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administrative assistant senior

senior administrative assistant marketing

Vertex Pharmaceuticals

<div>Job Description
General Summary:
The Senior Administrative Assistant provides experienced office/business support to a department. The Senior Administrative Assistant generally reports directly to a(n) Country Manager, Executive Director or Vice President-level manager.
Key Duties and Responsibilities:
<ul><li>Manages calendars for assigned personnel, including meeting scheduling (both internal and off-site meetings), accepting/declining invites, meeting prioritization, securing conference rooms, ordering catering and &quot;day-of&quot; logistical and administrative support
</li></ul><ul><li>Serves as a departmental resource for Vertex's internal technologies (i.e; Procurement, SharePoint, Concur, Vertex U, VLearn, etc.)
</li></ul><ul><li>Exchanges and integrates information from stakeholders into departmental reports
</li></ul><ul><li>Books flights/hotels, completes expense reports, and arranges team lunches/dinners and offsite meetings for assigned personnel
</li></ul><ul><li>Based on established departmental procedures, prioritizes and addresses requests for appointments, e-mails and telephone calls; directly handles most requests but routes complex or unusual problems to more senior personnel
</li></ul><ul><li>Coordinates and helps prepare meeting materials, including meeting agenda preparation/distribution, collecting/printing meeting pre-reads, minute- or note-taking and assembling/editing PowerPoint presentations
</li></ul><ul><li>Processes group purchase orders, invoices, and contracts
</li></ul><ul><li>Assists with visitor registration, including pre-registering and escorting visitors
</li></ul><ul><li>Assists with the onboarding of new personnel into the department
</li></ul><ul><li>Ensures seamless day-to-day physical operations of the site/office to include: inventory control of office supplies; office support services via coordination with IT and Operations &amp; Facilities staff on computers, phones, and office equipment; and establishing a pleasant and productive atmosphere for employees and visitors.
</li></ul><ul><li>Oversees relevant local vendor relationships with office services providers such as cleaning companies, couriers, equipment technicians, mail/shipping services, etc.
</li></ul><ul><li>Reviews and tracks office budget, may assist with resource planning/allocation for the site
</li></ul><ul><li>Operates with a high level of discretion and tact to protect the confidentiality of Vertex initiatives undertaken at the site/office
</li></ul>Knowledge and Skills:
<ul><li>Established knowledge of Microsoft Office products
</li></ul><ul><li>Developed time management skills and organizational skills to prioritize work and/or multi-task
</li></ul><ul><li>Keen attention to detail
</li></ul><ul><li>Discretion to handle sensitive and confidential correspondence
</li></ul>Education and Experience:
<ul><li>Typically requires high school or secondary school education
</li></ul><ul><li>Typically requires 2 years of administrative experience, or the equivalent combination of education and experience
</li></ul>Pay Range:
$39 - $58
Disclosure Statement:
<div><div><div><div>The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual bonus and annual equity awards. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors, including skills, competencies, experience, and other job-related factors permitted by law.
At Vertex, our Total Rewards offerings also include inclusive market-leading benefits to meet our employees wherever they are in their career, financial, family and wellbeing journey while providing flexibility and resources to support their growth and aspirations. From medical, dental and vision benefits to generous paid time off (including a week-long company shutdown in the Summer and the Winter), educational assistance programs including student loan repayment, a generous commuting subsidy, matching charitable donations, 401(k) and so much more.
</div></div></div></div>Flex Designation:
Hybrid-Eligible Or On-Site Eligible
Flex Eligibility Status:
In this Hybrid-Eligible role, you can choose to be designated as:
 
1. Hybrid : work remotely up to two days per week; or select
 
2. On-Site : work five days per week on-site with ad hoc flexibility.
Note: The Flex status for this position is subject to Vertex&rsquo;s Policy on Flex @ Vertex Program and may be changed at any time.
#LI-Hybrid 
 
Company Information
Vertex is a global biotechnology company that invests in scientific innovation.
Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.
Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at ApplicationAssistance@vrtx.com</div>

Senior Administrative Assistant - Marketing

Daley And Associates, LLC

<div>
 
 
 
 
 
 Administrative Assistant - Boston, MA (Hybrid)
 
 
 
 
 
 
 
 
 
 We are currently seeking candidates for an Administrative Assistant opportunity at a highly successful Investment Management firm located in Boston, MA. The Administrative Assistant will provide comprehensive administrative support to 2-3 senior leaders. Core responsibilities include managing complex calendars, travel arrangements (domestic/international), meeting preparation and coordination, internal/external correspondence, vendor relations, and expense reporting.
 
