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executive assistant and office manager

senior administrative assistant with bookkeeping experience preferred

DC - Confidential

We are a small boutique law firm located near Nationals Park in Washington, DC. We are seeking a full-time, highly organized, detail-oriented and tech-savvy Senior Administrative Assistant to assist with attorney support, day-to-day operations and ensure the smooth functioning of the office. This position requires administrative and operational support skills combined with bookkeeping experience. The ideal candidate is a team player who is comfortable managing multiple responsibilities in a dynamic environment with a willingness to pitch in however needed.The position is primarily hybrid but during busy periods full-time presence in the office may be required.KEY RESPONSIBILITIESAdministrative Support:&middot; Administrative support for all attorneys&middot; Work with the Office Manager on all matters related to office operations and administrative functions&middot; Board meeting preparation, assistance with running board meetings, and drafting of board meeting minutes&middot; Office technology support for all attorneys&middot; Willingness to pitch in with support tasks such as pickup and distribution of office mail, depositing checks at the bank, supply orders, etc.Bookkeeping:&middot; Assist with maintaining accurate financial records, including accounts payable and receivable, general ledger entries, and bank reconciliations&middot; Process invoices, expense reports, and payments in a timely manner&middot; Assist with preparing monthly, quarterly, and annual financial reports&middot; Assist with budgeting, forecasting, and cash flow management&middot; Assist with coordination of external accountants, auditors, and tax professionalsCORE COMPETENCIES&middot; Excellent client service skills&middot; Positive attitude and team player&middot; Communicating effectively&middot; Ability to organize, prioritize, multi-task, meet deadlines, and exhibit attention to detail&middot; Previous experience in a similar role within a small to medium size law or professional services firm working for multiple attorneys a plusREQUIREMENTS&middot; Minimum of 3 years administrative assistant experience&middot; Minimum of 3 years bookkeeping experience&middot; Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Teams and Zoom&middot; Advanced skills with Portable Document Format files (PDF) editor software such as Adobe Acrobat Pro&middot; Exceptional skills in writing, proofreading, editing, and formatting&middot; Bookkeeping, AP, AR, and invoicing experience&middot; Strong understanding of basic accounting principles&middot; Proficiency in accounting software (e.g. QuickBooks, BQE Core, etc.)&middot; Proficiency in expense reimbursement and vendor invoice payment systems&middot; Proficiency in file management systems such as NetDocuments&middot; Exceptionally organized with strong attention to detail and consistent follow-through&middot; Motivated with the ability to multi-task, take ownership of tasks, and work proactively and independently&middot; Strong interpersonal skills with a good attitude and ability to be a team player&middot; Willingness for role to evolve and accept new responsibilitiesWe offer a competitive salary and an attractive benefits package including health insurance, dental insurance, life/AD&amp;D insurance, 401(k), and paid time off. As a smaller firm, we take a personal interest in all of our employees and pride ourselves in promoting a good work-life balance.Please send resume, references, and salary requirements.Pay: $65,000.00 - $80,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Washington, DC 20003

