executive assistant

administrative assistant

admin executive

administration assistant

administrative assistant (female only) Jobs in Riyadh

administrative assistant (female only)

senior executive assistant

Confidential

<div>
 
 
 Job Summary:
 
 
 
 
 
 
 The Executive Assistant provides high-level administrative support to senior executives, ensuring smooth operations and efficient time management. This role requires exceptional organizational skills, discretion, and the ability to handle confidential information. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Manage executives&rsquo; calendars, schedule meetings, and coordinate travel arrangements.
 </li>
 <li>
 Prepare and edit correspondence, reports, and presentations.
 </li>
 <li>
 Organize and maintain files, records, and databases.
 </li>
 <li>
 Serve as the primary point of contact between executives and internal/external stakeholders.
 </li>
 <li>
 Screen and direct phone calls, emails, and other communications.
 </li>
 <li>
 Draft and proofread business documents, memos, and emails.
 </li>
 <li>
 Arrange and prepare materials for meetings, including agendas and minutes.
 </li>
 <li>
 Coordinate logistics for executive meetings, conferences, and corporate events.
 </li>
 <li>
 Assist in special projects, research, and data analysis as needed.
 </li>
 <li>
 Track deadlines, follow up on action items, and ensure timely completion of tasks.
 </li>
 <li>
 Handle sensitive information with professionalism and confidentiality.
 </li>
 <li>
 Maintain a high level of integrity in all interactions.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills:
 
 
 
 
 
 <ul>
 <li>
 5+ years as an Executive Assistant, Administrative Assistant, or similar role supporting C-level executives.
 </li>
 <li>
 Ability to prioritize tasks, meet deadlines, and manage multiple projects efficiently.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (Zoom, Slack, Teams).
 </li>
 <li>
 High level of confidentiality and sound judgment.
 </li>
 <li>
 Proactive mindset with the ability to anticipate needs and resolve issues independently.
 </li>
 </ul>
 
 
 
 
 
 Benefits:
 
 
 
 
 
 <ul>
 <li>
 Opportunity to work closely with top executives and contribute to key business decisions.
 </li>
 <li>
 Dynamic, fast-paced work environment with growth potential.
 </li>
 <li>
 Competitive salary and benefits package.
 </li>
 </ul>
 
 
</div>

Executive Assistant

PwC Middle East

<div>
 
 Line of Service
 
 
 
 Internal Firm Services
 
 
 
 Industry/Sector
 
 
 
 Not Applicable
 
 
 
 Specialism
 
 
 
 IFS - Internal Firm Services - Other
 
 
 
 Management Level
 
 
 
 Associate
 
 
 
 Job Description &amp; Summary
 
 
 
 Executive Assistant duties and responsibilities:
 
 
 Financial
 
 
 Adhere to budget
 
 
 Customer
 
 
 Diary management
 
 
 Extensive management of online diaries, book appointments and arrange meetings, updates as required
 
 
 Ensure Executive/s get to meetings on time with appropriate documentation
 
 
 Act as back up in managing other Executives&rsquo; and Principals&rsquo; diaries when their EAs are not available
 
 
 Call management
 
 
 Handle and screen calls for Executive/s
 
 
 Take and pass messages to Executive/s in a timely manner
 
 
 Email management
 
 
 Monitor Executives&rsquo; email inboxes when they are out of the office or at meetings and taking action as necessary
 
 
 Client relationships
 
 
 Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication
 
 
 Assist other EAs during busy periods
 
 
 Internal Process
 
 
 Meetings
 
 
 Proactive planning for meetings and follow up actions (documents, papers needed&hellip;)
 
 
 Organise local internal and external meetings, including organising catering, IT requirements etc
 
 
 Meet and greet visitors
 
 
 Partner and Executive general admin
 
 
 Proofread and finalize documents when required i.
 
 
 e.
 
 
 presentations, proposals, letters
 
 
 General filing
 
 
 Keeping Executive own contacts databases/business card storage up to date
 
 
 Learning and Growth
 
 
 Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
 
 
 Comply with PwC policies and procedures in all aspects of the role
 
 
 Build network of strong working relationships both internally and externally
 
 
 Assist with the organisation of PwC events as needed including dinners and outside events
 
 
 Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
 
 
 
 Education
 
 
 (if blank, degree and/or field of study not specified)
 
 
 
 
 Degrees/Field Of Study Required
 
 
 
 Degrees/Field of Study preferred:
 
 
 
 Certifications
 
 
 (if blank, certifications not specified)
 
 
 
 
 Required Skills
 
 
 
 
 Optional Skills
 
 
 
 
 Desired Languages
 
 
 (If blank, desired languages not specified)
 
 
 
 
 Travel Requirements
 
 
 
 
 Available for Work Visa Sponsorship?
 