 
 
 
 
 
 
 
 This is a 6+ month contract-to-hire opportunity paying between $30-34/hour (depending on experience). This role supports a hybrid work model (onsite 3 days/week and remote 2 days/week).
 
 
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 
 
 
 Provide comprehensive administrative support for 2-3 senior leaders, leveraging a proactive, detail-oriented, and solutions-oriented approach to day-to-day operations.
 
 
 
 </li>
 <li>
 
 
 
 Perform complex calendar management and scheduling via Microsoft Outlook.
 
 
 
 </li>
 <li>
 
 
 
 Oversee travel arrangements and travel itineraries for domestic and international travel
 
 
 
 </li>
 <li>
 
 
 
 Handle meeting coordination and preparation, ensuring seamless logistical coordination and meeting execution.
 
 
 
 </li>
 <li>
 
 
 
 Prepare and deliver reporting, meeting materials, and project status updates while ensuring timeliness and accuracy.
 
 
 
 </li>
 <li>
 
 
 
 Manage internal and external correspondence.
 
 
 
 </li>
 <li>
 
 
 
 Assist with new-hire onboarding processes, including communicating with IT to order/request new-hire equipment.
 
 
 
 </li>
 <li>
 
 
 
 Manage vendor relationships and vendor communication related to daily activities, event coordination, and meeting logistics (including catering).
 
 
 
 </li>
 <li>
 
 
 
 Assist with event planning and work collaboratively with internal/external partners to deliver seamless coordination and execution.
 
 
 
 </li>
 <li>
 
 
 
 Perform expense reporting.
 
 
 
 </li>
 <li>
 
 
 
 Provide additional support as needed.
 
 
 
 </li>
 </ul>
 
 
 
 
 Qualifications:
 
 
 
 
 <ul>
 <li>
 
 
 
 Bachelor&rsquo;s degree (required).
 
 
 
 </li>
 <li>
 
 
 
 3-5+ years of experience in an administrative assistant, executive assistant, or related administrative support role.
 
 
 
 </li>
 <li>
 
 
 
 Previous experience in investment management, financial services, or a similar industry preferred.
 
 
 
 </li>
 <li>
 
 
 
 Proven record of success in managing complex calendars and scheduling using Microsoft Outlook.
 
 
 
 </li>
 <li>
 
 
 
 Strong experience coordinating travel arrangements (domestic and international).
 
 
 
 </li>
 <li>
 
 
 
 Proficiency in Microsoft Office Suite: Word, PowerPoint, Excel, and Outlook.
 
 
 
 </li>
 <li>
 
 
 
 Demonstrated ability to manage competing priorities and deadlines while adapting to evolving needs.
 
 
 
 </li>
 <li>
 
 
 
 Proactive, detail-oriented, and solutions-oriented approach.
 
 
 
 </li>
 <li>
 
 
 
 Excellent communication (written and verbal) and interpersonal skills.
 
 
 
 </li>
 <li>
 
 
 
 Record of success overseeing project timelines and deliverables while ensuring clear communication throughout project processes.
 
 
 
 </li>
 </ul>
 
 
 
 For immediate consideration, interested and qualified candidates should send their resume to Jenny at jfriedman@daleyaa.com.
 