Senior Administrative Assistant with Bookkeeping Experience Preferred

Cayuse Holdings

<div>The Work<div>
The Senior Executive Assistant serves as the principal administrative and management support professional to the Assistant Secretary for the E Family. This position requires the establishment of a highly professional, trusted, and collaborative working relationship with the Assistant Secretary to anticipate needs, manage competing priorities, and enable effective execution of mission objectives.</div><div></div><div> 
This position aligns with Cayuse&rsquo;s core values of Innovation, Excellence, Collaboration, Adaptability, and Integrity by fostering technical solutions that meet customer needs, promoting teamwork, and prioritizing quality in deliverables.</div><div></div><div> 
MUST HAVE AN ACTIVE SECRET CLEARANCE</div> 
Key Responsibilities<ul><li>
Leadership and Staff Oversight<ul><li>
Provide general supervision, guidance, and direction to support staff to ensure efficient, coordinated, and professional office operations.</li><li>
Foster a high-performance, customer-focused environment that reflects the priorities and standards of the Assistant Secretary.</li></ul></li><li>
Executive Calendar and Priority Management<ul><li>
Manage and maintain the Assistant Secretary&rsquo;s calendar, including scheduling, deconfliction, and prioritization of meetings and engagements.</li><li>
Ensure that critical priorities, deadlines, and mission requirements are reflected and accommodated in the Assistant Secretary&rsquo;s schedule.</li></ul></li><li>
Correspondence Review and Triage<ul><li>
Review, analyze, and screen incoming correspondence, emails, and requests for action.</li><li>
Route matters of overriding or central importance to the Assistant Secretary and direct other correspondence to the appropriate staff members for review and response.</li></ul></li><li>
Background Preparation and Decision Support<ul><li>
Obtain complete and accurate background information from responsible officers within the Department and, as required, from external stakeholders on matters submitted to the Assistant Secretary for decision.</li><li>
Ensure that all materials prepared for the Assistant Secretary are clear, concise, coherent, and complete; request amplification, clarification, or revisions as needed prior to transmittal to the Assistant Secretary or other senior staff.</li></ul></li><li>
Liaison, Coordination, and Delegated Decision-Making<ul><li>
Maintain effective liaison, as needed, with senior officials within and outside the Department, serving as a primary point of contact on scheduling, coordination, and information requests.</li><li>
Exercise independent judgment to make decisions on matters that can be resolved within the Senior Executive Assistant&rsquo;s expertise and delegated authority.</li><li>
Proactively task bureaus and offices in anticipation of the Assistant Secretary&rsquo;s needs to ensure timely preparation and coordinated action.</li></ul></li><li>
Implementation and Follow-Up on Leadership Decisions<ul><li>
Ensure that formal decisions, recommendations, and guidance issued by the Assistant Secretary are communicated promptly to the appropriate offices for implementation or review.</li><li>
Track and follow up on assigned actions to ensure timely and accurate completion, and monitor ongoing substantive matters as directed by the Assistant Secretary.</li></ul></li><li>
Briefing and Meeting Material Preparation<ul><li>
Oversee the preparation, organization, and quality assurance of briefing materials, talking points, background papers, and other documentation for the Assistant Secretary&rsquo;s participation in high-level and sensitive meetings, conferences, events, and public appearances in the United States and abroad.</li><li>
Assist with logistical planning and coordination for these engagements, ensuring that the Assistant Secretary is fully prepared and supported.</li></ul></li><li>
Confidential Reporting and High-Level Engagement Support<ul><li>
Prepare confidential background materials, reports, and briefing books for the Assistant Secretary&rsquo;s use in preparing the Secretary for meetings with other U.S. Government officials, leaders and senior officials of foreign governments, White House staff, and Members of Congress.</li><li>
Handle all sensitive information with the highest degree of discretion and in accordance with applicable policies and procedures.</li></ul></li><li>
Visitor and Meeting Management<ul><li>
Escort officials and visitors to meetings with the Assistant Secretary and ensure their timely arrival and proper sequencing of appointments.</li><li>
Coordinate closely with internal and external offices to manage visitor access and meeting logistics as required.</li></ul></li><li>
Travel Coordination and Logistics<ul><li>
Assist with the planning and coordination of all travel arrangements for the Assistant Secretary and designated staff, including itineraries, transportation, lodging, clearances, and related logistical requirements.</li><li>
Ensure that all travel-related documentation and requirements are completed accurately and in a timely manner.</li></ul></li><li>
Other Duties as assigned.</li></ul> 

<div>Qualifications &ndash; Here&rsquo;s What You Need
</div><ul><li>Ability to build and sustain a highly professional, trust-based relationship with senior leadership.</li><li>
Sound judgment, discretion, and professionalism in handling sensitive or confidential information and high-stakes situations.</li><li>
Demonstrated ability to work effectively with senior officials, both within and outside the Department, in a fast-paced, dynamic environment.</li><li>
Top Secret Clerance is required.
</li><li>Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.</li></ul><div>
Minimum Skills:</div><ul><li>
Exceptional organizational, planning, and time-management skills, with the ability to manage multiple high-priority tasks simultaneously.</li><li>
Strong written and oral communication skills, including the ability to review and refine complex materials for clarity and coherence.</li><li>
Strong attention to detail, including follow-up on pending tasks.
</li><li>Proficient in MS Office, Word, Outlook, PowerPoint, and Excel.</li><li>
Timely, accurate, complete and up-to-date work products.
</li><li>Excellent written and oral communication skills.</li><li>
Excellent time management skills.</li></ul><div> 
</div><div>Preferred Qualifications:
</div><ul><li>Bachelor&rsquo;s degree in business administration, public administration, international affairs, communications, or a related field.</li><li>
Experience developing, implementing, and maintaining Standard Operating Procedures (SOPs), workflows, and knowledge management practices for executive offices.</li><li>
Demonstrated success in supporting Assistant Secretary&ndash;level (or equivalent) leadership, including managing highly visible, sensitive, and time-critical initiatives.</li><li>
Prior experience supporting senior executives or flag-rank officials within a U.S. federal agency, international organization, or similarly complex environment.</li><li>
Experience within the Department of State or a foreign affairs, national security, or international development organization.</li></ul><div></div><div> 
Our Commitment to you / overview of benefits
</div><ul><li>Medical, Dental and Vision Insurance; Wellness Program</li><li>
Flexible Spending Accounts (Healthcare, Dependent Care, Commuter)</li><li>
Short-Term and Long-Term Disability options</li><li>
Basic Life and AD&amp;D Insurance (Company Provided)</li><li>
Voluntary Life and AD&amp;D options</li><li>
401(k) Retirement Savings Plan with matching after one year</li><li>
Paid Time Off</li></ul><div></div><div> 
Reports to: Program Manager</div><div></div><div> 
Working Conditions
</div><ul><li>Professional office environment, with the ability to work onsite in the main office.</li><li>
Must be physically and mentally able to perform duties extended periods of time.</li><li>
Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.
</li><li>Must be able to establish a productive and professional workspace.</li><li>
Must be able to sit for long periods of time looking at computer screen.</li></ul><ul><li>
May be asked to work a flexible schedule which may include holidays.</li><li>
May be asked to travel for business or professional development purposes.</li><li>
May be asked to work hours outside of normal business hours.</li></ul>
Other Duties: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.</div>

