accounting specialist

accounts payable accountant Jobs in San Francisco

accounts payable accountant

administrative & office manager / lead coordinator Jobs in San Francisco

office manager

accounting operations and payroll manager

Decagon

<div>
 <strong>
  About Decagon
  <br/>
  <br/>
 </strong>
 Decagon is the leading conversational AI platform empowering every brand to deliver concierge customer experiences.
 <br/>
 <br/>
 Our technology enables industry-defining enterprises like Avis Budget Group, Block&rsquo;s Cash App and Square, Chime, Oura Health, and Hunter Douglas to deploy AI agents that power personalized, deeply satisfying interactions across voice, chat, email, SMS, and every other channel.
 <br/>
 <br/>
 We&rsquo;re building a future where customer experiences are being redefined from support tickets and hold music to faster resolutions, richer conversations, and deeper relationships. We&rsquo;re proud to be backed by world-class investors who share that vision, including a16z, Accel, Bain Capital Ventures, Coatue, and Index Ventures, along with many others.
 <br/>
 <br/>
 We&rsquo;re an in-office company, driven by a shared commitment to excellence and velocity. Our values &mdash; Just Get It Done, Invent What Customers Want, Winner&rsquo;s Mindset, and The Polymath Principle &mdash; shape how we work and grow as a team.
 <br/>
 <br/>
 <strong>
  About The Team
  <br/>
  <br/>
 </strong>
 The Accounting team at Decagon is at the center of our growth, building the financial foundation that powers a rapidly scaling startup. We ensure accurate, timely financial reporting in accordance with U.S. GAAP while designing scalable processes and strong controls that support expansion across teams and geographies. Partnering closely with Sales, People, Legal, and Operations, we drive thoughtful spend management, contract oversight, and payroll excellence&mdash;balancing precision with agility in a fast-moving environment where our work directly enables the company&rsquo;s next stage of growth.
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 We&rsquo;re looking for a high-impact
 <strong>
  Finance Operations &amp; Payroll Manager
 </strong>
 to build the finance engine that keeps our company scaling. You&rsquo;ll own payroll, expenses, AP, and AR, transforming these core operations into smooth, scalable systems that support a fast-moving, high-growth team. This is a high-impact individual contributor role responsible for ensuring accurate, compliant, and timely payroll while helping build the processes and controls needed to support a rapidly scaling organization.
 <br/>
 <br/>
 <strong>
  In this role, you will
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Own end-to-end global payroll processing for accuracy and compliance, including management of new hires, terminations, bonuses, and other variable compensation
  </li>
  <li>
   Perform payroll reconciliations, reporting, and audit support while maintaining strong process documentation and internal controls
  </li>
  <li>
   Administer end-to-end business travel and expense operations including corporate card management, expense report review, policy enforcement, and travel vendor relationships ensuring compliance, accurate GL coding, timely reimbursement, and monthly T&amp;E reporting and variance analysis
  </li>
  <li>
   Oversee accounts payable and accounts receivable, ensuring timely processing, accurate coding, and proper approvals while proactively managing vendor payments, cash application, and aging reports
  </li>
  <li>
   Lead month-end close activities across payroll, AP, and AR, including accruals and reconciliations
  </li>
  <li>
   Partner cross-functionally with People and Finance to support headcount growth and identify opportunities to improve automation and system efficiency across all owned functions
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Your background looks something like this
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   6-8 years of progressive payroll experience, with full ownership of U.S. payroll
  </li>
  <li>
   Strong experience managing multi-state U.S. payroll in a high-growth or dynamic environment
  </li>
  <li>
   Deep knowledge of payroll compliance, tax regulations, and reporting requirements.
  </li>
  <li>
   Experience working closely with HR / People and Finance teams
  </li>
  <li>
   Strong attention to detail and the ability to independently reconcile and resolve discrepancies
  </li>
  <li>
   A proactive, ownership-driven mindset with comfort operating in a fast-moving startup environment
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Even better if you have
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Have worked in a hyper growth company
  </li>
  <li>
   Some exposure to or familiarity with accounts payable, accounts receivable, and/or business travel and expense operations
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Compensation
  <br/>
  <br/>
 </strong>
 $160,000 - $200,000 + equity
 <br/>
 <br/>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 We proudly offer the following benefits for our full-time employees:
 <br/>
 <br/>
 <ul>
  <li>
   Take what you need vacation policy (subject to local requirements; UK employees receive 25 days of statutory leave)
  </li>
  <li>
   Medical, Dental, and Vision benefits for you and your family
  </li>
  <li>
   Life Insurance and Disability Benefits
  </li>
  <li>
   Retirement Plan (e.g., 401K, pension)
  </li>
  <li>
   Parental Leave
  </li>
  <li>
   Fertility and family building benefits through Carrot
  </li>
  <li>
   Daily lunches and snacks in the office to keep you at your best
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  These benefits are described in more detail in Decagon&rsquo;s policies, may vary by location, and can change at any time according to applicable compensation and benefits plans.
  <br/>
  <br/>
 </em>
 Compensation Range: $160K - $200K
 <br/>
 <br/>
</div>


