administrative assistant

construction manager

office administrator

admin assistant

assistant accountant

subcontract administrator

Abdulla Al Arif Investment

Position SummaryThe Contracts Administrator is responsible for managing all contractual aspects of construction projects, with a primary focus on subcontract drafting, negotiation, and administration. The role ensures that all subcontract agreements are aligned with the Main Contract (e.g., FIDIC Red Book 2017), and that subcontractors fulfill their obligations in accordance with legal, technical, and procedural requirements. The Contracts Engineer also provides commercial support to the project team, without direct responsibility for cost control or financial reporting.Key ResponsibilitiesSubcontract Drafting &amp; Administration<ul><li>Draft, review, and finalise subcontract agreements, ensuring consistency with the Main Contract and project-specific requirements</li><li>Incorporate flow-down clauses from the Main Contract into subcontracts, including scope, specifications, insurances, warranties, and dispute resolution provisions</li><li>Coordinate with procurement and legal teams to ensure subcontract terms are compliant with company policies and applicable laws</li><li>Maintain a comprehensive register of all subcontract agreements, variations, and correspondence</li></ul>Subcontractor Management<ul><li>Support prequalification, selection, and onboarding of subcontractors</li><li>Monitor subcontractor performance against contractual obligations, including progress, quality, and compliance</li><li>Issue formal notices, instructions, and correspondence to subcontractors in coordination with the site team and project management</li><li>Assist in resolving subcontractor claims, disputes, and variations in collaboration with the Engineer and legal advisors</li></ul>Contractual Compliance &amp; Support<ul><li>Interpret and apply the terms of the Main Contract (e.g., FIDIC Red Book 2017) to ensure project compliance</li><li>Prepare and issue contractual notices (e.g., under Sub-Clause 20.2) in coordination with the project team</li><li>Support the preparation of claims and contractual submissions, including EOTs and disruption claims</li><li>Maintain accurate records of contractual communications, logs, and registers for audit and dispute resolution purposes</li></ul>Commercial Support<ul><li>Assist the commercial team in reviewing subcontractor payment applications and verifying entitlement</li><li>Support the preparation of variation orders and change documentation from a contractual perspective</li><li>Coordinate with planning and quantity surveying teams to ensure alignment between contractual obligations and project execution</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Civil Engineering, Construction Management, or related discipline</li><li>7&ndash;10 years of experience in contract administration within the construction industry, preferably with a main contractor</li><li>Strong knowledge of FIDIC Red Book 1987, 1999 and 2017 and subcontracting best practices</li><li>Proficiency in contract management tools and MS Office Suite</li><li>Excellent drafting, negotiation, and communication skills</li><li>Detail-oriented with strong organizational and documentation abilities</li></ul>Job Type: Full-timePay: AED15,000.00 - AED20,000.00 per month

Contracts Administrator -Civil

Talent Fusion HR

<ul><li>Develop, review, and negotiate subcontract agreements, including scope of work, pricing, and terms.</li><li>Administer post-award activities such as invoice verification, dispute resolution, and change orders.</li><li>Monitor subcontractor performance for quality, delivery, and compliance.</li><li>Prepare procurement plans and tender documents for subcontracted works.</li><li>Conduct market research to identify qualified subcontractors and suppliers.</li><li>Evaluate bids and proposals based on technical and commercial criteria.</li><li>Ensure cost optimization through competitive sourcing and negotiation.</li><li>Implement risk management strategies to mitigate contractual and supply chain risks.</li><li>Track and report subcontract costs, rate escalations, and claims.</li><li>Collaborate with project managers, engineers, and site supervisors to align procurement activities with project needs.</li><li>Maintain strong relationships with subcontractors and internal teams.</li><li>Ensure adherence to company policies, industry standards, and legal requirements.</li><li>Maintain accurate records of contracts, purchase orders, and performance reports.</li></ul>Job Type: Full-timePay: AED12,000.00 - AED18,000.00 per monthExperience:<ul><li>Sub-Contract package : 3 years (Required)</li></ul>