Senior Executive Assistant

<div>
 
 Join HFX in Shaping a Safer Democratic World
 
 
 
 
 
 
 Summary
 
 
 
 
 
 
 HFX is an independent, non-partisan, nonprofit organization based in Washington, DC and we believe that true security is achieved only when people enjoy the benefits of democracy, leading in turn to economic opportunity and lasting peace. For HFX, democracy is essential to our shared security.
 
 
 
 
 
 We are a small team and have a range of impactful programs such as the Peace With Women Fellowship for senior, female military officers in NATO and NATO-partner countries, the 15@15: Youth Building Democracy global video competition for 15-year-olds, and our flagship Halifax International Security Forum that brings the hard security world together with democratic civil society, business and political leadership to strengthen strategic cooperation among the world&rsquo;s democracies.
 
 
 
 
 
 The Administrative Assistant role is a nine-month position that offers a nurturing growth environment, practical experience and the chance to develop skills for a successful career in a variety of fields such as international affairs, nonprofit leadership and event management.
 
 
 Both entry-level and mid-level professionals are welcome to apply.
 
 
 
 
 
 We are looking to fill this position no later than August 2026.
 
 
 
 
 
 
 Job Description
 
 
 
 
 
 
 The Administrative Assistant position enables the President&rsquo;s Office to operate efficiently and to focus on advancing HFX&rsquo;s mission.
 
 
 
 
 
 The Administrative Assistant will support all aspects of the President&rsquo;s Office, including tracking incoming requests and ensuring feedback is disseminated in a timely manner; assisting with managing calendars; writing and copy-editing documents; preparing outgoing mail; and staying up to date on global events. Outside of assisting the President&rsquo;s Office, the Administrative Assistant will support general office management. This includes leading office improvement initiatives and ensuring a neat, organized and well-stocked office that is ready to welcome guests at any time.
 
 
 
 
 
 Individuals who will be most successful in maximizing this opportunity are curious about the world, have no shortage of creative ideas and can confidently step into the role without extensive onboarding.
 
 
 
 
 
 This role requires travel to Halifax, Canada in November 2026.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 
 HFX is always looking for creative talent from diverse backgrounds. If your resume does not perfectly match the qualifications below but you are interested in supporting the work that we do, we encourage you to apply.
 
 
 
 
 <ul>
 <li>
 Passion for promoting democracy, opportunity and peace;
 </li>
 <li>
 Previous experience as an Administrative Assistant or similar;
 </li>
 <li>
 Bachelor's degree (from any and all majors including history, language, literature, art, international relations, philosophy, filmmaking);
 </li>
 <li>
 Excellent written and verbal communication skills;
 </li>
 <li>
 Ability to anticipate needs and proactively problem solve without seeking guidance;
 </li>
 <li>
 Capacity to handle information with confidentiality and discretion;
 </li>
 <li>
 Proficiency in learning new software and web-based platforms;
 </li>
 <li>
 English fluency required; additional language fluency a plus.
 </li>
 </ul>
 
 
 
 
 Ideal candidates are extremely organized and have prior experience with managing their own schedules, have a sharp eye for detail and work until everything is as close as possible to perfect and maintain a positive attitude even during periods of heavy workload.
 
