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senior administrative coordinator faculty services

Loyola Marymount University

<div>Overview
<br>
Loyola Marymount School of Film &amp; Television (LMU SFTV) is a top-ranked film school located in Los Angeles, CA. The school is recognized for its state-of-the-art facilities and equipment, award-winning faculty, expert staff, world-renowned alumni and innovative curriculum.
<br>
<br>
Position Summary
<br>
Reporting to the Associate Dean of Operations and Administration, the Senior Administrative Coordinator, Faculty Services for the School of Film and Television (SFTV), will serve as the primary administrative support for designated SFTV department chairs.
<br>
<br>
The Senior Administrative Coordinator will hold a critical role in enhancing operational efficiency while providing comprehensive administrative support for academic departments. This role will be responsible for maintaining in-depth knowledge of university policies, procedures, and internal practices.
<p></p><p><b>Position Specific Accountabilities/Responsibilities
</b></p><p><b>General Duties / Daily Operations
</b></p><ul><li><p>Serve as a primary contact for faculty inquiries, coordinating with internal partners and central university departments as needed.
</p></li><li><p>Independently process and research routine requests; discern appropriate escalation and involvement of additional parties.
</p></li><li><p>In close collaboration with Senior Administrative Coordinators and designated administrative staff, monitor and respond to inquiries/requests within shared email inbox to assist faculty from all programs.
</p></li><li><p>Assist faculty with submitting materials and requests across university-approved platforms including but not limited classroom support, technology, custodial, maintenance, reservations, and Travel and Professional Development.
</p></li><li><p>Oversee updates and maintenance of department/program webpages and faculty profiles; ensure information is current, accurate, and accessible.
</p></li><li><p>Develop and maintain written documentation outlining internal SFTV practices and standard operating procedures specific to role, supporting the Operations Department goals and initiatives.
</p></li><li><p>Prepare agendas and take detailed minutes of select committees as designated by the Dean and/or direct supervisor, ensuring accuracy and thoroughness. Navigate confidential meetings and sensitive information with a high-level of discretion, tact and diplomacy.
</p></li><li><p>Create and maintain timelines, trackers and checklists to support projects and initiatives.
</p></li><li><p>Support dean-level priorities and overarching SFTV strategic initiatives through collaboration with the Dean's Office and SFTV leadership.
</p></li><li><p>Collaborate with Associate Dean and provide onboarding support for full-time and part-time faculty, including coordination of orientation and access to university resources.
</p></li><li><p>Collaborate with designated administrative staff to support faculty searches as needed, including assisting with postings, coordinating interviews and logistics, organizing materials or demonstrations, and arranging catering or related purchases.
</p></li><li><p>Oversee the hiring and onboarding process for student workers in accordance with university policies and Student Employment Services guidelines.
</p></li><li><p>Delegate tasks to student workers to support operations and events, ensuring assignments are appropriate to their role.
</p></li><li><p>Purchase, maintain, and track supplies and inventory.
</p></li><li><p>Maintain advanced skills in Excel, Qualtrics, Adobe Sign, and LMU enterprise business systems such as Workday, Mazevo, and PROWL to support operations.
</p></li><li><p>Perform other related duties.
</p></li></ul><p><b>Chair Support
</b></p><ul><li><p>Provide administrative support to department chairs and co-chairs in departmental operations.
</p></li><li><p>Manage all resources and operations necessary to support the daily functioning of the department.
</p></li><li><p>Compile and organize information to support department chairs in evaluating priorities and identifying gaps related to course scheduling, facilitating effective collaboration with the Scheduling Analyst.
