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virtual office assistant

Thebes USA

Job Title: Virtual Assistant Job Overview Thebes USA, the U.S. office of Thebes Consult, an international advisory and consulting firm, is seeking a highly organised and professional Virtual Assistant to join our team. Thebes Consult specialises in providing expert legal, regulatory, investment, and compliance advisory services to a global clientele, with offices in Egypt, Azerbaijan, the UAE, and the USA. This is a full-time, remote position based in the Texas City, Texas, United States area. The successful candidate will be an integral part of our operations, providing comprehensive administrative support to ensure the efficiency and success of our U.S. team. The offered compensation for this role is between $30.00 - $45.00 USD per hour, commensurate with experience. Responsibilities * Manage and maintain executive calendars, including scheduling appointments, internal/external meetings, and conference calls. * Handle professional correspondence, including monitoring and responding to emails on behalf of the team. * Prepare, format, and proofread a variety of documents such as reports, presentations, and legal correspondence. * Conduct research on regulatory updates, market trends, and other topics to support consulting projects. * Organise and maintain digital files, ensuring all documentation is managed with the highest level of confidentiality and accuracy. * Assist with client onboarding processes and maintain client relationship management (CRM) records. * Provide general administrative support, including data entry, expense reporting, and coordinating virtual events. * Liaise professionally with clients, partners, and team members across different time zones. Qualifications * Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative capacity. * Exceptional organisational, multitasking, and time-management skills with a keen eye for detail. * Excellent written and verbal communication skills. * High level of proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools. * The ability to work independently, take initiative, and manage tasks proactively. * Utmost discretion and a proven ability to handle confidential and sensitive information. * Experience within the legal, financial, or professional services industry is highly desirable. * A bachelor's degree in Business Administration, Communications, or a related field is preferred but not required.

Virtual Assistant

murphypaintersinc

Job Overview Murphy Painters, Inc., a leading Florida-based painting company specialising in high-quality commercial and residential projects, is seeking a diligent and organised Virtual Assistant to join our team. We are committed to delivering excellent service and superior craftsmanship, and we are looking for a professional who shares our dedication to client satisfaction. This is a Full-Time, remote position based in Arizona City, Arizona, United States, offering an excellent opportunity to support the administrative functions of a thriving business. The successful candidate will be instrumental in ensuring our daily operations run smoothly and efficiently. Job Title: Virtual Assistant Employment Type: Full-Time Location: Arizona City, Arizona, United States (Remote) Salary: $45.00 - $60.00 USD per hour Responsibilities As a Virtual Assistant, you will be responsible for a wide range of administrative and client-support tasks. Your key duties will include:  <ul><li>Managing calendars and scheduling client consultations, project estimates, and work commencement dates.</li><li>Serving as the first point of contact for new and existing clients, handling enquiries via phone and email with professionalism and courtesy.</li><li>Preparing and dispatching professional quotes, contracts, and invoices to clients in a timely manner.</li><li>Liaising with our painting crews and suppliers to coordinate project schedules and material orders.</li><li>Maintaining and updating client records and project information within our company database or CRM system.</li><li>Performing general administrative duties, including data entry, document organisation, and report preparation.</li><li>Following up with clients on unpaid invoices and providing exceptional post-project customer service.</li></ul>Qualifications The ideal candidate will be a self-motivated individual with a strong administrative background and a keen eye for detail. Essential qualifications include:  <ul><li>Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar support role.</li><li>Exceptional written and verbal communication skills.</li><li>Strong organisational and time-management skills, with the ability to manage multiple priorities effectively.</li><li>Proficiency in the Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace.</li><li>Familiarity with online calendars, scheduling tools, and CRM software.</li><li>The ability to work independently and proactively with minimal supervision.</li><li>A high level of discretion and a commitment to maintaining confidentiality.</li></ul> Desirable attributes:  <ul><li>Previous experience working within the construction, trades, or home services industry.</li><li>Basic knowledge of bookkeeping software such as QuickBooks or Xero.</li></ul> Benefits At Murphy Painters, Inc., we value our team members and offer a supportive work environment. Benefits for this role include:  <ul><li>A competitive hourly wage.</li><li>The flexibility and convenience of a fully remote position.</li><li>The opportunity to play a key role in a reputable and growing company.</li><li>A collaborative and positive team culture that values your contribution.</li></ul>

Reliable Forklift Sales

Job Overview We are seeking a highly organised and professional Remote Front Desk Assistant to join our team. This is a full-time position, based remotely with a preference for candidates in or around Ohio City, Ohio, United States. As the first point of contact for our company, you will manage our virtual front desk, provide exceptional administrative support, and ensure the smooth operation of our daily activities. The ideal candidate will be a proactive problem-solver with excellent communication skills and a friendly, professional demeanour. This role is crucial for creating a positive first impression for our clients. Position: Remote Front Desk Assistant Location: Ohio City, Ohio, United States (Remote) Employment Type: Full-time Salary: $18 - $24 USD per hour Responsibilities • Serve as the first point of contact, professionally managing all incoming calls, emails, and correspondence. • Schedule and coordinate appointments, meetings, and events, ensuring all calendars are accurately maintained. • Provide clients with accurate information and direct enquiries to the appropriate person or department in a timely manner. • Perform general administrative duties, including data entry, digital file management, and the preparation of reports and documents. • Deliver outstanding customer service by addressing client needs and enquiries with a positive and helpful attitude. • Assist with the organisation of virtual meetings, ensuring all technical and logistical aspects are handled smoothly. • Uphold a high level of professionalism and confidentiality in all business communications. Qualifications Essential Qualifications: • Proven experience in a front desk, administrative assistant, or similar customer-facing role. • Exceptional verbal and written communication skills with a strong command of the English language. • Excellent organisational and time-management skills, with the ability to prioritise tasks effectively. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other standard office software. • A self-motivated and disciplined approach to working independently in a remote environment. • Access to a dedicated, quiet home office space with a reliable, high-speed internet connection. Desirable Qualifications: • Previous experience working in a fully remote position. • Familiarity with virtual communication tools such as Slack, Microsoft Teams, or Zoom. • Experience with CRM systems or online scheduling software. Benefits • A competitive benefits package is offered. • The opportunity to be part of a supportive and dynamic remote team. • Further details regarding the benefits package will be discussed during the interview process.

Remote Front Desk Assistant

Aiden Auto

Job Summary We are seeking a highly organized and detail-oriented Virtual Project Assistant to support project managers in coordinating daily operations, tracking project progress, and ensuring deadlines are met. The ideal candidate is proactive, tech-savvy, and able to manage multiple tasks in a fast-paced remote environment. Key Responsibilities Assist project managers with planning, scheduling, and coordinating project activities.Monitor project timelines and ensure tasks are completed on schedule.Organize meetings, prepare agendas, and take meeting minutes.Maintain project documentation, reports, and files.Track project milestones and update progress reports.Communicate with team members, clients, and stakeholders via email, chat, and video conferencing.Manage calendars, appointments, and project-related correspondence.Perform data entry and maintain accurate project records.Assist with research, presentations, and administrative tasks.Identify potential project issues and report them to the project manager. Qualifications High school diploma or equivalent; Associate's or Bachelor's degree preferred.Previous experience as a virtual assistant, administrative assistant, or project coordinator is an advantage.Strong organizational and time-management skills.Excellent written and verbal communication skills.Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.Experience with project management tools such as Asana, Trello, Monday.com, ClickUp, or Jira is preferred.Ability to work independently and meet deadlines.Strong attention to detail and problem-solving skills. Required Skills Project coordinationCalendar and schedule managementTask prioritizationCommunication and collaborationDocument managementTime managementData entry and reportingMultitaskingCritical thinkingCustomer service Preferred Qualifications Experience working in a remote environment.Knowledge of Agile or Scrum project management methodologies.Familiarity with CRM systems and collaboration platforms such as Slack, Microsoft Teams, or Zoom. Benefits Remote work flexibilityCompetitive compensationProfessional development opportunitiesFlexible work schedule (where applicable)Collaborative team environment.