 
 
 
 
 
 Work Environment, Compensation and Benefits
 
 
 
 
 
 
 At HFX, we foster an inclusive and respectful workplace culture where collaboration is celebrated and work-life balance is encouraged. The HFX team works in person from our Washington, DC office and operates on a four-day workweek. HFX employees enjoy an industry-leading benefits package and generous paid time off. The Administrative Assistant position may be extended or renewed based on performance and organizational needs.
 
 
 
 
 
 
 How to Apply
 
 
 
 
 
 
 To apply, please submit one PDF including your cover letter, resume, short writing sample, and two references (name, title, organization, phone number and email address) to applications@halifaxtheforum.org with "Administrative Assistant" in the subject line.
 
 
 
 
 
 Applications will be reviewed on a rolling basis.
 
 
 
 
 
 HFX is an equal opportunity employer and actively seeks candidates from diverse backgrounds.
 
</div>

Administrative Assistant

Stimson Center

<div>Administrative Assistant
FTE: 100%
Salary: $49,500 to $73,500
Location: Washington, DC 
About Stimson
The Henry L. Stimson Center (Stimson), a nonpartisan global security think tank located in Washington, DC, seeks an Administrative Assistant reporting to the Deputy Chief of Staff in the Executive Office. This role ensures that our practices support our mission-driven work, align with Stimson's vision, values, strategic goals, standards of conduct, and operational objectives, and demonstrate our commitment to diversity, equity, inclusion, and employee well-being.
We seek a highly motivated, organized, entrepreneurial, and collaborative individual committed to Stimson's mission and core values. This person understands that any organization is only as good as the people working there and the relationships they build and sustain. This job will require building authentic relationships with staff and affiliates that facilitate the successful candidate's ability to challenge, develop, and support them. 
About the Program and Position Summary
Full-time; in-office presence required Monday-Thursday, Friday remote
The Henry L. Stimson Center seeks a highly organized and detail-oriented administrative professional to support the President &amp; CEO, the Senior Vice President of Research Programs, and Vice President of External Affairs, plus others in the Executive Office. This position is focused on administrative duties, including scheduling, coordination, and day-to-day administrative and logistical tasks that ensure the smooth operation of the Executive Office. This is not a research position. The ideal candidate is reliable, attentive to detail, proactive, and comfortable managing multiple tasks in a fast-paced environment. Strong organizational skills, professionalism, and clear communication are essential. 
Responsibilities:<ul><li>
Maintain calendars, schedule meetings, and coordinate travel for members of the Executive Office;</li><li>
Prepare logistical support for internal and external meetings, including scheduling rooms, preparing and distributing prep materials, arranging catering, or taking notes, when needed;</li><li>
Assist with preparation and formatting of agendas, correspondence, and reports;</li><li>
Support administrative coordination for Board of Directors events;</li><li>
Track and submit monthly expense reports;</li><li>
Maintain organized electronic and physical files and records; and</li><li>
Perform other administrative duties as may be required.</li></ul> 
Qualifications &ndash; required:
<ul><li>Ability to keep pace in a high-speed work environment and an ability to respond to requests quickly;</li><li>
Meticulous organizational skills and attention to detail;</li><li>
Ability to manage multiple tasks and meet deadlines;</li><li>
Demonstrated ability to plan, prioritize, and schedule work activities while managing time efficiently;</li><li>
Ability to follow instructions and the capacity to self-manage;</li><li>
Ability to work both independently and with a team successfully;</li><li>
An innovative spirit, a way with people, a calm-under-pressure and flexible approach when things move quickly;</li><li>
Strong verbal and written communication skills;</li><li>
Excellent interpersonal skills, including the ability to build and manage relationships with all staff, donors, and others within the Stimson community;</li><li>
Accountability, professionalism, and commitment to excellence;
</li><li>Maintains discretion; and</li><li>
Intermediate to advanced skills in Microsoft suite (Outlook, Word, Excel, PowerPoint, etc.), Salesforce, and academic/foreign policy research.</li></ul> 
Qualifications &ndash; preferred:
Prior administrative or office support experience, preferably in a nonprofit environment. 
We welcome applications from candidates who may not meet all preferred qualifications. 
Application requirements:<ul><li>
Qualified candidates should submit cover letter with salary requirements and resume.
</li><li>Incomplete applications will not be considered.</li></ul> 
Applicants must be eligible to work in the United States. Visa sponsorship is not available for this position. 
Employee Benefits
15 Vacation Days, 10 Sick Days, 13 Paid Holidays, Medical, Dental, and Vision Insurance, Retirement Match, Long-Term and Short-Term Disability Insurance, Accidental Death and Dismemberment Insurance, Life Insurance, Flexible Spending Plan, Commuting, Wellness, Education Benefits, Parental Leave, and Bereavement Leave. 
Stimson is an equal-opportunity employer. We will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity, or any other legally protected basis, in accordance with applicable laws.</div>