</p></li><li><p>Collect, maintain, and organize records and submissions, including syllabi, course availability, script submissions, surveys, and other materials.
</p></li><li><p>Support assessment efforts by collecting and maintaining departmental data and coordinating related logistics.
</p></li><li><p>Assist in tracking academic equipment requests and other semi-annual technology or capital related requests.
</p></li></ul><p><b>Meetings &amp; Events Coordination
</b></p><ul><li><p>Plan, coordinate, and schedule department meetings, academic events, screenings, and co-curricular programs.
</p></li><li><p>Prepare agendas, checklists, run-of-show documents, and distribute relevant materials for meetings and events.
</p></li><li><p>Arrange meetings and event logistics, including catering, hospitality, supplies, on-site support, and assignment of student workers to appropriate tasks.
</p></li><li><p>Serve as primary contact for guests and speakers.
</p></li><li><p>Advertise and promote events through university online platforms and communications channels; create invitations and manage RSVPs.
</p></li></ul><p></p><p><b>Budget &amp; Expense Processing
</b></p><ul><li><p>In cooperation with the Chair/Director, manage budget of the Department/Program
</p></li><li><p>Maintain up-to-date knowledge of university fiscal policies and procedures; interpret and apply fiscal policies to ensure department/program compliance. Supervision of the Department/Program budget remains the responsibility of the Chair.
</p></li><li><p>Monitor spending within approved budget allocations while ensuring compliance with university fiscal policies.
</p></li><li><p>Identify and communicate operational or fiscal concerns to support compliance and effective oversight.
</p></li><li><p>Track, process, and reconcile departmental expenses, invoices, and P-Card transactions.
</p></li></ul><p></p><p><b>Loyola Marymount University Expectations
</b></p><p>Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.
</p><p></p><p><b>Requisition Qualifications
</b></p><ul><li><p>Typically a bachelor's degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
</p></li><li><p>Minimum of 4 years of advanced administrative, secretarial, and/or clerical experience, preferably in higher education support roles. University experience is preferred.
</p></li><li><p>Knowledge of academic policies, university processes, systems and platforms.
</p></li><li><p>Intermediate understanding of purchasing and finance principles is strongly preferred.
</p></li><li><p>Proficiency in office software applications (e.g., Microsoft Office Suite, Teams, Zoom, etc.) and ability to learn and adapt to internal systems quickly. Experience with Workday strongly preferred.
</p></li><li><p>Proficiency with graphic design software (Canva, Adobe Creative Cloud etc.) is a plus.
</p></li><li><p>Excellent organizational skills, with meticulous attention to detail and the ability to manage deadlines and simultaneous projects.
</p></li><li><p>Excellent editing and proofreading skills.
</p></li><li><p>Ability to follow organizational structure and defined processes.
</p></li><li><p>Excellent written and verbal communication skills.
</p></li><li><p>Strong interpersonal communication skills and ability to interact professionally with faculty, staff, and university leadership.
</p></li><li><p>Proven ability to work calmly and efficiently in a high-pace, high volume environment.
</p></li><li><p>Proven ability to exercise a high level of discretion, handling confidential matters with sound judgment.
</p></li><li><p>High degree of emotional intelligence.
</p></li><li><p>Commitment to supporting a diverse and inclusive work environment.
</p></li><li><p>Ability to work both independently and collaboratively in a fast-paced academic environment.
</p></li></ul><p></p><p><i>The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of this position.
</i></p><p></p><p>#HERC# #HEJ#
</p><p></p><p>Hourly Range: $25.87 - $32.31 Salary commensurate with education and experience.
</p><p></p>Staff Regular
<p></p><p>Salary range
</p><p></p><p><i>Please note that this position may not be eligible for visa sponsorship now or in the future.
</i></p><p></p>Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)</div>