Subcontract Procurement Engineer

Gerald Group

About the Company Gerald Group is one of the oldest and the world's largest commodity trading companies focused purely on the merchanting of non-ferrous, ferrous, and precious metals, as well as related concentrates and raw materials. For six decades, we have distinguished ourselves as the leading market specialists in the trading of all forms of refined metals and raw materials around the world. We take pride in our well-earned reputation as a dedicated and trusted partner to top-tier miners and processors, industrial consumers, and major financial institutions. Position Summary The Junior Contract Administrator will support the physical movement, custody and contractual obligations concerning the metal traded including the commodity supply chain to execute tasks with customers, logistics companies, and warehousers to ensure the timely and cost-efficient execution of physical metals trades. Responsibilities <ul><li>Booking invoices for deliveries into our in-house system to record the purchase or sales.</li><li>Checking freight/storage/inspection invoices received from different 3rd party companies and preparing them for payment based on traffic inputs.</li><li>Booking of and following up on deliveries with different freight forwarders</li><li>Develop and maintain high quality customer service relationships with various counterparties including producers, consumers, and service providers in a manner which creates operational synergies across the supply chain</li><li>Proactively monitor contractual documentation, such as purchase/sales orders invoices, shipping and title documents to ensure contractual obligations are met and realized in an accurate, timely and cost-efficient manner</li><li>Various other admin tasks on regular or ad hoc bases as needed by the operations team</li></ul> Qualifications <ul><li>Minimum of 1 to 3 years of experience in operations within the base metals industry.</li><li>A solid educational background, bachelor's degree required, or professional degree</li><li>Fluent English (spoken and written), additional European language is a plus</li><li>Ability to work effectively in a fast-paced environment.</li><li>Efficient and well-organized working skills, very good accuracy, and attention to detail.</li><li>Excellent interpersonal, communication, and presentation skills</li><li>Able to work and communicate with people from various multi-cultural backgrounds.</li><li>Must be flexible to work additional hours as required</li><li>Excels in collaborative environments while maintaining a versatile, autonomous, and flexible approach to their work.</li><li>Ready to adapt to international practices.</li><li>Interested in Commodity Trading</li><li>Knowledge of MS Office (Outlook, Excel, Word, Teams)</li></ul>

Junior Contract Administrator

Al Serh Al Kabeer Construction

Job Title: Contracts Manager Department: Projects / Commercial Location: Sharjah - Head Office Reports To: General ManagerJob Purpose:To oversee and manage all contractual, commercial, and legal aspects of high-rise construction projects. The Contracts Manager ensures the company&rsquo;s interests are protected, contractual obligations are met, and cost controls are effectively implemented throughout all stages of the project lifecycle&mdash;from tendering to final handover.Key Responsibilities:1. Contract Administration<ul><li>Review, interpret, and manage main contracts, subcontracts, and consultant agreements.</li><li>Ensure that all contractual terms, conditions, and obligations are properly executed and complied with.</li><li>Identify and mitigate contractual risks and exposures during the project execution phase.</li><li>Manage correspondence with clients, consultants, and subcontractors related to contractual issues.</li></ul>2. Claims &amp; Variations Management<ul><li>Prepare and evaluate claims for variations, extensions of time (EOT), and other contractual entitlements.</li><li>Maintain detailed records and documentation to support all claims and contractual negotiations.</li><li>Liaise with planning, QS, and engineering teams to validate and substantiate claims.</li><li>Negotiate and finalize variations and claims with clients and subcontractors.</li></ul>3. Procurement &amp; Subcontract Management<ul><li>Review tender documents and prepare commercial risk assessments for new projects.</li><li>Assist in drafting subcontract agreements aligned with main contract requirements.</li><li>Evaluate and approve subcontractor payments, variations, and claims.</li><li>Ensure fair and transparent procurement processes.</li></ul>4. Financial &amp; Cost Control<ul><li>Work closely with quantity surveyors and cost control teams to manage project budgets.</li><li>Monitor project cash flow, forecast costs, and report potential commercial risks.</li><li>Support the finance department in project invoicing and payment follow-ups.</li><li>Ensure timely closure of final accounts with clients and subcontractors.</li></ul>5. Legal &amp; Compliance<ul><li>Coordinate with legal advisors on complex contract disputes, arbitration, or legal notices.</li><li>Ensure all project documentation and communications adhere to company policies and UAE laws.</li><li>Stay updated with FIDIC, UAE Civil Code, and other relevant contractual frameworks.</li></ul>6. Stakeholder Management<ul><li>Build and maintain strong relationships with clients, consultants, and subcontractors.</li><li>Participate in project progress and coordination meetings.</li><li>Advise project managers and engineers on contractual matters and risk mitigation strategies.</li></ul>Job Types: Full-time, PermanentPay: AED20,000.00 - AED25,000.00 per monthApplication Question(s):<ul><li>The salary mentioned is non -negotiable, are you willing to work on this salary offered? </li><li>The position is based in Sharjah Head Office - Are you comfortable commuting/relocating to this area?</li></ul>Experience:<ul><li>UAE Construction Industry: 10 years (Required)</li><li>Managerial level in UAE Construction Contracts Department: 5 years (Required)</li></ul>

