executive assistant

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executive assistant to managing director (part time) Jobs in Istanbul

executive assistant to managing director (part time)

value senior advisor

corporate communication team member (executive assistant) Jobs in Istanbul

corporate communication team member (executive assistant)

senior executive assistant

SMC/ Strategic Management Consultancy

<div>
 
 
 BA:4
 
 
 
 
 Role: Personal Assistant
 
 
 
 
 Department: CEO Office
 
 
 
 
 Main Responsibilities:
 
 
 <ul>
 <li>
 Assisting the CEO and successfully carrying out all personal assistant duties and responsibilities,
 </li>
 <li>
 Preparing professional presentations and reports,
 </li>
 <li>
 Filing and archiving all correspondence and documentation in an organized
 </li>
 <li>
 Handling incoming calls, taking messages, and routing correspondence,
 </li>
 <li>
 Managing the CEO&rsquo;s calendar, scheduling meetings and appointments, and providing reminders,
 </li>
 <li>
 Organizing travel and accommodation arrangements.
 </li>
 </ul>
 
 
 Required Qualifications:
 
 
 <ul>
 <li>
 University degree in a related field,
 </li>
 <li>
 Minimum of 7&ndash;8 years of proven experience as an Executive and Personal Assistant to senior-level management,
 </li>
 <li>
 Excellent verbal and written communication skills in both Turkish and English,
 </li>
 <li>
 Advanced computer skills, including proficiency in MS Office applications,
 </li>
 <li>
 Strong ability to prioritize and organize daily workload effectively,
 </li>
 <li>
 Capable of meeting deadlines in a fast-paced and dynamic environment,
 </li>
 <li>
 Self-disciplined, proactive, dynamic, eager to learn, and open to taking on new challenges,
 </li>
 <li>
 A team player who is result-oriented, with strong planning and organizational skills,
 </li>
 <li>
 Outstanding interpersonal communication skills,
 </li>
 <li>
 Flexible with working hours,
 </li>
 <li>
 Maintains confidentiality and exercises a high level of discretion.
 </li>
 </ul>
 <li>
 </li>
 
 
</div>

PERSONEL ASSISTANT TO CEO

Weir Group

<div><div>Executive Assistant to Managing Director 
Kocaeli, Dilovas&#305; 
Hybrid</div><div>
Part-time: 3 days per week</div><div>
***Please submit resumes in English</div><div> 
Purpose of Role: To provide strategic internal communications, executive-level support, and organizational coordination for the Managing Director and senior leadership team. The role ensures effective communication of key business initiatives, flawless execution of leadership meetings and internal events, and the smooth management of administrative and governance processes.</div><div>
This position is part-time, with a preferred schedule of Mondays, Wednesdays and Fridays. 
 
What we offer: At Weir, we are proud to provide reward on a basis which is fair and attractive, including a competitive benefits package. Through our &lsquo;We are Weir&rsquo; framework, we focus on the importance of our people and the contribution they make to our organisation.</div><ul><li><div>
Health &amp; Wellbeing: As a global organisation there isn&rsquo;t one single solution that will enable us to take a proactive approach to our health and wellbeing. We have built a Health and Wellness framework focusing on Culture &amp; Leadership, Safety &amp; Environmental, Mental Wellbeing, Physical Wellbeing, Digital Wellbeing and Financial Wellbeing for different parts of the business to bring to life in a way that is most meaningful for them.</div></li><li><div>
Grow your Own Way: Everything moves fast in the dynamic world of Weir. This creates opportunities for us to take on new challenges, explore new areas, learn, progress and excel. Best of all, there is no set path that our people must go down. Instead, everyone is given the support and freedom to tailor-make their own career and do the best work of their lives.</div></li><li><div>
Be You and Belong: Weir is a welcoming, inclusive place, where everyone's contribution is recognised and all employees are encouraged to innovate, collaborate and be themselves.</div></li></ul><div> 
 