Senior Administrative Coordinator, Faculty Services

UCLA Health

<div><div><b>Description</b><p></p><p>
The Department of Medicine is seeking a highly motivated Program Coordinator to join the UCLA Women&rsquo;s Health Education &amp; Research Center in the General Internal Medicine and Health Services Research Division. As Program Coordinator, you will play a key role in providing administrative support to the Center. You'll manage correspondence, schedule meetings, and prepare reports while also ordering office supplies and materials. In addition, you'll have the opportunity to assist with conference and program planning, including Continuing Medical Education seminars, as well as grant writing and research and evaluation studies. You'll also help maintain and update the website, social media platforms, and the Center&rsquo;s promotional materials, ensuring that the Division&rsquo;s online presence is informative and engaging. This opportunity is ideal for organized, self-starters seeking a dynamic administrative role.</p><p>
Hourly range: $26.42-$37.49</p></div><div><b>
Qualifications</b><p></p><p>
Required:</p>
<ul><li>
Skill in editing for spelling, punctuation, and grammar. Ability to recognize, spell, and use technical and medical terminology appropriately.</li><li>
Typing skills to quickly and accurately prepare documents.</li><li>
Skills in typing numerical tables of data using format provided.</li><li>
Ability to type with speed and accuracy using a PC</li><li>
Skill in proofreading types material and all written works</li><li>
Ability to seek appropriate staff and other resources when questions regarding format, illegible writing, or office procedures arise</li><li>
Ability to use software: MS Word, PowerPoint, Excel,Photoshop, Adobe, Canva</li><li>
Ability to manage Zoom functions.</li><li>
Ability to use photocopy machine and fax machine as needed.</li><li>
Knowledge of University policies and procedures on travel</li><li>
Knowledge of University policies and procedures regarding procurement</li><li>
Demonstrated ability to establish and maintain cooperative working relationships with other staff members and faculty.</li><li>
Skill in setting priorities which accurately reflect relative importance of job responsibilities and in coordinating projects from multiple supervisors</li><li>
Skill in exercising good judgment in dealing with Center visitors</li><li>
Ability to work independently via Zoom and maintain accountability for time and work</li></ul>
<p>Preferred:</p><ul><li>
Bachelor's Degree Bachelor's Degree and/or equivalent combination of education and experience.</li></ul></div></div>