Contracts Manager

Limitless Space Interiors

1. Pre-Contract / Tendering StageTender Review &amp; Analysis<ul><li>Analyze invitation to tender, drawings, specifications, and BOQs.</li><li>Review scope of works to identify inclusions, exclusions, and ambiguities.</li><li>Attend pre-tender meetings or site visits if required.</li><li>Prepare tender documentation, bill of quantities (BOQs), and scope of works (if not available).</li></ul>Quantity Take-Off &amp; Estimation<ul><li>Perform detailed quantity take-offs based on tender drawings and specifications.</li><li>Price the work using material rates, labor productivity norms, equipment costs, and subcontractor quotations.</li></ul>Subcontract Pricing &amp; Submission<ul><li>Prepare the commercial offer / tender proposal including clarifications, assumptions, and exclusions.</li><li>Collaborate with technical team to finalize technical submissions.</li><li>Submit complete tender package in line with deadlines.</li></ul>Risk &amp; Opportunity Analysis<ul><li>Identify contractual, financial, and operational risks in the tender documents.</li><li>Propose commercial qualifications, clarifications, or contingencies to management.</li></ul>Negotiations &amp; Value Engineering<ul><li>Participate in tender negotiations and value engineering with the client or main contractor.</li><li>Revise pricing as required and assist in finalization of commercial agreements.</li></ul>2. Contract Award &amp; Pre-Execution StageContract Review &amp; Agreement<ul><li>Review the Letter of Award (LOA), subcontract agreement, and main contract terms.</li><li>Ensure scope, BOQ items, payment terms, and risk allocations are aligned.</li><li>Negotiate any unfavorable clauses before final signing.</li></ul>Budget Preparation &amp; Internal Cost Planning<ul><li>Develop internal cost budgets based on awarded scope and resources.</li><li>Prepare procurement schedules and cost tracking tools.</li><li>Coordinate with procurement and planning departments.</li></ul>3. Execution / Construction PhaseCost Control &amp; Monitoring<ul><li>Track costs incurred vs. budgeted costs on a regular basis.</li><li>Monitor productivity and efficiency of labor, materials, and subcontractors.</li></ul>Progress Measurement &amp; Valuations<ul><li>Measure completed work on-site for monthly payment certificate applications.</li><li>Prepare and submit interim valuations and payment claims to the main contractor/client.</li><li>Ensure supporting documentation is submitted with payment certificate applications (progress photos, measurement sheets, etc.).</li></ul>Variation &amp; Change Management<ul><li>Identify and assess variations or changes in scope.</li><li>Prepare variation submissions with breakdowns and justifications.</li><li>Follow up for approval and certification with the client/main contractor.</li></ul>Subcontractor &amp; Supplier Coordination (if applicable)<ul><li>Evaluate and manage third-party subcontractor or supplier costs.</li><li>Assist in the procurement process and ensure proper contract alignment.</li></ul>Site Instructions &amp; Claims<ul><li>Monitor site instructions, delays, and disruptions that may have cost/time implications.</li><li>Prepare and submit extension of time (EOT) and/or cost claims with supporting evidence.</li></ul>4. Project Close-OutFinal Account Preparation<ul><li>Prepare and submit final account including all variations, claims, and measurements.</li><li>Negotiate and agree on the final amount with the client/main contractor.</li></ul>Document Handover<ul><li>Submit all necessary close-out documentation such as as-built quantities, variation logs, and cost summaries.</li></ul>Tools &amp; Skills Required<ul><li>QS Software: Excel, AutoCAD, etc. (for measurements)</li><li>Skills: Negotiation, cost analysis, commercial awareness, civil construction knowledge</li></ul>Reporting &amp; Coordination<ul><li>Reports To: Commercial Manager or Project Manager</li><li>Coordinates With: Client/ Main Contractor, Site Engineers, Procurement Team</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>Quantity Surveyor: 2 years (Preferred)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>

