accounts payable specialist

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accounting services manager

accounts receivable specialist

Coast Hotels

Your company, your values, your career!
 
Coast Hotels is a dynamic and growing brand. Our culture is rooted in our values, leadership accountability, and the growth and development of our Ambassadors.
 
Job Title: Hotel Accountant
 Location: Seattle, WA
 Department: Finance & Accounting
 Reports to: Centralized Accounting Department (Corporate Office)
 
About the Role
 Coast Hotels is looking for a Hotel Accountant to support the Finance & Accounting team by providing accurate and timely financial and administrative work at the property level. This role focuses on managing accounts payable and receivable, recording daily financial transactions, and helping with monthly reporting. The Hotel Accountant plays an important role in keeping financial records organized, following company policies, and helping the hotel run smoothly.
 
Key Responsibilities
 Accounting & Financial Tasks
 <ul>
<li>Handle accounts payable and accounts receivable, including billing, collections, and posting of payments such as cash, checks, credit cards, and electronic transfers.</li>
<li>Maintain organized files, records, and statements for accuracy and compliance.</li>
<li>Reconcile assigned accounts daily or weekly and report any differences to the manager.</li>
<li>Research and resolve payment or billing issues quickly and accurately.</li>
<li>Assist with preparing monthly financial statements and other end-of-month duties.</li>
<li>Verify that charges, taxes, and calculations on invoices are correct and match contracts.</li>
<li>Review and approve credit applications following company policies.</li>
<li>Conduct food and beverage inventory counts and record results.</li>
<li>Enter data into accounting systems and create standard reports and statistics as needed.</li>
<li>Follow all Finance & Accounting procedures and company policies when completing tasks.</li>
</ul>
Team & Property Support
 <ul>
<li>Respond to internal and external financial questions and audit requests in a professional manner.</li>
<li>Support other team members and hotel departments as needed.</li>
<li>Ensure the safety and security of the property, guests, and team members when performing duties.</li>
<li>Represent the Finance & Accounting department as a professional and helpful Ambassador.</li>
</ul>
Other Duties
 <ul>
<li>Perform other duties as assigned by the Accounting Manager or Director of Accounting.</li>
<li>Look for ways to improve processes and increase efficiency within the department.</li>
</ul>
Skills & Qualifications
 <ul>
<li>High school diploma required; additional education in Accounting is an asset.</li>
<li>1–2 years of experience in accounting or related financial work.</li>
<li>Basic knowledge of accounts payable (A/P) and accounts receivable (A/R).</li>
<li>Detail-oriented with strong accuracy and organizational skills.</li>
<li>Proficient in Microsoft Office Suite, especially Excel.</li>
<li>Good communication and interpersonal skills.</li>
<li>Able to identify and solve problems effectively.</li>
<li>Professional phone manners and good conflict resolution skills.</li>
<li>Comfortable with learning and using accounting software.</li>
<li>Demonstrates Coast Hotels’ Core Values and thrives in a culture of accountability and teamwork.</li>
</ul>
Why Join Coast Hotels?
 At Coast Hotels, our people are at the heart of what we do. As a Hotel Accountant, you will help support daily operations, contribute to the financial success of the hotel, and gain valuable experience in a supportive and collaborative environment. We value accuracy, teamwork, and growth, and we’re proud to provide opportunities for development across multiple areas of hospitality and accounting.
 
Coast Hotels offers a variety of benefits, including competitive wages & benefits, employee discounts, training & development, career advancement opportunities & more!
 
Coast Hotels is an Equal Opportunity Employer
 Coast Hotels would like to thank all interested applicants
 Only those selected for an interview will be contacted
 
NO PLACE LIKE COAST !

