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student intern administrative support

The Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Summary<br>
Department based internship. Incumbent receives academic credit in accordance with school and internship guidelines. Internship provides hands-on learning experience.<br>
<br>
Does this position require Patient Care?<br>
No<br>
<br>
Essential Functions<br>
<ul><li>Internship duties are based on department requirements and school course of study.
</li><li>Detailed description to be provided by host department</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div>
Education High School Diploma or Equivalent required Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience No experience required Knowledge, Skills and Abilities - Must be reliable and punctual. - Good time management skills. - Strong oral communication skills. - Ability to take and follow direction. - Willingness to learn.<p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><b>
Physical Requirements</b><ul><li>
Standing Occasionally (3-33%)
</li></ul><ul><li>Walking Occasionally (3-33%)
</li></ul><ul><li>Sitting Constantly (67-100%)
</li></ul><ul><li>Lifting Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Carrying Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Pushing Rarely (Less than 2%)
</li></ul><ul><li>Pulling Rarely (Less than 2%)
</li></ul><ul><li>Climbing Rarely (Less than 2%)
</li></ul><ul><li>Balancing Occasionally (3-33%)
</li></ul><ul><li>Stooping Occasionally (3-33%)
</li></ul><ul><li>Kneeling Rarely (Less than 2%)
</li></ul><ul><li>Crouching Rarely (Less than 2%)
</li></ul><ul><li>Crawling Rarely (Less than 2%)
</li></ul><ul><li>Reaching Occasionally (3-33%)
</li></ul><ul><li>Gross Manipulation (Handling) Constantly (67-100%)
</li></ul><ul><li>Fine Manipulation (Fingering) Frequently (34-66%)
</li></ul><ul><li>Feeling Constantly (67-100%)
</li></ul><ul><li>Foot Use Rarely (Less than 2%)
</li></ul><ul><li>Vision - Far Constantly (67-100%)
</li></ul><ul><li>Vision - Near Constantly (67-100%)
</li></ul><ul><li>Talking Constantly (67-100%)
</li></ul>Hearing Constantly (67-100%)<br>
<ul><li>
</li></ul><p></p><br>
<div><div><div><div><div><div><div><p><b>Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
15 Francis Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
0<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Per Diem<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Rotating (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$17.71 - $24.28/Hourly<p></p><p><b><br>
Grade</b></p>
2<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Student Intern Administrative Support