Key Responsibilities:</div><ul><li><div>
Drive internal communications campaigns, draft announcements, create content for internal platforms, and prepare presentation materials in collaboration with cross-functional teams.</div></li><li><div>
Organize and promote internal events (Town Halls, CEO Web Chats, D&amp;I initiatives, anniversaries, Lunch &amp; Learns), including logistics, speaker prep, and promotional materials.</div></li><li><div>
Provide confidential administrative support to the MD, including calendar/travel management, meeting coordination, and acting as liaison with senior leadership.</div></li><li><div>
Manage Board and Executive Management meetings, support senior leadership visits, and implement communication strategies to enhance employee engagement in key business areas.</div></li><li><div>
Safety First: Demonstrate 100% commitment to our zero harm behaviours in support of our drive towards developing a world class safety culture.</div></li></ul><div> 
 
Job Knowledge/Education and Qualifications:</div><ul><li><div>
5&ndash;10 years&rsquo; experience, preferably supporting a Chairman, Executive Board, or board-appointed committees.</div></li><li><div>
Strong planning, organizing, and administrative skills with advanced MS Office proficiency.</div></li><li><div>
Excellent verbal and written English, with strong communication and interpersonal abilities.</div></li><li><div>
Proven ability to manage confidential information, work effectively in international teams, and travel as required.</div></li></ul><div> 
 
Must be permanently authorised to work in the country to which you are applying, without sponsorship. 
 
We are Weir! Founded in 1871, Weir engineers solutions that improve safety, efficiency and sustainability &ndash; helping to provide the essential resources needed by a growing world. We are a global family. We are proud of our unique blend of talent, technology and culture. We are here to inspire you to do the best work of your life!</div><div></div><div> 
 
Weir is committed to an inclusive and diverse workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, veteran status, disability, age, or any other legally protected status. 
 
#minerals 
#LI-MC1</div></div>

Executive Assistant to Managing Director (Part Time)

Weir Minerals

<div>
 
 Executive Assistant to Managing Director
 
 
 
 Kocaeli, Dilovas&inodot;
 
 
 Hybrid
 
 
 Part-time: 3 days per week
 
 
 <ul>
 <li>
 Please submit resumes in English
 
 
 </li>
 </ul>
 
 
 Purpose of Role:
 
 To provide strategic internal communications, executive-level support, and organizational coordination for the Managing Director and senior leadership team. The role ensures effective communication of key business initiatives, flawless execution of leadership meetings and internal events, and the smooth management of administrative and governance processes.
 
 
 
 
 
 This position is part-time, with a preferred schedule of Mondays, Wednesdays and Fridays.
 
 
 
 
 
 What we offer:
 
 At Weir, we are proud to provide reward on a basis which is fair and attractive, including a competitive benefits package. Through our &lsquo;We are Weir&rsquo; framework, we focus on the importance of our people and the contribution they make to our organisation.
 
 
 <ul>
 <li>
 Health &amp; Wellbeing: As a global organisation there isn&rsquo;t one single solution that will enable us to take a proactive approach to our health and wellbeing. We have built a Health and Wellness framework focusing on Culture &amp; Leadership, Safety &amp; Environmental, Mental Wellbeing, Physical Wellbeing, Digital Wellbeing and Financial Wellbeing for different parts of the business to bring to life in a way that is most meaningful for them.
 </li>
 <li>
 Grow your Own Way: Everything moves fast in the dynamic world of Weir. This creates opportunities for us to take on new challenges, explore new areas, learn, progress and excel. Best of all, there is no set path that our people must go down. Instead, everyone is given the support and freedom to tailor-make their own career and do the best work of their lives.
 </li>
 <li>
 Be You and Belong: Weir is a welcoming, inclusive place, where everyone's contribution is recognised and all employees are encouraged to innovate, collaborate and be themselves.
 