Accounting Clerk

Merrill Gardens

<div>Merrill Gardens, a privately-owned family company with a proud history of success is currently hiring an Accounts Payable Specialist at our Corporate Office in Seattle (Eastlake), WA. Apply now to join one of the most respected senior living operators in the country!
Family means everything to us. From the communities we create to the connections we make with residents, everything we do is rooted in our history as a fifth-generation family business.
We build on that family with the people we hire and the teams they form. As a family company, we can do things differently and for the past 30 years our long-term commitment to team members has been unsurpassed.
We offer our team members:<ul><li>
Highly competitive pay and comprehensive benefits (medical, dental, vision, flexible spending accounts, life insurance).</li><li>
Company-paid Employee Assistance Program (EAP)</li><li>
Hybrid work schedule with 3 days in the office and 2 days from home.</li><li>
Paid time off &ndash; 9 holidays, 15 vacation days<ul><li>
5 personal days (eligible employees).</li></ul></li><li>
401(k) with company match and immediate vesting!</li><li>
Company-paid short &amp; long-term disability insurance.</li><li>
Fitness reimbursement, pet insurance discounts, advanced pay, tuition reimbursement, and public transportation reimbursement.</li><li>
A stable, growing company with opportunities for advancement!</li></ul>
If you are someone with:<ul><li>
A High School diploma (required) and an AA degree in accounting or a related field (preferred)</li><li>
At least 4 years of accounts payable and general ledger experience</li><li>
Strong analytical, organizational, and communication skills</li><li>
A high level of proficiency in English (oral and written)</li><li>
The ability to work independently and in a fast-paced, team-oriented environment</li><li>
Proficiency in Excel (YARDI experience preferred)</li></ul>
The Accounts Payable Specialists responsible for but not limited to the following:<ul><li>
Processing Accounts Payable, including entering invoices, coordinating payments, processing expense reports, and handling check requests</li><li>
Conducting regular and urgent check runs, maintaining vendor records, and researching vendor and employee inquiries</li><li>
Communicating regularly with Operations and Accounting teams on AP workflow, serving as a resource for support</li><li>
Preparing bank reconciliations and ensuring all transactions are accurately recorded in the general ledger</li><li>
Assisting with government reporting (e.g., sales taxes, 1099s, unclaimed property)</li><li>
Supporting special projects and other duties as assigned</li></ul>
Physical Requirements: 
This role requires regular use of a computer and may involve occasional lifting (up to 20 lbs), bending, or reaching. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Actual pay rate within stated pay range is determined based on relevant factors in compliance with state and local wage laws. This range reflects what we reasonably expect to pay upon hire. Bonus target for this position: 5%.
Consider applying to become the Accounts Payable Specialist with the Merrill Family of Senior Living Communities!
Yes, You Can have a meaningful Career!
Our mission is to provide an inspiring environment for our residents, families, and team members where every life is defined by the possibilities.
Merrill Gardens is an Equal Opportunity Employer</div>