The Baker Center for Children and Families

<div></div><div><div><div><div><b>Position:</b> Administrative Coordinator
</div></div><br>
<div><div><div><div><div><div><b>Location:</b> </div><div>Boston, MA<br>
</div></div><br>
</div></div></div></div><br>
<div><div><b>Job Id:</b> 462
</div></div><br>
<div><div><b># of Openings:</b> 1<br>
</div></div><br>
<br>
<p></p><div><div><div><b>Administrative Coordinator</b></div>
<div></div><div><b>Job Title: </b>Administrative Coordinator
</div><div><b>Location: </b>53 Parker Hill, Boston</div>
<div><b>Position Type: </b>Full-time (40 hours per week), on-site</div>
<div></div><div><b>Summary of position:</b></div>
<div><i>The Baker Center for Children and Families (also known as Judge Baker Children's Center), promotes the best possible mental health of children and families through the integration of research, intervention, training, and policy.</i></div>
<div></div><div>Under the supervision of the Executive Assistant, the Administrative Coordinator is responsible for providing administrative support and services for the entire school program. This includes, but is not limited to, maintaining Manville databases and school records, maintaining supply inventory, scheduling meetings/set-up, and processing purchase orders and employee reimbursements.</div>
<div></div><div><b>What&rsquo;s in it for me?</b></div>
<ul><li>Opportunity to play a central operational role in a mission-driven therapeutic school, directly supporting students with social-emotional and behavioral needs through strong administrative coordination.</li>
<li>Exposure to a highly collaborative, interdisciplinary environment, working alongside educators, clinicians, and leadership, which builds broad organizational and communication skills.</li>
<li>Development of transferable skills in scheduling, compliance, data management, and school operations within a structured, regulated educational setting.</li>
<li>Stable, purpose-driven work environment within a respected nonprofit organization, with opportunities for professional growth.</li>
</ul><div><b>Essential duties:</b></div>
<ul><li>Maintains and updates (when applicable) all student files in an accurate and organized fashion.</li>
<li>Ongoing Coordination of Department of Elementary and Secondary Education (DESE) required forms and permission slips, including distribution to appropriate staff, accurate filing and archiving.</li>
<li>Serves as the primary contact person at the Manville School for staff and parents, answering phones, arranging meetings/set-up and appointments in a fashion to support and represent the schools&rsquo; objectives.</li>
<li>Receives early morning calls from parents and staff reporting absences and distributes information to appropriate staff.</li>
<li>Composes and edits correspondence, memorandum and reports as requested and necessary.</li>
<li>Coordinates accurate scheduling for team meetings, classroom meetings, and conferences.</li>
<li>Partners with Kitchen Manager and processes accurate student attendance and meals, and submit to finance on a monthly basis.</li>
<li>Processes purchase orders for curriculum materials and maintains inventory of school supplies according to The Baker Center guidelines.</li>
<li>Coordinates activities and disseminates announcements of events within the Manville Community as necessary and as directed.</li>
<li>Supports preparation and coordination of MCAS testing, including scheduling, materials organization, and communication with staff.</li>
<li>Assists with planning and organizing summer programming, ensuring logistics, materials, and staffing needs are met.</li>
<li>Processes critical incident (CI) and incident reports accurately and efficiently and ensure timely distribution of reports to families and school districts in accordance with established protocols.</li>
</ul>
<div></div><div><b>Qualifications
</b></div><div><b>Education:</b></div>
<ul><li>College degree preferred, not required.</li>
</ul><div><b>Experience:</b></div>
<ul><li>2-4 years of office and organizational experience is required.</li>
</ul><div><b>Training:</b></div>
<ul><li>Must be proficient in MS Office Suite, specifically with Word, Outlook, and Excel.</li>
<li>Must be proficient in working with complex databases, such as excel, google sheets, student information systems, etc.</li>
</ul>
<div></div><div><b>Logistics</b></div>
<div><b>License/Certification: </b>N/A</div>
<div><b>Salary: </b>$25.00 - $31.00 per hour
</div><div><b>Open Date: </b>May 2026
</div><div></div><div><b>Benefits</b></div>
<div>We offer Medical (Blue Cross/Blue Shield), Dental and Vision options; 50% discount on monthly MBTA passes, immediate enrollment into retirement, with company contribution (4%) and match up to (4%) after 2 years of employment. We offer opportunities to get involved in various department/organization improvement committees and activities. For a full list of benefits please visit our website at bakercenter.org/benefits</div>
<div></div><div>Diverse and multilingual candidates are strongly encouraged to apply. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions or any other characteristic protected by law.</div><br>
<div></div>
<div>
</div><br>
</div></div><br>
<div><div><b>Pay Range:</b> $25 - $31 per hour</div></div></div></div><div></div>