 
 </li>
 </ul>
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Drive internal communications campaigns, draft announcements, create content for internal platforms, and prepare presentation materials in collaboration with cross-functional teams.
 </li>
 <li>
 Organize and promote internal events (Town Halls, CEO Web Chats, D&amp;I initiatives, anniversaries, Lunch &amp; Learns), including logistics, speaker prep, and promotional materials.
 </li>
 <li>
 Provide confidential administrative support to the MD, including calendar/travel management, meeting coordination, and acting as liaison with senior leadership.
 </li>
 <li>
 Manage Board and Executive Management meetings, support senior leadership visits, and implement communication strategies to enhance employee engagement in key business areas.
 </li>
 <li>
 Safety First: Demonstrate 100% commitment to our zero harm behaviours in support of our drive towards developing a world class safety culture.
 
 
 </li>
 </ul>
 
 Job Knowledge/Education and Qualifications:
 
 
 
 <ul>
 <li>
 5&ndash;10 years&rsquo; experience, preferably supporting a Chairman, Executive Board, or board-appointed committees.
 </li>
 <li>
 Strong planning, organizing, and administrative skills with advanced MS Office proficiency.
 </li>
 <li>
 Excellent verbal and written English, with strong communication and interpersonal abilities.
 </li>
 <li>
 Proven ability to manage confidential information, work effectively in international teams, and travel as required.
 
 
 </li>
 </ul>
 Must be permanently authorised to work in the country to which you are applying, without sponsorship.
 
 
 
 We are Weir!
 
 Founded in 1871, Weir engineers solutions that improve safety, efficiency and sustainability &ndash; helping to provide the essential resources needed by a growing world. We are a global family. We are proud of our unique blend of talent, technology and culture. We are here to inspire you to do the best work of your life!
 
 
 For additional information about what it&rsquo;s like to work at Weir, please visit our Career Page.
 
 
 Weir is committed to an inclusive and diverse workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, veteran status, disability, age, or any other legally protected status.
 
 
 #minerals
 
 
</div>

DEVA Holding A.Ş.

<div>
 
 DEVA has been operating since 1958 and is one of the pioneering pharmaceutical companies in Turkey. DEVA, having R&amp;D in focus, manufactures with international quality standards and currently exports products to other countries worldwide.
 
 
 
 
 
 DEVA is seeking for an "Executive Assisstant" ;
 
 
 
 
 <ul>
 <li>
 Graduation from university or associate degree
 </li>
 <li>
 Minimum 5 years of executive assistant job experience
 </li>
 <li>
 Advanced command of both spoken and written English
 </li>
 <li>
 Advanced in using MS Office applications
 </li>
 <li>
 Excellent interpersonal and communication skills
 </li>
 <li>
 Excellent coordination, problem solving, dealing and analytical thinking capabilities
 </li>
 <li>
 Having excellent time management and organizational skills,
 </li>
 <li>
 Detail oriented, self-directed and multitasking
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 JOB DESCRIPTION
 
 
 
 
 <ul>
 <li>
 Assisting the executive role in reporting, presentations, organisations and daily businesses,
 </li>
 <li>
 Handling internal and external communication, organising the agenda,
 </li>
 <li>
 Managing all travel and accommodation bookings,
 </li>
 <li>
 Coordinating the communication among divisions,
 </li>
 <li>
 Scheduling appointments and coordinating arrangements for meetings,
 </li>
 <li>
 Greeting, receiving and guiding visitors
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Bir &ccedil;al&inodot;&scedil;an aday&inodot; olarak, sizinle aram&inodot;zdaki t&uuml;m ileti&scedil;imde bilgilerinizi 6698 say&inodot;l&inodot; Ki&scedil;isel Verilerin Korunmas&inodot; Kanunu&rsquo;na, yasal mevzuata ve Ki&scedil;isel Verileri Koruma Kurumu kararlar&inodot;na uygun olarak i&scedil;liyoruz. Detayl&inodot; bilgiye ve ayd&inodot;nlatma metnimize link &uuml;zerinden ula&scedil;abilirsiniz. https://www.deva.com.tr/tr/kvkk
 
 
</div>

Executive Assistant

Anadolu Efes

<div>
 
 
 Be a part of Anadolu Efes!
 