 
 
</div>

Administrative Assistant

<div>
 
 
 
 
 Administrative Assistant&nbsp;
 
 
 
 
 
 We are currently seeking candidates for an Administrative Assistant opportunity at a highly successful alternative asset management firm located in Boston, MA. The Administrative Assistant will provide administrative support to key senior leaders and will be responsible for performing calendar management, coordinating travel arrangements, preparing reports and presentations, managing vendor relations, and collaborating with global teams.&nbsp;The ideal candidate will have 1-3+&nbsp;years of administrative experience in investment management, financial services, or professional services.&nbsp;
 
 
 
 This is an 8+ month contract opportunity, paying between $27-$33/hour (depending on experience).&nbsp;
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 
 
 Perform complex calendar management via Microsoft Outlook.
 
 
 </li>
 <li>
 
 
 Coordinate travel arrangements and itineraries (domestic and international).
 
 
 </li>
 <li>
 
 
 Spearhead logistical coordination of meetings and events, ensuring optimal preparedness and execution.
 
 
 </li>
 <li>
 
 
 Prepare and deliver detail-intensive materials, including client reporting, presentation materials, and meeting prep packets.
 
 
 </li>
 <li>
 
 
 Manage internal and external correspondence, and develop and maintain strong relationships with internal teams and external parties, including clients and vendors.
 
 
 </li>
 <li>
 
 
 Assist in new-hire onboarding processes and logistics, including ordering necessary equipment.
 
 
 </li>
 <li>
 
 
 Update and maintain detailed information in appropriate systems.
 
 
 </li>
 <li>
 
 
 Perform expense reporting.
 
 
 </li>
 <li>
 
 
 Support special projects (as needed).
 
 
 </li>
 </ul>
 
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 
 
 1-3+ years of administrative experience in investment management, financial services, or professional services.&nbsp;
 
 
 </li>
 <li>
 
 
 Bachelor&rsquo;s degree (required).
 
 
 </li>
 <li>
 
 
 Strong communication (written and verbal) and interpersonal skills.
 
 
 </li>
 <li>
 
 
 Proven ability to navigate competing deadlines and changing priorities.
 
 
 </li>
 <li>
 
 
 Excellent time-management, organization, and prioritization skills.
 
 
 </li>
 <li>
 
 
 Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
 
 
 </li>
 <li>
 
 
 Ability to work collaboratively and independently, while maintaining professionalism and confidentiality.
 
 
 
 </li>
 </ul>
 
 
 For immediate consideration, interested and qualified candidates should send their resume to Jenny at
 
 
 jfriedman@daleyaa.com
 
 
 
 
 
 
 
</div>

<div>
 
 
 
 
 
 Executive Assistant
 
 
 
 
 
 We are currently seeking candidates for an Executive Assistant opportunity with a global investment firm based in Boston, MA. &nbsp;The Executive Assistant will be responsible for proactive calendar management, coordinating domestic and international travel, preparing reports and presentations, and providing additional support as needed.&nbsp;The ideal candidate will have 0-2+&nbsp;years of administrative experience, preferably in financial services.&nbsp;
 
 
 
 
 
 
 
 
 This is an 8+ month contract opportunity, paying between $27-$33 / hour (depending on experience) This role supports a hybrid work model (4 days onsite, 1 day remote).
 
 
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 &bull; Manage complex and ever-changing calendars across multiple time zones, coordinating meetings and resolving scheduling conflicts proactively.
 
 
 &bull; Arrange and manage detailed domestic and international travel, including itineraries, accommodations, and expense reporting.
 
 
 &bull; Prepare meeting materials, client presentations, and daily team packets; collaborate with guest speakers and internal stakeholders.
 
 
 &bull; Oversee logistics for meetings and events, including room scheduling, catering, and technology setup.
 
 
 &bull; Partner with administrative peers and senior leadership to ensure seamless communication and workflow across departments.
 
 
 &bull; Provide additional support as needed.
 
 
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 &bull; Bachelor&rsquo;s degree required.
 
 
 &bull; 0-2+ years of administrative experience in a professional services environment; investment management or financial services experience preferred.
 
 
 &bull; Advanced proficiency in Microsoft Office Suite and comfort with learning new systems and tools.
 
 
 &bull; Strong attention to detail and organizational skills with the ability to manage competing priorities.
 
 
 &bull; Excellent communication, interpersonal, and problem-solving abilities.
 