spire

<div>Spire is seeking a highly organized and proactive Executive Assistant to support our Chief Financial Officer (CFO), Chief Legal Officer (CLO), and Board of Directors (BoD). This role sits at the center of Spire's executive operations, with a particular focus on Board of Directors processes, global facilities management support, executive governance, and high-impact cross-functional coordination. 


This is more than a traditional Executive assistant role. You will be a trusted partner to senior leadership, ensuring seamless execution of board activities, executive priorities, and company-wide initiatives. The ideal candidate thrives in a fast-paced, global environment, anticipates needs before they arise, has a strong attention to detail, and brings structure to complexity. 


What You'll Do

Executive &amp; Strategic Support
<ul>
<li>Manage complex, fast-moving calendars for the CFO and CLO</li>
<li>Coordinate meetings and ensure executives are well-prepared with materials and briefings</li>
<li>Act as a liaison across senior leadership, investors, and key external stakeholders</li>
<li>Support execution of high-priority initiatives</li>
</ul>
Board &amp; Governance Operations
<ul>
<li>Lead coordination of Board of Directors and committee meetings</li>
<li>Manage board calendars, annual schedules, and governance timelines</li>
<li>Coordinate preparation and distribution of board materials</li>
<li>Partner with Legal, Finance, and leadership teams to ensure accuracy and timeliness</li>
<li>Track action items and assist in maintaining board records</li>
</ul>
Travel &amp; Logistics
<ul>
<li>Plan and manage complex domestic and international travel for executives</li>
<li>Support logistics for board members and executive leadership as needed</li>
</ul>
Operational Support
<ul>
<li>Manage expenses and administrative processes accurately and on time</li>
<li>Prepare presentations and materials (PowerPoint, Excel, Word)</li>
<li>Support executive meetings, events, and office coordination as required</li>
<li>Assist with global facilities operations including special event management, planning and execution</li>
<li>Handle sensitive information with a high level of discretion</li>
</ul>
Flexibility &amp; Responsiveness
<ul>
<li>Provide support outside standard hours when needed, particularly around board cycles</li>
<li>Take on ad hoc and administrative tasks as required</li></ul> 


Who You Are
<ul>
<li>Significant experience supporting C-level executives (or equivalent senior leaders in consulting, banking, or legal environments)</li>
<li>Demonstrated experience managing Board of Directors processes and executive governance activities</li>
<li>Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment</li>
<li>Strong attention to detail and commitment to accuracy, especially with high-stakes materials</li>
<li>Outstanding communication skills, both written and verbal, with the ability to interact confidently at all levels</li>
<li>High level of discretion and professionalism when handling confidential information</li>
<li>Proactive, resourceful, and solutions-oriented mindset</li>
</ul>
Technical Skills
<ul>
<li>Advanced proficiency with Microsoft Office (Outlook, PowerPoint, Excel, Word)</li>
<li>Experience with collaboration and document management tools (e.g., SharePoint)</li></ul> 


Spire operates a hybrid work model, and this position will require you to work a minimum of three days per week in the office.

Access to US export-controlled software and/or technology may be required for this role. If needed, Spire will arrange the necessary licenses&mdash;this is not something candidates need to have before applying. #LI-RK1<div> 
Global Perks

️ Name Your Satellite Program (NYSP) 
 Launch Attendance 
 Generous Time Off Policy 
 Education Assistance Program 
 Employee Assistance Program (EAP) 
 Employee Stock Purchase Program (ESPP) 
 Family Leave 
 Fitness Reimbursement 
 Employee Referral Program 
 Healthy snacks &amp; beverages in every office 


About Spire

We improve life on Earth with data from space.

Spire Global is a space-to-cloud analytics company that owns and operates the largest multi-purpose constellation of satellites. Its proprietary data and algorithms provide the most advanced maritime, aviation, and weather tracking in the world. In addition to its constellation, Spire's data infrastructure includes a global ground station network and 24/7 operations that provide real-time global coverage of every point on Earth. 

 
Spire is Global and our success draws upon the diverse viewpoints, skills and experiences of our employees. We are proud to be an equal opportunity employer and are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or veteran status.