Administrative Coordinator

Emerson College

<div><p><b>Join our</b><b> </b><b>community</b><b> </b><b>and experience</b><b> </b><b>Emerson College</b><b>!</b></p><p></p>
Reporting to the Associate Director, Community Health and Engagement, the Administrative Coordinator, Emerson Wellness Center provides support for the leadership and staff by assisting with the daily operational and clerical activities. The Administrative Coordinator serves as the initial point of contact for students, parents, and the Emerson College community as a whole.<p></p><p><b>
ESSENTIAL JOB DUTIES</b></p><ul><li><p>
Manage clinical schedule, confirm appointments, and notify students and clinicians about conflicts, delays, or reschedules. Verify student eligibility and insurance status.</p></li><li><p>
Manage incoming phone calls, emails, and walk-in requests for appropriate appointments or clinical referrals. Relay messages to clinicians in a timely way.</p></li><li><p>
Coordinate response in emergency situations, including contacting Campus police, ambulance services, and/or receiving hospital. In some cases, determine the appropriate level of service needed for students.</p></li><li><p>
Maintain reception area, check-in procedures, and multiple paperwork processes, including:</p><ul><li><p>
Student/alumni requests for medical records.
</p></li><li><p>Staff requests for faxes, student referrals, and medical records.
</p></li><li><p>Fax documents or electronic transmissions to the appropriate clinician in a timely manner.
</p></li><li><p>Prepare and obtain medical records for all visits, messages, lab, and referral reports.
</p></li></ul></li></ul><ul><li><p>Explain protocols to students, parents, guardians, and staff, while maintaining confidentiality as required by federal law.
</p></li><li><p>Review student health records for compliance with College and Commonwealth pre-matriculation immunization/health form requirements, document information received, notify student of requirements.
</p></li><li><p>Monitor Health Holds and update student status for Holds or Waivers when documentation is reviewed.
</p></li><li><p>Data entry: immunizations, hold status, demographic data, and allergies from Health Forms</p></li><li><p>
Order and maintain office materials, forms, and supplies
</p></li><li><p>Other duties as assigned</p></li></ul><p></p><p><b>
QUALIFICATIONS &ndash; </b>Qualifications are deemed required or preferred and represent what is needed to effectively perform the job.</p><ul><li><p>
High School Diploma or GED required. Bachelor&rsquo;s Degree, preferred.
</p></li><li><p>1-2 years&rsquo; experience in administrative support for an office required.
</p></li><li><p>1-2 years&rsquo; experience in an outpatient mental health office setting, ER or clinician&rsquo;s office, preferred.
</p></li><li><p>1-2 years&rsquo; experience providing services to students in a higher education setting, preferred.
</p></li><li><p>Experience with Medicat EMR software preferred.
</p></li></ul><p></p><p><b>KNOWLEDGE, SKILLS, AND ABILITIES &ndash; </b>May be representative, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with the job.
</p><ul><li><p>Excellent customer service and computer skills.</p></li><li><p>
Proficient in written/verbal communication.</p></li><li><p>
Consistent attendance.</p></li><li><p>
Strong organizational skills, detail-oriented, capable of multitasking and prioritizing.</p></li><li><p>
Familiar with mental health setting standards, procedures and confidentiality.</p></li><li><p>
Exceptional interpersonal skills, effective in teamwork.</p></li><li><p>
Proficient in Microsoft Office, Google Suite; quick learner of new software.</p></li><li><p>
Skilled in interacting with diverse backgrounds and experiences.</p></li><li><p>
Experienced with diverse populations; adaptable to cultural differences.</p></li><li><p>
Proficient in problem solving, offering procedural improvements.</p></li></ul><p></p><p><b>
PHYSICAL ABILITIES</b><b> &ndash; </b>Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.</p><ul><li><p>
Ability to tolerate close contact with ill, injured or distraught students</p></li><li><p>
Requires the constant coordination of mental and visual attention</p></li><li><p>
Requires the ability to stand and/or sit for long periods of time</p></li><li><p>
Required to move/lift objects that are light</p></li></ul><p></p><p><b>
WORK ENVIRONMENT</b><b> &ndash;</b> Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.</p><ul><li><p>
Emerson Wellness Center</p></li></ul><p></p><p><b>
Disclaimer:</b><b><i> </i></b><i>This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Certain job duties described herein may be subject to possible modification in accordance with applicable state and federal laws.</i></p><p></p>
Compensation: $21.25 - $24.95 hourly, commensurate with experience.<br>
<p></p>
Grade of Position: 23-04NE<p></p>
Employment Category: Regular<p>
.</p>
Scheduled Weekly Hours: 36.25<p></p>
Division of Student Affairs<p></p><p>
In addition to a competitive salary, Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20+ hours per week.</p><p></p><p>
Emerson Employment Categories influence work schedules, benefits eligibility, and time off policies. Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits, such as life and disability coverage and commuter offerings, are available.</p><p></p><p>
Please refer to our benefits website for a full list of benefits and eligibility requirements.</p></div>