Accounting Operations and Payroll Manager

Linktree

<div>
 <strong>
  The Role
  <br/>
  <br/>
 </strong>
 The VP of Finance &amp; Corporate Development is a strategic, execution-oriented leader responsible for overseeing Linktree&rsquo;s global finance organization end-to-end. As a key member of the executive leadership team, you will steward the company&rsquo;s financial strategy, operational rigor, and capital allocation initiatives as we scale our consumer and B2B SaaS business globally.
 <br/>
 <br/>
 You will lead and develop a high-performing team of 10+ across Strategic Finance (including FP&amp;A) and FinOps (including Controllership, Accounting, Tax, Treasury, Payroll, AR/AP) along with primary responsibilities across Corporate Development and Investor Relations. This role requires a leader who combines analytical depth with strong business partnership &ndash; someone who can elevate financial discipline while enabling speed, innovation, and growth.
 <br/>
 <br/>
 You thrive in high-growth environments, bring deep expertise in subscription and consumer internet business models, and operate with both long-term strategic vision and hands-on ownership.
 <br/>
 <br/>
 <strong>
  What You'll Do
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strategic Finance &amp; Corporate Planning: Own Linktree&rsquo;s long-range financial model, annual operating plan, and rolling forecasts. Translate company strategy into clear financial targets and investment guardrails. Lead scenario modeling and sensitivity analysis to inform executive tradeoffs across growth, profitability, and capital efficiency. Serve as a strategic advisor to the CEO and executive team on business model evolution, pricing strategy, monetization, margin expansion, and global expansion initiatives.
  </li>
  <li>
   FP&amp;A &amp; Business Partnership: Lead company-wide FP&amp;A, including budgeting, forecasting, variance analysis, and KPI reporting. Partner cross-functionally with Product, Engineering, Marketing, Growth, Operations, and G&amp;A leaders to evaluate ROI, optimize spend, and drive disciplined investment decisions.
  </li>
  <li>
   Accounting, Controllership &amp; Compliance: Oversee global accounting operations, financial reporting, tax, treasury, payroll, and AR/AP. Ensure strong internal controls, audit readiness, and regulatory compliance across jurisdictions. Critically, you will also drive process automation and systems improvements to increase reporting accuracy, reduce manual workflows, and enhance scalability.
  </li>
  <li>
   Cash Management &amp; Treasury: Own liquidity planning, cash flow forecasting, and capital structure strategy. Ensure disciplined management of cash, investments, and financial risk (including FX exposure, interest rates, etc.)
  </li>
  <li>
   Corporate Development: Partner with executive leadership to identify, evaluate, and execute strategic investments, partnerships, and acquisition opportunities aligned with Linktree&rsquo;s long-term growth strategy. Lead financial diligence, valuation modeling, deal structuring, and integration planning for inorganic growth initiatives. Work closely with the CEO and executive team on capital allocation decisions, while representing Linktree in negotiations and strategic discussions with founders, investors, and external partners.
  </li>
  <li>
   Investor Relations &amp; Board Reporting: Partner closely with the CEO on investor engagement and Board communications. Prepare high-quality Board materials that synthesize financial performance, risks, opportunities, and forward outlook. Help shape Linktree&rsquo;s external financial narrative with clarity and credibility.
  </li>
  <li>
   Systems &amp; Financial Transformation: Continuously improve financial systems, tooling, and data infrastructure. Leverage automation and AI-first processes to enhance reporting speed, forecasting accuracy, and decision support capabilities.
  </li>
  <li>
   Team Leadership &amp; Development: Lead, mentor, and scale a high-performing global finance team of 10+. Create clear ownership across functions while fostering collaboration, accountability, and high standards. Recruit and develop top-tier finance talent capable of supporting a rapidly evolving global organization.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You'll Bring
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   12-15+ years of progressive finance experience, including early-career training in investment banking, venture capital, or private equity and subsequent senior leadership roles in strategic finance, FP&amp;A, or controllership within high-growth SaaS, consumer internet, or technology companies.
  </li>
  <li>
   Deep expertise in subscription business models or creator economy dynamics, and B2C SaaS metrics (ARR, retention, CAC/LTV, contribution margin, cohort analysis, etc.).
  </li>
  <li>
   Strong command of accounting, internal controls, and financial reporting in global, multi-entity environments.
  </li>
  <li>
   Proven experience leading end-to-end finance organizations, including accounting, tax, treasury, payroll, and AR/AP.
  </li>
  <li>
   Demonstrated success in long-range planning, capital allocation, cash management, and Board-level reporting.
  </li>
  <li>