 
 
 
 Government Clearance Required?
 
 
 
 
 Job Posting End Date
 
</div>

Emdad By Elm

<div>
 
 
 Job Description:
 
 
 
 The Executive Assistant will play a crucial role in supporting the strategic initiatives of the leadership team. This position is designed for a proactive individual with strong organizational skills and the ability to manage multiple priorities in a fast-paced environment. The candidate will be responsible for optimizing the executive's time by managing schedules, coordinating travel arrangements, and preparing essential documentation and communication. The ideal candidate will possess a high degree of professionalism, discretion, and a commitment to confidentiality, while demonstrating exceptional problem-solving abilities and adaptability to rapidly changing circumstances.
 
 
 
 
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 A minimum of 2 years of experience as an Executive Assistant or in a similar administrative role, preferably within a corporate or governmental environment.
 </li>
 <li>
 Proven ability to manage and prioritize multiple tasks and deadlines effectively, demonstrating strong organizational and time management skills.
 </li>
 <li>
 Excellent verbal and written communication skills in both Arabic and English, with a strong proficiency in preparing reports and presentations.
 </li>
 <li>
 Familiarity with office management procedures, administrative protocols, and decision-making processes at an executive level.
 </li>
 <li>
 Strong proficiency in office software applications (e.g., Microsoft Office Suite, project management tools) and communication platforms.
 </li>
 <li>
 Experience in handling confidential or sensitive information with integrity and discretion.
 </li>
 <li>
 Ability to operate independently with minimal supervision while functioning collaboratively within a team environment.
 </li>
 <li>
 Strong interpersonal skills with the ability to engage and interact with a variety of stakeholders at all organizational levels.
 </li>
 <li>
 A proactive approach to problem-solving and the ability to think critically about situations as they arise.
 </li>
 </ul>
 
 
 
 
 
 Job Responsibilities:
 
 
 <ul>
 <li>
 Manage and optimize the executive's calendar by scheduling appointments, coordinating meetings, and ensuring timely follow-ups on action items.
 </li>
 <li>
 Prepare and organize documents, reports, and presentations for meetings, ensuring high standards of accuracy and professionalism.
 </li>
 <li>
 Coordinate travel arrangements, including transportation and accommodation, while adhering to budgetary constraints and organizational policies.
 </li>
 <li>
 Communicate effectively with internal and external stakeholders on behalf of the executive, maintaining professionalism in all correspondence.
 </li>
 <li>
 Handle incoming calls, emails, and other communications, prioritizing and responding with discretion and efficiency.
 </li>
 <li>
 Assist in the development and implementation of administrative processes and systems to enhance operational efficiency.
 </li>
 <li>
 Maintain and manage filing systems, both electronic and physical, ensuring appropriate document retention and adherence to confidentiality protocols.
 </li>
 <li>
 Support the planning and execution of corporate events and meetings, including logistics, materials preparation, and attendee communication.
 </li>
 <li>
 Monitor and track deadlines for projects and administrative tasks, providing timely reminders and updates on progress.
 </li>
 </ul>
 
 
 
 
 
 Required Skills:
 
 
 <ul>
 <li>
 Exceptional organizational and multitasking abilities to manage competing priorities efficiently.
 </li>
 <li>
 Strong attention to detail and accuracy in documentation and reporting.
 </li>
 <li>
 Advanced communication skills, with the capacity to articulate ideas clearly and persuasively in both written and spoken formats.
 </li>
 <li>
 Proficiency in using productivity tools and software for scheduling, document management, and communication.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information with integrity.
 </li>
 <li>
 Adaptability and resilience in a dynamic work environment, responding swiftly to changing priorities.
 </li>
 <li>
 Strong critical thinking and problem-solving skills, with the ability to make informed decisions under pressure.
 </li>
 <li>
 Collaborative mindset with the ability to work effectively in diverse team settings, contributing positively to team dynamics.
 </li>
 <li>
 Initiative and a proactive attitude in suggesting improvements to administrative processes and workflows.
 </li>
 </ul>
</div>