Virtual Project Assistant

Adrienne Casteel Armstrong

Join our dynamic, fully remote customer support team as a Live Chat Support Representative! In this exciting role, you'll provide real-time, text-based assistance to customers from the comfort of your home office. You'll have the opportunity to resolve issues, answer questions, and create outstanding service experiences that make a difference. With our remote-first approach, you can work from anywhere in the world, as long as you have a reliable internet connection. Embrace the freedom and flexibility of this role while making a positive impact on our customers! <h3>Key Responsibilities</h3><h4>Customer Interaction</h4><ul><li>Engage with customers via a live chat platform in real-time with professional, friendly communication.</li><li>Handle multiple concurrent chat sessions (typically 3–5 chats simultaneously)</li><li>Respond to inquiries within established time benchmarks (average response time: under 30 seconds)</li><li>Resolve customer issues efficiently while maintaining a high satisfaction score.s</li></ul><h4>Issue Resolution</h4><ul><li>Troubleshoot technical and account-related problems using knowledge base resources</li><li>Process orders, returns, refunds, and account changes as authorized</li><li>Identify and escalate complex issues to appropriate specialized teams</li><li>Follow up on unresolved tickets to ensure customer satisfaction</li></ul><h4>Documentation &amp; Compliance</h4><ul><li>Accurately document all customer interactions in the CRM/ticketing system</li><li>Adhere to company policies, procedures, and quality standards</li><li>Maintain customer data privacy and security protocols</li><li>Meet or exceed key performance indicators (KPIs) including:<ul><li>Customer Satisfaction Score (CSAT): 90%+</li><li>Average Handle Time (AHT): Target varies by issue complexity</li><li>First Contact Resolution (FCR): 75%+</li><li>Quality Assurance Score: 85%+</li></ul></li></ul><h4>Remote Collaboration</h4><ul><li>Participate in virtual team meetings and training sessions via video call</li><li>Communicate with supervisors and teammates through Slack/Teams</li><li>Stay updated on product changes and policy updates through remote channels</li><li>Contribute to knowledge base improvements and team feedback</li></ul><h3>Required Qualifications</h3>RequirementDetailsExperience6+ months of customer service experience (retail, call center, hospitality, or chat)EducationHigh school diploma or equivalentTypingMinimum 45 WPM with 95%+ accuracyCommunicationExceptional written English; clear, grammatically correct, conversational toneTechnicalComfortable navigating multiple browser tabs and software applications simultaneouslyAvailabilityFlexible schedule including weekends, evenings, or holidays as needed<h3>Remote Work Requirements</h3><h4>Home Office Setup</h4><ul><li>Dedicated Workspace: Quiet, private area with a door that closes to minimize distractions</li><li>Internet:<ul><li>Minimum 25 Mbps download / 5 Mbps upload speed</li><li>Hardwired Ethernet connection strongly preferred</li><li>Stable, low-latency connection required</li></ul></li><li>Computer:<ul><li>Windows 10+ or Mac OS 10.15+</li><li>Minimum 8GB RAM, 256GB storage</li><li>Updated antivirus software</li></ul></li></ul><h4>Security &amp; Privacy</h4><ul><li>Private, password-protected Wi-Fi network (no public/shared networks)</li><li>Ability to install company security software/VPN</li><li>Secure storage for any physical materials or equipment</li><li>Understanding of data privacy requirements (GDPR, CCPA compliance)</li></ul><h3>Preferred Qualifications</h3><ul><li>Previous live chat or remote customer service experience</li><li>Familiarity with help desk software (Zendesk, Freshdesk, Intercom, LiveChat)</li><li>Experience with CRM platforms (Salesforce, HubSpot)</li><li>Bilingual or multilingual capabilities</li><li>Technical troubleshooting experience (SaaS, e-commerce, or tech products)</li><li>Previous remote work experience with demonstrated self-discipline</li></ul><h3>What We Offer</h3><h4>Compensation &amp; Benefits</h4><ul><li>Hourly Rate: $19–$29/hour (based on experience, location, and shift differentials)</li><li>Shift Premiums: Additional pay for evening, overnight, and weekend shifts</li><li>Performance Bonuses: Monthly incentives for exceeding KPIs</li></ul><h4>Remote-First Perks</h4><ul><li>Home Office Stipend: $500–$800 for ergonomic equipment and setup</li><li>Monthly Internet Allowance: $50–$75 toward internet costs</li><li>Equipment Option: Choose a company-provided laptop or use your own + stipend</li><li>Flexible Scheduling: Self-select shifts based on availability (business needs permitting)</li></ul><h4>Health &amp; Wellness</h4><ul><li>Health, dental, and vision insurance (full-time, 30+ hours/week)</li><li>Mental health support through the Employee Assistance Program (EAP)</li><li>Paid time off and sick leave</li><li>Paid training and ongoing professional development</li></ul><h4>Remote Culture</h4><ul><li>Virtual team-building events and remote social activities</li><li>Recognition programs and peer appreciation platform</li><li>Clear advancement paths: Senior Agent → Team Lead → Supervisor → Manager</li><li>Access to remote work best practices training</li></ul><h3>Training &amp; Onboarding</h3><ul><li>Week 1–2: Virtual onboarding, company culture, systems training</li><li>Week 3–4: Product knowledge, chat simulations, shadowing</li><li>Week 5–6: Graduated live chat handling with supervisor support</li><li>Ongoing: Monthly refresher training, upskilling opportunities</li></ul>All training is conducted remotely via video conferencing and self-paced modules.<h3>Technology Stack</h3>PlatformPurposeLive ChatZendesk Chat, Intercom, LiveChat, or DriftCRMSalesforce, HubSpot, or a proprietary systemCommunicationSlack, Microsoft TeamsVideoZoom, Google MeetKnowledge BaseConfluence, Notion, GuruSchedulingWhen I work, Deputy, or a proprietary system<h3>To Apply</h3>Submit the following:<ul><li>Updated resume highlighting customer service experience</li><li>Preferred shift availability</li></ul>