   Experience supporting fundraising, investor relations, M&amp;A, or capital markets initiatives strongly preferred.
  </li>
  <li>
   Exceptional financial modeling and analytical skills; advanced proficiency in Excel / Google Sheets and familiarity with modern FP&amp;A, ERP and BI systems (e.g., NetSuite, Hex/Looker, Ramp, etc.).
  </li>
  <li>
   Outstanding executive communication skills, with the ability to translate complex financial insights into clear, actionable recommendations.
  </li>
  <li>
   Entrepreneurial, ownership-driven mindset with a track record of operating effectively in fast-paced, high-growth environments.
  </li>
  <li>
   Bachelor&rsquo;s degree in Finance, Accounting, Economics, or related field; CPA and/or MBA preferred.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Linktree is committed to providing a fair and competitive compensation package including cash, equity, and benefits. The base salary offered for this role is targeted at $320,000-$360,000 for roles based in San Francisco and Los Angeles. Final offers depend on multiple factors including location, experience, expertise, and role scope, and may vary from the range listed.
  <br/>
  <br/>
 </em>
 P.S. If you don&rsquo;t tick every box in this listing, please don&rsquo;t rule yourself out. We take pride in inclusion and hiring incredible human beings with great potential over ticking boxes &ndash; so if this role resonates with you, hit that apply button!
 <br/>
 <br/>
 <strong>
  Our Story
  <br/>
  <br/>
 </strong>
 We&rsquo;re on a mission to empower anyone to curate, grow, and monetize their digital universe. We created the &ldquo;link in bio&rdquo; category &mdash; and we&rsquo;re just getting started. From creators, artists, and entrepreneurs to global brands, we&rsquo;re redefining how people connect with their communities, showcase their content and promote products &mdash; all in one link.
 <br/>
 <br/>
 Today, a community of 70+ million use Linktree, including icons like Adidas, TikTok, the UN Environmental Program, The NFL, Manchester United, World Central Kitchen, Sabrina Carpenter, Olivia Rodrigo, and Selena Gomez. With 48,000 new accounts created every day, Linktree is the fastest-growing leader in our space.
 <br/>
 <br/>
 We&rsquo;ve teamed up with some of the world&rsquo;s biggest platforms including TikTok, Snap, YouTube, GoFundMe, Spotify, Google, Stripe, Reddit, Laylo, and Kajabi, to unify Linkers&rsquo; digital spaces, and we partner with retail brands Amazon, Nike, Nordstrom, Target, Sephora, Vuori, and more to share products they love.
 <br/>
 <br/>
 We&rsquo;re a tight-knit, passionate team building best-in-class tools that make online presence simple, powerful, and yours. If you're excited by the idea of shaping a new category, setting the standard, and making space for everyone to be seen and succeed, we&rsquo;d love to meet you.
 <br/>
 <br/>
 <strong>
  Where And How We Work
  <br/>
  <br/>
 </strong>
 We're a global, diverse team spread across continents with offices in London, Los Angeles, Melbourne, and San Francisco. We work together flexibly and you can choose the setup that works best for you: fully remote or a hybrid mix of office and home.
 <br/>
 <br/>
 We offer autonomy in how you structure your days and weeks. While we&rsquo;re mindful of time zones and occasionally collaborate outside the typical 9&ndash;5, we lean into async work to keep things flowing. Our culture is family-friendly and Zoom-casual where kids, pets, and delivery drivers are welcome.
 <br/>
 <br/>
 <strong>
  How We&rsquo;ll Help You Thrive
  <br/>
  <br/>
 </strong>
 Our approach to benefits considers the whole person and the unique contributions they bring to Linktree. We want the experience at Linktree to be one that enables people to truly thrive so we can Go Further Together (one of our values). Some ways we support you:
 <br/>
 <br/>
 <ul>
  <li>
   An annual wellbeing allowance to use on things like (but not limited to) fitness memberships, development courses, childcare, travel, charitable donations, pet insurance, home office set-up - the choice is yours!
  </li>
  <li>
   100% coverage (and 80% for your dependents) of your monthly premiums for medical, dental, vision, disability and life insurance for US-based employees.
  </li>
  <li>
   Employer contribution towards your retirement.
  </li>
  <li>
   Generous time off for vacation, holidays, parental leave, volunteer time, and other categories.
  </li>
  <li>
   Employee stock option program - we want each and every employee to share in the company&rsquo;s success.
   <br/>
   <br/>
  </li>
 </ul>
 At Linktree, we believe in promoting a culture that celebrates unique backgrounds, talents, and experiences, and we&rsquo;re proud to be an equal opportunity workplace. We are creating an inclusive workplace where every individual feels valued, respected, and has equal opportunities to thrive. We aim to foster a diverse and inclusive environment where all team members have a sense of belonging. Linktree welcomes all people regardless of sex, gender identity, race, ethnicity, disability, pregnancy, age, or other lived experience. If you require accommodations to fully participate in our opportunities, please don't hesitate to reach us at talent@linktr.ee &ndash; your needs are important to us.
</div>