Subcontractor Quantity Surveyor

Emirates Electrical Engineering LLC

Overview Join to apply for the Purchaser - MEP role at Emirates Electrical Engineering LLC. Emirates Electrical Engineering is a specialized business platform that provides comprehensive turnkey solutions combining development, financing, construction and operation of solar rooftops for commercial and industrial buildings in the UAE. It is a responsive and flexible organization dedicated to the design and construction of turnkey electrical power projects such as High Voltage Substations, Cable Networks and Transmission Lines. Job Purpose The incumbent is responsible to study and understand the requisition of materials from the various jobs/contracts, source for ideal suppliers, negotiate the optimum prices and manage appropriate logistics for delivery. He will effectively manage the inventory levels as per the prescribed norms. Job Responsibilities <ul> <li>Procurement Planning Review MEP material requisitions and BOQs. Align procurement schedules with project timelines and lead times to ensure timely ordering.</li> <li>Vendor Management Identify, assess, and prequalify MEP vendors and subcontractors. Float enquiries, evaluate offers, and maintain strong vendor relationships.</li> <li>MEP Procurement Procure HVAC systems, electrical and plumbing materials, and related consumables. Coordinate subcontract services, equipment hire, and labor as needed. Ensure timely delivery with complete documentation.</li> <li>Cost & Budget Control Analyze offers for value, prepare comparisons, and seek approvals. Monitor spending vs. budget and flag deviations or savings.</li> <li>Documentation & Compliance Manage POs, subcontract agreements, and related documents. Ensure compliance with specs, standards, and contracts. Keep accurate procurement records.</li> <li>Stakeholder Coordination Work with engineers, planners, and site teams to prioritize needs. Share updates on procurement status and resolve delays. Bridge communication between suppliers and internal teams.</li> <li>Quality Assurance Ensure materials meet specs and approvals. Coordinate inspections and handle non-conformance and replacements. Ensure regulatory compliance.</li> <li>Logistics Management Arrange transport, offloading, and storage as per PO terms. Track deliveries, manage schedules, and resolve delays.</li> <li>Process Improvement Suggest process and cost-efficiency improvements. Support ERP adoption (e.g., SAP-MM) and assist the Senior Officer. Handle additional duties as assigned.</li> </ul> Job Requirements Qualifications Bachelor's Degree in Mechanical or Electrical Engineering (Mechanical Engineering preferred) with strong understanding in Mechanical, Electrical & Plumbing items. Experience Additional certifications in Supply Chain Management or Procurement (preferred). Minimum 10 years of procurement experience in the MEP sector within the UAE/GCC construction industry. Proven expertise in sourcing HVAC, plumbing, and electrical materials, equipment, and subcontracted services. Familiarity with local and international supplier markets. Strong negotiation and communication skills. Proficiency in SAP-MM module and Microsoft Office (especially Excel). Understanding of construction project life cycles and associated procurement challenges. Ability to work independently and as part of a team, managing multiple priorities in a fast-paced environment. Knowledge & Skills <ul> <li>In-depth knowledge of MEP materials and systems</li> <li>Vendor sourcing and price benchmarking</li> <li>Cost analysis and market awareness</li> <li>Documentation and ERP (SAP-MM) usage</li> <li>Knowledge of procurement policies and compliance</li> <li>Communication and interpersonal skills</li> <li>Proficiency in Microsoft Excel & MS Office</li> <li>Strong organizational and time management skills</li> <li>Strong attention to detail and accuracy</li> </ul> Seniority and Employment <ul> <li>Seniority level: Mid-Senior level</li> <li>Employment type: Full-time</li> </ul> Job function & Industries <ul> <li>Job function: Purchasing and Supply Chain</li> <li>Industries: Renewable Energy, Semiconductor Manufacturing</li> </ul> At Al Rostamani Group, we seek talented people who work hard to achieve great things. We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision. If this position represents an opportunity you wish to pursue, we invite you to apply.

Purchaser - MEP

Megan International DMCC

MEGAN International DMCC -Dubai Leader in the field of Self-actuated Pressure Control Valves, Pressure Safety Valves , Low Pressure Nitrogen Blanketing Systems, Gas Pressure Reducing Station with Safety Shut Off & Metering Skids Seeks applications for the position of Office Administrator in Dubai Office Roles & Responsibilities: The Primary Responsibility will be Managing Accounts and Finance and coordinating with the Appointed Auditors . Additionally Office Administrator will manage daily running of the office operations with assistant from Office Admin and oversee administrative and HR related work.

Office Administrator

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