executive assistant

office manager

admin assistant

administrative assistant

hr assistant

legal secretary

Kingston Stanley

<div>
 
 We are seeking a highly organised and professional Arabic-speaking
 
 Legal Secretary
 
 to join our clients' international business.
 
 
 
 
 
 📍Riyadh, Saudi Arabia
 
 
 
 
 
 The ideal candidate will provide high-level administrative support to senior attorneys and partners, ensuring seamless communication, efficient workflow, and exceptional client service.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Prepare standard and complex legal documents, including company formations, board minutes, resolutions, powers of attorney, structured finance documentation, legal opinions, and share certificates.
 </li>
 <li>
 Manage filings with internal and external bodies and liaise with registered offices regarding entity filings.
 </li>
 <li>
 Undertake apostilling and legalisation of corporate documents, coordinating with clients and relevant authorities.
 </li>
 <li>
 Support billing processes, including drafting narratives and assisting with collections.
 </li>
 <li>
 Manage diaries, schedule meetings, prepare agendas, and ensure smooth logistics.
 </li>
 <li>
 Maintain accurate records and correspondence files for client matters.
 </li>
 <li>
 Support the secretarial team collaboratively and provide cover during absences.
 </li>
 <li>
 Liaise with clients professionally in accordance with firm policies.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Recognised legal secretarial qualification.
 </li>
 <li>
 3+ years of secretarial experience in a legal or professional services environment supporting senior professionals.
 </li>
 <li>
 Strong understanding of legal terminology, procedures, and documentation.
 </li>
 <li>
 Experience with legal practice management and document management systems.
 </li>
 </ul>
 
 
 
 
 Please note, only shortlisted candidates will be contacted.
 
 
 
</div>

Legal Secretary

Barratt Galvin

The Role
 The Opportunity: An exciting opportunity has arisen for an experienced Legal Secretary to join the Riyadh office of a renowned international law firm. This award-winning firm is looking for a dynamic and organised individual to support a team of 10, including the Office Managing Partner. This role promises a variety of tasks across multiple practice areas such as Banking, Corporate, and Dispute Resolution. Key Responsibilities: • Calendar Management: Efficiently manage calendars and schedule appointments for Partners and Associates. • Document Preparation: Assist in preparing legal documents including briefs, agreements, and contracts. • Meeting Coordination: Organise meetings and conferences, both internally and with clients. • Legal Processing: Prepare and process legal forms and documents, ensuring timely filing with courts and government agencies. • Client Interaction: Handle client inquiries and communications, providing exceptional service in person, by phone, or via email. • Case Management: Maintain accurate records and manage case files with precision. • Legal Research: Conduct necessary legal research to support the team. • Additional Duties: Perform other administrative tasks as needed.
 
Requirements
 <ul>
<li>Experience: Previous experience as a Legal Secretary, ideally within a law firm setting. • Language Skills: Fluency in Arabic is desirable, but not essential. • Organisational Skills: Excellent organisational and time management skills are a must. • Technical Proficiency: Proficiency in Microsoft Office Suite and legal software. • Communication: Strong written and verbal communication skills in English. • Teamwork: Ability to work independently as well as part of a collaborative team. • Legal Knowledge: Understanding of legal terminology and procedures. Why Join This Firm? Be part of a vibrant, high-performing team in a prestigious global law firm. Enjoy a dynamic work environment where your contributions are valued, and your professional growth is supported. This firm offers competitive remuneration and the opportunity to work on diverse and challenging legal matters.</li>
</ul>
About the company
 Barratt Galvin is an Australian based business providing recruitment solutions from a global perspective. Drawing on our networks throughout Australia, the Middle East and the UK we are able to utilise our extensive experience recruiting locally within each region as well as facilitating international moves when the need arises. Our experience spans small boutiques right through to mid to top tier and global firms, as well as in-house legal departments and not for profit organisations. We recruit across a broad range of roles including: Lawyer Paralegal Legal Secretary EA/PA HR Administration/Office Support Please note, applicants are advised only to apply to Barratt Galvins job opportunities through the GulfTalent portal. All direct applications will be deleted.