VP of Finance & Corporate Development

Quanata

<div>
 <em>
  To help keep everyone safe, we encourage all applicants to pay close attention to protect themselves during their job search. When applying for a position online you are at risk of being targeted by malicious actors looking for personal data. Please be aware we will only reach out via email using the domain quanata.com. Anything that does not match those domains should be ignored and considered a security risk.
 </em>
 <p>
  <span>
   <strong>
    About Us
   </strong>
  </span>
 </p>
 <p>
  Quanata is on a mission to help ensure a better world through context-based insurance solutions. We are an exceptional, customer centered team with a passion for creating innovative technologies, digital products, and brands. We blend some of the best Silicon Valley talent and cutting-edge thinking with the long-term backing of leading insurer, State Farm.
 </p>
 Learn more about us and our work at quanata.com&nbsp;
 <strong>
  Our Team
 </strong>
 &nbsp;From data scientists and actuaries to engineers, designers and marketers, we&rsquo;re a world class team of tech-minded professionals from some of the best companies in Silicon Valley, and around the world.&nbsp; We&rsquo;ve come together to create the context-based insurance solutions and experiences of the future. &nbsp;We know that the key to our success isn't just about nailing the technology&mdash;it&rsquo;s hiring the talented people who will help us continue to make a quantifiable impact.
 <strong>
  The Role
 </strong>
 <p>
  We are looking for a People Operations Specialist who will play a critical role in ensuring smooth and efficient employee lifecycle processes, from onboarding through offboarding, while maintaining accurate records and compliance with regulatory requirements. This role serves as a key point of contact for employee inquiries, supports HRIS operations and reporting, and partners cross-functionally to improve workflows, payroll coordination, and benefits administration. By maintaining organized systems, enhancing onboarding experiences, and ensuring timely completion of operational tasks, the specialist directly contributes to a positive employee experience and overall organizational effectiveness. Their work enables scalable people processes that support business continuity, compliance, and employee engagement.
 </p>
 <strong>
  Your Day-To-Day
 </strong>
 <ol>
  <li>
   Responsible for all operational Onboarding and Offboarding tasks; ie. Launches all people operations pre and post onboarding tasks; assigns new hire trainings; launches, monitors and reviews background checks and I9 verifications; drafting all operational Offboarding documentation and processing of required offboarding tasks; partners with the People Team on enhancements of the onboarding and offboarding processes
  </li>
  <li>
   Responsible for processing all employee lifecycle changes and maintenance of employee records(i.e. onboarding, employee changes, promotions, job changes, professional development budgets, offboarding); Responsible for tracking all employee certifications within HRIS
  </li>
  <li>
   Responds to employee inquiries providing direction as needed regarding HRIS systems,&nbsp; policies and procedures; Owns responding to all employment and income verifications timely and accurately; Maintains a high standard of confidentiality and professionalism in all employee communications
  </li>
  <li>
   Owns Intranet and Employee-facing content as it pertains to Operations (ie. Labor Law postings, People Operations guides and Job Aids); Creates and maintains internal Job Aids for all operational processes/workflows; Assists with employee handbook updating
  </li>
  <li>
   Partners with Payroll Manager and Senior Compensation Analyst to ensure the accurate processing of sign on bonuses, Hi5 bonuses, separation pay, patent awards and all other types of additional payments; Provides system configuration, testing and validation support to the Senior Compensation Analyst with annual merit processing.
  </li>
  <li>
   Provides backup support to the Payroll Manager and Benefits Manager including but not limited to employee inquiries, benefit billing and reconciliations, deduction imports, troubleshooting, and continuous coverage and backup activities
  </li>
  <li>
   Owns Guusto service anniversary award platform and responsible for initiating all employee retirement and anniversary awards
  </li>
  <li>
   Responsible for ad hoc and regulatory compliance reporting (EEOC reporting, CA Pay Data) and other recurring data requests&nbsp;
  </li>
 </ol>
 <strong>
  About You
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree required OR an equivalent combination of education and relevant experience OR equivalent relevant experience and;&nbsp;&nbsp;&nbsp;&nbsp;
  </li>
  <li>
   3-5 years experience in a People Operations and/or HRIS role
  </li>
  <li>
   Proficiency in HRIS systems, including data management, reporting, troubleshooting, and process optimization
