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accounting & administrative associate Jobs in Washington

accounting & administrative associate

accounting supervisor

ILSI Health and Environmental Sciences Institute (HESI)

Accounting Supervisor Washington, DC (Hybrid)Are you an experienced, mission-driven accounting professional who values precision, structure, and strong working relationships?Join a small, collaborative team that provides financial and operational support to nonprofit scientific organizations dedicated to advancing science and public health. Our work happens behind the scenes, ensuring that mission-driven organizations can stay focused on what they do best.About the RoleWe are seeking an Accounting Supervisor to oversee core accounting operations supporting multiple nonprofit organizations. This is a hands-on role that reports to the Director of Finance and Administration and plays a key role in maintaining the accuracy, compliance, and financial integrity that our partner organizations depend on.This position is responsible for all accounts payable (AP) and accounts receivable (AR) functions and performs essential accounting activities including reconciliations, journal entries, regulatory filings, and audit support. Success in this role requires both strong technical accounting skills and sound professional judgment, along with the ability to communicate financial requirements clearly and work collaboratively across teams.Key Responsibilities<ul><li>Oversee all accounts payable processes, including invoice review and coding, credit card imports, semi-monthly disbursements, electronic payments (403(b), benefits, wires), and maintenance of vendor and staff credit card records</li><li>Oversee accounts receivable activities, including invoicing, receipt monitoring, deposits, and maintenance of customer records</li><li>Prepare and post bi-weekly and monthly journal entries and maintain general ledger reconciliations</li><li>Maintain Weekly Cash Balance schedules and reconcile intra-organizational accounts</li><li>Prepare annual IRS Forms 1099 and 1096 and maintain W-9 files</li><li>Record and track investment transactions and maintain related schedules</li><li>Monitor accounting system data, allocations, and coding accuracy</li><li>Assist with audit requests and annual financial review processes</li></ul>Qualifications<ul><li>Associate&rsquo;s degree in accounting, finance, or related field (Bachelor&rsquo;s preferred), or equivalent experience</li><li>Minimum of three years of relevant accounting experience, including accounts payable, accounts receivable, and general ledger activities</li><li>Strong reconciliation skills and demonstrated attention to detail in managing high-volume financial transactions</li><li>Advanced Excel skills and experience working with detailed financial data</li><li>Familiarity with accounting systems (Microsoft Business Central and PN3 preferred)</li><li>Ability to exercise sound professional judgment while managing routine transactional processes</li><li>Strong organizational and communication skills</li><li>Experience in a nonprofit, association, educational, or other mission-driven organization a plus</li></ul>Work EnvironmentThis hybrid position is based in Washington, DC. Candidates must be within regular commuting distance and able to work in the office at least one day per week, or as organizational needs require. As part of a small shared-services team, this role may also participate in general office operations typical of a collaborative nonprofit environment.Compensation &amp; BenefitsSalary range: $85,000 &ndash; $100,000Placement within this range depends on relevant qualifications, experience, and alignment with the responsibilities of the role. We offer a comprehensive benefits package including paid time off; health, dental, and vision insurance; a 403(b) retirement plan; and additional benefits designed to support employee well-being and work-life balance.Anticipated Start DateLate June/Early July 2026How to ApplyTo help us better understand your qualifications and interest in this role, we ask that all applicants submit a cover letter along with their resume to recruitment@nposervices.org.Principals only, please. Unsolicited resumes from third-party agencies will not be considered.Equal Employment OpportunityWe are an equal opportunity employer and consider all qualified applicants without regard to any characteristic protected by applicable federal, state, or local law.Pay: $85,000.00 - $100,000.00 per yearBenefits:<ul><li>Commuter assistance</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Will you now, or in the future, require sponsorship for employment visa status (e.g. H-1B visa status)? </li></ul>Experience:<ul><li>Non-profit accounting: 3 years (Preferred)</li><li>AP/AR: 3 years (Preferred)</li><li>accounting systems: 3 years (Preferred)</li></ul>Work Location: Hybrid remote in Washington, DC 20005