To help maintain a safe and secure workplace for Spire employees, all candidates who receive a conditional offer will be required to complete a background check. This may include criminal history and employment verification.

Please take a moment to review Spire's Global Data Privacy Notice for Employees, Contractors, Candidates and Visitors, as well as Spire's Privacy Policy. 

 
Kindly be advised that communication regarding your application may come from @spire.com, @recruiting.spire.com, or from Candidate.fyi (our scheduling tool).</div></div>

Executive Assistant

Children's National Hospital

<div>
 The Clinical Research Assistant performs a variety of research, data and clerical duties of a routine and technical nature to support the conduct of clinical research under the direction of a senior research team member. The Research Assistant will develop a progressive functional knowledge of Good Clinical Practices (GCP), Office of Human Research Protections (OHRP) regulations and Food and Drug Administration (FDA) regulations. In this role, the Clinical Research Assistant completes tasks including identifying eligible participants under the supervision of a senior research team member, preparing necessary documents, equipment, supplies, etc. for research visits and conducting and documenting visits and protocol-specific testing/interviews according to study protocol, operational plans of clinical departments and Standard Operating Procedures (SOPs) for minimal risk studies or for other studies.
 
 
 
 Minimum Education
 
 
 
 BA/BS degree in a science, technical, health-related field or another applicable
 
 
 discipline. (Required)
 
 
 
 Minimum Work Experience
 
 
 
 0 years Experience working in a medical or scientific research setting (Preferred)
 
 
 
 Functional Accountabilities
 
 
 
 
 Responsible Conduct of Research
 
 
 
 <ul>
 <li>
 Consistently demonstrates adherence to the standards for the responsible conduct of research.
 </li>
 <li>
 Plans, conducts and manages research projects within federal and institutional regulations and policies under the direction of the principal investigator.
 </li>
 <li>
 Stays informed of and adheres to institutional policies and federal regulations (e.g. Titles 21 and 45 of the Code of Federal Regulations) and guidance (International Counsel on Harmonization) regarding human subjects research and use of protected health information.
 </li>
 <li>
 Uses research funds and resources appropriately.
 </li>
 <li>
 Maintains confidentiality of data as required.
 </li>
 <li>
 Meets all annual job-related training and compliance requirements.
 
 
 </li>
 </ul>
 
 Research Administration
 
 
 
 <ul>
 <li>
 Maintains knowledge and comprehension of assigned research protocols, including study procedures, timelines and eligibility.
 </li>
 <li>
 Accurately creates, completes, maintains and organizes study documents.
 </li>
 <li>
 Accounts for study materials, including participant lists and visit logs, regulatory binders, case report forms, laboratory kits, investigational product(s) and participation incentives.
 </li>
 <li>
 Uses and accounts for research funds and resources at performance level, including reconciling research subject billing if assigned.
 </li>
 <li>
 Attends study meetings, which could include overnight travel, as requested by principal investigator.
 </li>
 <li>
 Works well with other members of the research team and seeks and provides input when appropriate.
 
 
 </li>
 </ul>
 
 Participant Enrollment
 
 
 
 <ul>
 <li>
 Adheres to the IRB-approved recruitment plan.
 </li>
 <li>
 Identifies participants that meet eligibility requirements under the supervision of a senior research team member.
 </li>
 <li>
 Screens subjects for eligibility per the protocol and institutional policies.
 </li>
 <li>
 Communicates effectively and provides information to a diverse, vulnerable subject population in accordance with institutional policies.
 </li>
 <li>
 Interacts with study participants and/or legally authorized representatives (LARs) to communicate study purpose and participation details and to assess participation interest.
 </li>
 <li>
 Engages participants/LARs in the informed consent process according to institutional policies.
 </li>
 <li>
 Follows procedures for documenting participant incentive distribution.
 
 
 </li>
 </ul>
 
 Study Management
 
 
 
 <ul>
 <li>
 Plans, conducts and manages research activities in accordance with federal regulations and guidance documents and sponsor and institutional policies under the direction of a senior study team member.
 </li>
 <li>
 Conducts and documents visits and protocol-specific testing/interviews according to study protocol, operational plans of clinical departments and SOPs for minimal risk studies or for other studies under direction.
 </li>
 <li>
 Completes accurate IRB submissions within institutional timeframes.
 </li>
 <li>
 Records participant visits in the appropriate tracking system.
 </li>
 <li>
 Anticipates study needs and subject caseload in order to meet organizational objectives and deadlines in a timely manner.
 