Administrative Coordinator, Emerson Wellness Center

Massachusetts Bay Transportation Authority

<div></div><div><div><div><p>At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA&rsquo;s Core Values are built around safety, service, equity, sustainability, and culture. Each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.</p>
</div>
</div><div><div><h2 class="jobSectionHeader"><b>Job Summary</b></h2></div>
<div><p>The Supervisor of Vehicle Schedules will assist the Manager of Plans and Schedules with overseeing the design and preparation of all vehicle, operator, roster, and public schedules for Bus and Subway Operations necessary to meet the scheduling needs of the Authority.</p></div><br>
<div><h2 class="jobSectionHeader"><b>Duties &amp; Responsibilities</b></h2></div>
<p></p><div><ul><li>Build or maintain vehicle, crew, and roster schedules in a computerized schedule database, ensuring accuracy, efficiency, and cost-effectiveness.</li><li>
Develop schedules for new service launches, service modifications, and temporary substitute services, including bus or rail shuttles required for construction or maintenance activities.</li><li>
Aid with computer scheduling system development and enhancement, implement and/or coordinate ongoing staff training.</li><li>
Confer with Operations and Service Planning staff regarding their needs to modify existing schedules.</li><li>
Represent the Plans and Schedules Department at Service Committee meetings as well as other internal and external meetings.</li><li>
Prepare statistical and descriptive summary reports for distribution to appropriate administrative and operating departments.</li><li>
Maximize the use of MBTA equipment and staffing resources while minimizing unnecessary costs.</li><li>
Perform analyses of labor work rules and practices seeking to improve the efficiency and effectiveness of timetables.</li><li>
Respond to each inquiry, whether from a customer, vendor, or co-worker courteously and professionally.</li><li>
Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees.</li><li>
Available to work as per assignment by the MBTA twenty-four (24) hours per day, seven.</li><li>
(7) days per week as directed by supervisory staff for severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service.</li></ul><ul><li>
Work all shifts and/or locations as assigned or directed.</li><li>
Assist in the management of a workforce by ensuring the fair and consistent application and strict adherence to the rules, regulations, collective bargaining agreements (if applicable), and policies of the Authority including the EEO, Anti-Discrimination and Anti-Harassment, and Anti-Retaliation policies.</li><li>
Perform related duties and projects as assigned.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Requirements &amp; Qualifications</b></h2></div>
<p></p><div><ul><li>A Bachelor's degree from an accredited institution in Computer Science, Information Technology, Public Administration, Business, Transportation Planning or a related field.<br>
</li><li>
Four (4) years of experience in transit service planning, transit scheduling, or analysis.</li><li>
Related experience in a supervisory capacity.</li><li>
Effective organizational, analytical, multi-tasking, time management and interpersonal skills.</li><li>
The ability to use Word, Excel, databases, geographic information system, and schedule software applications (such as HASTUS or Trapeze).</li></ul><ul><li>
Handle sensitive and confidential information in an appropriate manner.</li><li>
Possess excellent customer service, conflict resolution and presentation skills.</li><li>
Have the ability to work any and all shifts and or locations as assigned or directed.</li><li>
Have the ability to supervise and work effectively with a diverse workforce.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Substitutions Include</b></h2></div>
<p></p><div><ul><li>A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor&rsquo;s degree requirement.</li><li>
An associate degree from an accredited institution with an additional three (3) years of directly related experience substitutes for the bachelor&rsquo;s degree requirement.</li><li>
A master&rsquo;s degree in a related subject substitutes for two (2) years of general experience.</li><li>
A nationally recognized certification or statewide/professional certification in a related field substitutes for one year of experience.</li></ul><p><b>
Preferred Experience and Skills</b></p><ul><li>
A Master&rsquo;s degree from an accredited institution in Computer Science, Information Technology, Public Administration, Business, Transportation Planning or a related field.</li><li>