Mfaheem Al Emar for Trading and Contracting Company

<div>
 
 Job Announcement: Executive Secretary
 
 
 
 Mafaheem Al-Emaar Trading &amp; Contracting
 
 is urgently seeking a highly competent
 
 Executive Secretary
 
 to join the senior management team at our
 
 Head Office in Riyadh
 
 .
 
 
 Key Requirements:
 
 <ul>
 <li>
 
 Experience:
 
 Minimum of
 
 5 years
 
 of proven work experience in an Executive Secretary or direct Senior Administrative Assistant role.
 </li>
 <li>
 
 Location:
 
 The position is based at the
 
 Head Office in Riyadh, Saudi Arabia
 
 .
 </li>
 <li>
 
 Language Proficiency:
 
 Full professional fluency in both
 
 Arabic and English
 
 (spoken and written) is essential.
 </li>
 <li>
 
 Qualifications:
 
 University Degree or Higher Diploma in Administration, Business, or Secretarial Studies.
 </li>
 <li>
 
 Technical Skills:
 
 Expert proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 
 Competencies:
 
 Excellent time management, ability to handle confidential correspondence, and capacity to work effectively under pressure.
 </li>
 </ul>
 
 Core Responsibilities:
 
 <ul>
 <li>
 Manage and organize the Executive's schedule, coordinating appointments, meetings, and conferences fully.
 </li>
 <li>
 Draft, write, and proofread official correspondence and reports in both English and Arabic.
 </li>
 <li>
 Efficiently organize and maintain confidential administrative files and records.
 </li>
 <li>
 Coordinate all travel arrangements, including flight and accommodation bookings.
 </li>
 <li>
 Screen and direct phone calls and visitors with high professionalism.
 </li>
 </ul>
 
 How to Apply:
 
 
 If you meet the qualifications and experience listed, please submit your application directly through this LinkedIn job posting.
 
</div>

Executive Secretary - Saudi National

TSS INFORMATION SYSTEMS PRIVATE LIMITED,INFOPARK,KOCHI

The client is looking for a professional and detail-oriented Secretary to provide high-level administrative and executive support to the CEO and senior management team. The role involves managing schedules, organizing meetings, preparing Minutes of Meeting, and ensuring smooth communication across departments. Key Responsibilities: Assist the CEO and management in daily operations and correspondence. Schedule meetings, manage calendars, and handle travel arrangements. Prepare agendas and Minutes of Meeting (MoM) with follow-up actions. Draft reports, presentations, and official communications. Maintain confidentiality of sensitive business information. Liaise with internal teams and external stakeholders on behalf of management. Requirements: Bachelor&rsquo;s degree in Business Administration or related field. 3&ndash;6 years of experience as an Executive Secretary or Personal Assistant. Excellent communication skills in English (Arabic is a plus). Strong organization, multitasking, and MS Office proficiency. Discreet, dependable, and professionally presentable.Job Type: Full-time

Secretary

IDEMIA Group

Select how often (in days) to receive an alert:At IDEMIA, we aim to offer our employees, a dynamic and exciting environment where you have opportunities for career growth and professional development.Internal mobility is a great way for you to energize your career and to build your personal brand. It's also a great way to explore other functions, professions or countries as IDEMIA operates in different businesses and in 50+ locations around the world. Purpose This role focuses on supporting executive roles in their day-to-day activities.May support one executive or a small number of executives Key Missions <ul><li>Schedules and coordinates meetings, diaries, and travel arrangements</li><li>Manages administrative tasks (for example: purchase requests, expenses report, report writing)</li><li>Acts as the interface with internal and external interlocutors</li><li>May work on support presentations/documents/files</li><li>Handles confidential business and personal information</li><li>Delivers administrative tasks clearly defined with autonomy</li></ul> Profile & Other Information Seize all the opportunities of our fast-paced environment. Expect the unexpected.

