executive assistant

administrative assisstant Jobs in Islamabad

administrative assisstant

office assistant

office assistant ( male only) Jobs in Islamabad

office assistant ( male only)

office assistant - female Jobs in Islamabad

office assistant - female

virtual office assistant

Red Star Technologies Pvt. Ltd.

We are looking for a highly experienced and proactive Virtual Assistant to provide comprehensive administrative and operational support to our executive team. The ideal candidate will be skilled in managing multiple priorities, optimizing workflows, and delivering strategic support in a fast-paced environment.Key Responsibilities:<ul><li>Manage executive calendars, schedule appointments, and coordinate meetings across multiple time zones</li><li>Handle email correspondence, draft professional communications, and prepare reports</li><li>Conduct research, compile data, and create presentations as required</li><li>Track project timelines, follow up on deliverables, and ensure deadlines are met</li><li>Organize and maintain digital files, documents, and databases</li><li>Coordinate with internal teams, external stakeholders, and clients to ensure smooth operations</li><li>Prepare expense reports, invoices, and assist with basic bookkeeping tasks</li><li>Identify opportunities to improve processes and enhance operational efficiency</li><li>Train and support junior virtual assistants or administrative staff when needed</li><li>Maintain strict confidentiality and handle sensitive information with discretion</li></ul>Qualifications &amp; Skills:<ul><li>3&ndash;4 years of experience as a Virtual Assistant, Executive Assistant, or in a similar senior administrative role</li><li>Strong organizational and time-management skills with excellent attention to detail</li><li>Outstanding written and verbal communication skills in English</li><li>Proficiency in tools such as Google Workspace, Microsoft Office, and project management platforms (e.g., Asana, Trello, ClickUp)</li><li>Ability to work independently, take initiative, and anticipate executive needs</li><li>Strong problem-solving and decision-making capabilities</li><li>High level of professionalism, integrity, and confidentiality</li></ul>Compensation &amp; Benefits:<ul><li>Competitive salary based on experience</li><li>Opportunities for professional growth and development</li><li>Supportive and collaborative work environment</li></ul>Perks &amp; Benefits<ul><li>Competitive salary based on experience</li><li>Employee Security Fund</li><li>Paid leaves and loan facility</li><li>Performance-based bonuses</li><li>Friendly and collaborative work environment</li><li>Opportunities for learning and professional growth</li></ul>Job Type: Full-timePay: Rs100,000.00 - Rs120,000.00 per monthWork Location: In person

Virtual Assistant

JHS PROFESSIONALS

JHS Professionals Is Hiring &ndash; Virtual Medical AssistantShift Timing: Night Shift OnlyLocation: Gulberg Greens, IslamabadJob Type: Full-time (On-site)Kickstart your career with a growing organization that values accuracy, efficiency, and professional development. We are now hiring Virtual Medical Assistants &ndash; Operations (Multiple Positions).Fresh candidates only are encouraged to apply!Role Overview:As a Virtual Medical Assistant, you will support day-to-day administrative and operational tasks including scheduling, communication handling, data entry, coordination, and general virtual support to ensure smooth workflow.Requirements:✔ Fresh candidates only✔ Strong interest in administrative and virtual assistant work✔ Basic computer and internet proficiency✔ Excellent written and verbal communication skills✔ Strong organizational and multitasking abilities✔ Ability to work under pressure with accuracy and attention to detailPerks &amp; Benefits:<ul><li>Medical coverage</li><li>Probation &amp; annual increments</li><li>Performance &amp; punctuality bonuses</li><li>Food allowance</li><li>U.S. federal holidays</li><li>Work-life balance initiatives</li><li>Accommodation provided</li><li>Provident Fund</li></ul>Apply Now:Send your CV to:hr@jhsprofessionals.comJoin and start building your career as a Virtual Medical Assistant today!Ability to commute/relocate:<ul><li>Islamabad: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Willingness to travel:<ul><li>75% (Preferred)</li></ul>Work Location: In person

Virtual Medical Assistant (On-site)

