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accounts payable specialist

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accounts payable clerk

Jobot

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 <br/>
 <br/>
 <br/>
 Job details:
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 <strong>
  Accounts Payable  / 401K Match/ Great Benefits/ Commercial Construction
  <br/>
  <br/>
 </strong>
 This Jobot Job is hosted by: Haley Lucas
 <br/>
 Are you a fit? Easy Apply now by clicking the "Easy Apply" button
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 and sending us your resume.
 <br/>
 Salary: $55,000 - $70,000 per year
 <br/>
 <br/>
 <br/>
 <strong>
  <u>
   A bit about us:
   <br/>
   <br/>
  </u>
 </strong>
 JOB DUPLICATED under different client. Please update this section!
 <br/>
 <br/>
 <br/>
 <strong>
  <u>
   Why join us?
   <br/>
   <br/>
  </u>
 </strong>
 401K Match
 <br/>
 Great PTO
 <br/>
 Great Benefits
 <br/>
 Life Insurance
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 Life &amp; Disability Insurance
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 <strong>
  <u>
   Job Details
   <br/>
   <br/>
  </u>
 </strong>
 Responsibilities:
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 <ul>
  <li>
   Manage the full cycle of accounts payable activities including invoice processing, payment processing, and vendor communication.
  </li>
  <li>
   Prepare month-end reports and assist in the preparation of monthly, quarterly, and yearly financial statements.
  </li>
  <li>
   Maintain the general ledger, ensuring accuracy and compliance with GAAP.
  </li>
  <li>
   Perform bank reconciliations, ensuring all financial transactions are correctly recorded.
  </li>
  <li>
   Manage fixed assets, including recording acquisition, depreciation, and disposal.
  </li>
  <li>
   Utilize one-site property management software to track and report financial data.
  </li>
  <li>
   Reconcile and balance sheets on a regular basis, identifying and resolving any discrepancies.
  </li>
  <li>
   Collaborate with other team members to improve and streamline processes, contributing to the overall efficiency and effectiveness of the accounting function.
  </li>
  <li>
   Ensure compliance with all financial regulations and stay updated on the latest industry trends and best practices.
   <br/>
  </li>
 </ul>
 Qualifications:
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 <br/>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Accounting, Finance, or a related field.
  </li>
  <li>
   A minimum of 5 years of experience in accounts payable or a similar role, preferably in the construction industry.
  </li>
  <li>
   Proficient in General Ledger (GL) and accounts receivable (a/r) management.
  </li>
  <li>
   Strong knowledge of Generally Accepted Accounting Principles (GAAP).
  </li>
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   Experience with bank reconciliations and balance sheets.
  </li>
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   Familiarity with fixed assets and one-site property management software.
  </li>
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   Ability to prepare month-end reports and process a minimum of 100 invoices per week.
  </li>
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   Excellent numerical skills and attention to detail.
  </li>
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   Strong communication and interpersonal skills.
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   Proficient in Microsoft Office Suite, particularly Excel, and accounting software.
  </li>
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   Ability to work independently and as part of a team in a fast-paced environment.
  </li>
  <li>
   Strong problem-solving skills and the ability to make sound decisions based on accurate and timely analyses.
   <br/>
   <br/>
  </li>
 </ul>
 Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
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Accounts Payable