Legal Assistant

The Role
 About the Role A prestigious multinational law firm with exciting regional growth plans is seeking a dynamic Legal Assistant (LA) to join their expanding Riyadh office. As the firm continues its strategic expansion across the Middle East over the next 12–18 months, this is a fantastic opportunity to be part of a world-class team delivering high-level support to a fast-paced, professional environment. The successful candidate will be responsible for overseeing day-to-day office administrative functions, and providing first-class LA support to senior lawyers, while assisting the Middle East Operations Manager in a wide range of projects. Key Responsibilities • Provide comprehensive LA support to lawyers, including diary management and secretarial tasks. • Support local onboarding/offboarding, BD events, ESG reporting, and office sustainability initiatives. • Maintain meticulous records for legal and client documentation. • Assist with translation requests and act as liaison for business service managers across the region.
 
Requirements
 <ul>
<li>Fluent in both Arabic and English (written and spoken). • Currently based in Riyadh with a transferable Iqama. • Minimum 3 years’ experience in a similar role within an international law firm or professional services environment. • Strong knowledge of Saudi regulatory portals and legal frameworks. • High-level proficiency in Microsoft Outlook, Word, Excel, PowerPoint. • Excellent organisational, communication, and relationship management skills. • Proven ability to prioritise tasks, handle pressure, and maintain high attention to detail. Benefits • Competitive salary: SAR 26,000–30,000 per month depending on experience • Medical insurance for employee and dependents • Iqama and visa support for employee and family • 30 days annual leave plus KSA public holidays • Life assurance • A collaborative and professional environment with regional exposure</li>
</ul>
About the company
 Barratt Galvin is an Australian based business providing recruitment solutions from a global perspective. Drawing on our networks throughout Australia, the Middle East and the UK we are able to utilise our extensive experience recruiting locally within each region as well as facilitating international moves when the need arises. Our experience spans small boutiques right through to mid to top tier and global firms, as well as in-house legal departments and not for profit organisations. We recruit across a broad range of roles including: Lawyer Paralegal Legal Secretary EA/PA HR Administration/Office Support Please note, applicants are advised only to apply to Barratt Galvins job opportunities through the GulfTalent portal. All direct applications will be deleted.

Legal PA | International Law Firm

Pinsent Masons

<div>
 
 Job Description
 
 
 
 
 Legal PA &ndash; RIYADH
 
 
 
 
 Brief
 
 
 
 We are currently looking to recruit a Legal PA to join Pinsent Masons Saudi Arabia LLPC based in Riyadh.
 
 
 This is a full-time contract, Sunday to Thursday, 40 hours per week.
 
 
 You will need to to fluent in Arabic and a Saudi National.
 
 
 
 Background
 
 
 
 Pinsent Masons is an internal law firm with more than 25 offices globally. The firm has four offices in the Middle East; Abu Dhabi, Doha, Dubai and Riyadh. Pinsent Masons obtained a foreign law licence last year and is now in the process of building the team in Saudi Arabia. The current role is in the Riyadh office supporting the Corporate team.
 
 
 
 Purpose of the role
 
 
 
 Provide proactive and professional Legal PA support to the legal team.
 
 
 Services to be delivered to the business in a manner which is consistent with the increasingly competitive environment in which the firm operates.
 
 
 This role is intended to embrace a team-working approach, collaborating with lawyers and other members of Business Operations to fulfil the needs of the business. In addition to being assigned to a number of specific lawyers, it is expected that a Legal PA will work with every member of the team to ensure that overall needs are met.
 
 
 Support may need to be provided to staff from more than one business unit and numbers and content of the group may change from time to time to reflect the current structure of the Firm.
 
 
 
 Candidate Overview
 
 
 
 <ul>
 <li>
 At least 3 years PA experience in a busy environment required, preferably in a law firm or professional services
 </li>
 <li>
 Willingness and enthusiasm to work with and support the group and wider office
 </li>
 <li>
 High level of proficiency in Microsoft Office applications
 </li>
 <li>
 Tact and diplomacy to deal with confidential matters
 </li>
 <li>
 Communicate clearly and effectively, both verbally and in writing, with people and colleagues at all levels
 </li>
 <li>
 Confident, organised and proactive.
 </li>
 <li>
 Bilingual in Arabic and English
 
 
 
 </li>
 </ul>
 
 Key Responsibilities:
 
 
 
 
 Client Service
 
 
 
 
 Your responsibility to deliver excellent service to our clients
 
 
 
 <ul>
 <li>
 Building and maintaining effective relationships with both internal and external clients and their teams and developing knowledge of their business
 </li>
 <li>
 Actively contributing to client service initiatives in the group, including attending client events and seminars where required
 </li>
 <li>
 Developing and maintaining core sector understanding to support delivery of optimum client service
 
 
 
 </li>
 </ul>
 
 Planning &amp; Organisation
 
 
 
 
 How you use your organisational skills to ensure the lawyers you work with have the information they need on a daily basis
 
 
 
 <ul>
 <li>
 Liaising regularly (at least on a weekly basis) with lawyers to identify work commitments and prioritising your workload accordingly
 </li>
 <li>
 Proactively identify areas of responsibility and tasks you can take ownership of
 </li>
 <li>
 Extensive diary and inbox management for the Saudi Managing Partner, Head of Projects for the Middle East and other lawyers liaising with the wider team across multiple time zones, including arranging meetings and appointments, both internally and externally, ensuring the Outlook diary is up to date and holds all the necessary information in relation to the appointment including taking responsibility for booking travel, meeting rooms and arranging for necessary equipment and refreshments
 </li>
 <li>
 Proactive advance monitoring of lawyers' diaries, reminding them of diary commitments and taking responsibility for the provision of all supporting paperwork and necessary information for each meeting
 </li>
 <li>
 Liaising with the external travel company to make travel and accommodation arrangements keeping lawyers advised of any changes in scheduling and ensuring they have an accurate and up to date itinerary and all the relevant travel details are in the Outlook diary
 </li>
 <li>
 Liaising with Business Operations to resolve problems on lawyers' behalf and taking ownership of the issue, following up where appropriate
 </li>
 <li>
 Delegation of appropriate work types/requests to all available support services in order to promote optimum efficiency
 
 
 
 </li>
 </ul>
 
 Managing Communications
 
 
 
 
 How you assist lawyers in their communications with colleagues and clients
 
 
 
 <ul>
 <li>
 Taking ownership of answering lawyers' telephone calls when they are unavailable, taking accurate messages and passing them on promptly, trying to assist and answer any non-legal queries if possible and ensuring the caller receives a satisfactory response
 </li>
 <li>
 Screening, prioritising and dealing with lawyers' incoming e-mails, post and voicemail when lawyers are out of the office, acknowledging receipt and responding where able and appropriate
 </li>
 <li>
 Management and co-ordination of lawyers' e-mails
 </li>
 <li>
 Preparing presentation slides and materials for internal/external meetings and events
 </li>
 <li>
 Drafting letters, memos or notes (non-legal content) in a literate and professional manner
 
 
 
 </li>
 </ul>
 
 Document &amp; File Management
 
 
 
 
 How you ensure that the documentation we produce is of the highest quality and our files are accurate and up to date
 
 
 
 <ul>
 <li>
 Proactively ensuring that Document Services is utilised effectively
 </li>
 <li>
 Managing production of documents (produced in-house and externally), co-ordinating changes made including taking responsibility for the consistency of those documents (e.g. formatting, numbering, CompareDocs etc).
 </li>
 <li>
 Coordinating typing of audio files, drafting correspondence, producing documents/letters/e-mails and memos
 </li>
 <li>
 Opening client files, including completing conflict searches and money laundering checks in conjunction with lawyers, preparation of client engagement letters, collating all the relevant information required and maintaining client files on a day to day basis, including delegation of filing where required
 </li>
 <li>
 Ensuring documents are filed on FileSite with correct file and matter details so that they can be located easily
 </li>
 <li>
 Undertaking regular reviews of files and papers for lawyers, checking account balances and liaising with lawyers to ensure that all files which are not current are archived and deeds are put in storage
 
 
 
 </li>
 </ul>
 
 Business Development/Relationship Management
 
 
 
 
 How you can contribute to developing the Firm's business and maintaining excellent relationships with our clients and potential clients
 
 
 
 <ul>
 <li>
 Inputting uniform practice group credentials into the Credentials Database in a timely manner
 </li>
 <li>
 Organising events in conjunction with Business Development including logging responses into InterAction and attending events to meet and greet clients where necessary
 </li>
 <li>
 Undertaking research on clients, potential clients and new business initiatives or opportunities, including putting together briefing packs as and when required
 </li>
 <li>
 Collating information for preparation of regular client updates or reports as and when required, including subscribing to relevant alerts in InterAction and maintenance of general client information
 </li>
 <li>
 Assisting lawyers with follow-ups to business development meetings, for example drafting thank you letters, diarising reminders or arranging follow-up meetings
 </li>
 <li>
 Collating information for preparation of bids, tenders, proposal documents, team sheets and client briefing documents and preparing the first draft of documentation where appropriate, including keeping lawyers' CVs up to date
 </li>
 <li>
 Maintaining up to date contact details in InterAction for all lawyers' contacts, prompting lawyers to complete an InterAction report following meetings or completing the report on their behalf
 </li>
 <li>
 Knowledge of key business development materials for the practice area
 
 
 
 </li>
 </ul>
 
 Billing, Financial &amp; Project Management
 
 
 
 
 How you can assist lawyers in managing their matters/projects and utilise our systems to the maximum benefit
 
 
 
 <ul>
 <li>
 Attending internal client or project meetings to take notes and assisting with action points if required
 </li>
 <li>
 Assisting lawyers with the billing process, agreeing in advance dates for billing, delegating requisition of pre-bills and coordinate with the lawyers for sign off
 </li>
 <li>
 Utilising Aderant to assist lawyers with financial queries and subscribing to relevant alerts in order to provide information to lawyers
 </li>
 <li>
 Developing good knowledge of the Firm's accounts procedures
 </li>
 <li>
 Assisting lawyers with client account balances to ensure all funds are returned after a matter is completed
 
 
 
 </li>
 </ul>
 
 PA/TA Team member
 
 
 
 
 How you act as a Team member to other PAs and TAs
 
 
 
 <ul>
 <li>
 Attending monthly PA Team meetings to support other team members when needed
 </li>
 <li>
 Cover for other PAs in the region during holidays within a fixed holiday rota
 </li>
 <li>
 Coordinate and delegate tasks to TAs where appropriate, utilising all the resources the firm provides
 
 
 
 </li>
 </ul>
 
 What happens next?
 
 
 
 Once your application has been submitted and reviewed, our Recruitment team will share the outcome with you by email.
 
 
 We typically hold two interview stages per vacancy providing the opportunity to meet two members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.
 
 
 #IND
 
 
</div>

Legal PA

Eyad Reda Law Firm LLP

<div>
 
 
 Job Title:
 
 Personal Secretary
 
 
 
 Job Location:
 
 Riyadh, Saudi Arabia
 
 
 
 Years of Experience:
 
 +3 years
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Act as a personal secretary, managing daily schedules, appointments, and travel arrangements.
 </li>
 <li>
 Handle confidential correspondence, documents, and reports with discretion.
 </li>
 <li>
 Assist in organizing meetings, preparing agendas, and recording minutes when required.
 </li>
 <li>
 Coordinate office and fieldwork activities to ensure smooth operations.
 </li>
 <li>
 Manage follow-ups on tasks, deadlines, and external communications.
 </li>
 <li>
 Provide logistical support during business errands, events, and meetings outside the office.
 </li>
 <li>
 Perform other administrative duties as assigned to support the executive.
 </li>
 <li>
 Previous experience as a secretary or personal assistant is preferred.
 </li>
 <li>
 Strong organizational and multitasking skills with attention to detail.
 </li>
 <li>
 Excellent written and verbal communication skills in English and Arabic.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to manage both office and fieldwork responsibilities efficiently.
 </li>
 </ul>
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or any related field.
 </li>
 <li>
 Must possess a valid driver&rsquo;s license and own a car.
 </li>
 <li>
 English Language (essential).
 </li>
 </ul>
 