  </li>
  <li>
   Strong knowledge of employee lifecycle processes, HR compliance requirements, and recordkeeping standards, with the ability to ensure accuracy and confidentiality across all People Operations activities
  </li>
  <li>
   Demonstrated ability to handle highly sensitive information with discretion, sound judgment and a business-centric approach
  </li>
  <li>
   Effective organizational and time management skills, with the ability to manage multiple priorities and meet deadlines while managing day-to-day requirements
  </li>
  <li>
   Exceptional attention to detail, with the ability to manage complex data sets and compliance requirements
  </li>
  <li>
   Outstanding written and verbal communication skills with the ability to explain complex topics clearly and accurately, explain policies and procedures, and partner cross-functionally with broader teams
  </li>
  <li>
   Analytical and problem-solving skills, with the ability to identify process improvements, support data reporting needs, and contribute to scalable, efficient People Operations workflows&nbsp;
  </li>
 </ul>
 <strong>
  Bonus Points
 </strong>
 <ul>
  <li>
   Paylocity experience&nbsp;
  </li>
  <li>
   Experience using AI tools and automation to improve processes, increase efficiency, and enhance employee experience
  </li>
 </ul>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Salary:
  </strong>
  <span>
   $100,000 to $125,000*
  </span>
 </p>
 <p>
  *Please note that the final salary offered will be determined based on the selected candidate's skills, and experience, as well as the internal salary structure at Quanata. Our aim is to offer a competitive and equitable compensation package that reflects the candidate's expertise and contributions to our organization.
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Additional Details:&nbsp;
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Benefits
   </strong>
   <span>
    : We provide a wide variety of health, wellness and other benefits.These include medical, dental, vision, life insurance and supplemental income plans for you and your dependents, a Headspace app subscription, monthly wellness allowance and a 401(k) Plan with a company match.
   </span>
  </li>
  <li>
   <strong>
    Work from Home Equipment
   </strong>
   <span>
    : Given our virtual environment&mdash; in order to set you up for success at home, a one-time payment of $2K will be provided to cover the purchase of in-home office equipment and furniture at your discretion. Also, our teams work with MacBook Pros, which we will deliver to you fully provisioned prior to your first day.
   </span>
  </li>
  <li>
   <strong>
    Paid Time Off:
   </strong>
   <span>
    All employees accrue four weeks of PTO in their first year of employment. &nbsp;New parents receive twelve weeks of fully paid parental leave which may be taken within one year after the birth and/or adoption of a child. The twelve weeks is applicable to both birthing and non-birthing parent.
   </span>
  </li>
  <li>
   <strong>
    Personal and Professional Development:
   </strong>
   <span>
    We&rsquo;re committed to investing in and helping our people grow personally and professionally.&nbsp; All employees receive up to $5000 each year for professional learning, continuing education and career development.&nbsp; All team members also receive LinkedIn Learning subscriptions and access to multiple different coaching opportunities through BetterUp.
   </span>
  </li>
  <li>
   <strong>
    Location
   </strong>
   <span>
    : We are a remote-first company for most positions so you may work from anywhere you like in the U.S, excluding U.S. territories.
    <em>
     For most positions,&nbsp;
    </em>
    <strong>
     <em>
      occasional travel may be requested or encouraged but is not required
     </em>
    </strong>
    <em>
     . Some positions might require travel per the job description provided to the employee.
    </em>
    &nbsp;Employees based in the San Francisco Bay Area or in Providence, Rhode Island may commute to one of our local offices as desired. &nbsp;
   </span>
  </li>
  <li>
   <strong>
    Hours
   </strong>
   <span>
    : We maintain core meeting hours from 9AM - 2PM Pacific time for collaborating with team members across all time zones.&nbsp;
   </span>
  </li>
 </ul>
 <p>
  <em>
   Quanata, LLC is an equal opportunity workplace. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
  </em>
 </p>
 <em>
  If you are a San Francisco resident, please read the City and County of San Francisco's Fair Chance Ordinance notice.&nbsp;
 </em>
 https://www.sf.gov/sites/https://www.sf.gov/sites/default/files/2022-12/FCO%20poster2020_0.pdf&nbsp;
 <em>
  This role is employed by Quanata, LLC which is a separate company in the State Farm family of companies.
 </em>
 &nbsp;
 <em>
  If you require a reasonable accommodation, please reach out to your Talent Acquisition Partner for assistance.&nbsp;
 </em>
</div>