Remote Live Chat Support- Work From Home

Wolf & Company, P.C.

Entry-Level Clerical Admin Assistant (Flexible) Company: Wolf &amp; Company, P.C. Location: Sun City Center, Florida, United States (REMOTE) Employment Type: Full-Time Salary: $25.00 - $38.00 USD per hour Job Overview Wolf &amp; Company, P.C. is seeking a motivated and organised Entry-Level Clerical Admin Assistant to join our team. This is an excellent opportunity for an individual looking to begin their career in a professional and supportive environment. The successful candidate will be responsible for a variety of administrative and clerical tasks to ensure the efficient operation of our office. This role offers flexibility and is ideal for a proactive individual with a keen eye for detail and a passion for providing outstanding administrative support. About Wolf &amp; Company, P.C. Founded in 1911, Wolf &amp; Company, P.C. is a leading independent accounting and business advisory firm with headquarters in Boston, Massachusetts. For over a century, we have been providing exceptional advisory, assurance, tax, digital consulting, cybersecurity, and risk management services to a diverse range of organisations. Our commitment to excellence and integrity has made us a trusted partner to clients in regulated and growth-oriented industries. Responsibilities As an Administrative Assistant, you will play a crucial role in our daily operations. Your key responsibilities will include: * Providing comprehensive administrative support to ensure efficient office operations. * Managing correspondence, including answering phone calls, responding to emails, and handling incoming and outgoing post. * Assisting with scheduling appointments, maintaining calendars, and coordinating meetings. * Performing general clerical duties such as filing, photocopying, scanning, and data entry. * Preparing and modifying documents, including reports, drafts, memos, and emails. * Maintaining office supply inventories and placing orders when necessary. * Greeting and assisting visitors in a professional and friendly manner. * Supporting various teams with ad-hoc administrative projects. Qualifications We are looking for an individual with the right attitude and a willingness to learn. The ideal candidate will possess the following qualifications: * Excellent organisational and time-management skills with the ability to prioritise tasks effectively. * Strong verbal and written communication skills. * Proficiency in the Microsoft Office Suite (Word, Excel, Outlook). * High level of attention to detail and accuracy. * A proactive, positive, and professional demeanour. * The ability to handle confidential information with discretion and integrity. * Previous experience in an administrative or office role is advantageous but not essential. Benefits Wolf &amp; Company, P.C. offers a competitive salary and a comprehensive benefits package commensurate with a full-time position. We are committed to the professional growth and well-being of our employees.

Entry Level Clerical Admin Assistant (Flexible)

Rockhurst University

<div>Rockhurst University is seeking organized and dynamic candidates for the Executive Assistant to Academic Affairs and Mission &amp; Ministry position. This position provides executive support for the office of the Provost and Vice President for Academic Affairs and the office of the Vice President for Mission and Ministries. The Executive Assistant serves as a trusted administrative and strategic partner to two highly visible offices of the university, providing high-level executive support to advance the institution&rsquo;s Catholic, Jesuit mission, academic excellence, and operational effectiveness. This position is responsible for managing executive communications, coordinating priorities and activities, supporting governance and stakeholder relations, and ensuring the efficient operation of the two offices. The Executive Assistant exercises professionalism, discretion, and sound judgment while fostering collaboration and reflecting the university&rsquo;s values.
Founded in 1910 and located in the heart of Kansas City, Missouri, Rockhurst is a Catholic university in the Jesuit tradition committed to providing inclusive, innovative, and transformative education. As a comprehensive university and supportive community of nearly four thousand students, our mission is to form lifelong learners in the liberal arts tradition who engage the complexities of our world and serve others as compassionate, thoughtful leaders.
Accountabilities for both offices include but are not limited to:
Executive and Administrative Support 
Provide comprehensive administrative support to the Vice Presidents, including calendar management, meeting coordination, travel arrangements, correspondence, and preparation of reports, presentations, budgetary support, internal support for committees, institutional processes in academic affairs and mission and ministries, and support for updating institutional handbooks and policies.
Office Operations Management 
Ensure the efficient daily operation of the offices by managing workflows, prioritizing requests, maintaining records, and coordinating administrative processes and deadlines.
Communication and Correspondence 
Serve as a primary point of contact for internal and external stakeholders, handling sensitive and confidential communications with professionalism, diplomacy, and discretion.
Board Committees and Governance Support 
Coordinate logistics, materials, agendas, minutes, and follow-up actions for meetings involving the Board of Trustees committees, and university committees. Additional support is required in the preparation for committee meetings and institutional policies and handbooks supporting governance, especially in the Provost&rsquo;s Office.
Strategic Coordination and Project Support 
Assist with the coordination and tracking of strategic initiatives, academic and mission and ministry events and priorities, and special projects to ensure timely execution and follow-through.
Stakeholder and Community Relations 
Support academic and mission and ministry engagement events, faculty, staff, students, alumni, donors, diocesan/AJCU representatives, and community partners in a manner that reflects the university&rsquo;s Catholic identity and mission.
Confidentiality and Judgment 
Maintain strict confidentiality regarding sensitive institutional, personnel, financial, and governance matters while exercising sound independent judgment.
Event and Hospitality Coordination 
Coordinate academic and mission and ministry events, receptions, and ceremonial functions, ensuring a professional and welcoming experience for guests and stakeholders. This includes events such as commencement, graduation mass, hooding ceremonies
Mission and Values Integration 
Support and uphold the Catholic mission, values, and traditions of the university through professional conduct and service-oriented leadership.
<h3 class="jobSectionHeader">Position Requirements</h3><ul><li>
Bachelor&rsquo;s degree or the combination of an associate&rsquo;s degree and extensive relevant work experience, required.</li><li>
Five or more years of experience in an administrative support role, preferably supporting senior level administration.</li><li>
Excellent technology and computer skills with expert knowledge in Outlook, Word, Excel and PowerPoint. Preferred experience with platforms and databases.
</li><li>Strong time management and problem solving skills, including the ability to manage multiple tasks and projects simultaneously effectively and efficiently. Strong attention to detail is essential.</li><li>
Must possess the ability to work autonomously with little direction.</li><li>
Strong communication and interpersonal skills, with demonstrated ability to build strong, positive relationships and effectively lead projects.</li><li>
Must possess sound judgment with the ability to maintain confidentiality.</li><li>
Demonstrated ability to successfully plan events within set timelines and budgets. Prior event planning experience is preferred.</li></ul>
Full-time Rockhurst employees enjoy an excellent benefits package including: 
Medical 
Dental 
Vision 
Short- and long-term disability 
Life insurance 
125 Tax Savings Plan 
403b retirement plans with University match 
Free undergraduate and graduate classes for employees - 6 credit hour limit per semester 
Free undergraduate classes for spouses and dependent children 
Vacation and sick time along with 15 paid holidays 
Positive work environment 
Leadership and development opportunities
Applicants who would enhance the diversity of the University, such as individuals from historically underrepresented groups, are strongly encouraged to apply.
Applicants should submit a cover letter with salary expectations and three professional references. Rockhurst cannot accept any application materials (resumes, cover letters, etc.) by email, mail, or walk-in. All applications and application materials must be submitted through our online application system.
DISCLAIMER:
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor is it to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.
Rockhurst University is an Equal Opportunity Employer and uses E-Verify. As an Equal Opportunity Employer, Rockhurst University is committed to creating a diverse working environment. The University recruits and employs successful candidates without regard to race, religion, gender, national origin, age, marital status, sexual orientation, and/or disability in employment, educational programs, or activities that it operates. In order to qualify as a candidate, you must be legally authorized to work in the United States. At this time Rockhurst is unable to sponsor or take over sponsorship of an employment visa.</div>

Executive Assistant to Academic Affairs and Mission & Ministry

Explore 45+ Virtual office assistant in Kansas City this July. Find roles across top companies and apply now to boost your career.

45 virtual office assistant jobs In Kansas City

Virtual Assistant

Virtual Assistant

Remote Front Desk Assistant

Virtual Project Assistant

Remote Live Chat Support- Work From Home

Entry Level Clerical Admin Assistant (Flexible)

Executive Assistant to Academic Affairs and Mission & Ministry