Nex Consulting Private Limited

Job Description:We are currently seeking motivated and detail-oriented Virtual Assistants to join our team at our Gulberg Greens office in Islamabad. This is an onsite role (not remote), ideal for both fresh graduates and experienced professionals looking to build a career in a professional and growth-driven environment.Key Responsibilities:<ul><li>Provide administrative and operational support to the team</li><li>Handle emails, scheduling, and data entry tasks</li><li>Maintain accurate records and documentation</li><li>Communicate with clients and internal teams professionally</li><li>Assist in day-to-day office and coordination tasks</li><li>Perform internet research and basic reporting when required</li></ul>Requirements:<ul><li>Minimum Intermediate / Bachelor&rsquo;s degree preferred</li><li>Fresh and experienced candidates are encouraged to apply</li><li>Basic computer skills (MS Office, email handling, internet use)</li><li>Good communication and organizational skills</li><li>Ability to work in a fast-paced environment</li><li>Punctual, responsible, and willing to learn</li><li>Flexible with timings (US Based) Night Shift 6pm -3 am MON-FRI</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Professional and supportive work environment</li><li>Training and career growth opportunities</li><li>Exposure to corporate practices and client handling</li></ul>Job Location:Gulberg Greens, Islamabad (Onsite Position &ndash; Not Remote)Location: Gulberg Greens, IslamabadHow to Apply:Interested candidates can apply through Indeed or share their CV at hr@nexconsultingpk.comPay: Rs60,000.00 - Rs85,000.00 per monthWork Location: In person

Virtual Assistant (ONSITE)

Assistoro

Role Overview:We are hiring a Virtual Assistant to support U.S.-based real estate agents with lead generation, cold calling, and CRM management. This role requires strong communication skills, consistency in high-volume dialing, and the ability to qualify and nurture potential buyers and sellers.Key Responsibilities:<ul><li>Conduct high-volume cold calls to U.S. homeowners using provided data</li><li>Qualify leads through structured discovery conversations</li><li>Schedule follow-ups and appointments for real estate agents</li><li>Maintain and update CRM systems and lead tracking spreadsheets</li><li>Build and manage a pipeline of potential buyers and sellers</li><li>Provide regular updates and feedback to clients on lead progress</li><li>Clearly communicate the value proposition of the agent to prospects</li><li>Handle objections and rejections professionally while maintaining performance</li></ul>Requirements:<ul><li>Excellent spoken English with a neutral accent</li><li>Strong communication and persuasion skills</li><li>Proven or strong interest in sales, cold calling, or telemarketing</li><li>Ability to work 8-hour dialing shifts with high focus and consistency</li><li>Strong organizational skills and attention to detail (CRM + spreadsheets)</li><li>Active listening and ability to ask the right qualifying questions</li><li>Basic understanding of the real estate industry (preferred, not required)</li></ul>Key Skills:<ul><li>Cold Calling &amp; Lead Generation</li><li>Sales &amp; Persuasion</li><li>CRM Management</li><li>Pipeline Building</li><li>Time Management &amp; Discipline</li><li>Objection Handling</li><li>Client Communication</li></ul>What Success Looks Like:<ul><li>Consistently hitting daily/weekly call targets</li><li>Generating qualified leads and booked appointments</li><li>Maintaining an organized and updated pipeline</li><li>Building strong client trust through clear communication and results</li></ul>Compensation &amp; Growth:<ul><li>Competitive base salary + performance-based incentives</li><li>Exposure to U.S. real estate market</li><li>Opportunity to develop high-income sales skills and grow within the company</li></ul>Job Type: Full-timePay: Rs70,000.00 - Rs110,000.00 per monthApplication Question(s):<ul><li>Are you will to do Night shift onsite job?</li><li>Do you have experience in cold calling, telemarketing, or sales?</li><li>Are you comfortable making high-volume outbound calls (100+ calls per day)?</li><li>Do you have experience using CRM systems or managing lead data in spreadsheets? Please specify tools used.</li><li>Are you available to work in U.S. time zones?</li></ul>Work Location: In person

Virtual Assistant – Cold Calling

Cloud Rexpo Pvt. Ltd.