 
 </li>
 </ul>
 
 Data Collection
 
 
 
 <ul>
 <li>
 Ensures data is collected as required by protocol and in accordance with research data principles (ALCOAC: Attributable, Legible, Contemporaneous, Original, Accurate and Complete).
 </li>
 <li>
 Ensures that queries are resolved within sponsor and institutional timelines.
 </li>
 <li>
 Plans and performs research specimen collection, labeling and storage/shipping if assigned; maintains accurate sample accountability/chain of custody documentation.
 </li>
 <li>
 Ensures secure storage of study documents and assists in maintaining regulatory documents per sponsor and institutional requirements.
 </li>
 <li>
 Anticipate and responds to customer needs; follows up until needs are met
 
 
 </li>
 </ul>
 Teamwork/Communication
 
 
 <ul>
 <li>
 Demonstrate collaborative and respectful behavior
 </li>
 <li>
 Partner with all team members to achieve goals
 </li>
 <li>
 Receptive to others&rsquo; ideas and opinions
 
 
 </li>
 </ul>
 Performance Improvement/Problem-solving
 
 
 <ul>
 <li>
 Contribute to a positive work environment
 </li>
 <li>
 Demonstrate flexibility and willingness to change
 </li>
 <li>
 Identify opportunities to improve clinical and administrative processes
 </li>
 <li>
 Make appropriate decisions, using sound judgment
 
 
 </li>
 </ul>
 Cost Management/Financial Responsibility
 
 
 <ul>
 <li>
 Use resources efficiently
 </li>
 <li>
 Search for less costly ways of doing things
 
 
 </li>
 </ul>
 Safety
 
 
 <ul>
 <li>
 Speak up when team members appear to exhibit unsafe behavior or performance
 </li>
 <li>
 Continuously validate and verify information needed for decision making or documentation
 </li>
 <li>
 Stop in the face of uncertainty and takes time to resolve the situation
 </li>
 <li>
 Demonstrate accurate, clear and timely verbal and written communication
 </li>
 <li>
 Actively promote safety for patients, families, visitors and co-workers
 </li>
 <li>
 Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance
 
 
 </li>
 </ul>
 
 Primary Location
 
 
 
 District of Columbia-Washington
 
 
 
 Work Locations
 
 
 
 CN Hospital (Main Campus)
 
 
 
 Job
 
 
 
 Research
 
 
 
 Organization
 
 
 
 Ctr Clinical &amp; Community Rsrch
 
 
 
 Position Status
 
 
 
 R (Regular)
 
 
 
 Shift
 
 
 
 Day
 
 
 
 Work Schedule
 
 
 
 M-F, 40 hrs per week
 
 
 
 Job Posting
 
 
 
 Apr 8, 2026, 5:53:11 PM
 
 
 
 Full-Time Salary Range
 
 
 
 42702.4
</div>

Clinical Research Assistant

<div></div><div><div>Description<div>
</div>
The Clinical Research Assistant performs a variety of research, data and clerical duties of a routine and technical nature to support the conduct of clinical research under the direction of a senior research team member. The Research Assistant will develop a progressive functional knowledge of Good Clinical Practices (GCP), Office of Human Research Protections (OHRP) regulations and Food and Drug Administration (FDA) regulations. In this role, the Clinical Research Assistant completes tasks including identifying eligible participants under the supervision of a senior research team member, preparing necessary documents, equipment, supplies, etc. for research visits and conducting and documenting visits and protocol-specific testing/interviews according to study protocol, operational plans of clinical departments and Standard Operating Procedures (SOPs) for minimal risk studies or for other studies.
<div>
</div></div><div>Qualifications<div></div> 
Minimum Education 
BA/BS degree in a science, technical, health-related field or another applicable 
discipline. (Required) 
 
Minimum Work Experience 
0 years Experience working in a medical or scientific research setting (Preferred) 
 