Executive Assistant / Administrative Assistant

KAPSARC

<div>Position Summary 
Carrying out the development and management of Executive Education programs at KAPSARC School of Public Policy (KSPP) involves coordinating with internal and external stakeholders, with a strong emphasis on project management. This includes conducting market research, segmentation analysis, and benchmarking for strategic growth; tailoring outreach strategies to diverse customer segments and nurturing relationships with clients and partners to ensure sustained expansion; and managing the entire project lifecycle to continuously improve program delivery in line with client needs and KSPP&rsquo;s strategic goals. 


Major Accountabilities

Strategy and Planning
<ul>
<li>Contribute to the design and implementation of Executive Education Business Development strategic and operational plans, objectives, and goals, ensuring alignment with KSPP strategy.</li>
<li>Develop performance indicators, drive the achievement of targets, and continuously monitor progress.</li>
<li>Prepare and present regular reports on the progress and outputs of Executive Programs for relevant stakeholders.</li>
</ul>
Budget Management
<ul>
<li>Participate in the budgeting cycle of Executive Programs and provide input as required.</li>
<li>Ensure effective utilization of budgets and report accurately on progress and challenges.</li>
</ul>
Program Execution Planning and Delivery
<ul>
<li>Stay updated on academic sector trends, standards, and best practices.</li>
<li>Establish and maintain communication channels with internal functions to facilitate program requirements and delivery.</li>
<li>Develop outreach plans and engage with prospective clients, partners, and stakeholders to expand the customer base.</li>
<li>Maintain communication with corporate clients, government agencies, and decision makers to strengthen KSPP&rsquo;s reputation and network.</li>
<li>Implement assessment plans for client requests, including needs assessments, feasibility studies, and outcome specifications.</li>
<li>Manage program schedules and align them with academic calendars to optimize resources.</li>
<li>Assign subject matter experts or instructors to ensure effective content delivery.</li>
<li>Develop and maintain evaluation frameworks, guidelines, and performance metrics.</li>
<li>Oversee program delivery and logistics, ensuring high quality and adherence to standards.</li>
<li>Coordinate with stakeholders, faculty, and participants to ensure satisfaction.</li>
<li>Promote coordination between executive education and related functions to improve efficiency.</li>
</ul>
Follow-Up and Improvement
<ul>
<li>Develop evaluation reports assessing delivery methods, outcomes, teaching effectiveness, and satisfaction levels.</li>
<li>Consolidate findings to identify improvement areas, including curriculum and instructional methods.</li>
<li>Develop corrective action plans in coordination with stakeholders and monitor implementation.</li>
<li>Perform other duties as required.</li>
</ul>
Policies &amp; Processes
<ul>
<li>Contribute to the development and implementation of policies, processes, and controls for Executive Programs.</li>
<li>Ensure continuous improvement in systems and practices in line with international standards.</li>
<li>Ensure compliance with all KSPP&rsquo;s regulations and academic policies.</li>
<li>Monitor daily activities for compliance.</li>
<li>Develop and implement Service Level Agreements (SLAs) with other functions.</li>
<li>Identify opportunities for cost reduction and productivity improvement.</li>
</ul>
Reporting
<ul>
<li>Analyze information and prepare timely, accurate reports and dashboards to meet requirements and standards.</li></ul> 


Qualifications and Experience

Recommended Qualifications and Years of Experience
<ul>
<li>Bachelor&rsquo;s degree in Business Administration or related field with 4&ndash;7 years of relevant experience; OR</li>
<li>Master&rsquo;s degree in Business Administration or related field with 2&ndash;5 years of relevant experience.</li>
<li>Prior experience in project management is preferred.</li>
<li>Proficiency in Microsoft Office applications is required.</li></ul></div>

Senior Associate - Executive Education

Explore 993+ Senior executive assistant in Riyadh this November. Find roles across top companies and apply now to boost your career.

993 senior executive assistant jobs IN Riyadh

Executive Assistant

Executive Assistant

Executive Assistant

Executive Secretary - Saudi National

Secretary

Executive Assistant / Administrative Assistant

Senior Associate - Executive Education