Accounting Supervisor

DISABILITY SERVICES

<div><div><div><div>If you like to stay busy and immersed in cultural activities, then Washington, DC is the place to be! Museums, restaurants, great climate, green space and job opportunities are among the many positives of living in the Nation&rsquo;s Capital. Not to mention the residents of the District of Columbia are highly educated and the region has some of the best schools in the country. Each day the District of Columbia continues to be ranked in the top 10 of thriving city indicators where you can live, work and play.
INTRODUCTION
This position is located in the Department on Disability Services, Office of the Chief of Staff, Operations Division, Business Service Unit.
The Business Service Unit is responsible for processing invoices for payment under the District of Columbia&rsquo;s Prompt Payment Program. Works under direct supervision of the Business Service Supervisor performing routine tasks related to processing invoices/performing accounts payable functions in accordance with established Department on Disability Services (DDS) and District of Columbia (District) policies and procedures.
MAJOR DUTIES<ul><li>
Receive invoices for payment. Verifies accuracy of invoices, including approvals; verifies funding; and ensures that any necessary documentation is attached. Re-routes incomplete invoices to the Provider Relations Services Unit and invoices with funding issues to the Financial Services Unit.</li><li>
Prepares and processes invoices for processing in the District&rsquo;s automated invoicing system for payment within the District&rsquo;s Prompt Payment Regulations.</li><li>
Inform Supervisor of invoices which will not be processed within the timelines specified in the Prompt Payment Regulations.</li><li>
Receives, updates, and files provider W-9 forms and process annual 1099 forms.</li><li>
Maintains required databases of financial information. Executes regular and ad hoc reports regarding invoices (processed, returned, re-routed, etc.) and conducts research as requested by Supervisor.</li><li>
May respond to provider questions regarding an invoice &ndash; where it is in the process or expected time of payment. Refer other inquiries to the Provider Relations Services Unit or Supervisor.</li><li>
Performs other duties as assigned.</li></ul>
QUALIFICATIONS
Applicant must have one (1) year of Specialized Experience at the next lower grade-level. Two (2) years of general accounting and/or accounts payable experience.
Applicants must meet all qualification and eligibility requirements by the closing date of this announcement.
CAREER PATHWAYS
This position is part of the Pathway to Government Employment Partnership Program. District residents who received a high school diploma from the District of Columbia Public Schools or a District public charter school or received a GED or its equivalent from the District of Columbia will receive priority consideration for this entry-level position.
Applicants must provide a high school transcript, GED certificate, high school diploma, or other applicable documentation along with verification of District residency before the District government may extend a final offer of employment.
EDUCATION
A high school diploma is required. An equivalent combination of education and experience will be considered.
WORK EXPERIENCE/KNOWLEDGE REQUIRED
Working knowledge of the District&rsquo;s automated invoice processing system and applicable DDS and District policies, procedures, and regulations regarding work performed to process invoices in a timely manner.
Knowledge of provider payment schedules.
Knowledge of DDS&rsquo;s organization and its Divisions&rsquo; responsibilities to correctly re-route unpayable invoices for applicable corrections, approvals, additions, etc.
Proficiency with invoice processing software, standard word processing and spreadsheet software, applicable computer equipment, and standard office equipment to access needed databases and maintain files.
Demonstrated ability to work independently or as a part of a team.
Knowledge as would be evident of two years of increasing responsibility in general accounting/accounts payable.
Collective Bargaining Unit
This position is in the collective bargaining unit represented by AFGE Local union 383.
Additional information
Once applications are submitted, applicants will not be able to change their responses to the online questions.
The position for which the individual is applying has been identified and designated as requiring enhanced suitability screening.
If tentatively selected for the position, a criminal background check, traffic record check, consumer credit check, and mandatory drug and alcohol test will be conducted (as appropriate); and
The appointee to the position may be offered employment contingent upon receipt of a satisfactory enhanced suitability screening.
Work Schedule
This position requires 4 days a week in the office.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above. Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume will result in a &quot;not qualified&quot; determination.
EEO Statement
The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.</div></div></div></div>