Experience in transit service planning.</li><li>
Experience in transit operations.</li><li>
Related experience in a supervisory capacity overseeing direct reports, consultants, and/or project management.</li></ul></div><br>
<p></p>
</div><div></div><div><div><p><b>Job Conditions:</b></p>
<ul><li>Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English.</li>
<li>Be at least eighteen (18) years of age, except if participating in an approved high school internship / co-op program.</li>
<li>Ability to commute to assigned work locations in the Boston, MA metro area, as required by the role.</li>
<li>Ability to provide internal and external customers with courteous and professional experiences.</li>
<li>Ability to work effectively, independently, and as part of a diverse workforce team (or supervise, if required).</li>
<li>Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers.</li>
<li>Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies.</li>
<li>Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if current student or recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection).</li>
<li>Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and / or medical Clinic screening, potentially including physical examination and drug and alcohol screenings.</li>
<li>Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service.</li>
<li>Intern / co-op staff must be enrolled full or part-time in an accredited educational program and maintain a cumulative GPA of at least 2.5 for the entire duration of the internship / co-op. Additionally, interns / co-ops must have valid work authorization and U.S. Social Security Number prior to starting pre-employment screenings / pre-boarding, working in their positions, and throughout the duration of their program.</li>
</ul>
<p><b>Disclaimers and Definitions:</b></p>
<div><ul><li><b>General Disclaimer:</b> The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.</li></ul>
<ul><li><b>Application Completion: </b>It is each applicant&rsquo;s responsibility to ensure application details are entered completely and correctly, including updated work and education histories (past and current). <b><i>Incomplete applications may not be considered.</i></b> Attachments <b><i>do not</i></b> substitute for application fields. The recruitment team <b><i>does not </i></b>have access to existing employee data / history.</li></ul>
<ul><li><b>Application Deadlines: </b>Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.</li></ul>
<ul><li><b>Work Environment:</b><b> </b>The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.</li></ul>
<ul><li><b>Work Eligibility:</b> All employees must be legally authorized to work in the United States and on an unrestricted basis. The MBTA does not have an employer work sponsorship program. However, if you have unrestricted work authorization, or are sponsored by a separate entity, you are welcome to apply. Further, all persons hired will require a U.S. Social Security Number prior to starting the position and employees will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.</li></ul>
<ul><li><b>Interviews: </b>Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, you may be allowed to reschedule the interview. In addition, Human Resources may require documentation supporting the request. However, should you need to reschedule, you will need to contact your Recruiter directly by email.</li></ul>
<ul><li><b>Safety Sensitive Positions:</b> Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.</li></ul>
<ul><li><b>On-call or 24/7 Positions:</b> Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.</li></ul>
<ul><li><b>Essential / Emergency Staff:</b><b> </b>During declared &quot;states of emergency,&quot; employees working in this classification are required to report to work for their assigned work hours or as directed by management.</li></ul>
<ul><li><b>ADA Accommodations:</b> The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process, please contact the MBTA's ADA Unit at 617-222-5751 or hradaaa@mbta.com.</li></ul>
<ul><li><b>Diversity, Equity, and Inclusion: </b>The MBTA is an Equal Employment Opportunity Employer. For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit mbta.com/careers-app-definitions.</li></ul>
<ul><li><b>Intern / Co-Op Benefits:</b> Employees taking part in an internship or co-op at the MBTA are eligible to receive accrued paid sick leave as well as a monthly transportation pass, based on the city from which the intern / co-op commutes to work, at no cost. However, no additional benefits are currently offered for interns or co-ops.</li></ul></div></div></div></div>