ECS Limited

<div>What You'll Do:
<ul><li>Maintain accounting functions at the office level and other duties as assigned.</li><li>
Process payroll, accounts payable, accounts receivable and invoicing.</li><li>
Track and document petty cash account by writing checks, request replenishments, reconcile bank and internal accounting balance.</li><li>
Maintain and update certificates of insurance.</li><li>
Reconcile and code credit card statements.</li><li>
Financial report compilation, distribution and prepare management presentation.</li><li>
Establishing and implementing new procedures to increase inter-department efficiency.</li><li>
Fleet administration including purchases, sales, USDOT requirements and commuting taxes for driver&rsquo;s payroll.</li><li>
Support receptionists and administrative management of the office.</li><li>
Other duties as assigned.</li></ul><h2 class="jobSectionHeader"><b>
#TPA123</b></h2>
What We're Looking For:
<ul><li><div>
High School or GED, Associates Degree or higher in Accounting preferred</div></li><li><div>
5+ years of related experience</div></li></ul>
Who We Are:
<div>
ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #66 in Engineering News-Record&rsquo;s Top 500 Design Firms (April 2025), #148 in Engineering News-Record&rsquo;s Top 200 Environmental Firms (October 2025) and #50 in Zweig Group&rsquo;s Hot Firm List (May 2025). For additional information about ECS, visit: www.ecslimited.com.</div><div></div><div><br>
ECS is an Equal Opportunity Employer. To learn more, click here.</div></div>

Accounting Administrator

Ochs Enterprises LLC

<div><div><div><b>Benefits:</b></div>
<ul><li>Competitive salary</li>
<li>Flexible schedule</li>
<li>Training &amp; development</li>
</ul></div><div><div>Job Title: Entry-Level Bookkeeper &amp; Customer Support Assistant<br>
Location: Specify location or remote<br>
Job Type: Part-time or Full-time<br>
Pay Rate: $15 per hour<br>
<br>
Position Overview<br>
HealthisFreedom is looking for a detail-oriented entry-level bookkeeper to manage daily financial transactions and provide friendly, responsive customer support. This position is ideal for someone looking to build experience in both bookkeeping and customer service within a mission-driven organization.<br>
<br>
Key Responsibilities<br>
<ul><li>Accurately record day-to-day financial transactions using our bookkeeping software (e.g., QuickBooks or similar).</li><li>Process accounts payable and receivable, issue invoices, and track payments.</li><li>Reconcile bank statements and maintain accurate records of financial activity.</li><li>Assist with preparing financial reports for management and compiling supporting documentation as needed.</li><li>Help monitor and resolve discrepancies in accounts or transaction data.</li><li>Respond to customer inquiries by phone, email, or chat in a courteous and helpful manner.</li><li>Assist with routine administrative and clerical duties, including data entry and filing.</li><li>Support customer billing questions, account updates, and resolve basic issues or escalate as required.</li><li>Contribute to process improvements and support other team needs as assigned.</li></ul><br>
Qualifications<br>
<ul><li>High school diploma or equivalent required; some college or relevant coursework in accounting, finance, or business a plus.</li><li>Basic knowledge of bookkeeping principles and general office procedures.</li><li>Strong attention to detail and accuracy in data entry.</li><li>Excellent communication and customer service skills.</li><li>Proficient in Microsoft Office (Excel/Word) and comfortable learning new software.</li><li>Reliable, organized, and able to manage time effectively.</li><li>Previous experience in bookkeeping, retail, or customer service is a plus but not required.</li></ul><br>
Benefits<br>
<ul><li>Opportunity to gain hands-on experience in finance and customer support.</li><li>Flexible hours and supportive team environment.</li><li>Room for growth as you develop your skills.</li></ul></div></div></div>