Business Services Technician

SPD Contracting

Overview Join our dynamic team as an Accounting Intern and immerse yourself in the exciting world of financial management and corporate accounting. This paid internship offers a unique opportunity to gain hands-on experience with essential accounting functions, develop your technical skills, and understand the intricacies of financial reporting within a professional environment. You will work closely with seasoned accounting professionals, contributing to meaningful projects that support our organization&rsquo;s financial health and compliance efforts. This role is ideal for motivated individuals eager to build a solid foundation in accounting principles and practices while making a tangible impact.Duties<ul><li>Assist with the preparation and analysis of financial statements in accordance with GAAP (Generally Accepted Accounting Principles) and regulatory standards.</li><li>Support the reconciliation of general ledger accounts, including bank reconciliations and balance sheet reviews.</li><li>Help process accounts payable and accounts receivable transactions using accounting software such as QuickBooks, Sage, or Xero.</li><li>Participate in journal entry creation, double-entry bookkeeping, and account analysis to ensure accurate financial records.</li><li>Contribute to month-end closing activities, including ledger maintenance, accruals, and financial report writing.</li><li>Aid in the review of financial reports for accuracy and compliance with internal policies and external regulations like SOX (Sarbanes-Oxley Act).</li><li>Gain exposure to specialized areas such as governmental accounting, non-profit accounting, or securities law through mentoring sessions and project involvement.</li></ul>Qualifications<ul><li>Currently pursuing a bachelor&rsquo;s degree in Accounting, Finance, or a related field with a strong academic record.</li><li>Demonstrated understanding of fundamental financial concepts such as debits &amp; credits, journal entries, and balance sheet reconciliation.</li><li>Familiarity with accounting software like QuickBooks, Sage, Xero, or PeopleSoft is preferred.</li><li>Knowledge of GAAP standards and technical accounting principles is highly desirable.</li><li>Strong analytical skills with the ability to interpret financial data accurately.</li><li>Excellent communication skills for effective report writing and collaboration within teams.</li><li>Eagerness to learn about SOX compliance, LIHTC (Low-Income Housing Tax Credit), tax experience, auditing processes, and regulatory reporting requirements. This paid internship provides an engaging platform for aspiring accountants to develop practical skills while contributing to meaningful financial operations. We seek energetic individuals who are detail-oriented, proactive learners ready to grow their expertise in corporate finance and accounting practices within a supportive environment.</li></ul>Pay: From $20.00 per hourWork Location: In person