 
 &bull; Professional presence, discretion, and a collaborative mindset.
 
 
 &bull; Flexible and adaptable with a positive, proactive attitude.
 
 
 
 
 
 
 
 
 For immediate consideration, interested and qualified candidates should send their resume to Jackson at jnichols@daleyaa.com.
 
 
 
 
 
 
 
 
 
 
 
 &nbsp;
</div>

Executive Assistant

Park 6 Logistics

<div>
 At Park 6 Logistics, we are committed to delivering efficient, reliable, and innovative logistics solutions. Our team plays a vital role in ensuring seamless operations across production and distribution channels. We value precision, collaboration, and continuous improvement, creating an environment where individuals can grow and contribute to meaningful outcomes.
 
 
 
 Job Description
 
 
 
 We are seeking a detail-oriented and creative Marketing Assistant to support our marketing initiatives and help strengthen our brand presence. This role involves assisting in the planning, coordination, and execution of marketing campaigns, as well as contributing to the development of marketing materials and strategies that align with company goals.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Assist in the development and execution of marketing campaigns
 </li>
 <li>
 Support the creation of marketing materials, presentations, and reports
 </li>
 <li>
 Conduct market research to identify trends and opportunities
 </li>
 <li>
 Coordinate with internal teams to ensure brand consistency
 </li>
 <li>
 Track and analyze campaign performance metrics
 </li>
 <li>
 Maintain organized records of marketing activities and projects
 </li>
 <li>
 Provide administrative support to the marketing team as needed
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Creative thinking with attention to detail
 </li>
 <li>
 Ability to work independently and within a team environment
 </li>
 <li>
 Proficiency in basic office and digital tools
 </li>
 <li>
 Strong problem-solving and analytical skills
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 <ul>
 <li>
 Competitive salary
 </li>
 <li>
 Growth opportunities within the company
 </li>
 <li>
 Supportive and professional work environment
 </li>
 <li>
 Ongoing training and development
 </li>
 <li>
 Stable full-time position
 </li>
 </ul>
</div>

Marketing Assistant

Boston University

<div>Boston University's award-winning External Affairs division seeks an Assistant Vice President, Digital Marketing and Brand Management. The individual will report to the Vice President for Integrated Communication Strategy. The Assistant Vice President, Digital Marketing and Brand Management serves as the University's enterprise leader for digital marketing, responsible for defining, advancing, and institutionalizing a modern, data-driven marketing discipline across the University. This role operates at both a strategic and systems level, establishing the frameworks, infrastructure, and practices that enable coordinated, high-performing digital marketing across a complex, decentralized environment. The AVP leads the development of an integrated digital marketing ecosystem that connects brand, content, enrollment, advancement, and reputation efforts. This includes aligning distributed marketing activities, integrating data across platforms and units, and optimizing institutional marketing investment for maximum impact. As a recognized thought leader and subject matter expert, this individual serves as a visible authority on digital marketing across campus, educating, advising, and elevating the capabilities of colleagues and leaders throughout the institution. 


Key Responsibilities
<ul>
<li>Lead the development and execution of a comprehensive, enterprise-level digital marketing strategy aligned with University goals in enrollment, advancement, reputation, and engagement.</li>
<li>Establish a unified digital marketing framework that coordinates decentralized efforts across schools and administrative units into a cohesive, data-driven ecosystem.</li>
<li>Integrate marketing data and analytics across platforms to create a holistic view of performance and audience behavior, supporting data-informed decision-making at all levels.</li>
<li>Build and oversee enterprise dashboards, reporting systems, and performance models that guide strategic investment and resource optimization.</li>
<li>Direct the institutions enterprise performance marketing strategy, ensuring efficient media spend, strong ROI, and measurable alignment with institutional priorities.</li>
<li>Define and advance University strategy for search visibility and discoverability across web, AI-driven, and emerging digital platforms.</li>
<li>Collaborate with Brand, Content, Creative, Web, and Public Affairs leaders within External Affairs to ensure integrated, consistent digital execution across all channels.</li>
<li>Serve as a strategic advisor to schools and units, fostering collaboration and alignment while supporting unit-level marketing goals.</li>
<li>Champion innovation and thought leadership in digital marketing, building institutional capability through training, best practices, and governance frameworks.</li>
<li>Provide executive oversight of institutional agencies and vendor partners to ensure alignment with institutional strategy, brand standards, and performance expectations.</li></ul> 
 