Program Coordinator

University of Southern California

<div>
 <p>
  <strong>
   USC Auxiliary Services
  </strong>
  , one of the largest divisions at The University of Southern California, is focused on making a difference for over 65,000 students, athletes, faculty, staff, and guests who visit our campuses each day. Through our innovative services, our six central business units (USC Bookstores, USC Hospitality, USC Housing, USC Transportation, the USC Hotel and the Los Angeles Memorial Coliseum) collectively create the best USC experience for future leaders, scientists, filmmakers, engineers, and doctors alike. Auxiliary Services works tirelessly to welcome all visitors into the Trojan family.
 </p>
 <p>
  <br/>
 </p>
 <p>
  From fine dining restaurants to residential dining,
  <strong>
   USC Hospitality
  </strong>
  serves over 65,000 students, athletes, faculty, and staff, as well as our many visitors. Hospitality is one of the six core business units that comprise USC Auxiliary Services and one of the largest employers on campus. The team at USC Hospitality is led by innovative executive chefs and directors who strive every day to craft nourishing and wholesome alternatives for our hungry Trojan Family and our guests. We are driven to succeed by our commitment to uphold our unifying values.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking a
  <strong>
   Food Service Shift Lead
  </strong>
  to join our rapidly growing team.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Opportunity
  </strong>
 </p>
 <p>
  Our Food Service Shift Lead assists management in leading daily operations and activities at retail or residential dining venues, enhancing customer dining experience. Provides guidance and mentorship to all service employees. Leads, trains and deploys staff according to established standards. Provides support to senior management.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Accountabilities
  </strong>
 </p>
 <ul>
  <li>
   Leads activities of back-of-house and front-of-house staff. Assigns tasks, oversees station deployment and maintains break scheduling. Assists in staff training, conducting training classes regarding safety, security, service standards and departmental procedures. Demonstrates techniques, proper equipment usage and procedures to employees.
  </li>
  <li>
   Provides guidance and assigns workloads according to standard operating procedures. Ensures all unit-specific standards and/or brand standards are maintained. Ensures unit meets all applicable food safety, health and sanitation regulations. Responds to requests from customers, supervisors or management in a timely manner.
  </li>
  <li>
   Provides customer service by guiding and working alongside staff in all stations, as needed. Prepares and coaches the preparation of food and beverages to standard recipes or customized for customers, adapting to recipe changes (e.g., temperature, quantity of ingredients, substituted ingredients). Responds to and tracks customer feedback.
  </li>
  <li>
   Handles point-of-sale products, pricing and new-item requests. Assists with administrative duties (e.g., placing and receiving orders, placing and tracking repair and maintenance orders) when needed. Assists in regular inventory maintenance as needed.
  </li>
  <li>
   Monitors and checks all opening, closing, and side-work checklist as assigned by the management. Communicates with management on challenges and success of daily operations.
  </li>
  <li>
   Promotes an environment that fosters inclusive relationships and creates unbiased opportunities for contributions through ideas, words, and actions that uphold principles of the USC Code of Ethics.
  </li>
  <li>
   Perform other related duties as assigned or requested. The University reserves the right to add or change duties at any time.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Qualifiers
  </strong>
 </p>
 <ul>
  <li>
   Minimum Education: High school or equivalent. Combined experience/education as substitute for minimum education
  </li>
  <li>
   Minimum Experience: 1 year in customer service in a retail or restaurant environment.
  </li>
  <li>
   Minimum Field of Expertise:
  </li>
  <li>
   Ability to learn quickly.
  </li>
  <li>
   Excellent written and oral communication skills.
  </li>
  <li>
   Experience in a retail environment.
  </li>
  <li>
   Proven interpersonal skills.
  </li>
  <li>
   Proven ability to build relationships and work as part of a team.
  </li>
  <li>
   Ability to provide and receive immediate feedback, following standards based on established operating procedures.
  </li>
  <li>
   In addition, the successful candidate must also demonstrate, through ideas, words and actions, a strong commitment to USC's Unifying Values.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We Prefer
  </strong>
 </p>
 <ul>
  <li>
   Preferred Education: 3 years in customer service in a retail or restaurant environment.
  </li>
  <li>
   Preferred Field of Expertise:
  </li>
  <li>
   Experience leading the work of others.
  </li>
  <li>
   Demonstrated ability to mentor and train employees.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Trojan Family Rewards
  </strong>
 </p>
 <p>
  We pride ourselves in creating the
  <em>
   BEST USC EXPERIENCE
  </em>
  , and that begins with our employees! We offer a wide variety of benefits and programs that support our staff and their families. For more information please visit
  <u>
   https://employees.usc.edu/benefits-perks
  </u>
 </p>
 <p>
  <br/>
 </p>
 <p>
  This support advocates work-life balance and employee well-being. As members of the Trojan family, employees are connected by the traditions and history that make us proud to be Trojans!
 </p>
 <p>
  The work culture thrives on mutual respect, trust, and synergy amongst all of its members.
 </p>
 <p>
  USC has great minds that transform the world with their talents and research. Will you be one? Join us!
 </p>
 <p>
  <br/>
 </p>
 <p>
  FIGHT ON!
 </p>
 <p>
  <br/>
 </p>
 <p>
  The hourly rate for this position is $28.00. When determining an offer, the University of Southern California considers factors such as the scope and responsibilities of the role, the candidate&rsquo;s experience, education, training, key skills, internal peer alignment, applicable laws, contractual requirements, grant funding, and market conditions.
 </p>
</div>


Food Service Shift Lead

Weil, Gotshal & Manges LLP

<div><div><b>Weil</b> seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.</div><div></div><div><b>
Job Description</b></div>
The Sr. Paralegal will manage day-to-day case activity and attorney requests, provide support to attorneys for all phases of discovery, and assist with trial logistics. The role also includes supporting staffing requests, workload distribution, and development of training programs.<div><b>
Primary Responsibilities and/or Essential functions:</b></div><div></div><div><b>
Case Management</b></div><ul><li>
Provide support to attorneys and senior paralegals for all phases of discovery, including document productions, deposition preparation, and motions practice.</li><li>
Manage day-to-day case activity and attorney requests.</li><li>
Oversee document processes including document collection, production, and redactions.</li><li>
Conduct document review for responsiveness and privilege.</li><li>
Obtain and monitor dockets and distribute updates as needed.</li><li>
Support with expert and witness depositions, and expert reports.</li><li>
Maintain logs for document production, privilege documents, deposition transcripts and deposition exhibits.</li><li>
Obtain and monitor dockets and distribute updates as needed.</li><li>
Assist with custodian interviews, expert and witness depositions, and expert reports.</li><li>
Conduct due diligence and research.</li><li>
Assist with drafting and preparing legal documents for attorney review including the preparation of briefs and supporting documents.</li><li>
Perform fact checking, cite checking, Bluebooking and Shepardizing.</li><li>
Maintain database records such as, correspondence, record file, etc.</li><li>
Utilize AI-powered tools (including Harvey) to support discovery, document review, and drafting workflows, ensuring accuracy and efficiency.</li></ul><div></div><div><b>
Trials, Hearings, and Arbitrations</b></div><ul><li>
Assist with trial logistics: including hotel space, supplies, copiers/printers, transportation, coordinate with IS for network set-up and set-up of trial war room.</li><li>
Organize and prepare files, witness kits, presentation materials and demonstratives.</li><li>
Compile, organize and mark exhibits for trial.</li><li>
Take notes, track exhibit usage, track timing, prepare index of all trial exhibits introduced and interact professionally with witnesses.</li><li>
Properly and promptly dispose of documents for archives, record retention or destruction. Secure certificates of destruction.</li><li>
Assist with preparation of Record on Appeal when necessary.</li></ul><div></div><div><b>
Administrative</b></div><ul><li>
Support manager/coordinator with staffing requests, distribution of workload and development of training programs.</li><li>
Set team priorities for filings and briefs to maximize efficiency, meet deadlines and anticipate requirements.</li><li>
Work with attorney team to formulate and implement discovery plans and communicate conflicts; act as lead during complex discovery projects.</li><li>
Train and mentor junior paralegals.</li><li>
Participate in recruiting efforts in screening and interviewing candidates.</li><li>
Any additional responsibilities as required by management.</li></ul><div></div><div><b>
Knowledge, Skills &amp; Abilities:</b></div><ul><li>
5+ years of experience in large law firm setting.</li><li>
Exceptional organization skills and attention to detail.</li><li>
Proficiency with Word, Excel, Outlook, Adobe and Relativity.</li><li>
Demonstrate technical skills consistent with new and existing technology, including Adobe, SharePoint, Relativity, Opus2, Pacer Pro, Lexis and Westlaw.</li><li>
Proficiency in filing procedures, especially in Federal, State and Local Court and in utilizing systems such as PACER (aka NextGen) and ECF.</li><li>
Familiarity with AI-driven legal tools.</li><li>
Proficiency in Bluebook rules, Shepardizing and cite checking.</li><li>
Work efficiently with firm support services (i.e., Conference Center, Reprographics, LSS, Library, Trial Graphics, etc.).</li><li>
Comply with the Firm's outside vendor policies</li><li>
Proactive self-starter who understands the details within the larger context.</li><li>
Ability to juggle multiple assignments and prioritize accordingly.</li><li>
Outstanding written and oral communication skills and must be able to thrive in a fast-paced, deadline driven environment.</li><li>
Highly developed interpersonal skills with the ability to interact confidently and graciously with Associates, Partners, Paralegals and all staff members.</li></ul><div></div><div><b>
Education/Certifications:</b></div><ul><li>
Bachelor&rsquo;s degree from an accredited 4-year college or university with strong academic record.</li></ul><div></div><div>
Estimated hourly rate range is $68.68 - $82.41 ($125,000 - $150,000 annually). This position is overtime and bonus eligible. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications.</div><div></div><div>
Weil, Gotshal &amp; Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays. All decisions affecting employment at Weil, Gotshal &amp; Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran&rsquo;s status, genetic information or any other legally protected status.</div></div><div></div>