Accounting Intern

R. McGhee & Associates Architects

POSITION DESCRIPTION: ACCOUNTING ASSISTANT (Part-Time)Company: R. McGhee &amp; AssociatesLocation: Dupont Circle, Washington, D.C.Schedule: Part-Time (In-person/Remote)Job Type: Part-Time - 12-15 hrs/week; 2-3 days/weekR. McGhee &amp; Associates is looking for a part-time Accounting Assistant to join our team.Minimum of 4-5 years accounting experience needed. Must have experience working with Deltek system or other similar accounting systemsPlease send resume in pdf format to Amoy McGhee at amoy@rmc-architects.comEssential Roles and Responsibilities:<ul><li>Provide accounting support</li><li>Proficient with Excel</li><li>Bank/account Reconciliations</li><li>Prepare financial reports</li><li>Supports team by performing tasks related to organization.</li><li>Assist with payroll and staff expenses</li><li>Will learn to use Ajera (Deltek accounting system), if needed.</li><li>Must be organized and able to work independently</li></ul>Requirements:+Strong organization skills, able to multitask with little supervision and take initiative+Excellent attention to detail with strong analytical skills+Strong verbal/written communication skills+Strong abilities in Excel and DeltekPreferred:+ Proficiency with computers and bookkeeping software+ Strong organization skills, able to multitask with little supervision and take initiative.+ Familiarity with basic accounting principles+Self-motivated individual who can work independently and is detail oriented.+ Fluent in written and spoken English+ Valid work permit (USA)Job Type: Part-Time - 12-15 hrs/week; 2-3 days/weekJob Type: Part-timePay: $20.00 - $30.00 per hourApplication Question(s):<ul><li>Work part time for 12-15hrs a week.. dedicated hours per week? Yes or No</li><li>Will you be able to work remotely as well as in the office occasionally? Yes or No</li><li>Have an accounting degree or accounting education? Yes or No</li></ul>Experience:<ul><li>Deltek: 2 years (Required)</li><li>Accounting: 2 years (Required)</li><li>Microsoft Excel: 2 years (Required)</li><li>Deltek (or similar accounting system): 1 year (Required)</li></ul>Ability to Commute:<ul><li>Washington, DC 20009 (Required)</li></ul>Work Location: Hybrid remote in Washington, DC 20009

Accounting Assistant (Part-Time)

United Nations Foundation

<div>The salary range for this position is

Position Overview

The Senior Accountant General Ledger, will report to the Associate Director, Accounting. The Senior Accountant&rsquo;s responsibilities include performing account reconciliations, maintaining the general ledger, assisting with audit preparations, and performing other accounting duties as assigned.

This position is based in Washington, DC (hybrid schedule).

Essential Functions
<ul>
<li>Ensures the integrity of accounting information by recording, verifying, and entering transactions</li>
<li>Maintains and balances general ledger accounts by verifying, allocating, posting, and reconciling transactions and resolving discrepancies</li>
<li>Perform month-end and year-end account reconciliations including preparation of working papers for auditors' review</li>
<li>Enter, revise, sort, calculate and create tables for analysis, account reconciliations, year-end working papers, etc</li>
<li>Contribute to the development of new or amended accounting systems, programs, and procedures</li>
<li>Coordinate complex accounting projects and initiatives with other members of the accounting and finance team or with other departments</li>
<li>Other duties as assigned</li>
</ul>
Selection Criteria
<ul>
<li>Bachelor&rsquo;s degree in accounting or finance required</li>
<li>3+ years of progressive accounting experience</li>
<li>Proficiency with excel</li>
<li>Understanding and knowledge of automated systems</li>
<li>Proven ability to multi-task and prioritize in a deadline driven environment</li>
<li>Must be an outstanding communicator, with established skills in accuracy, organization, and experience working in a high-volume environment</li>
</ul>
Required Application Materials

It is required you upload your resume and a cover letter for this position. Your application will be considered incomplete without these items. Please note that we cannot consider your application without a resume and cover letter submission.

Benefits and Compensation

For full-time, U.S. benefit eligible employees, UNF offers an excellent range of benefits, including:
<ul>
<li>a choice between two health plans through UnitedHealthcare (PPO or HDHP with HSA)</li>
<li>dental insurance</li>
<li>vision insurance</li>
<li>flexible spending accounts</li>
<li>403b retirement savings plan with a generous matching contribution</li>
<li>group term and supplemental life insurance</li>
<li>short-term disability</li>
<li>long-term disability</li>
<li>back-up care</li>
<li>employee assistance program</li>
</ul>
Additionally, all benefit eligible employees have 12 paid holidays, 20 vacation days, 10 sick days, 3 personal days, and 8 weeks of family leave care.</div>

Senior Accountant, General Ledger, Finance

National Retail Federation

<div>Description:

The National Retail Federation is a trade association that advocates for the people, brands, policies and ideas that help retail succeed. From its headquarters in Washington, D.C., NRF empowers the industry that powers the economy. Retail is the nation&rsquo;s largest private-sector employer, contributing $5.3 trillion to annual GDP and supporting more than one in four U.S. jobs. For over a century, NRF has been a voice for every retailer and every retail job, educating, inspiring and communicating the powerful impact retail has on local communities and global economies.
General Function
Assists in the operations of the accounting department. Participates in the month and year-end close process.
Essential Functions:<ul><li>
Manage cash receipts in various systems and integrations to Microsoft Dynamics Business Central</li><li>
Respond promptly to all inquiries regarding invoices, payments and credit card disputes</li><li>
Manage registration invoicing for convention and conferences, primarily international teams</li><li>
Reconcile registration reports and financial data and point out inconsistencies or errors</li><li>
Reconcile monthly bank and merchant account activity to statements on file for majority of accounts</li><li>
Prepare yearly audit schedules and provide backup documentation as request by auditors</li><li>
Supervise onsite financial activity for registration at various conferences</li><li>
Serve as backup for events and sponsorship invoicing for convention and conferences</li><li>
Serve as backup for weekly reconciliations and journal entries for exhibit and sponsorship revenue for import to the general ledger</li><li>
Perform other duties as assigned</li></ul>
Requirements:

Minimum Qualifications<ul><li>
High school diploma or equivalent required</li><li>
Minimum 3 years of accounting experience, with concentration in revenue accounting or accounts receivable</li><li>
Strong knowledge of generally accepted accounting principles (GAAP)</li><li>
Demonstrated experience with month-end and year-end close processes</li><li>
Proficiency with accounting software systems</li><li>
Strong analytical skills with high attention to detail and accuracy</li><li>
Ability to work independently and handle multiple projects and deadlines simultaneously in a fast-paced environment</li><li>
Strong interpersonal skills and communications skills</li><li>
Ability to travel up to 10%</li></ul>
Preferred Qualifications<ul><li>
Associate or bachelor&rsquo;s degree in accounting, finance, or related field</li><li>
5+ years of accounting experience</li><li>
Experience with Microsoft Dynamics Business Central or Similar ERP system</li><li>
Familiarity with association management software</li><li>
Experience with association, nonprofit, or membership organization accounting</li><li>
Experience with event or conference revenue accounting and reconciliation</li></ul>
National Retail Federation (&ldquo;NRF&rdquo;) is an Equal Opportunity Employer. NRF is committed to the policy of fair and equal employment opportunities without regard to race, color, religion, gender, gender identity, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. This applies to all phases of employment including but not limited to recruiting, hiring, career development, promotion, rates of pay, termination, and all other employment offerings and personnel practices.</div>