 
 
 
 
 
 
 Do you want to be a part of Anadolu Efes? Let&rsquo;s get to know each other!
 
 
 
 
 
 
 Wherever we are, we strive to add +1 value to the economy, social life, tourism, culture, art, agriculture, sports, and young entrepreneurs by brewing joy.
 
 
 Our journey began on 1969 in the factories we opened in &Idot;zmir. Today, we are one of the top 10 companies in the world in our industry. We have 21 factories, 5 malt and 1 hops processing facility in 6 countries. We are the market leader in Turkey, Russia, Ukraine, Kazakhstan, Georgia and Moldova. You can find us in more than 70 countries in the world!
 
 
 
 
 
 
 What does a Executive Assistant do at Anadolu Efes?
 
 
 
 
 
 
 &bull; Preparing daily, periodic, and ad-hoc reports,&bull; Collecting and consolidating information from relevant roles and sharing it with the required stakeholders,
 
 
 &bull; Managing the calendar of the Function Leader, including meetings, appointments, and travel arrangements,
 
 
 &bull; Supporting and following up on event and organization processes,
 
 
 &bull; Coordinating effectively with other departments,
 
 
 &bull; Ensuring smooth telephone and correspondence traffic, including documents and faxes.
 
 
 
 
 
 
 What are we looking for?
 
 
 
 &bull; Bachelor&rsquo;s degree from relevant fields,
 
 
 &bull; Minimum 2 years of experience as an Executive or Department Assistant (preferred),
 
 
 &bull; Strong command of MS Office and SAP programs,
 
 
 &bull; Advanced knowledge of Excel,
 
 
 &bull; Excellent proficiency in English, both written and spoken,
 
 
 &bull; Strong planning, organization, and follow-up skills,
 
 
 &bull; High self-motivation and willingness to take responsibility,
 
 
 &bull; Excellent communication and representation skills.
 
 
 
 
 
 
 How do we hire?
 
 
 
 
 
 
 At Anadolu Efes, we hire without prejudice and discrimination against language, religion, ethnicity, race, gender and sexual orientation. We hire solely based on applicability to the job description measurable examinations, and competency-based interviews.
 
 
 
 
 
 
 
 If you find this position to be suitable for you, we are looking forward to your application and for you to add +1 value to our Anadolu Efes family!
 
 
 
 
 
 
 
 
 
 You can access the Anadolu Efes Employee Candidate Disclosure Statement through the link below:
 
 
 
 
 https://anadoluefes.com.tr/calisan-adayi-aydinlatma-metni.pdf
 
 
 
</div>

MUFG

<div>
 
 
 Do you want your voice heard and your actions to count?
 
 
 
 Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 7th largest financial group in the world. Across the globe, we&rsquo;re 120,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.
 
 
 With a vision to be the world&rsquo;s most trusted financial group, it&rsquo;s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.
 
 
 Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.
 
 
 
 
 
 
 Would you like to work for one of the World's largest banks in an exciting, dynamic and international environment?
 
 
 
 We are currently recruiting for an Executive Assistant
 
 in Planning Department
 
 in &Idot;stanbul.
 
 
 
 
 
 MUFG Bank is one of the oldest Japanese Institutions with an established office in T&uuml;rkiye. The history of our Bank dates back to the Bank of Tokyo, which embarked on its journey in T&uuml;rkiye through the establishment of a Representative Office in Istanbul in 1986.
 
 
 Following the acquisition of an operation license in September 2013 with the resolution of the Banking Regulation and the Supervision Board, MUFG Bank Turkey A.&Scedil;. (&ldquo;MUFG Bank Turkey&rdquo;) opened its doors for business on November 28, 2013.
 
 
 Please visit our website for more information: MUFG Bank Turkey A.&Scedil;.
 