Sr. Paralegal

Children's Hospital Los Angeles

<div>Location/Org Data : Introduction:
<div>
Join a team that's shaping the future of pediatric care. Children&rsquo;s Hospital Los Angeles is consistently ranked among the top 10 children's hospitals in the nation, delivering world-class care through more than 350 specialized programs and services. Here, world-class experts in medicine, research, and education work together to deliver family-centered care to more than 155,000 patients each year. At CHLA, your work will help build brighter tomorrows for the children and families we serve.</div>
Overview:
<div><b>
Schedule: </b>Monday-Friday 9:00am-5:30pm Hybrid</div><div></div><div><b><br>
Purpose Statement/Position Summary:</b> The Coordinator, Clinical Trial Operations (Coordinator, CTO) must have a broad spectrum of knowledge and experience in conducting multi-center clinical and research studies. The individual should be able to work independently to coordinate and manage consortium activities at the central operations center, with guidance from the appointed consortium leaders (e.g., Consortium Medical Director, Associate Medical Director, Administrative Director, etc.). The Coordinator, CTO will be the main contact for consortium participating sites and assist with all assigned protocol related matters such as regulatory compliance requirements (e.g. FDA, IRB, etc.), eCRF database configuration, system access management, operational requirements (e.g. eCRF completion guidelines, SOPs, etc.), and other activities required for member sites to participate in consortium clinical and research studies. The individual must be detail oriented, have the ability to prioritize, be able to multitask, possess critical thinking skills, and can analyze/troubleshoot issues as they arise. The individual must have excellent organization skills to efficiently review and maintain operational and study related records. Additionally, the individual must have the interpersonal skills necessary to work effectively with external participating sites, ancillary staff &amp; research teams. They must have great command of English language (professionally spoken &amp; written) and the ability to deliver accurate information via phone and e-mail.</div><div></div><div><b><br>
Minimum Qualifications/Work Experience:</b> Minimum of 4 years of experience in Phase I-III clinical trials with focus on multi-center trials in oncology. Clinical trial experience includes but is not limited to study protocol development, regulatory maintenance, and reporting (e.g., SAEs, IRB submissions, etc.), eCRF development, data management, and coordination of investigational product. IDE/IND submission experience preferred.</div><div></div><div><b><br>
Education/Licensure/Certification:</b> Bachelor&rsquo;s Degree required (RN Degree is preferred), Masters preferred. SoCRA or ACRP Certification is required within 6 months of hire. Strong computer skills with proficiency in Word, Excel, PowerPoint, etc.</div>
Pay Scale Information: CHLA values the contribution each Team Member brings to our organization. Final determination of a successful candidate&rsquo;s starting pay will vary based on a number of factors, including, but not limited to, education and experience within the job or the industry. The pay scale listed for this position is generally for candidates who meet the specified qualifications and requirements listed on this specific job description. Additional pay may be determined for those candidates who exceed these specified qualifications and requirements. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Posting Range: $70,304.00-$99,341.00 Location/Org Data : Closing:
<div>
CHLA is a leader in pediatric and adolescent health, in our community, across the nation, and around the world . As a premier Magnet&reg;-recognized teaching hospital, CHLA offers an environment rooted in learning, collaboration, and compassionate care. . We are home to groundbreaking research, clinical innovation, and a culture that supports personal and professional growth.</div><div>
Since 1932, CHLA has been affiliated with the Keck School of Medicine of the University of Southern California. Through this partnership and our own enduring mission, we remain committed to creating hope and building healthier futures.</div></div>