Job OverviewWe are looking for skilled and detail-oriented Office Based - Virtual Assistants who are proficient in Adobe Premiere Pro to create engaging and high-quality video content and providing admin assistance. The ideal candidates should have a strong sense of storytelling, pacing, and visual aesthetics, with the ability to turn raw footage into polished final products aligned with brand goals.Key Responsibilities<ul><li>Edit raw video footage into compelling content for digital platforms (social media, website, ads, etc.)</li><li>Use Adobe Premiere Pro to assemble, cut, trim, and enhance video sequences</li><li>Add transitions, motion graphics, subtitles, sound effects and LUTs where required</li><li>Managing emails, schedules, and basic coordination tasks</li><li>Handling data entry and maintaining accurate business records</li><li>Updating and managing information in the CRM system</li><li>Assisting with documentation, reporting, and record keeping</li></ul>Required Skills &amp; Qualifications<ul><li>Proven experience as a Video Editor or similar role</li><li>Strong proficiency in Adobe Premiere Pro</li><li>Fluency in English</li><li>Ability to work in a team oriented and fast paced environment</li><li>Basic computer skills including Microsoft Office or Google Workspace</li></ul>Education &amp; Experience<ul><li>Bachelor&rsquo;s degree in any discipline (preferred)</li><li>2&ndash;5+ years of experience in video editing.</li></ul>Perks &amp; Benefits:<ul><li>Competitive salary based on experience.</li><li>Friendly and professional work environment.</li><li>Growth opportunities within the company</li><li>Comprehensive training would be provided</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>This is office based night shift role from 8PM-5AM/Mon-Fri, will you be comfortable with it?</li><li>Will you be comfortable to commute to our location in Rehmanabad near Chandni Chowk?</li><li>How much overall experience you have in video editing?</li><li>How much rating out of 10 would you give to yourself in Adobe Premier Pro?</li><li>How much salary are you expecting for this role?</li></ul>Work Location: In person

Office Based Virtual Assistant - Video Editor (Adobe Premiere Pro)

We are seeking a highly experienced and proactive Virtual Assistant to provide end-to-end administrative and operational support to our executive team. The ideal candidate will excel at managing competing priorities, improving workflows, and delivering reliable support in a dynamic, fast-paced environment.Key Responsibilities:<ul><li>Manage executive calendars, schedule meetings, and coordinate appointments across multiple time zones</li><li>Handle email correspondence, draft professional communications, and prepare reports</li><li>Conduct online research, analyze information, and develop presentations when required</li><li>Monitor project timelines, follow up on tasks, and ensure timely completion of deliverables</li><li>Maintain organized digital filing systems, records, and databases</li><li>Liaise with internal teams, clients, and external stakeholders to ensure effective coordination</li><li>Prepare expense reports, invoices, and assist with basic financial tracking</li><li>Identify process gaps and recommend improvements to enhance efficiency</li><li>Support or mentor junior administrative staff when required</li><li>Maintain strict confidentiality and handle sensitive information with professionalism</li></ul>Qualifications &amp; Skills:<ul><li>3&ndash;5 years of experience as a Virtual Assistant, Executive Assistant, or in a similar senior administrative role</li><li>Strong organizational and multitasking abilities with high attention to detail</li><li>Excellent written and verbal communication skills in English</li><li>Proficiency in tools such as Google Workspace, Microsoft Office, and project management platforms (Asana, Trello, ClickUp, etc.)</li><li>Ability to work independently and proactively anticipate needs</li><li>Strong analytical, problem-solving, and decision-making skills</li><li>High level of integrity, professionalism, and discretion</li></ul>What We Offer:<ul><li>Competitive salary based on experience</li><li>Growth and learning opportunities</li><li>A collaborative and supportive work environment</li></ul>Job Type: Full-timePay: Rs100,000.00 - Rs120,000.00 per monthWork Location: In person

Workstaff360

<div><h3 class="jobSectionHeader">Description</h3><div> 

Workstaff360 is a fast-growing offshore staffing and business process outsourcing company with operations across Canada, the Philippines, and Pakistan. We are seeking a highly driven, experienced, and operationally strong Senior Manager &ndash; HR &amp; Administration to lead and oversee our Pakistan-based team from our Islamabad office located in Top City. 
</div><div>
 