Entry level Bookkeeper & Customer Service Assistant

Performance Foodservice

<div><p><b>Job Description:</b></p>
Under direct supervision, applies accepted procedures to the preparation and maintenance of financial and business transaction data, and prepares reports to ensure accurate accounting records. Performs complex clerical and entry-level accounting activities. Performs entry-level bookkeeping and accounting tasks. Posts journal or voucher entries, reconciles accounts, and checks for accuracy. Verifies, sorts, posts, and checks claims, bills, invoices, and vouchers. Communicates and interacts with customers, vendors and co-workers professionally ensuring questions are answered accurately and in a timely manner. Functions as a team member within the department and organization, as required, and perform any duty assigned to best serve the company.<br>
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Compile financial information to prepare entries to accounts.<br>
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Prepare and record journal entries.<br>
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Prepare and record month-end accruals.<br>
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Assist with general ledger account analysis and reconciliations.<br>
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Assist with the preparations of month-end, quarter-end, and year-end reporting.<br>
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Responsible for the record retention of accounting records.<br>
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Maintain accurate records of accounts payable and receivable.<br>
<br>
Performs other related duties as assigned.<p><b>
Qualifications:</b></p>
High School Diploma/GED or Equivalent Experience<br>
Required Experience:<br>
6-12 months in accounting, accounting admin support or related area<p><b>
Company description</b></p><br>
Performance Foodservice, PFG&rsquo;s broadline distributor, maintains a unique relationship with a variety of local customers, including independent restaurants and hotels, healthcare facilities, schools, and quick-service eateries. A team of sales reps, chefs, consultants, and other experts builds close relationships with customers &mdash; providing advice on improving operations, menu development, product selection, and operational strategies. The Performance team delivers delicious food but also goes above and beyond to help independent restaurant owners achieve their dreams.<p><b>
Awards and Accolades</b></p>
Performance Food Group and/or its subsidiaries (individually or collectively, the &quot;Company&quot;) provides equal employment opportunity (EEO) to all applicants and employees, regardless of race, color, national origin, sex, marital status, pregnancy, sexual orientation, gender identity, religion, age, disability, genetic information, veteran status, and any other characteristic protected by applicable local, state and federal laws and regulations. Please click on the following links to review: (1) our EEO Policy; (2) the &quot;EEO is the Law&quot; poster and supplement; and (3) the Pay Transparency Policy Statement.</div>

Coordinator, Accounting

Ledgent

<div>
 <br/>
 <br/>
 Key Responsibilities
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 <br/>
 <ul>
  <li>
   Process high‑volume vendor invoices with accuracy and attention to detail.
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   Verify invoice coding, approvals, and supporting documentation prior to payment.
  </li>
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   Reconcile vendor statements, research discrepancies, and resolve issues promptly.
  </li>
  <li>
   Assist in weekly and monthly payment runs, including checks, ACH, and wires.
  </li>
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   Respond to vendor inquiries and maintain positive vendor relationships.
  </li>
  <li>
   Support monthly close activities including accruals and AP‑related reporting.
  </li>
  <li>
   Maintain organized and up‑to‑date AP records in accordance with company policies.
  </li>
  <li>
   Collaborate with purchasing, operations, and finance teams to ensure seamless processing.
  </li>
  <li>
   Identify opportunities for process improvements within the AP workflow.
   <br/>
   <br/>
  </li>
 </ul>
 Qualifications
 <br/>
 <br/>
 <ul>
  <li>
   <strong>
    3+ years of experience in Accounts Payable
   </strong>
   or a similar accounting support role.
  </li>
  <li>
   Strong understanding of AP processes, invoice flow, 3‑way match, and vendor management.
  </li>
  <li>
   Proficiency with accounting or ERP systems (NetSuite, SAP, Oracle, QuickBooks, etc.).
  </li>
  <li>
   Solid skills in Microsoft Excel (sorting, filtering, formulas) and MS Office Suite.
  </li>
  <li>
   Strong organizational skills and the ability to manage multiple priorities.
  </li>
  <li>
   Excellent communication skills with a customer‑focused mindset.
  </li>
  <li>
   High level of accuracy, accountability, and attention to detail.
   <br/>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
  </em>
 </p>
</div>