Coordinator, Clinical Trial Operations

Capstone Partners Financial and Insurance Services

<div>
 <p>
  Capstone Partners is seeking an organized and service-oriented Administrative Assistant &amp; Front Desk Coordinator to join our Playa District office. As the first point of contact for clients, visitors, and team members, this role is essential in creating a welcoming, professional, and highly efficient office environment. This position goes beyond traditional front desk responsibilities, playing a key role in office operations, administrative support, and cross-departmental coordination. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment while managing multiple priorities with professionalism and discretion.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Serve as the first point of contact, greeting clients and visitors with a warm, professional presence
  </li>
  <li>
   Answer, screen, and route incoming calls efficiently
  </li>
  <li>
   Manage visitor flow, including identifying needs and directing or escorting guests appropriately
  </li>
  <li>
   Maintain a clean, organized, and polished reception and common areas
  </li>
  <li>
   Coordinate meetings, conference rooms, and Zoom sessions across teams
  </li>
  <li>
   Support internal scheduling needs and ensure seamless meeting execution
  </li>
  <li>
   Troubleshoot basic meeting and Zoom technology as needed
  </li>
  <li>
   Manage incoming and outgoing mail, packages, and deliveries
  </li>
  <li>
   Oversee day-to-day front-of-house operations to ensure smooth office functionality
  </li>
  <li>
   Support general office management needs and logistics
  </li>
  <li>
   Provide administrative support including data entry, document preparation, filing, etc.
  </li>
  <li>
   Assist with special projects and cross-functional initiatives
  </li>
  <li>
   Support various departments as needed
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Skills
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree or equivalent professional experience
  </li>
  <li>
   1&ndash;3+ years of experience in an administrative, receptionist, or office support role preferred
  </li>
  <li>
   Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
  </li>
  <li>
   Advanced Excel skills preferred
  </li>
  <li>
   Experience with Salesforce or similar CRM platforms preferred
  </li>
  <li>
   Data management experience strongly preferred
  </li>
  <li>
   Exceptional organizational and time-management skills with the ability to multitask
  </li>
  <li>
   Strong written and verbal communication skills
  </li>
  <li>
   High level of professionalism, discretion, and confidentiality
  </li>
  <li>
   Friendly, polished, and client-service-oriented demeanor
  </li>
  <li>
   Self-starter with a strong willingness to learn and grow
  </li>
  <li>
   Ability to pass a background check
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 </ul>
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 </p>
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  <strong>
   Physical Requirements
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   Prolonged periods of sitting at a desk and working on a computer.
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   Ability to lift up to 30 pounds as needed.
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 </ul>
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 </p>
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  <strong>
   Salary &amp; Benefits
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   Annual salary: $50,000 &ndash; $60,000, commensurate with experience
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 </ul>
 <p>
  Comprehensive benefits package, including:
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 <ul>
  <li>
   Medical, dental, vision, and life insurance
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   Company-paid short-term and long-term disability
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  <li>
   401(k) with 5% company match
  </li>
 </ul>
</div>