Supervisor of Vehicle Schedules

Boston University

<div><div>The Boston University Libraries seeks a Business Services Coordinator to support the library&rsquo;s financial and administrative operations by assisting with the management of vendor payments, triaging scholarly resource purchase requests, payroll processing, expense reporting, and student employment systems. This role ensures accuracy and compliance across financial transactions and maintains up-to-date records, ensuring adherence to established processes and policies. The Business Services Coordinator collaborates with internal and external stakeholders to resolve issues, support workflows, and facilitate accurate budget management.</div>
<div></div>
<div>The Business Services Coordinator will:</div>
<ul><li>Process orders and vendor payments for BU Libraries, ensuring invoices have proper approvals, are accurate, and include necessary documentation. Remit payments both within and outside the University's ordering system, maintaining accurate records in BU&rsquo;s SAP accounting system, SAC. Collaborate with colleagues in the Business Services Unit, vendors, BU Payment Services, and Library staff to resolve payment issues. Keep financial data accurate, current, and aligned with the Libraries&rsquo; accounting practices, reconciling posted and pending transactions.</li>
<li>Collaborates with Accounts and Acquisitions Specialist to triage requests for Libraries resource acquisitions and route to appropriate Liaison Librarian for review. Assists in processing selection acquisitions requested by Liaison Librarians and Course Reserves, checking for duplicate orders and ensuring acquisitions align with Libraries practices and any fund restrictions that may be in place.</li>
<li>Supports the timesheet process in SAP for hourly staff and student employees, ensuring submissions are accurate, properly coded, and approved on time. Reviews timesheets for compliance with University policies and collective bargaining agreements, and processes corrections as needed. Collaborates with the Director of Finance, Business Services Specialist and other stakeholders to resolve any issues. Provides support to managers and supervisors for payroll procedures, roles, and responsibilities.</li>
<li>Reviews Concur expense reports to ensure accuracy, proper coding, and compliance with University and local policies and practices. Supports staff with expense submissions and collaborates with the Director of Finance and Business Services Specialists to create reports and track spending trends and encumbrances. Flag anomalies and escalates issues as needed.</li>
<li>Support library staff in using BU&rsquo;s JobX student employment system by providing training, guidance, and resources. Backs up Business Services Specialist as liaison to the Student Employment Office and share updates with Libraries student employee supervisors. Support local workflows, revise process guides, and contribute to a knowledge base tailored to Libraries&rsquo; practices. Assists with student employment spend tracking, identify discrepancies, and ensure accurate payroll accounting and timely resolution of funding adjustments.</li></ul><br>
<br>
<br>
Required Skills<br>
<ul><li>Bachelor's degree.</li>
<li>One to three years of relevant professional experience.</li>
<li>Excellent oral, written, and interpersonal communication skills.</li>
</ul>
<p><b><i>For consideration, please submit a cover letter, CV, and list of professional references. The position will remain open until filled.</i></b></p><br>
<p></p>
<p><b>
Working at Boston University Libraries
</b><br>
Boston University Libraries is a learning organization that supports BU librarians, archivists, and information and subject specialists seeking and sharing knowledge, practices, and perspectives that advance library collections services, and their own professional development. In a collaborative, supportive, and engaging work environment, BU Libraries expert staff assist multidisciplinary research and exploration, build distinctive collections and archives of enduring research value, and empower users to thrive amid an ever-changing information environment.</p>
<p>
Located in the heart of Boston, the BU Libraries are embedded in numerous vibrant regional and national library and information specialist networks. The BU Libraries are active members within the Boston Library Consortium (BLC), the Association of Research Libraries (ARL), the Northeast Research Libraries Consortium (NERL), HathiTrust, and the Coalition for Networked Information (CNI), and library staff at BU serve as engaged thought-leaders on a wide breadth of library management and service areas across diverse communities.</p>
<p>
Boston University, a member of the Association of American Universities (AAU), is one of the leading private research and teaching institutions in the world, with three primary campuses in the heart of Boston and programs around the globe. Chartered in 1869, the University is home to more than 33,000 students from more than 130 countries, 375,000 living alumni, 10,000 faculty and staff, and 17 schools and colleges.</p><br>
<p></p>
<p>
We <i>are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.</i></p></div>