Functional Accountabilities 
Responsible Conduct of Research 
<ul><li>
Consistently demonstrates adherence to the standards for the responsible conduct of research.</li></ul><ul><li>
Plans, conducts and manages research projects within federal and institutional regulations and policies under the direction of the principal investigator.</li></ul><ul><li>
Stays informed of and adheres to institutional policies and federal regulations (e.g. Titles 21 and 45 of the Code of Federal Regulations) and guidance (International Counsel on Harmonization) regarding human subjects research and use of protected health information.</li></ul><ul><li>
Uses research funds and resources appropriately.</li></ul><ul><li>
Maintains confidentiality of data as required.</li></ul><ul><li>
Meets all annual job-related training and compliance requirements.</li></ul>
Research Administration 
<ul><li>
Maintains knowledge and comprehension of assigned research protocols, including study procedures, timelines and eligibility.</li></ul><ul><li>
Accurately creates, completes, maintains and organizes study documents.</li></ul><ul><li>
Accounts for study materials, including participant lists and visit logs, regulatory binders, case report forms, laboratory kits, investigational product(s) and participation incentives.</li></ul><ul><li>
Uses and accounts for research funds and resources at performance level, including reconciling research subject billing if assigned.</li></ul><ul><li>
Attends study meetings, which could include overnight travel, as requested by principal investigator.</li></ul><ul><li>
Works well with other members of the research team and seeks and provides input when appropriate.</li></ul>
Participant Enrollment 
<ul><li>
Adheres to the IRB-approved recruitment plan.</li></ul><ul><li>
Identifies participants that meet eligibility requirements under the supervision of a senior research team member.</li></ul><ul><li>
Screens subjects for eligibility per the protocol and institutional policies.</li></ul><ul><li>
Communicates effectively and provides information to a diverse, vulnerable subject population in accordance with institutional policies.</li></ul><ul><li>
Interacts with study participants and/or legally authorized representatives (LARs) to communicate study purpose and participation details and to assess participation interest.</li></ul><ul><li>
Engages participants/LARs in the informed consent process according to institutional policies.</li></ul><ul><li>
Follows procedures for documenting participant incentive distribution.</li></ul>
Study Management 
<ul><li>
Plans, conducts and manages research activities in accordance with federal regulations and guidance documents and sponsor and institutional policies under the direction of a senior study team member.</li></ul><ul><li>
Conducts and documents visits and protocol-specific testing/interviews according to study protocol, operational plans of clinical departments and SOPs for minimal risk studies or for other studies under direction.</li></ul><ul><li>
Completes accurate IRB submissions within institutional timeframes.</li></ul><ul><li>
Records participant visits in the appropriate tracking system.</li></ul><ul><li>
Anticipates study needs and subject caseload in order to meet organizational objectives and deadlines in a timely manner.</li></ul>
Data Collection 
<ul><li>
Ensures data is collected as required by protocol and in accordance with research data principles (ALCOAC: Attributable, Legible, Contemporaneous, Original, Accurate and Complete).</li></ul><ul><li>
Ensures that queries are resolved within sponsor and institutional timelines.</li></ul><ul><li>
Plans and performs research specimen collection, labeling and storage/shipping if assigned; maintains accurate sample accountability/chain of custody documentation.</li></ul><ul><li>
Ensures secure storage of study documents and assists in maintaining regulatory documents per sponsor and institutional requirements.</li><li>
Anticipate and responds to customer needs; follows up until needs are met</li></ul> 
Teamwork/Communication<ul><li>
Demonstrate collaborative and respectful behavior</li></ul><ul><li>
Partner with all team members to achieve goals</li></ul><ul><li>
Receptive to others&rsquo; ideas and opinions</li></ul> 
Performance Improvement/Problem-solving<ul><li>
Contribute to a positive work environment</li></ul><ul><li>
Demonstrate flexibility and willingness to change</li></ul><ul><li>
Identify opportunities to improve clinical and administrative processes</li></ul><ul><li>
Make appropriate decisions, using sound judgment</li></ul> 
Cost Management/Financial Responsibility<ul><li>
Use resources efficiently</li></ul><ul><li>
Search for less costly ways of doing things</li></ul> 
Safety<ul><li>
Speak up when team members appear to exhibit unsafe behavior or performance</li></ul><ul><li>
Continuously validate and verify information needed for decision making or documentation</li></ul><ul><li>
Stop in the face of uncertainty and takes time to resolve the situation</li></ul><ul><li>
Demonstrate accurate, clear and timely verbal and written communication</li></ul><ul><li>
Actively promote safety for patients, families, visitors and co-workers</li></ul><ul><li>
Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance</li></ul><div>
</div></div><div>
Primary Location: District of Columbia-Washington</div><div>
Work Locations: CN Hospital (Main Campus) 111 Michigan Avenue NW Washington 20010</div><div>
Job: Research</div><div>
Organization: Ctr Clinical &amp; Community Rsrch</div><div>
Position Status: R (Regular) - FT - Full-Time</div><div>
Shift: Day</div><div>
Work Schedule: M-F, 40 hrs per week</div><div>
Job Posting: Apr 8, 2026, 7:23:11 AM</div><div>
Full-Time Salary Range: 42702.4 - 71156.8</div></div>

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