This is a pivotal leadership role responsible for building, managing, and sustaining a high-performance workforce in Pakistan. The Senior Manager will serve as the primary point of contact between the Pakistan team and senior leadership (CEO in Canada and COO in the Philippines), ensuring that operations run seamlessly, team members are engaged and accountable, and organizational goals are met consistently. 
</div><div>
 
The role operates on a night shift schedule aligned to Eastern Standard Time (EST): 9:00 AM &ndash; 5:00 PM EST, which corresponds to 7:00 PM &ndash; 3:00 AM Pakistan Standard Time (PKT).</div> 
<h3 class="jobSectionHeader">
Key Responsibilities</h3> 
<ul>
<li>
Lead end-to-end recruitment for all Pakistan-based roles including sourcing, screening, interviewing, shortlisting, and onboarding</li>
<li>Develop and maintain a robust talent pipeline for current and future hiring needs</li>
<li>Post job advertisements across relevant Pakistani job portals (Rozee.pk, LinkedIn, Indeed, etc.)</li>
<li>Coordinate with the CEO and COO to align hiring plans with business growth objectives</li>
<li>Conduct structured interviews and psychometric/skills assessments where required</li>
<li>Negotiate and extend offers to selected candidates in line with company pay bands</li>
<li>Ensure new hires are fully onboarded, equipped, and briefed on company policies, tools, and expectations before their first working day</li>
</ul><div>
 
Team Management &amp; Leadership 
</div><ul><li>Directly manage and supervise all Pakistan-based employees across departments</li>
<li>Serve as the day-to-day people manager responsible for performance, conduct, attendance, and morale</li>
<li>Set clear individual and team KPIs aligned with business deliverables</li>
<li>Conduct regular 1-on-1 check-ins, team huddles, and performance conversations</li>
<li>Foster a positive, collaborative, and results-driven workplace culture</li>
<li>Resolve interpersonal conflicts and workplace issues professionally and promptly</li>
<li>Act as the first escalation point for all HR and administrative matters in Pakistan</li>
</ul><div>
 
Daily Operations Monitoring 
</div><ul><li>Monitor daily attendance, login/logout times, shift adherence, and productivity of all Pakistan-based team members</li>
<li>Use company-approved tools and software to track employee activity, task completion, and time management</li>
<li>Ensure all team members are on shift and meeting daily deliverables aligned to EST working hours</li>
<li>Report any absenteeism, underperformance, or conduct issues to the CEO and COO immediately with documented findings</li>
<li>Manage shift schedules, leave requests, and overtime approvals in accordance with company policy</li>
</ul><div>
 
Performance Management &amp; Reporting 
</div><ul><li>Prepare and submit detailed Monthly Performance Reports for all Pakistan team members to the CEO and COO</li>
<li>Prepare and submit Quarterly Business Reviews (QBRs) highlighting team performance, HR metrics, headcount updates, attrition, and operational health</li>
<li>Track KPIs per individual and department and provide data-driven insights and recommendations</li>
<li>Identify underperformance early and implement structured Performance Improvement Plans (PIPs)</li>
<li>Recognize and reward top performers and recommend incentive or promotion decisions to senior leadership</li>
<li>Maintain an HR dashboard or tracker updated in real time for senior leadership visibility</li>
</ul><div>
 
HR Policy, Compliance &amp; Documentation 
</div><ul><li>Ensure all HR policies and procedures are implemented, communicated, and adhered to across the Pakistan office</li>
<li>Maintain accurate and up-to-date employee records including contracts, performance reviews, disciplinary records, and payroll information</li>
<li>Manage employee contracts, renewals, amendments, and terminations in compliance with Pakistan labour law</li>
<li>Handle disciplinary procedures, show-cause notices, and terminations professionally and in line with legal requirements</li>
<li>Ensure compliance with all applicable Pakistan labour laws, tax regulations, and employment standards</li>
<li>Develop, update, and enforce the Pakistan Employee Handbook and SOPs</li>
</ul><div>
 
Administration &amp; Office Management 
</div><ul><li>Oversee all day-to-day administrative operations of the Islamabad, Top City office</li>
<li>Manage office supplies, vendor relationships, equipment, and facility maintenance</li>
<li>Coordinate IT setup, hardware, and software access for new and existing employees</li>
<li>Manage petty cash, office expenses, and admin budgets in coordination with the finance team</li>
<li>Ensure a safe, professional, and productive office environment at all times</li>
<li>Coordinate with building management for facility-related matters</li>
</ul><div>
 