 
 
 
 
 
 Key responsibilities:
 
 
 
 We look for talented, highly motivated and enthusiastic people who is eager to contribute to a dynamic and collaborative team while advancing his / her career in professional environment. The successful candidate will:
 
 
 
 
 
 
 Personal assistant (PA)
 
 
 <ul>
 <li>
 Supporting Executives (GM, DGMs, MD for Corporate Banking staffs) in managing the day to day operations.
 </li>
 <li>
 Calendar management and travel arrangements for Executives
 </li>
 <li>
 Coordinating schedules for senior visitors coming from other MUFG offices.
 </li>
 <li>
 Coordinating schedules including appointment for Executives visiting other MUFG offices
 </li>
 <li>
 Ensuring Executives are fully prepared for meetings and conference calls including ensuring papers are printed and ordered in a timely fashion
 </li>
 <li>
 Organizing meetings and events, including regular meetings with directs, meeting with EMEA &amp; regional stakeholders, monthly meeting with Department Heads, organizing and preparing materials and logistics for Townhalls/Monthly Staff Meeting, assist with organizing trainings, and offsites.
 </li>
 <li>
 Working with Executives to submit and document expenses in a timely fashion
 </li>
 <li>
 Organizing and prioritizing incoming calls received for these managers,
 </li>
 <li>
 Conducting tasks requested by Executives,
 </li>
 </ul>
 
 
 Expat Staff Responsibility
 
 
 <ul>
 <li>
 Communicate with expatriates and their families about working permit and residence permits and support HR&amp;GA department,
 </li>
 <li>
 Contacting with the real estate agents during the residence rental period, follow up the rental agreement process, contact with the residence building management,
 </li>
 <li>
 Starting the water, electricity, telephone, internet subscriptions, follow up the monthly residence expenses
 </li>
 <li>
 Organizing the domestic and international moving process with the contracted company, prepare the necessary documents
 </li>
 <li>
 Following up the work permits and residence permits issue and the extension process under the leading of Human Resources Division
 </li>
 <li>
 Accompanying expats to obtain documents from official authorities where individual application is requested (Tax Office, Address Registration Office, Courthouse, Bank)
 </li>
 <li>
 Contacting with the related company to prepare the necessary official documents such as notary, translation works
 </li>
 </ul>
 
 
 Bank Cars Responsibility
 
 
 <ul>
 <li>
 Organizing the car schedule together with the Bank&rsquo;s drivers
 </li>
 </ul>
 
 
 Corporate Communication Responsibility
 
 
 <ul>
 <li>
 Managing the corporate website and the local intranet (Kizuna) to make sure they are up to date with local regulatory requirements and serve our customers/employees in the best way
 </li>
 <li>
 Coordinating publication of Bank&rsquo;s Annual report: Update work allocation, compiling, review, communication with venders etc.
 </li>
 <li>
 Making GM&rsquo;s script &amp; messages, upon the request.
 </li>
 <li>
 Other related duties as assigned
 </li>
 </ul>
 