People Operations Specialist [Remote-US]

GLIDE

<div><div><b>About Glide</b></div><div>
GLIDE is a nationally recognized center for social justice, dedicated to fighting systemic injustices, creating pathways out of poverty and crisis, and transforming lives. Through its integrated comprehensive services, advocacy initiatives, and inclusive community, GLIDE empowers individuals, families, and children to achieve stability and to thrive. GLIDE is on the forefront of addressing some of society&rsquo;s most pressing issues, including poverty, housing and homelessness, and racial and social justice. GLIDE&rsquo;s mission is to create a radically inclusive, just, and loving community mobilized to alleviate suffering and break the cycles of poverty and marginalization</div><div></div><div><b><br>
Position Summary</b>:</div>
<div>Reporting to the Assistant Finance Manager, the AP Accountant is responsible for accurate, complete, and timely management of trade vendors, employee expenses and payments. The staff accountant works closely across all levels of leadership to review all payment requests processed in Concur Invoice and Expense Management. Approximately 150-200 invoices/reports are processed each week.</div>
<h3 class="jobSectionHeader"><b>Essential Duties and Responsibilities</b></h3><div>
<div><div>The staff accountant will routinely perform the following duties:</div>
<ul><li>Checks the Wells Fargo Vantage online banking and flag unusual activities (outside normal spending limits).</li>
<li>Validate all credit card charges are fully documented and approved by the departmental head.</li>
<li>Accepts or rejects payments in accordance to GLIDE-Wells Fargo positive pay control policy.</li>
<li>Checks Wells Fargo Vantage online portal to ensure any direct debits or automatic payments are recorded onto Intacct.</li>
<li>Reviews invoices processed and captured in Concur are properly substantiated and approved.</li>
<li>Reviews correct general ledger code combination (project, department, period posting, and description).</li>
<li>Validates line item with budget and flags any expense item not in the approved budget.</li>
<li>Verifies vendor information and updates vendor records in Concur and Intacct.</li>
<li>Ensures that no duplicate payments are processed, researches and resolves discrepancies.</li>
<li>Accepts and posts vouchers onto Intacct immediately when review process is met.</li>
</ul></div><div>On a weekly basis, perform the following:</div>
<ul><li>Organizes check batch by check number and sends to Assistant Finance Manager or Sr Director for review.</li>
<li>Process check run and ACH batch. Employee reimbursements, utilities, employee benefits and program service providers are prioritized and paid on the next cycle.</li>
<li>Mails checks on Fridays or emails notification if paid electronically via ACH.</li>
<li>Sends weekly reminder to BUMs of any outstanding or invoices captured in Concur.</li>
<li>Generates weekly AP aging, research outstanding items over 30 days.</li>
<li>Maintains accounts payable vendor files, record updates and resolves vendor inquiries.</li>
<li>Assigns a default GL code combination when new vendor is set-up.</li>
<li>Checks the Wells Fargo credit card portal to ensure adequate balance is available.</li>
<li>Orders gift card incentives when requested by programs.</li>
<li>Assists with remote check deposits and bank errands when required.</li>
</ul><div>Monthly and Quarterly Duties:</div>
<ul><li>Sends monthly card usage report to the CFO and Sr Director.</li>
<li>Reports any unreported charges by the 5th of each month following.</li>
<li>Conducts incentive/gift card inventory and notifies the controller of any discrepancies.</li>
<li>As needed, assist controller with the expense reporting, invoice training and financial audits.</li>
<li>Will perform other duties as assigned by the Assistant Finance Manager or Sr Director.</li>
</ul></div><h3 class="jobSectionHeader"><b>Minimum Qualifications</b></h3><div>
<ul><li>Knowledge of Generally Accepted Accounting Principles and internal controls</li>
<li>Minimum of three (3) years working as an accounting professional (preferably in a non-profit setting).</li>
<li>Must have advanced proficiency with Microsoft Excel</li>
<li>Familiarity and ease in navigating accounting system preferably Sage Intacct and Concur Expense and Invoice Management</li>
<li>Excellent oral skills, including the ability to communicate across all levels of management.</li>
<li>Ability to work effectively as part of a team, and independently without much supervision.</li>
<li>Ability to multi-task, meet deadlines, while maintaining accuracy in the work produced.</li>
<li>Must pass HIPAA and Fraud Waste Abuse certifications within 30 days of hire.</li>
<li>Must pass basic background check bond.</li>
<li>Ability to be back-up AR-Receipts daily deposit functions to ensure business operations continuity.</li>
</ul></div><h3 class="jobSectionHeader"><b>Physical Requirements</b></h3><div>
<ul><li>Must possess the strength, stamina and mobility to climb multiple flights of stairs daily.</li>
<li>Ability to hear within normal range, and communicate effectively (in person, telephone or zoom).</li>
<li>Finger dexterity and the ability to use all standard office equipment.</li>
</ul></div><div>This is a full-time (40 hours/week), Non-exempt role.</div><div><b>
Work Environment</b></div><div>
GLIDE&rsquo;s buildings are located in the Tenderloin neighborhood. GLIDE maintains an &quot;open door&quot; policy to the community and its clients, who frequently enter and leave the building.</div><div></div><div><br>
This role is covered by the collective bargaining agreement.</div>
<p>
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</p></div>

