status are reported periodically to the Board.
 </li>
 <li>
 Maintain the CEO's workspace, including ordering supplies, managing files, and ensuring a clean and organized environment.
 </li>
 </ul>
 
 
 
 
 
 Education &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management or any other related field.
 </li>
 <li>
 5&ndash;7 years of progressive experience in an Executive Assistant or Executive Secretary role supporting C-level executives.
 </li>
 </ul>
 
 
 
 
 
 Core Competencies
 
 
 <ul>
 <li>
 Exceptional organizational and time management skills.
 </li>
 <li>
 Strong communication and interpersonal abilities.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and office management software.
 </li>
 <li>
 Discretion and the ability to handle sensitive and confidential information.
 </li>
 <li>
 Adaptability and the ability to work under pressure.
 </li>
 <li>
 Strong problem-solving and decision-making skills.
 </li>
 </ul>
 
 
 
 
 
 Working at Riyadh Development Company
 
 
 
 Riyadh Development Company is committed to driving economic diversification and urban transformation in alignment with the Kingdom&rsquo;s strategic vision. Our people are central to our success, empowered by a leadership team that fosters transparency, trust, and accountability. We offer a dynamic environment where professionals contribute to pioneering projects that shape the future of real estate and infrastructure. Our focus is on enabling our people to thrive in an environment that encourages collaboration, innovation, and meaningful contributions to projects that shape the Kingdom&rsquo;s future.
 
</div>

Office Manager

Explore 13+ Secretary in Riyadh this February. Find roles across top companies and apply now to boost your career.