 
</div>

Personal Assistant

Job Title: Project Director SecretaryDepartment: Project Management / Administration Reporting To: Project DirectorJob Purpose: The Project Director Secretary provides high-level administrative and secretarial support to the Project Director, ensuring efficient coordination of project activities, documentation management, and communication with internal and external stakeholders. The role requires strong organizational skills, discretion, and the ability to handle multiple priorities in a fast-paced environment.Key Responsibilities:<ul><li>Provide comprehensive administrative support to the Project Director, including managing schedules, meetings, and correspondence.</li><li>Prepare, format, and maintain project-related documents, reports, and presentations.</li><li>Manage incoming and outgoing communications, ensuring timely responses and proper documentation.</li><li>Organize and coordinate meetings, prepare agendas, record minutes, and follow up on action items.</li><li>Maintain confidential project and personnel files.</li><li>Liaise with internal departments, clients, consultants, and contractors on behalf of the Project Director.</li><li>Assist in preparing project progress reports, letters, and other official communications.</li><li>Handle travel arrangements, expense claims, and logistical requirements for the Project Director.</li><li>Monitor and track project documentation to ensure accuracy and compliance with company standards.</li><li>Support overall office administration and project coordination tasks as assigned.</li></ul>Qualifications &amp; Skills:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Secretarial Studies, or related field.</li><li>Minimum 5&ndash;7 years of experience as an executive secretary or administrative assistant, preferably in a construction or engineering company.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time management abilities.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to handle confidential information with professionalism and integrity.</li><li>Detail-oriented and capable of multitasking under pressure.</li></ul>Job Types: Full-time, Permanent

PD Secretary

Tabby | تابي

<div>
 
 Department:
 
 Legal
 
 
 
 Employment Type:
 
 Full Time
 
 
 
 Location:
 
 KSA
 
 
 
 Reporting To:
 
 Sherif Amgad
 
 
 
 Description
 
 
 
 This role will support corporate governance efforts within Tabby Group entities especially in the KSA, including by serving as the Board Secretary of a Saudi public company. You'll be instrumental in assisting with various governance activities, ensuring the effective management of entities from a governance perspective, and maintaining the company's good standing. Your organizational prowess and strong communication skills will be key in facilitating critical decision-making and maintaining transparent records.
 
 
 As a Corporate Governance Counsel at Tabby, you'll play a crucial role in ensuring the seamless and effective operation of our Board of Directors and its committees. You'll be responsible for meticulously managing all administrative, logistical, and documentation aspects of Board and committee meetings, ensuring adherence to corporate governance practices and legal requirements.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 CMA &amp; Tadawul Governance Support: Handle all governance and listing requirements issued by the Capital Market Authority (CMA) and the Saudi Exchange (Tadawul), including the preparation, monitoring, and management of all related documents and filings.
 </li>
 <li>
 Meeting Coordination: Preparing and issuing notices and invitations for all Board and committee meetings.
 </li>
 <li>
 Document Management: Preparing and circulating all pre-meeting documents and materials and meticulously organizing and managing all related documentation.
 </li>
 <li>
 Minute Taking: Drafting accurate and comprehensive minutes of Board and committee meetings.
 </li>
 <li>
 Legal Compliance: Facilitating the notarization and legalization of Board meeting minutes and resolutions as required, and maintaining statutory registers and records related to Board and committee activities.
 </li>
 <li>
 Action Tracking: Following up on action items arising from Board and committee meetings to ensure timely completion.
 </li>
 <li>
 Entity Governance Support: Assisting in the overall corporate governance framework for Tabby Group entities, including supporting the maintenance of corporate records, ensuring compliance with local regulations, and generally helping to keep entities in good standing.
 
 
 
 </li>
 </ul>
 Skills, Knowledge &amp; Expertise
 
 
 <ul>
 <li>
 Excellent command of English and Arabic (both written and spoken).
 </li>
 <li>
 Law degree from a recognized university.
 </li>
 <li>
 Must be a Saudi resident.
 </li>
 <li>
 Between three (3) to five (5) years of demonstrable relevant experience in a similar corporate governance position or company secretarial role, preferably gained in an international group.
 </li>
 <li>
 Proven experience supporting the governance of listed companies in Saudi Arabia, including direct exposure to CMA or Saudi Exchange governance matters.
 </li>
 <li>
 Legal training in corporate law and experience in a reputable regional or international law firm or in-house is an advantage.
 </li>
 <li>
 Experience in using entity management software.
 </li>
 <li>
 Strong understanding of MENA region's legal systems and corporate governance practices, particularly in the UAE (mainland and freezone) and KSA.
 </li>
 <li>
 Strong project management skills, with the ability to manage a complex workload and prioritize tasks effectively.
 </li>
 <li>
 Ability to work in a regulated environment and navigate complex regulatory requirements.
 </li>
 <li>
 Excellent analytical, communication, and negotiation skills.
 </li>
 <li>
 Team player with the ability to collaborate effectively across departments.
 </li>
 <li>
 Self-motivated, detail-oriented, and adaptable in a fast-paced environment.
 
 </li>
 </ul>
</div>

Corporate Governance Counsel

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