Administrative Assistant & Receptionist

Paramount

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 <strong>
  #WeAreParamount on a mission to unleash the power of content&hellip; you in?
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 </strong>
 We&rsquo;ve got the brands, we&rsquo;ve got the stars, we&rsquo;ve got the power to achieve our mission to entertain the planet &ndash; now all we&rsquo;re missing is&hellip; YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter &ndash; both for our audiences and our employees &ndash; and aim to leave a positive mark on culture.
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 <strong>
  Overview:
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 </strong>
 Paramount is seeking an HR Operations Coordinator to join our HR Operations team! As a member of the HR Operations team, this Coordinator will help manage key employee lifecycle processes and employee support across our HR Centers of Excellence. This includes Business Partners, Total Rewards, Talent Acquisition, Data Management and Payroll. Our mission is to drive operational efficiency by partnering with cross-functional teams to solve complex problems and transform the way we deliver HR Operations support. This position will be fully onsite, in-office 5 days a week. The primary client groups assigned will be our Corporate population.
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  Responsibilities:
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 </strong>
 <ul>
  <li>
   Provide employees with front-line HR support, guidance, and troubleshooting across HR topics. This includes HR programs &amp; policies, timesheets and pay, benefits, and onboarding &amp; offboarding, while successfully conveying complex HR information in a clear and understandable manner.
  </li>
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   Coordinate the escalation and resolution of advanced employee issues across Payroll, Total Rewards, IT, and HRBP teams, while ensuring all parties are aligned and updated along the way.
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   Collaborate with cross-functional teams to develop &ldquo;self-service&rdquo; knowledge content for employees to access via MyParamount and ServiceNow.
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  <li>
   Support the onboarding process for all incoming employees. This includes ensuring all onboarding requirements are met in a timely manner, logistics are coordinated across TA Ops, HR Data, Tech, and Facilities teams, and employee &amp; manager have a smooth experience.
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   Manage employee data changes and job requisition requests. Partner across HRBPs, Compensation, Finance, and the HR Data Team to ensure transactions are approved and executed promptly and with accuracy.
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   Manage end-to-end employee offboarding. This involves guiding employee and manager through all necessary tasks and logistics. As well as support with logistical questions across Payroll, Benefits, Facilities, and IT, conduct exit interviews as required, and ensure system and Payroll offboarding is transacted in a timely manner.
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  <li>
   Support HRBPs with reporting requests. This includes maintaining organizational charts, headcount files, and census reports for HRBPs, as well as coordinating more complex reporting requests with the appropriate specialist teams.
  </li>
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   Collaborate with HR Data team on regular data audits to ensure overall data quality and accuracy for your client group.
  </li>
  <li>
   Support HR Operational projects, aiming to drive HR process efficiency as well as employee experiences with HR.
  </li>
  <li>
   Partner with HRBP teams on client specific projects and tasks, as required.
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   <br/>
  </li>
 </ul>
 <strong>
  Basic Qualifications:
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 </strong>
 <ul>
  <li>
   2+ years of experience in a customer service, HR or administrative role (internships will be considered).
  </li>
  <li>
   Experience with Microsoft Office suite.
  </li>
  <li>
   Ability to assess processes within a cross-functional organization, proficient at prioritizing new and improved processes.
  </li>
  <li>
   Working knowledge of topics across HR functional areas. These areas include Benefits, Talent Acquisition, Learning and Development, Organizational Development, HR Systems and Operations, HR Compliance, and Payroll.
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   <br/>
  </li>
 </ul>
 <strong>
  Additional Qualifications:
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 </strong>
 <ul>
  <li>
   Experience with HRMs and/or Customer Service platforms &ndash; SuccessFactors, SalesForce, ServiceNow, a plus.
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  <li>
   Problem-solving skills; think critically about problems and know how to leverage your resources to package solutions.
  </li>
  <li>
   Proficient client facing / interpersonal skills and interest for delivering positive experiences and building relationships with teams and partners.
  </li>
  <li>
   Demonstrated ability to thrive in a dynamic, complex, and ambiguous environment with quick deadlines and shifting priorities.
  </li>
  <li>
   Ability to work autonomously, as well as within a collaborative team setting.
  </li>
  <li>
   Must be comfortable collaborating with senior HR and business leaders.
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   <br/>
  </li>
 </ul>
 Paramount Skydance Corporation (NASDAQ: PSKY) is a leading global media and entertainment company that creates premium content and experiences for audiences worldwide. Driven by iconic studios, networks and streaming services, Paramount's portfolio of consumer brands includes CBS, Showtime Networks, Paramount Pictures, Nickelodeon, MTV, Comedy Central, BET, Paramount+, and Pluto TV, among others. Paramount delivers the largest share of the U.S. television audience and boasts one of the industry's most important and extensive libraries of TV and film titles. In addition to offering innovative streaming services and digital video products, the company provides powerful capabilities in production, distribution and advertising solutions.
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 <strong>
  Additional Information
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  <br/>
 </strong>
 Hiring Salary Range: $56,000.00 - 65,000.00.
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 The hiring salary range for this position applies to New York City, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.
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 <strong>
  What We Offer:
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  <br/>
 </strong>
 <ul>
  <li>
   Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here: https://www.paramount.com/careers/benefits
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  <li>
   Generous paid time off.
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  <li>
   An exciting and fulfilling opportunity to be part of one of Paramount&rsquo;s most dynamic teams.
  </li>
  <li>
   Opportunities for both on-site and virtual engagement events.
  </li>
  <li>
   Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.
  </li>
  <li>
   Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount
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   <br/>
  </li>
 </ul>
 Paramount is an equal opportunity employer (EOE) including disability/vet.
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 At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.
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 If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to paramountaccommodations@paramount.com. Only messages left for this purpose will be returned.
</div>


Human Resources Operations Coordinator

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