Accounts Payable Accountant

Grand Lodge, Masonic Homes & Acacia Creek

<div><p><b>Pay Range: $25.00 to $30.00/hour</b></p><p></p><p><b>
JOB SUMMARY</b></p><p>
Under the direct supervision of the Senior Accountant - Covina, performs assigned cashier and some accounting duties to assure that all residents&rsquo; business matters, i.e., pension/social security checks, bank statements, cash transactions to/from resident&rsquo;s Home accounts, etc., are being handled accurately, on a timely basis and in accordance with established policies and procedures. Process Accounts Payable in Covina. Communicates to Senior Accountant all problems and concerns relating to resident accounting and Accounts Payable.</p><p></p><p><b>
ESSENTIAL FUNCTIONS</b></p><p>
1. Responsible for all aspects of Residents Accounting including:</p><ul><li><p>
Understanding the Resident Accounting and Accounts Payable processes</p></li><li><p>
Receiving check requests from residents; collecting and updating their Trust Fund Account</p></li><li><p>
Distributing residents&rsquo; Monthly Statements for 1st/3rd Billing and Trust Fund</p></li><li><p>
Setting up A/R Direct Payments</p></li><li><p>
Inputting transactions into the Matrix Care to record deposits, withdrawals for the resident account including monthly allowances, birthday and Christmas and other ancillary charges</p></li><li><p>
Distributing monthly allowance to residents in accordance with the established schedule, policies, and procedures</p></li><li><p>
Providing Banking Services once a week, 4 hours a day to meet the needs of independent and assisted living residents. Schedules may be changed from time to time</p></li><li><p>
Posting 25% of B-Resident&rsquo;s monthly income to resident&rsquo;s Home Accounts</p></li><li><p>
Maintaining and reconciling a cash drawer on daily basis</p></li><li><p>
Maintaining a strict degree of confidentiality in all matters pertaining to A/R, Grand Lodge, and resident information received within the Accounting Department</p></li></ul><p></p><p>
2. Accounts Payable processing including Covina credit card payments &ndash; Process Covina related invoices.</p><p>
3. Assists with external audits relating to Trust Fund and Accounts Payable</p><p>
4. Cooperating with co-workers and establishing good working relationships with all departments. Practicing team building and promoting good employee relationships in the department.</p><p>
5. Collecting all mails from Finance Mailbox for distribution to the Team Member inboxes</p><p>
6. Assist with some medical billing-related questions and follow-up</p><p>
7. Performing other tasks assigned by Senior Accountant</p><p></p><p><b>
SKILLS, ABILITIES AND EXPERIENCE</b></p><ul><li><p>
An intermediate level of skill and experience is required in operating a personal computer and performing computer operations relative to accounting</p></li><li><p>
Must be able to communicate verbally and in writing to management, staff personnel, residents and resident families.</p></li></ul><p></p><p><b>
EDUCATIONAL REQUIREMENTS/LICENSES/CERTIFICATES</b></p><p>
Any combination of education and experience that would provide the necessary knowledge and abilities listed, typically:</p><p></p><p>
1. Minimum 1-year college course in Accounting related field or two years of experience in the following areas:</p><ul><li><p>
Accounts Payable</p></li><li><p>
Cashier</p></li><li><p>
Account Reconciliation</p></li><li><p>
Accounts Receivable</p></li><li><p>
Bank Reconciliation</p></li><li><p>
Data Entry</p></li><li><p>
Excel</p></li><li><p>
Customer Service</p></li></ul><p></p><p><b>
Benefits</b></p><p>
At the Masons of California and its related entities, you will have the opportunity to combine your passion for helping people and high ethical standards with opportunities to advance your career. In return for your skills and passion we offer:</p><ul><li><p>
A work environment focused on teamwork and support for excellent care</p></li><li><p>
A generous contribution to a 401K plan whether or not you participate, and an additional contribution from the company when you participate in the plan</p></li></ul></div>