 
 Planning Responsibility
 
 
 <ul>
 <li>
 Entering the necessary data into scheduling excel and keeping track of this excel.
 </li>
 <li>
 After determining the date for meetings, making the related arrangements accordingly
 </li>
 <li>
 Other things such as translation, making research or document printing or formatting - if needed.
 </li>
 <li>
 Support Management in the organization of the events such as seminar, reception etc.
 </li>
 <li>
 Handle necessary tasks and actions to complete bank&rsquo;s annual report
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Excellent command of both spoken and written English,
 </li>
 <li>
 Advanced in using MS Office applications,
 </li>
 <li>
 Self-starter, well-organized, extremely detail-oriented,
 </li>
 <li>
 Excellent time management, coordination, and communication skills,
 </li>
 <li>
 Able to work on multitask, complete assignments on time or advises in advance of any delays
 </li>
 <li>
 Minimum 5 years of experience as an Executive Assistant,
 </li>
 <li>
 Bachelor degree on related disciplines
 </li>
 <li>
 Excellent communication skills
 </li>
 <li>
 Results driven, with a strong sense of accountability
 </li>
 <li>
 A proactive, motivated approach.
 </li>
 <li>
 The ability to operate with urgency and prioritise work accordingly
 </li>
 <li>
 Strong decision-making skills, the ability to demonstrate sound judgement
 </li>
 <li>
 A structured and logical approach to work
 </li>
 <li>
 Strong problem-solving skills
 </li>
 <li>
 A creative and innovative approach to work
 </li>
 <li>
 Excellent interpersonal skills
 </li>
 <li>
 The ability to manage large workloads and tight deadlines
 </li>
 <li>
 Excellent attention to detail and accuracy
 </li>
 <li>
 A calm approach, with the ability to perform well in a pressurized environment
 </li>
 <li>
 Strong numerical skills
 </li>
 <li>
 Excellent Microsoft Office skills.
 </li>
 </ul>
 
 
 
 
 
 
 
 MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count. We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership.
 
 
 We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.
 
</div>

Accor

<div>Company Description 
Established in 2000 in Turkey, Rixos pioneers the &lsquo;ALL Inclusive, ALL Exclusive&rsquo; concept, inviting guests to discover a world of possibilities, with luxurious stays, inclusive of culinary delights from around the globe, live entertainment, daily sports, and fitness activities, sensorial spa and wellness journeys and fun-filled kids and teens activities. Each Rixos property presents a unique experience inspired by local culture, global influences, and our Turkish heritage, all within a setting of unparalleled luxury. 
Job Description 
An exceptional opportunity presents itself for Executive Assistant to Managing Director to be part of flagship Rixos Tersane &#304;stanbul &amp; Aliee Istanbul. It is a newly constructed hotel that will be representative of refine hospitality. Rixos Tersane &#304;stanbul will present 432 , Aliee Istanbul will present 99 bedrooms.
You will be part of a strong pre-opening team who will be showcasing the property.
Job Description 
<ul><li>
Carry out the written internal communications of the hotel&rsquo;s Managing Director.</li><li>
Carry out the written external communications of the hotel&rsquo;s Managing Director.</li><li>
Carry out the telephone communications of the hotel&rsquo;s Managing Director.</li><li>
Remind the Managing Director of VIP guests and, if necessary, ensure that they meet/communicate.</li><li>
File all documents and correspondences of the General Management office appropriately and ensure that the files are up-to-date.</li><li>
Protect the confidentiality of all correspondences issued or received by the Managing Director.</li><li>
Take note of and follow-up all appointments of the Managing Director.</li><li>
Ensure that the communication channels of the General Management office are working at all times and take the necessary measures in this regard.</li><li>
Ensure that the department managers or other employees that wish to see the Managing Director meet at the earliest convenience and arrange the meeting times.</li><li>
Prepare the meeting minutes appropriately for the Managing Director&rsquo;s meetings that require such meeting minutes and distribute them to the concerned parties.</li><li>
Show high levels of organizational skills and efficiency</li></ul> 

Qualifications 
<ul><li>
Previous experience in a similar or Hotel Sales role, preferably in the hospitality industry, experience in luxury hotels</li><li>
Strong attention to detail, highly responsible, organized &amp; reliable</li><li>
Strong interpersonal and problem solving abilities</li><li>
Ability to multi-task and work well under pressure</li><li>
Excellent communication and organization skills</li><li>
Excellent reading, writing and oral proficiency in English Language.</li></ul></div>

Explore 353+ Senior executive assistant in Istanbul this September. Find roles across top companies and apply now to boost your career.

353 senior executive assistant jobs IN Istanbul

PERSONEL ASSISTANT TO CEO

Executive Assistant to Managing Director (Part Time)

Executive Assistant to Managing Director (Part Time)

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant