accountant

accounting clerk/administrative assistant Jobs in Tampa

accounts payable manager

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bookkeeper

accounting manager

Coelum Construction LLC

<p><b>Overview</b><br/>Coelum Construction is a rapidly expanding commercial and residential construction company in the Tampa Bay area. We are seeking a dynamic and detail-oriented Accounting Manager to analyze and manage our financial operations and processes. This job role requires an independent worker with a strong strategic thinking mind.</p><p>If you're someone who likes to analyze numbers, not just type them in - this role would be a good fit for; someone who likes to analyze numbers, not just type them in, proactively seeks our suspicious charges or unused subscription expenses to cancel them, is capable of forecasting and flagging a job going over budget while there's still time to fix it.</p><p><b>Responsibilities</b></p><p>Oversee all daily financial functions, including accounts payable and receivable, payroll, billing, and subcontractor payments, while maintaining ownership of financial reporting, job cost tracking, cash flow projections, and budget analysis. This role utilizes QuickBooks and JobTread.</p><ul><li>Prepare and distribute subcontractor agreements for execution</li><li>Monitor subcontractor insurance compliance and request updated certificates at least 30 days prior to expiration</li><li>Track, collect, and enter receipts for all purchases; follow up on any missing documentation</li><li>Input purchase orders and change orders into the system</li><li>Manage accounts payable, ensuring all invoices and subcontractor bills are entered, approved, and paid on time</li><li>Handle accounts receivable, including participating in weekly meetings with project managers to assess job progress and prepare AIA payment applications</li><li>Ensure lien releases are collected prior to issuing subcontractor payments (in-office presence required on Fridays for check distribution and document execution)</li><li>Notarize documents (must be a notary or willing to become one)</li><li>Categorize all credit card and bank transactions in QuickBooks on a weekly basis</li><li>Collect and maintain subcontractor documentation (W-9s, general liability, and workers&rsquo; compensation certificates)</li><li>Process and approve payroll</li><li>Manage full-cycle corporate accounting, including general ledger reconciliation, journal entries, and bank reconciliations</li><li>Reconcile bank accounts on a regular basis</li><li>Prepare monthly and quarterly financial reports in collaboration with the COO and President</li><li>Enter and maintain job budgets; track purchase orders against budget allocations</li><li>Review budget vs. actual performance weekly for all active projects and flag jobs exceeding 80% of budget with remaining work</li><li>Deliver comprehensive job cost reports at project completion, including labor, materials, subcontractor costs, profit margins, and variance analysis</li><li>Ensure accurate and consistent cost coding between project management and accounting systems</li><li>Maintain and update weekly revenue and profit forecasting tools</li><li>Update projections with real-time project data, including collected revenue, incurred costs, revised timelines, and new work</li><li>Produce monthly 30/60/90-day cash flow forecasts, identifying expected inflows, outflows, and potential shortfalls</li><li>Proactively identify opportunities for cost savings, billing discrepancies, unused subscriptions, vendor issues, and unbilled work</li><li>Provide basic bookkeeping support for a related company</li></ul><p><b>Requirements</b></p><ul><li>Minimum of 3 years of experience in accounting, finance, or bookkeeping (construction industry experience strongly preferred)</li><li>Proficiency in QuickBooks (required) and construction/project management software (JobTread preferred)</li><li>Strong Excel and spreadsheet capabilities</li><li>Self-starter with the ability to work independently</li><li>Excellent written and verbal communication skills; this role reports directly to the COO and President</li></ul><p><b>Preferred Qualifications</b></p><ul><li>Experience with construction job costing, lien releases, AIA billing, or progress billing</li><li>Bachelor&rsquo;s degree in accounting, finance, or business administration</li></ul><p>Pay: $65,000.00 - $75,000.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li><li>Work from home</li></ul><p>Work Location: Hybrid remote in Tampa, FL 33626</p>

Accounting Manager

American Products, Inc. (API)