BUSINESS SERVICES COORDINATOR, University Libraries

The General Hospital Corporation

<div>Site: The General Hospital Corporation<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><br>
<p></p>
Clinical Education Systems Coordinator at the MGH Institute of Health Professions (MGH IHP)<p></p><p><b><br>
Job Summary</b></p>
Reporting to the Director of Compliance at the MGH Institute of Health Professions (MGH IHP), will coordinate and track student compliance and immunization requirements using the systems available, including Complio (until phased out) and Exxat for students in all MGH Institute schools and academic programs; communicate with students to ensure compliance is maintained; generate required reports and support the analytical needs of the Director. Will coordinate the student's use of Exxat and, with direction from the Director of Compliance, interact with the MGB Department of Occupational Health.<br>
<br>
<ul><li>Coordinate and track student compliance and immunizations requirements using the systems available including Complio and Exxat for students in all MGH Institute schools and academic programs, (55%)</li><li>Establish and maintain communication workflows with students and academic programs to ensure compliance is maintained; present comprehensive compliance overviews to incoming students during orientation sessions, ensuring clear understanding of institutional policies and requirements, (25%)</li><li>Coordinate the student use of Exxat Approve including functioning as the lead contact with Exxat/Prism, (10%)</li><li>Generate required reports, support the analytical needs of the Director, including but not limited to state immunization reporting and MGB-flu compliance, and support Office of Compliance-led activities (on-campus CPR trainings, N95 Fit Testing, flu clinic, etc.). (10%)</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p><b>
Education and Experience Qualifications</b><br>
Bachelor&rsquo;s degree required, and one to three years of increasingly responsible related experience, preferably in an academic institution preferably within clinical education.<br>
</p><p><br>
<b>Skills/Abilities/Competencies Required</b></p><p><b><i>
a) Administrative Skills</i></b>-</p><ul><li>
Strong organizational skills</li><li>
Attention to detail</li><li>
Ability to interact effectively with students, administrative, faculty, and staff</li><li>
Ability to manage simultaneous projects, set priorities, and delegate tasks when necessary</li><li>
Ability to manage multiple demands and resolve issues and concerns from all constituencies</li></ul><p></p><p><b><i>
b) Technical Skills</i></b></p><ul><li>
Proficiency with word processing, spreadsheet, calendaring and database applications.
</li><li>Technical ability to maintain multiple accounts, monitor policies/regulations, and other accounting matters for the division.</li></ul><p><br>
</p><p><b><i>c) Physical Capabilities
</i></b></p><ul><li>N/A</li></ul><p></p><p><b>
Supervisory Responsibility</b></p><p>
Work with Director to assign and manage tasks for the Office&rsquo;s Graduate Assistant.</p><p></p><p><b>
Working Conditions</b></p><p>
Shared office; hybrid (3 days in the office; 2 days remote)</p><p><br>
</p><div><div><div><div><div><div><div><p><b>Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
One Constitution Wharf<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$19.81 - $28.30/Hourly<p></p><p><b><br>
Grade</b></p>
3<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
1700 The MGH Institute of Health Professions, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Clinical Education Systems Coordinator