Accounts Payable Specialist

Hyatt

<div><div><p>Summary</p><div><p>
At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences. Hyatt is a place where high expectations aren't just met-they're exceeded. It's a place of outstanding rewards, where talent opens doors to exciting challenges in the hospitality industry.</p>
<p>
The Staff Accountant will support the Finance department by handling accounts payable, accounts receivable and general cashiering functions. Responsibilities include but are not limited to:</p>
<p><b>
General Cashier:</b></p>
<ul>
<li>Oversee daily cash handling and ensure transactions are recorded and discrepancies resolved.</li>
<li>Maintain cashier transaction records and prepare cash deposit reports.</li>
<li>Conduct monthly audit of house banks.</li>
</ul>
<p><b>Credit Card Reconciliation</b>:</p>
<ul>
<li>Reconcile daily credit card transactions and ensure accurate posting to guest folios.</li>
<li>Balance daily to processor and bank reports.</li>
</ul>
<p><b>Negative Postings Report</b>:</p>
<ul>
<li>Investigate and resolve negative postings and payment discrepancies, ensuring MOP match.</li>
</ul>
<p><b>Complimentary Rooms Reconciliation</b>:</p>
<ul>
<li>Review and reconcile complimentary room reports, ensuring accuracy per hotel policy.</li>
</ul>
<p><b>Group Billing</b>:</p>
<ul>
<li>Prepare and manage group billing, ensuring accurate charges on invoices.</li>
<li>Review final folios and coordinate with Sales Team for timely balance closure.</li>
</ul>
<p><b>Open Folio and Balances</b>:</p>
<ul>
<li>Review and ensure timely settlement of open folios and balances with Front Office and Sales Team.</li>
</ul>
<p><b>Cancellation/No Show</b>:</p>
<ul>
<li>Review cancellations and no-show charges to ensure proper revenue capture.</li>
</ul>
<p><b>Travel Agent Commission</b>:</p>
<ul>
<li>Reconcile daily OTA commissions and handle travel agent commission requests.</li>
<li>Coordinate monthly processing of group travel agent commissions with Sales Team.</li>
</ul>
<p><b>Accounts Receivable (AR)</b>:</p>
<ul>
<li>Monitor and follow up on outstanding accounts receivable.</li>
<li>Assist with billing inquiries and resolve discrepancies.</li>
</ul>
<p><b>Chargebacks Reconciliation</b>:</p>
<ul>
<li>Reconcile and resolve chargeback discrepancies per hotel policies and credit card regulations.</li>
</ul>
<p><b>Billing Inquiries</b>:</p>
<ul>
<li>Address billing-related inquiries from guests, agents, or clients, providing timely responses.</li>
</ul>
<p><b>Operations Department Billing Assistance</b>:</p>
<ul>
<li>Support operations in ensuring charges are accurately reflected in guest folios and reconciled.</li>
</ul>
<p><b>Month-End Closing Assistance and Billback</b>:</p>
<ul>
<li>Assist with month-end closing and accurate posting of revenue and expenses.</li>
<li>Support preparation of billbacks for guest or external client services.</li>
</ul>
<p><b>F&amp;B Room Charges Reconciliation</b>:</p>
<ul>
<li>Reconcile food and beverage room charges for accuracy.</li>
<li>Review S&amp;P checks for proper coding</li>
</ul>
<p><b>Daily Revenue Reports</b>:</p>
<ul>
<li>Prepare and review daily revenue reports, ensuring accuracy and reporting discrepancies.</li>
</ul>
<p><b>Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it's career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.</b></p>
</div></div><p></p><div><p>
Qualifications</p><div><ul>
<li>Demonstrates strong adaptability by quickly adjusting to new challenges, managing multiple tasks simultaneously, and maintaining a positive attitude in dynamic work environments</li>
<li>Collaborates effectively with colleagues, communicates openly, and consistently supports team goals to contribute to a productive and harmonious work environment</li>
<li>Hospitality financial experience preferred</li>
</ul>
<p>Hyatt is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.</p></div></div></div>