 
Required Skills 
<ul><li>Bachelor's degree required; advanced degree preferred.</li>
<li>12+ years of progressive leadership experience in digital marketing, growth marketing, or performance marketing roles.</li>
<li>Demonstrated success building and leading enterprise-level digital marketing strategies in complex organizations.</li>
<li>Experience integrating marketing data across systems to drive insights and performance.</li>
<li>Deep expertise in paid media, analytics, SEO, and emerging digital ecosystems.</li>
<li>Experience managing large-scale agency and vendor relationships.</li>
<li>Proven ability to influence strategy and drive alignment across decentralized teams.</li></ul> 


Preferred Experience:
<ul>
<li>Experience in higher education, healthcare, or similarly complex, mission-driven organizations.</li>
<li>Experience building digital marketing infrastructure in a distributed environment.</li>
<li>Familiarity with marketing automation, CRM integration, and advancement/enrollment data systems.</li>
<li>Experience navigating and leading through organizational transformation.</li></ul> 


We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.</div>

ASSISTANT VICE PRESIDENT, DIGITAL MARKETING, BRAND MANAGEMENT, External Affairs

Beacon Hill

<div>
 
 This is a 6‑month Administrative Assistant role supporting two senior leaders at a large, well‑established financial services organization. . The position is hybrid out of the Boston office, working Monday-Friday, 9:00 AM-5:00 PM, and offers standard full‑time hours at $30/hour The role is well‑suited for a detail‑oriented admin who thrives in a fast‑paced, professional environment and enjoys supporting senior leadership and cross‑functional teams.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide daily administrative support to two senior leaders, including complex calendar management and meeting coordination
 </li>
 <li>
 Coordinate local and global meetings across U.S. and non‑U.S. teams, including agendas and logistics
 </li>
 <li>
 Prepare and assist with PowerPoint presentations and department reports
 </li>
 <li>
 Partner with AV teams to support internal and external meetings and events
 </li>
 <li>
 Manage onboarding logistics for new hires and transfers, including equipment ordering
 </li>
 <li>
 Process expenses in compliance with internal guidelines
 </li>
 <li>
 Coordinate catering and logistics for meetings and events
 </li>
 </ul>
 
 
 Candidate Qualifications
 
 
 <ul>
 <li>
 Bachelor's degree with 4-6+ years of administrative or operational support experience
 </li>
 <li>
 Proven experience supporting senior leaders and managing competing calendar priorities
 </li>
 <li>
 Strong project management and multitasking skills
 </li>
 <li>
 Excellent written and verbal communication skills; comfortable working cross‑functionally
 </li>
 <li>
 Highly organized, detail‑oriented, and adaptable to changing priorities
 </li>
 <li>
 Proficiency with Microsoft Office, especially PowerPoint
 </li>
 </ul>
 
 Qualified and interested candidates are encouraged to apply today for immediate consideration.
 
 
 
 
 
 
 Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
 
 
 
 
 California residents:
 
 Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 
 
 
 If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
 
 
 
 Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
 
 
 Company Profile:
 
 
 Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
 
 
 Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
 
 
 Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
 
 
 
 Benefits Information:
 
 
 
 Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
 
 
 
 
 
 We look forward to working with you.
 
 
 Beacon Hill. Employing the Future (TM)
 
</div>

Explore 277+ Senior administrative assistant marketing in Boston this May. Find roles across top companies and apply now to boost your career.

277 senior administrative assistant marketing jobs In Boston

Senior Administrative Assistant - Marketing

Administrative Assistant

Administrative Assistant

Executive Assistant

Marketing Assistant

ASSISTANT VICE PRESIDENT, DIGITAL MARKETING, BRAND MANAGEMENT, External Affairs

Administrative Assistant