Manager, Accounts Receivable

Bryce

<div>Company Description 
BryceTech has partnered with technology and R&amp;D clients to deliver mission and business success for nearly 20 years. Bryce combines core competencies in analytics and engineering with domain expertise. Our teams help government agencies, Fortune 500 firms, and investors manage complex programs, develop IT tools, and forecast critical outcomes. We offer clients proprietary, research-based models that enable evidence-based decision making. Bryce cultivates a culture of engagement and partnership with our clients. BryceTech is an Equal Opportunity Employer.
BryceTech has an immediate opening for a Accountat to support the US Marshalls service management efforts. This position is located in the Business Integration Center (BIC) of the Financial Services Division (FSD), United States Marshals Service. The Accountant will provide comprehensive development, management, and enforcement of the agency&rsquo;s financial management practices, ensuring accuracy, compliance, and effective fiscal oversight across all operations.
BryceTech offers a full range of benefits, including competitive salary, a comprehensive health plan including dental and vision coverage, company-paid life &amp; disability insurance policies, 401(k) plan with company match, and an educational reimbursement program. 
Job Description 
<ul><li>
Responsible for examining, analyzing, and interpreting accounting data, records, and reports to advise on statistical trending, forecast improvement opportunities, identify and remediate audit issues, develop performance measures, and improve financial performance</li><li>
Responsible for reviewing reconciliations and reports to ensure accuracy and timeliness, drafting policy on operating accounting and financial reporting matters, and providing timely and accurate financial management records to reduce errors.</li><li>
Responsible for providing assistance and guidance on specifications and regulatory requirements for the management of accounting operations and resolving significant financial management problems.</li><li>
Responsible for preparing financial data calls and developing financial management assessment tools such as benchmarking metrics, scorecards, and dashboards.</li><li>
Responsible for analyzing data and conducting internal audits to validate accounting reports and ensure reports contain timely, accurate, and complete financial information.</li><li>
Responsible for maintaining knowledge of all audit matters affecting financial operations.</li><li>
Responsible for assuring fiscal transactions comply with OMB, GAO, and Treasury requirements and that records and statements fully disclose program financial results.</li><li>
Responsible for evaluating and determining accounting data requirements.</li><li>
Responsible for developing procedural manuals, methods, and directives for the validation of accounting data.</li><li>
Responsible for maintaining comprehensive review and analysis of executive, legislative, and regulatory actions to ensure data requirements are imposed and met in a timely and efficient manner.</li><li>
Responsible for coordinating and evaluating accounting studies and analyses to determine legal and regulatory compliance, workflow, and other financial considerations.</li><li>
Responsible for analyzing current financial processes to identify opportunities to improve quality, efficiency, and performance.</li><li>
Responsible for establishing review criteria to improve audit efficiency and designing processes to strengthen financial operations and internal controls and reduce audit risk.</li><li>
Responsible for ensuring audit readiness by identifying process weaknesses and implementing corrective actions to prevent or eliminate audit deficiencies.</li><li>
Responsible for assisting in the development of project plans to achieve FSD strategic planning objectives.</li><li>
Responsible for monitoring financial management requirements and audit reviews to identify potential areas of audit scrutiny.</li><li>
Responsible for continuously assessing accounting and budget processes to improve productivity and reduce audit risk through standardization and automation.</li><li>
Responsible for assisting in drafting authoritative financial management policy and guidance, including proper matching of revenue and expense using methodologies such as accrual accounting and depreciation.</li><li>
Responsible for monitoring compliance with established USMS and DOJ financial management policies and procedures and ensuring updates are disseminated to appropriate personnel.</li><li>
Responsible for advising management on accounting and financial management matters.</li><li>
Responsible for preparing, submitting, and inventorying recurring internal and external financial management reports.</li><li>
Responsible for tracking OIG audit taskings and coordinating timely preparation and submission of audit responses for FSD.</li></ul> 

Qualifications 
<ul><li>
Bachelor's degree in Accountant required</li><li>
Five (5) years of specialized experience related to financial management and accounting duties required</li><li>
Professional knowledge of financial management, accounting, and budgeting principles with ability to apply to complex tasks</li><li>
Demonstrated analytical, problem-solving, and data management skills, including the ability to query and manipulate financial systems</li><li>
Strong communication, organization, and interpersonal skills with proficiency in Microsoft Office Suite (especially MS Word and MS Excel)</li></ul>
PREFERRED QUALIFICATIONS<ul><li>
Experience supporting federal financial management operations, preferably within DOJ or similar law enforcement agencies</li><li>
Knowledge of OMB, GAO, and Treasury financial reporting and compliance requirements</li><li>
Demonstrated experience with audit readiness, internal controls, and OIG audit coordination</li><li>
Experience developing financial dashboards, scorecards, benchmarking metrics, or other performance management tools</li><li>
Active or prior federal security clearance preferred</li></ul> 

Additional Information 
Employment is contingent upon contract award.
BryceTech offers a full range of benefits, including competitive salary, a comprehensive health plan including dental and vision coverage, company-paid life &amp; disability insurance policies, 401(k) plan with company match, and an educational reimbursement program.
All your information will be kept confidential according to EEO guidelines.</div>

Accountant

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