<p>American Products, Inc. (API) manufactures architectural metal products such as storefronts, doors, canopies, sunshades, ACM panel systems, brake metal, handrail, etc. from our facilities in Oldsmar, FL. Our customers include some of the largest national chains in the country such as Chipotle, Outback, PDQ, Gap, Ann Taylor, Lids, Forever 21, and many more; as well as architects, general contractors and subcontractors located nationally throughout the US.</p><p>We are seeking an experienced accounting professional to join our small team as Bookkeeper. Construction and or manufacturing experience preferred but not required. Our Bookkeeper / Accounting Manager will be comfortable working hands-on in different areas of accounting, operations and HR such as payroll, purchasing (including obtaining price quotes, writing purchase orders, and receipt of goods properly), managing and maintaining inventory quantities by working with AP, production, shipping and receiving teams, etc. You could also assist with other areas of accounting and operations including but not limited to AP, AR, general accounting, general financial reporting, hr, etc. Very strong computer experience is absolutely required, including strong excel skills. Experience with Sage 100 and ADP a plus but not required.</p><p>Job Requirements:</p><ul><li>Extensive amount of professional accounting/finance experience.</li><li>Ability to meet tight deadlines.</li><li>Willingness to be very hands on daily in all aspects of accounting and general operations.</li><li>Comfortable in a small team environment.</li><li>Advanced computer skills and strong proficiency in Excel is an absolute must, as well strong overall computer skills.</li><li>Prior experience in Manufacturing and/or Construction strongly preferred, but not required.</li><li>Experience with general payroll / general hr a plus.</li></ul><p>The Company offers a very attractive benefits package that includes health, dental, vision, 401K with matching, as well as a generous PTO package. We currently contribute 50% of an individual&rsquo;s health and dental monthly insurance premium. We also offer a casual work environment. Most importantly, we offer a wonderful team environment. We look forward to hearing from you.</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Referral program</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>We are located at 13909 Lynmar Blvd in Westchase near the Citrus Park Mall. We do NOT offer any remote options. Are you willing and able to reliably commute to this location Monday - Friday? </li></ul><p>Work Location: In person</p>

Bookkeeper

Physician Partners of America

<div><div>The Financial Controller will be responsible for the preparation of monthly ASC and Clinic financial reports, related workpapers and account reconciliations. The Financial Controller will manage the accounting team and work to allocate tasks evenly across the team. The successful candidate will be self-driven with the ability to work independently.
</div>
<div></div><div>JOB DESCRIPTION</div>
<div></div><div>Utilizing hands-on accounting experience and an in-depth understanding of accounting principles and company practices, the Financial Controller works closely with senior management to ensure the accuracy of all the financial reporting activity and associated transactions. Their day-to-day responsibilities include:</div>
<ul><li> Lead the month end, quarter end, and year-end close process</li></ul>
<ul><li> Analyze complex financial reports and records</li></ul>
<ul><li> Spot errors in systems and transactions and suggest ways to improve efficiency and spending</li></ul>
<ul><li> Provide technical support and advice to accounting team to ensure accuracy</li></ul>
<ul><li> Ensure daily, weekly, monthly accounting tasks are completed</li></ul>
<ul><li> Train, mentor and mange performance of accounting staff</li></ul>
<ul><li> Work with AP, Purchasing, and revenue cycle teams</li></ul>
<ul><li> Perform variance analyses and prepare and review account reconciliations</li></ul>
<ul><li> Assist with the external financial and tax audits</li></ul>
<ul><li> Document and monitor internal controls</li></ul>
<ul><li> Other ad-hoc duties as assigned, i.e. due diligence inquiries, integration of new acquisitions, etc.</li></ul><br>
<div></div>
<div></div><div>JOB REQUIREMENTS</div>
<div></div><ul><li> Bachelor&rsquo;s degree in Accounting, or a related field</li></ul>
<ul><li> Minimum six years of related accounting experience</li></ul>
<ul><li> Strong understanding and foundation in accounting principles and financial reporting</li></ul>
<ul><li> Familiarity with accounting software and business applications</li></ul>
<ul><li> Prior experience with Microsoft Dynamics is a plus</li></ul>
<ul><li> Healthcare experience is a plus</li></ul>
<ul><li> CPA certification preferred</li></ul>
<ul><li> Highly detail-oriented and organized</li></ul>
<ul><li> Superior analytical and problem-solving skills</li></ul><br>
<div></div>
<div></div><div>KNOWLEDGE, SKILLS AND ABILITIES</div>
<div></div><ul><li> Must demonstrate expert knowledge of accounting principles and familiarity with GAAP</li></ul>
<ul><li> Ability to grasp company financial policies and protocols</li></ul>
<ul><li> Excellent M365 skills, in particular Excel</li></ul>
<ul><li> Knowledge of AI applications and potential integration with accounting workflows</li></ul>
<ul><li> Work both independently and collaboratively with different levels of employees</li></ul>
<ul><li> Ability to meet a constant stream of deadlines</li></ul>
<ul><li> Ability to supervise and guide an accounting team</li></ul>
<ul><li> Ability to organize and effectively work on multiple projects at one time</li></ul>
<ul><li> Communicate effectively both written and verbal in English</li></ul>
<ul><li> Ability to communicate in a professional manner across all levels</li></ul>
<div></div><div>HOURS AND WORKING CONDITIONS</div>
<div></div><div>Our corporate office is in Tampa, FL. The job will be Monday through Friday typically 8:00 AM to 5:00 PM. Work hours may be subject to change.</div>
<div></div><div>Noise or Vibrations: Copy machine, phones, computer and printer, other office equipment</div></div>

Financial Controller

Crete Professionals Alliance

<div><h2 class="jobSectionHeader"><b>About the Company</b></h2><p>
Founded in 2023, Crete Professionals Alliance (Crete PA) delivers big four firepower to local American firms. Our rapid growth has made us a magnet for leading firms nationwide, eager to join our revolution in accounting. We empower small to mid-market firms with PE-backed capital, strategic technology partnerships, and innovative workforce solutions&mdash;including national recruiting and offshore support&mdash;while preserving a personal, local touch. With a presence in over half the US, 25+ regional offices, 1,000+ dedicated professionals, and offshore operations in Asia, we're the fastest-growing accounting firm in the nation and well on our way to the top 20. At Crete PA, our culture and relationships are the cornerstone of our success, and we&rsquo;re always looking for talented, ambitious people to join our team.</p><p>
Since founding, Crete has partnered with 23 leading accounting firms to date, with significant growth anticipated through the remainder of the year. Our co-founders from ZBS Partners have a track record of launching four past successful companies, with combined enterprise value exceeding $3 billion, several now majority-owned by respected private equity firms. We plan to invest $500 million in the next two years to acquire accounting firms and equip them with artificial intelligence. In addition to ZBS, Crete is backed by leading technology investors Thrive Capital and Bessemer Venture Partners. Our partnership with Thrive and their recently launched Thrive Holdings strategy is accelerating our deployment of artificial intelligence, process automation, and advanced software into our partners companies.</p><p></p><h2 class="jobSectionHeader"><b>
About the Role</b></h2><p>
We are seeking an exceptional Corporate Controller to lead and scale our global accounting function. This is a highly visible leadership role reporting to the Chief Accounting Officer, responsible for ensuring the integrity, scalability, and sophistication of our accounting and financial reporting infrastructure as we operate at ~$500M in revenue and continue to grow.</p><p>
The ideal candidate brings deep expertise in U.S. GAAP, strong internal controls experience (SOX/PCAOB), and a track record of operating in complex, multi-entity environments. This leader will be expected to elevate accounting operations to a public-company standard while building a high-performing, scalable organization.</p><p></p><h2 class="jobSectionHeader"><b>
Key Responsibilities</b></h2><ul><li><p>
Own and elevate the global close and consolidation process, delivering accurate, timely, and decision-useful financials at a high standard of rigor</p></li><li><p>
Lead the preparation and review of consolidated financial statements in accordance with U.S. GAAP, ensuring technical accuracy across complex, multi-entity structures</p></li><li><p>
Serve as the company&rsquo;s technical accounting authority, driving policy, interpreting complex transactions, and ensuring audit-ready documentation</p></li><li><p>
Build, scale, and continuously improve a robust internal control environment, including SOX compliance and alignment with PCAOB expectations</p></li><li><p>
Experience with fast paced M&amp;A environments, including partnering with business development team on opening balance sheet and accounting for business combinations</p></li><li><p>
Partner directly with external auditors to lead audits, proactively resolve issues, and maintain a high-quality, efficient audit process</p></li><li><p>
Recruit, develop, and lead a high-performing accounting organization, fostering accountability, growth, and strong execution</p></li><li><p>
Drive standardization, automation, and process excellence across accounting operations, reducing risk and increasing speed and scalability</p></li><li><p>
Lead or influence ERP and financial systems strategy, ensuring infrastructure can support growth, complexity, and reporting requirements</p></li><li><p>
Partner with the C-level leadership and cross-functional leaders on M&amp;A, integration, and strategic initiatives, ensuring accounting implications are proactively addressed</p></li><li><p>
Reinforce a culture of accuracy, discipline, and continuous improvement across the accounting function</p></li></ul><h2 class="jobSectionHeader"><b>
Qualifications</b></h2><p><b>
Required</b></p><ul><li><p>
Bachelor&rsquo;s degree in Accounting or Finance; CPA required</p></li><li><p>
15&ndash;20+ years of progressive accounting experience, including senior leadership roles in scaled, complex organizations</p></li><li><p>
Proven success as a Controller or in a senior accounting leadership role within a ~$500M&ndash;$1B+ company</p></li><li><p>
Deep expertise in U.S. GAAP, consolidations, and technical accounting across multi-entity, multi-region environments</p></li><li><p>
Extensive experience with SOX compliance and familiarity with PCAOB standards and expectations</p></li><li><p>
Prior public company experience or demonstrated ability to operate at a comparable level of rigor strongly preferred</p></li><li><p>
Demonstrated ability to build, lead, and elevate high-performing accounting teams</p></li><li><p>
Track record of driving process improvements, system implementations, and operational scale</p></li></ul><p><b>
Preferred</b></p><ul><li><p>
Experience in private equity-backed or high-growth environments</p></li><li><p>
Experience supporting significant M&amp;A activity and integration</p></li><li><p>
Exposure to complex organizational structures with multiple entities and reporting requirements</p></li></ul><p>
Compensation Range: $225K - $270K</p></div>

Corporate Controller

Vector Solutions

<div>Description:
<p>
Vector Solutions is the leader in providing industry-focused SaaS solutions that connect content and technology. Vector&rsquo;s unique product set aims at training and learning management, continuing education (CE), compliance, workforce scheduling, safety management, and more.</p><p>
Our mission is to empower everyday heroes in the public, educational and commercial sectors to make <b>safer</b>, <b>smarter</b>, and <b>better</b> decisions.</p><p>
The Assistant Controller is responsible for leading the day-to-day accounting function, including ownership of the month-end close process, financial reporting, and direct management of the accounting team. This role ensures the integrity, accuracy, and timeliness of financial results and serves as the operational leader of accounting within the organization.</p><p>
The Assistant Controller ensures accurate, timely, and well-controlled financial processes while collaborating closely with senior finance leadership on technical accounting, audit, and financial reporting matters. This role plays a key part in strengthening the company&rsquo;s financial infrastructure to support continued growth and scalability, and partners closely with FP&amp;A to support internal and external reporting needs while providing meaningful visibility into financial results and processes across the organization.</p><p><b>
What You'll Do:</b></p><ul><li>
Own the month-end and year-end close process, including timelines, coordination, and quality of deliverables</li><li>
Manage day-to-day accounting operations across General Ledger, Accounts Payable, and Payroll.</li><li>
Review and approve journal entries, reconciliations, and account analyses.</li><li>
Ensure accuracy, completeness, and timeliness of financial reporting.</li><li>
Execute and maintain internal controls, identifying and addressing process gaps.</li><li>
Lead the execution of external audits, including preparation of schedules, documentation, and coordination with auditors.</li><li>
Research and apply accounting guidance (including ACS 350 and 842), escalating complex or judgmental matters.</li><li>
Directly manage, mentor, and develop the accounting team.</li><li>
Partner cross-functionally with FP&amp;A and business leaders.</li><li>
Other duties as assigned.</li></ul>
Requirements:
<ul><li>BA/BS in Accounting; CPA required.</li><li>
8-10+ years of progressive accounting experience, including at least 3 years of people management.</li><li>
Strong working knowledge of U.S. GAAP, including hands-on experience with ASC 606 in a SaaS</li><li>
environment.</li><li>
Demonstrated ability to lead teams and drive accountability.</li><li>
Experience with ERP systems and process improvement initiatives.</li><li>
Strong excel proficiency.</li><li>
Strong organizational, analytical, and communication skills.</li><li>
Hands-on, detail-oriented, and execution-focused.</li><li>
High level of integrity, professionalism, and sound judgement.</li></ul><p><b>
What You Can Expect From Us:</b></p><ul><li>
Friendly, open, and casual work environment</li><li>
Comprehensive benefits package effective the first of the month after hire</li><li>
Matching 401(k) retirement plan</li><li>
Healthy work-life balance with flexible work arrangements and generous time off</li><li>
Generous referral incentive program</li><li>
Tuition Reimbursement Program</li><li>
Pet Insurance</li><li>
OnePass Gym/Wellness Discount Program</li><li>
Calm Health-Employee Membership</li><li>
Company social events</li><li>
Employee Resource Groups</li><li>
Philanthropic opportunities</li></ul><p><b>
What We Value:</b></p><ul><li>
Teamwork - <b>Above all, we&rsquo;re a team.</b> We give and value feedback. We support each other, respect each other and work together to accomplish our common goals and serve our customers. Once we make decisions, we align behind them as a team.</li><li>
Customers First - <b>Our customers&rsquo; success is our success.</b> They are why we are here. We work to earn the trust of our customers and always deliver on our commitments.</li><li>
Make a Difference - <b>It&rsquo;s not a job, it&rsquo;s a calling.</b> We have passion for our mission, for our customers, for our work, and for sharing a fulfilling experience with our fellow team members.</li><li>
Inclusiveness - <b>Uniqueness is powerful.</b> We support an environment of respect, belonging, and community that promotes a variety of perspectives and crucial conversations, leading to better outcomes.</li><li>
Act Now - <b>We act with urgency.</b> The best time to get something important done is now. We don&rsquo;t wait and let perfection be the enemy of good.</li><li>
Curiosity - <b>We love a good challenge.</b> We&rsquo;re scrappy, we stretch ourselves to be the best, ask questions, learn from our mistakes, and are dedicated to continually improving and growing.</li><li>
Ownership - <b>We own the outcome and don&rsquo;t</b> <b>pass the buck.</b> The score matters. We hold ourselves and each other accountable. We treat company resources like they are our own.</li></ul><p><i>
Vector Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, gender, race, color, religion, national origin, age, pregnancy, disability, genetic information, or status as a protected veteran.</i></p><p><i>
Compensation Disclaimer: The base salary range provided is a good-faith estimate at the time of posting. Actual pay may vary based on factors such as skills, qualifications, experience, and work location. Compensation will always comply with applicable state and local pay laws, including but not limited to those in California, Colorado, New York, and Washington.</i></p></div>