Communication &amp; Liaison with Senior Leadership 
</div><ul><li>Serve as the primary operational liaison between the Pakistan team and the CEO (Canada) and COO (Philippines)</li>
<li>Attend daily, weekly, and monthly leadership calls during EST working hours (7:00 PM &ndash; 3:00 AM PKT)</li>
<li>Provide real-time updates, flag risks, and escalate issues to senior leadership proactively</li>
<li>Translate company strategy and directives from leadership into clear, actionable plans for the Pakistan team</li>
<li>Prepare executive-level briefings, reports, and presentations for the CEO and COO as required</li>
</ul><div>
 
Training &amp; Development 
</div><ul><li>Identify training needs across the Pakistan team and coordinate relevant learning and development programs</li>
<li>Onboard and induct new hires with a structured 30-60-90 day onboarding plan</li>
<li>Develop internal training materials, SOPs, and knowledge bases for Pakistan operations</li>
<li>Work with department heads to ensure all team members have the skills and tools required to succeed</li>
</ul><div>
 
Culture, Engagement &amp; Retention 
</div><ul><li>Drive employee engagement initiatives to improve morale, retention, and team cohesion</li>
<li>Conduct regular employee satisfaction surveys and present findings with action plans to leadership</li>
<li>Lead recognition programs, team events, and culture-building activities</li>
<li>Reduce attrition through proactive retention strategies, career pathing, and competitive compensation reviews</li></ul><div></div><h3 class="jobSectionHeader"> 
Skills, Knowledge and Expertise</h3> 
<ul>
<li>
Minimum 5&ndash;8 years of progressive HR and people management experience, with at least 3 years in a senior or managerial capacity</li>
<li>Proven experience managing large teams (10+ employees) in an offshore, BPO, or staffing environment</li>
<li>Strong command of full-cycle recruitment including sourcing, interviewing, and onboarding</li>
<li>Experience working in a night shift / EST-aligned role is highly preferred</li>
<li>Solid knowledge of Pakistan Labour Law and HR compliance requirements</li>
<li>Exceptional verbal and written communication skills in English (essential for reporting to Canadian and Philippine leadership)</li>
<li>Proficiency in HRMS/ATS platforms, MS Office Suite (Excel, Word, PowerPoint), and collaboration tools (Slack, Teams, Zoom, etc.)</li>
<li>Experience with performance management systems and KPI tracking</li>
<li>Strong leadership, conflict resolution, and decision-making skills</li>
<li>Ability to work independently and take full ownership of Pakistan operations</li>
</ul><div>
 
Desirable: 
</div><ul><li>Bachelor's or Master's degree in Human Resources, Business Administration, or a related field</li>
<li>SHRM, HRCI, or equivalent HR certification is an advantage</li>
<li>Prior experience in a staffing, outsourcing, or virtual assistant company
</li><li>Experience reporting directly to C-suite leadership across international time zones</li></ul><div></div><h3 class="jobSectionHeader"> 
Benefits</h3><div> 
Competitive monthly salary in PKR (commensurate with experience)</div><div>
Annual performance bonus</div><div>
Annual and sick leave as per Pakistan Labour Law</div><div>
Professional development and training opportunities</div><div>
Direct access and visibility to global C-suite leadership</div><div>
Career growth in a fast-scaling international company</div><div>
Modern, well-equipped office environment in Top City, Islamabad</div><h3 class="jobSectionHeader"> 
About WorkStaff360</h3><div>
 
Workstaff360 is the ultimate virtual assistance solution. Our range of 360-degree services encompasses Executive Assistance, Virtual Support, Sales, Customer Service, and Bookkeeping. Benefit from the expertise of our carefully selected remote workers, ensuring cost-effectiveness and efficiency to drive your business toward success. Unlock the simplicity of Workstaff360 for streamlined operations and dedicated growth</div></div>

Senior Manager – HR & Administration

Explore 350+ Virtual office assistant in Islamabad this May. Find roles across top companies and apply now to boost your career.