Accounts Payable Specialist

S3 Maritime LLC

S3 Maritime, LLC S3 Off-GridWest Coast InsulationWest Coast WaterjetPosition Title: Accounts Payable SpecialistPosition Type: Full Time, Non-exempt, HourlyRate: $28.00+DOESchedule: Mon-Fri 7:30am-4:00pm, 30 min unpaid lunchOvertime: Required as requested by managementProbationary Period: 90-DaysBenefits: Employer sponsored Medical, Dental, and Vision (30-day waiting period)401K with Employer Matching: Yes, See Employee HandbookPTO: Yes, See Employee HandbookPosition SummaryS3 Maritime is a leading marine service provider in the Greater Seattle area, supporting both commercial and recreational vessels with high-quality repair, refit, and maintenance services. We operate a fast-paced, hands-on environment where administrative accuracy directly supports field operations and project success.We are seeking a detail-oriented and organized Accounts Payable (AP) Specialist to support our Accounting and Administrative teams. This role reports directly to the Accounting &amp; Benefits Manager and plays a critical role in ensuring timely and accurate financial processing across vendor accounts, internal expenses, and service-related transactions.The ideal candidate thrives in a dynamic office environment, is highly detail-driven, and can balance multiple responsibilities while maintaining accuracy and accountability.Key ResponsibilitiesAccounts Payable &amp; Financial Processing<ul><li>Accurately prepare, review, and process vendor invoices in a timely manner</li><li>Maintain and track invoice due dates, including capturing early payment discounts</li><li>Process weekly check runs and ACH payments, along with additional runs as needed</li><li>Reconcile vendor statements and resolve discrepancies proactively</li><li>Set up and maintain new vendor accounts and records</li><li>Conduct annual vendor audits and maintain compliance documentation</li></ul>Credit Card &amp; Expense Management<ul><li>Validate charges on company credit accounts and vendor billing statements</li><li>Reconcile company credit card statements against receipts and expense reports</li><li>Enter and process employee expense reports with accuracy and timeliness</li></ul>Audit, Reconciliation &amp; Reporting<ul><li>Perform weekly audits of Service Order transactions, including:</li><li>Expense approvals and reconciliations</li><li>Aging transaction review</li><li>Audit and validate Accounts Payable-related General Ledger accounts</li><li>Identify discrepancies, report findings, and recommend corrective actions</li><li>Review open Purchase Orders (filled but not completed) and coordinate follow-up</li></ul>Operational &amp; Administrative Support<ul><li>Provide phone and administrative support as needed</li><li>Assist with AP-related logistics including:</li><li>Vendor RMAs (returns)</li><li>Customer returns and credit memos</li><li>Process voided payments and monitor bank auto-deductions</li><li>Track recurring monthly and annual expenses</li></ul>Systems &amp; Cross-Functional Support<ul><li>Support ERP-related processes (INFOR preferred)</li><li>Assist with internal system coordination (Supporting HUB locations)</li><li>Collaborate with Service, Purchasing, and Operations teams to ensure accurate job costing and financial tracking</li></ul>Skills, Knowledge &amp; Qualifications<ul><li>Minimum 1 year of Accounts Payable experience (required)</li><li>Minimum 1 year of Relevant work in an Accounting Role in the past 2 years (required)</li><li>Experience with ERP systems (Infor Cloud preferred, others acceptable)</li><li>Strong working knowledge of Microsoft Excel and Office Suite</li><li>High level of attention to detail and organizational skills</li><li>Ability to multitask and manage competing priorities in a fast-paced environment</li><li>Strong communication skills (written and verbal)</li><li>Understanding of GAAP principles (preferred)</li><li>Experience with collections (helpful but not required)</li></ul>Work Environment &amp; Expectations<ul><li>Office-based position</li><li>Frequent interaction with technicians, vendors, and internal teams</li><li>Ability to manage deadlines tied to financial cycles and operational schedules</li><li>Professional, team-oriented mindset with a willingness to support multiple departments</li></ul>Why Join S3 Maritime?<ul><li>Work in a unique and dynamic marine industry environment</li><li>Be part of a highly skilled and collaborative team</li><li>Exposure to complex service projects and real-world operational accounting</li><li>Opportunity for growth within a rapidly evolving marine services company</li></ul>Pay: From $28.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>People with a criminal record are encouraged to applyWork Location: In person

Matrix Finance and Accounting

<div>
 
 We are seeking a detail-oriented and highly organized Full-Cycle Accounts Payable Specialist to join our accounting team. This role is responsible for managing the end-to-end accounts payable process, including invoice processing, expense reporting, vendor management, and payment execution. The ideal candidate will have hands-on experience with
 
 Concur
 
 and thrive in a fast-paced, high-volume environment.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Process high volumes of vendor invoices from receipt through payment, ensuring accuracy, proper coding, and timely entry
 </li>
 <li>
 Manage the full-cycle AP process including
 
 3-way matching
 
 (PO, invoice, receipt)
 </li>
 <li>
 Administer and audit employee expense reports through
 
 Concur
 
 , ensuring compliance with company policies
 </li>
 <li>
 Reconcile vendor statements and resolve discrepancies in a timely manner
 </li>
 <li>
 Maintain and update vendor records, including W-9 collection and 1099 preparation support
 </li>
 <li>
 Prepare and execute weekly check runs, ACH, and wire payments
 </li>
 <li>
 Assist with month-end close activities, including AP accruals and account reconciliations
 </li>
 <li>
 Respond to vendor inquiries and internal requests with a high level of customer service
 </li>
 <li>
 Ensure compliance with internal controls, company policies, and audit requirements
 </li>
 <li>
 Partner with procurement and other departments to streamline AP processes and improve efficiency
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 3+ years of full-cycle accounts payable experience in a high-volume environment
 </li>
 <li>
 Hands-on experience with
 
 Concur
 
 (required)
 </li>
 <li>
 Strong understanding of AP processes, invoice coding, and expense management
 </li>
 <li>
 Proficiency in Microsoft Excel (pivot tables, VLOOKUPs preferred)
 </li>
 <li>
 Experience with ERP systems (e.g., NetSuite, SAP, Oracle, or similar)
 </li>
 <li>
 Knowledge of 1099 reporting and basic tax compliance
 </li>
 <li>
 Strong attention to detail and organizational skills
 </li>
 <li>
 Excellent communication and problem-solving abilities
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications
 
 
 <ul>
 <li>
 Experience in a corporate or multi-entity environment
 </li>
 <li>
 Exposure to process improvements or system implementations
 </li>
 <li>
 Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting, Finance, or related field
 </li>
 </ul>
 
 
</div>

BNBuilders

<div>Collaborative people. Progressive builders.