Systems Ally

<p>W2 Only</p><p>We are looking a highly motivated and detail-oriented Intern to support cross-functional activities spanning Engineering, Regulatory Affairs, Validation, and Manufacturing within the medical devices and pharmaceutical environment. This role offers hands-on exposure to product lifecycle development, quality systems, compliance frameworks, and production operations in a highly regulated industry.</p><p>The intern will collaborate with multidisciplinary teams to ensure products meet design specifications, regulatory requirements, and manufacturing standards while maintaining compliance with global health authority guidelines.</p><p><b>Key ResponsibilitiesEngineering Support</b></p><ul><li>Assist in product design, development, and improvement initiatives for medical devices or pharmaceutical systems.</li><li>Support creation and maintenance of design documentation, including design inputs/outputs, risk analyses, and technical reports.</li><li>Participate in root cause investigations and engineering change processes.</li><li>Contribute to design verification and design validation activities.</li></ul><p><b>Regulatory Affairs</b></p><ul><li>Support preparation and organization of regulatory submissions and documentation (e.g., technical files, device master records, dossiers).</li><li>Assist in ensuring compliance with applicable regulations (e.g., FDA, EU MDR, ICH guidelines).</li><li>Help maintain regulatory records and track submission timelines.</li><li>Participate in audits and inspections by preparing supporting documentation.</li></ul><p><b>Validation &amp; Quality Assurance</b></p><ul><li>Assist in validation activities, including:</li><li>Installation Qualification (IQ)</li><li>Operational Qualification (OQ)</li><li>Performance Qualification (PQ)</li><li>Support development and execution of validation protocols and reports.</li><li>Contribute to process validation, cleaning validation, and equipment qualification efforts.</li><li>Participate in deviation investigations, CAPA (Corrective and Preventive Actions), and change control processes.</li></ul><p><b>Manufacturing &amp; Operations</b></p><ul><li>Support manufacturing process improvements and lean initiatives.</li><li>Assist in developing and updating Standard Operating Procedures (SOPs) and batch records.</li><li>Monitor production activities to ensure compliance with Good Manufacturing Practices (GMP).</li><li>Help analyze production data for efficiency, yield, and quality trends.</li></ul><p><b>Engineering &amp; CAD Support</b></p><ul><li>Assist in product and component design using CAD tools (e.g., SolidWorks, AutoCAD, or similar).</li><li>Create and update 2D drawings, 3D models, assemblies, and engineering change documentation.</li><li>Support design reviews, tolerance analysis, and design for manufacturability (DFM).</li><li>Maintain accurate design history files (DHF) and technical documentation.</li></ul><p><b>HVAC &amp; Controlled Environment Systems</b></p><ul><li>Support monitoring and documentation of <b>HVAC systems</b> used in cleanrooms and controlled environments.</li><li>Assist in qualification and validation of HVAC systems (e.g., airflow, temperature, humidity, pressure differentials).</li><li>Help ensure compliance with cleanroom classifications (e.g., ISO classes) and environmental monitoring programs.</li><li>Participate in investigations related to environmental excursions and contamination control.</li></ul><p><b>Cross-Functional Collaboration</b></p><ul><li>Work closely with Engineering, Quality, Regulatory, and Manufacturing teams to support integrated project goals.</li><li>Participate in team meetings, project reviews, and continuous improvement initiatives.</li><li>Communicate findings, progress, and recommendations effectively to stakeholders.</li></ul><p><b>Learning &amp; Development Opportunities</b></p><ul><li>Exposure to regulated product development lifecycle in medical devices and pharmaceuticals.</li><li>Hands-on experience with quality systems and compliance frameworks (e.g., ISO 13485, GMP).</li><li>Training in validation methodologies and regulatory submission processes.</li><li>Opportunity to contribute to real-world projects impacting patient safety and product quality.</li></ul><p><b>QualificationsEducation</b></p><ul><li>Currently pursuing a Bachelor&rsquo;s or Master&rsquo;s degree in:</li><li>Engineering, Regulatory, Pharmaceutical Sciences, Life Sciences, Public Health, Informatics or a related field</li></ul><p><b>Skills &amp; Competencies</b></p><ul><li>Basic understanding of engineering principles and manufacturing processes.</li><li>Familiarity with regulatory and quality concepts (preferred but not required).</li><li>Strong analytical, problem-solving, and organizational skills.</li><li>Excellent written and verbal communication abilities.</li><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint); knowledge of data analysis tools is a plus.</li></ul><p>Pay: $25.00 - $50.00 per hour</p><p>Work Location: In person</p>

Engineer - Intern

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