Assistant Controller

Segrera Associates

<div>
 <p>
  <strong>
   We are working with a client in Tampa that is looking for an experienced Accounts Payable Manager to join a dynamic, high-growth organization. This is a hybrid opportunity and would require you to work 2 days onsite in Tampa, FL.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   This opportunity is ideal for someone who thrives in fast-paced environments and has successfully built and scaled AP processes beyond transactional execution.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Lead the full-cycle Accounts Payable function across a multi-entity environment
  </li>
  <li>
   Oversee daily AP operations including invoice processing, coding, approvals, and payment runs (ACH, wire, check)
  </li>
  <li>
   Manage month-end close activities related to AP, including accruals, reconciliations, and reporting
  </li>
  <li>
   Ensure accuracy, timeliness, and compliance across all AP processes and controls
  </li>
  <li>
   Maintain strong vendor relationships and resolve discrepancies efficiently
  </li>
  <li>
   Review AP aging, support cash flow planning, and provide reporting insights
  </li>
  <li>
   Manage, mentor, and develop both onshore and offshore team members
  </li>
  <li>
   Build, streamline, and enforce scalable processes and internal controls
  </li>
  <li>
   Identify and implement process improvements, automation, and efficiencies
  </li>
  <li>
   Partner cross-functionally with Accounting, Finance, and Operations
  </li>
  <li>
   Take full ownership of the AP function, driving accountability and continuous improvement in a fast-paced environment
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Proven experience as an AP Manager (or similar leadership role) in a high-growth and/or multi-entity environment
  </li>
  <li>
   Demonstrated success improving or scaling AP functions beyond basic processing
  </li>
  <li>
   Experience managing and developing teams, including offshore resources
  </li>
  <li>
   Strong understanding of AP processes, controls, and month-end close
  </li>
  <li>
   Proactive, detail-oriented, and solutions-driven mindset
  </li>
  <li>
   Strong communication skills with the ability to partner across all levels
  </li>
 </ul>
 <p>
 </p>
</div>


Accounts Payable Manager

Wise Property Management

<p>Community Association Manager (CAM) | HOA &ndash; Condo Management | FL LCAM Required</p><p>We are seeking an experienced and motivated <b>Community Association Manager (LCAM)</b> to join our growing team. We are one of the largest privately owned community association management firms on the West Coast of Florida, and we continue to expand throughout the Tampa Bay area.</p><p>This is a strong opportunity for an LCAM professional who enjoys working with communities, can stay organized in a fast-paced environment, and is looking for long-term stability with a company that promotes from within. We focus on providing a supportive, well-resourced environment that allows our managers to do their best work and grow their careers.</p><p>With that commitment in mind, here are a few reasons CAM professionals choose to join our team:</p><ul><li>Growing, stable company with long-term community contracts</li><li>Competitive compensation with room for growth</li><li>Dedicated administrative assistant support</li><li>Strong internal support teams (management and accounting)</li><li>Clear internal promotion paths</li><li>Collaborative, professional work environment with leadership support</li></ul><p>Position Summary</p><p>As a Community Association Manager (CAM), you will oversee the day-to-day management and operations of assigned community associations, which may include both on-site communities and assigned associations depending on experience and placement.</p><p>You will work closely with Boards of Directors, homeowners, vendors, and internal support teams to keep operations running smoothly, maintain financial accountability, and provide responsive community service.</p><p>Key Responsibilities</p><ul><li>Manage daily operations of assigned community associations</li><li>Serve as the main point of contact for Boards, homeowners, vendors, and staff</li><li>Implement and oversee association operations in accordance with governing documents and management agreements</li><li>Assist with preparation of annual budgets and financial reporting</li><li>Monitor expenses, assessments, and delinquent accounts</li><li>Enforce community rules and regulations consistently</li><li>Respond to resident and Board inquiries in a timely and professional manner</li><li>Coordinate maintenance and vendor services</li><li>Support both on-site and off-site community operations as needed</li></ul><p>Compensation</p><ul><li>Starting salary range: $75,000&ndash;$100,000 annually, depending on experience, licensing (LCAM), and assignment scope.</li><li>Performance-based bonus opportunities available.</li></ul><p>Job Type: Full-time</p><p>Pay: $75,000.00 - $100,000.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>License/Certification:</p><ul><li>&bull;	Licensed Community Association Manager (LCAM) (Required) (Required)</li></ul><p>Work Location: In person</p>

Community Association Manager (LCAM Required)

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