Accounting Specialist

American Airlines

<div><div><div><h2 class="jobSectionHeader"><b>Intro</b></h2></div><div><p>
Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you&rsquo;ll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you&rsquo;ll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Why you'll love this job</b></h2></div><div><ul><li>
This job is a member of the Workforce Administration Team within the Technical Operations Division.</li><li>
Responsible for providing administrative support for Tech Ops represented team members and its leadership group.</li><li>
Collaborating with a cohesive group in a busy office setting, ensuring the success of the Workforce Administration team.</li><li>
Salary range: $18.27 per hour - $23.08<br>
</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
What you'll do</b></h2></div><div><ul><li>
Audit, analyze and prepare various department reports, including weekly headcount reports and monthly projection reports.</li><li>
In depth understanding of all aspects of payroll, using Workbrain payroll system; including time coding and shift schedules</li><li>
Proffer and process overtime, field trips, shift swaps and holiday equalization according to the rules and limitation of the collective bargaining agreement and the Workbrain system.</li><li>
Process vacation changes according to leadership directions, the guidelines outlined in the contract agreements and the Workbrain system.</li><li>
Providing excellent service to our internal customers; including phone, email, and walk-in inquiries.</li><li>
Liaison between various airport personnel, local leadership and team members</li><li>
Train and assist with onboarding new administrative center team members</li><li>
Contribute and assist with project initiatives, to include implementation of new systems, tasks and methods to front line employees, leaders and administration center team members.</li><li>
Submits transactions for computer and system accesses.</li><li>
Sort, track and file data and correspondence</li><li>
Process time-sensitive requests</li><li>
Efficiently and effectively communicate to high levels leadership to address operational inquires</li><li>
Must fulfill FAA criminal background checks to qualify for unescorted access privileges to airport security identification display area (SIDA), if applicable</li><li>
Must be able to secure appropriate airport authority and/or US customs security badges, if applicable</li><li>
May be required to work shifts, nights, weekends and holidays</li><li>
Must be willing to travel as required for professional development</li></ul></div></div><p></p><div><div><h2 class="jobSectionHeader"><b><br>
All you'll need for success</b></h2></div><div><p><b>
Minimum Qualifications- Education &amp; Prior Job Experience</b></p><ul><li>
High School diploma or GED equivalent</li><li>
At least 1 year of prior administrative experience</li><li>
Intermediate experience with Microsoft Office software including Word, Excel, PowerPoint etc.</li></ul><p></p><p><b><br>
Preferred Qualifications- Education &amp; Prior Job Experience</b></p><ul><li>
3 years experience in an office setting</li><li>
1 year experience with unionized workforce</li><li>
Associates degree or equivalent work experience</li><li>
Previous experience with analyzing data to improve processes and facilitate operational excellence</li></ul><p></p><p><b><br>
Skills, Licenses &amp; Certifications</b></p><ul><li>
Knowledge of the applicable workforce collective bargaining agreements (IAM/ TWU)</li><li>
Broad understanding of Workbrain or other time and attendance applications</li><li>
Ability to prepare correspondence and format reports</li><li>
Ability to maintain confidentiality with team member files, payroll data and personal information</li><li>
Ability to prioritize and organize work functions effectively</li><li>
Ability to exercise good judgement and work under time constraints with professionalism, efficiency, patience and tact</li><li>
Ability to work individually or with a team</li></ul></div></div><p></p><div><div><h2 class="jobSectionHeader"><b><br>
What you'll get</b></h2></div><div><p>
Feel free to take advantage of all that American Airlines has to offer:</p><ul><li>
Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.</li><li>
Health Benefits: On day one, you&rsquo;ll have access to your health, dental, prescription and vision benefits to help you stay well. And that&rsquo;s just the start, we also offer virtual doctor visits, flexible spending accounts and more.</li><li>
Wellness Programs: We want you to be the best version of yourself &ndash; that&rsquo;s why our wellness programs provide you with all the right tools, resources and support you need.</li><li>
401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.</li><li>
Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Feel free to be yourself at American</b></h2></div><div><p>
From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world.<br>
<br>
Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life&rsquo;s journey? Feel free to be yourself at American.</p></div></div></div>

Administrator, Administration Center

WI Harper Group

<p><b>Overview</b><br/>WI Harper Group is a venture capital firm headquartered in San Francisco. We are seeking a highly organized and detail-oriented Administrative Assistant to support our day-to-day office operations.</p><p>Location: San Francisco, CA 94111</p><p>Schedule: Approximately 24 hours per week</p><p>Compensation: $28-$33 per hour, depending on experience</p><p>Work Setting: In-person</p><p><b>Job Description</b></p><ul><li>Handle the office reception area including greeting visitors, answering and directing phone calls, distributing mail, ordering supplies, and other office duties as assigned</li><li>Maintain calendars, schedule meetings, coordinate conference rooms, and make travel arrangements</li><li>Process and reconcile expense reports, invoices, and other accounting-related documents</li><li>Assist with accounts payable functions, including invoice processing, employee reimbursements, and vendor record maintenance</li><li>Ensure office equipment and facilities are maintained in good working order</li><li>Organize and coordinate company activities, meetings, and events</li><li>Other office functions as assigned</li></ul><p><b>Requirements</b></p><ul><li>Bachelor's Degree preferred</li><li>Two or more years of experience in office administration, executive support, or related roles</li><li>Experience with accounts payable, bookkeeping, or administrative accounting support preferred</li><li>Proficient in Microsoft Word, Excel, Outlook, and PowerPoint</li><li>Strong verbal and written communication skills</li><li>Highly organized, professional, resourceful, and proactive</li><li>Detail-oriented and able to multi-task</li><li>Bilingual English and Mandarin Chinese is a plus</li></ul><p><b>Core Competencies</b></p><ul><li>Attention to detail and follow-through</li><li>Excellent organizational and time management skills</li><li>Strong communication and interpersonal skills</li><li>Ability to work independently and take initiative</li><li>Ability to manage multiple priorities in a fast-paced environment</li><li>Team player with a positive attitude</li></ul><p>Opportunity for growth and potential transition to a full-time position based on performance and business needs.</p><p>Pay: $28.00 - $33.00 per hour</p><p>Work Location: In person</p>

Administrative Assistant

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