STAFF ACCOUNTANT

University of Tampa

<div></div><div><div>Position Details</div><div><div><div>
Purchasing Specialist</div><div>
The Purchasing Specialist is responsible for maintaining and processing all supplier registrations, daily processing of purchase orders, and placing orders with vendors and suppliers.</div></div><div></div><div><div>
Responsibilities</div></div><div><ul><li><div>
Maintain Workday inbox, phone calls and respond to emails daily.</div></li></ul></div><div><ul><li><div>
Process all new prospective supplier registrations; update current supplier information as needed to ensure timely payment for goods and services.</div></li></ul></div><div><ul><li><div>
Review and process purchase requisitions. Verifies accuracy against university purchasing policies and regulations.</div></li></ul></div><div><ul><li><div>
Obtains supplier tax exempt certificates, W-9s, and proof of insurance for supplier approval review.</div></li></ul></div><div><ul><li><div>
Process and complete background checks from various sources to complete perspective supplier registration.</div></li></ul></div><div><ul><li><div>
Process and update EFT enrollments for suppliers to receive payments via ACH.</div></li></ul></div><div><ul><li><div>
Report 1099 independent contractor payments to the Department of Revenue website.</div></li></ul></div><div><ul><li><div>
Work with Accounts Payable to ensure invoices are paid in a timely manner and respond to inquiries regarding the status of POs and goods/services are received.</div></li></ul></div><div><ul><li><div>
Coordinates vendor relationships, including searching for ways to reduce and evaluate purchasing costs from various suppliers.</div></li></ul></div><div><ul><li><div>
Research market for most cost-effective and competitive pricing for materials/services.</div></li></ul></div><div><ul><li><div>
Places orders with suppliers while ensuring documentation is accurate.</div></li></ul></div><div><ul><li><div>
Prepare reports to track the status of procurement activities, maintain databases and logs, and prepare documents/spreadsheets/correspondence.</div></li></ul></div><div><ul><li><div>
Resolves and answers questions with vendors and provides customer service to co-workers and the university community.</div></li></ul></div><div><ul><li><div>
Process all design and construction requisitions and initiate purchase orders.</div></li></ul></div><div><ul><li><div>
Performs other duties as assigned.</div></li></ul></div></div><div></div><div><div>
Qualifications</div></div><div><ul><li> Associate&rsquo;s degree in business or related field, preferred</li></ul></div><div><ul><li>1 year of related experience.</li></ul></div><div><ul><li>Knowledge and skill with the Internet, data entry, spreadsheets, and word processing, specifically with Microsoft Word and Excel.</li></ul></div><div><ul><li>Workday ERP system and University experience is a plus.</li></ul></div><div><ul><li>Excellent interpersonal/human relations skills.</li></ul></div><div><ul><li>Ability to maintain absolute confidentiality and discretion in all matters related to the University of Tampa and associated areas of responsibility.</li></ul></div><div><ul><li>Ability to represent the University of Tampa with integrity and a high level of professionalism.</li></ul></div><div><ul><li> Willingness to embrace new technologies and innovative organizational practices.</li></ul></div><div><ul><li>Must possess strong organizational skills and an ability to set priorities and exercise sound independent judgement within areas of responsibility.</li></ul></div><div><ul><li>Ability to understand, interpret, explain, and apply rules and policies applicable to areas of responsibility.</li></ul></div><div></div><div><br>
Required Attachments</div><div>
Please be sure to attach all required documents listed below in the attachment box at the bottom of the &quot;My Experience&quot; page of the application before continuing through the application.</div><div>
1. Cover letter</div><div>
2. Resume</div><div></div><div>
Work Schedule</div><div>
Monday-Friday, 8:30 a.m. to 5:00 p.m.</div><div>
Summer: Monday-Thursday, 8:00 a.m. to 5:30 p.m.</div><div>
Occasional evenings and weekends may be required.</div><div></div><div>
The University of Tampa offers great benefits to include:<br>
<ul><li>FREE Tuition</li><li>Generous paid leave</li><li>Wellness initiatives</li><li>100% Employer-Funded Health Reimbursement Account</li><li>100% Employer-Paid Short &amp; Long Term Disability Insurance</li><li>100% Employer-Funded Employee Assistance Program</li><li>Discounted On-Campus Dining Meal Plans</li><li>FREE On-Campus Parking</li><li>Access to Campus Amenities (pool, library, campus events and more)</li><li>Fitness Center</li><li>Pet Insurance</li><li>Flexible Spending Accounts</li><li>And more</li></ul></div></div><div></div>

Purchasing Specialist

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