Consistently recognized as a best workplace, and for our commitment to safety, sustainability, and community partnerships, BNBuilders hires the very best in the construction industry and strives to create an environment that encourages innovation, responsibility, and client satisfaction. If you are looking to be a part of an open, supportive team and receive exciting challenges that promote personal and professional growth, look no further than BNBuilders! 


JOB SUMMARY:

The Accounts Payable Specialist completes payments and controls expenses by receiving, processing, verifying, reconciling invoices, and assisting with maintaining accurate financial records. They verify all invoices, reconcile discrepancies, and manage internal and external vendor relationships. 


SALARY RANGE: $24.00 - $32.00 hourly, $49,920.00 - $66,560.00 annually (companywide) 


BENEFITS:
<ul>
<li>Group medical, vision, and dental insurance, including a choice of two benefit plans - a PPO plan and a High Deductible/ Health Savings Account plan with company contribution to HSA.</li>
<li>Company-paid short and long-term disability plans, group life insurance, and AD&amp;D plans.</li>
<li>Vacation accrued on a weekly basis at a full-time annualized equivalent rate of 15 days (3 work weeks) per year.</li>
<li>Sick leave accrued at 1 hour of sick leave for every 30 hours worked with an annual carryover of 80 hours.</li>
<li>10 paid holidays each year.</li>
<li>Paid parental leave.</li>
<li>Annual discretionary bonus based on company profitability and your manager's assessment of your performance.</li>
<li>A 401(k) savings plan under which BNB matches the first 3 percent of your deferral with a 100% match and the next two percent with a 50% match for a total matching contribution of 4% of your pay. You are immediately 100% vested in all contributions (including BNB match). We provide both traditional (pre-tax) and Roth (post-tax) contribution options.</li>
<li>We are proud to be an employee-owned company. This means you get an ownership stake in BNB through a benefit called an Employee Stock Ownership Plan (ESOP). It's 100% company-funded and is invested in BNBuilders stock. You can participate in this long-term plan after you complete 1 year of service (with at least 1,000 hours).</li></ul> 


JOB RESPONSIBILITIES:
<ul>
<li>Timely and accurate administration of all regular and PO matched invoices/vouchers, and disbursements across all current systems.
</li><li>Prepare reports on outstanding accounts payable and payment schedules.</li>
<li>Reconciliation of vendor accounts aging reports and research and resolving invoice and payment discrepancies and disputes.</li>
<li>Complete review and processing of employee expense reports and various check requests.</li>
<li>Reconciliation of revolving credit card transactions and maintaining supporting documents for audits and internal controls.</li>
<li>Processing and administration of intercompany transactions.</li>
<li>Reviewing and verifying details of deposits and funds disbursed on behalf of the company, ensuring they are allocated within the company database and maintained as active records.</li>
<li>Process general ledger and job cost entries and adjustments.</li>
<li>Ensure that recurring entries are processed, adjusted, or terminated at appropriate trigger points.</li>
<li>Administer vendor accounts, W-9&rsquo;s for accurate Business Partner/Vendor profiles maintenance and assist with other accounts payable-related tasks as needed.</li></ul> 


QUALIFICATIONS:
<ul>
<li>Strong Accounts Payable experience with knowledge of accounting principles, AP processes and relevant regulations. Construction industry experience preferred.
</li><li>Strong organizational, time management and analytical skills. And ability to research and resolve discrepancies.</li>
<li>Excellent communication, interpersonal and excellent interpersonal customer service skills.</li>
<li>Ability to work as a highly cooperative and collaborative member of a professional team.
</li><li>Proficiency in Microsoft Word, Excel, and Outlook required.
</li><li>Experience with accounting programs e.g., CMiC, Sage 100/Sage APA (Beanworks), and 3-way PO matching a plus!
</li><li>Ability to manage in a fast-paced environment while maintaining accuracy.</li></ul> 


PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is frequently required to sit, communicate, reach and manipulate objects, tools or controls. The position requires mobility. Duties involve moving materials weighing up to 10 pounds on a regular basis and up to 25 pounds on an occasional basis. Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, mouse, calculator and similar machines. 


WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

BNB believes in collaboration, team-building, and a strong supervisor/employee relationship. To accomplish this, the duties of this role are not performed in a remote capacity, and we expect that all employees will complete work in an office/job site setting.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. 


Our Commitment to Diversity and Inclusion

At BNB, diversity, equity, and inclusion are the driving forces in which our culture is built. We recognize that our unique and vast differences bring a richness to our lives and work environment. This fosters stronger and more meaningful relationships within our company and the communities in which we serve. Our mission is to strive to provide an environment that is respectful, safe, fair, and inclusive, so that we can be stronger, wiser, and better together. 


Note: BNBuilders retains the discretion to add to or change the duties of this position at any time.

Note: BNBuilders participates in E-Verify and will provide the federal government with Form I-9 information. For more information, please visit www.e-verify.gov.</div>

Accounts Payable Specialist I

Heatcon Inc

<div><div>Summary</div><div></div><div> 
Responsible for the operational processes in the Accounting department and ensuring the accuracy of all general ledger accounts. The Accounting Manager will work very closely with the VP of Finance to streamline all accounting processes and will be responsible for job costing and monitoring inventory. The Accounting Manager will interface with outside audit firms(s), banks and lessors, casualty/liability insurance agent(s), credit card companies, and collection agencies as identified. This position will also assist in the preparation and distribution of financial statements and help to ensure that all deliverables comply with regulatory guidance and professional standards.</div><div></div><div> 
Essential Duties and Responsibilities include the following. Other duties may be assigned.</div> 
<div></div><ul><li>
Responsibilities will include overseeing the accounts receivable and accounts payable functions as well as cost accounting work, and preparing monthly lead sheets for management review.</li></ul><ul><li>
Monthly reconciliation of inventory accounts.</li><li>
Weekly sales reporting and operational metrics.</li><li>
Perform various cost accounting functions including analysis, maintenance of material, labor and overhead rates.</li><li>
Investigate variances and produce weekly variance reports.</li><li>
Maintain &amp; update the depreciation schedules for the Company and its subsidiaries.</li><li>
Oversee the Company&rsquo;s daily, weekly and monthly and year- end closings.</li><li>
Timely completion of payroll entries, commissions and tax reporting.</li><li>
Accounting, reporting and assisting with preparation of consolidation of the Company&rsquo;s subsidiaries and international operations.</li><li>
Establish and maintain the ERP system as it pertains to the accounting department.</li></ul><ul><li>
Provide back-up for accounts receivable and payable functions.</li><li>
Assist in any system or program upgrades of the companies ERP system and other systems such as CRM.</li><li>
Assist on special projects as needed.</li></ul><div></div><div> 
Supervisory Responsibilities</div><h3 class="jobSectionHeader">
Motivate and train accounts receivable and accounts payable personnel through example, coaching, mentoring, and hands-on experiences. Responsible for the overall direction, coordination and evaluation of accounts receivable and accounts payable functions. Carry out managerial responsibilities in accordance with the Company's policies and applicable laws. Responsibilities include interviewing and training employees; planning, assigning, and directing work; appraising and writing performance evaluations; rewarding and disciplining employees; documenting feedback, coaching, and mentoring; and addressing complaints and resolving problems in the sales and marketing departments while maintaining constant communication and keeping Human Resources apprised of personnel issues. Support decisions and convey a positive image of the overall management team. Contribute to management teambuilding and foster an environment that encourages employee engagement.</h3><div></div><div> 
Minimum Qualifications</div><div>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div><div></div><div> 
Education and/or Experience</div><div>
Bachelor&rsquo;s degree (B.A. or B.S.) in Business Administration, Accounting or Finance and four years of related experience in Accounting and/or training or equivalent combination of education and experience. Must have three plus years of Accounting experience in a manufacturing environment. Must have experience with cost accounting and sales tax preparation Must be familiar with standard accounting concepts, practices, procedures, and principals; skilled at using database, spreadsheet, and word processing software to prepare statistical and written reports; and have strong customer service skills and multitasking abilities. Prior employee management experience a plus.</div><div></div><div> 
Computer Skills</div><div>
Proficient with a personal computer, word processing programs, as well as strong skills/experience working with databases, spreadsheets, and presentation software and ability to type.</div><div></div><div> 
Language Skills</div><div>
Ability to read, analyze, and interpret professional reports and documents, financial reports, and legal documents. Ability to effectively prepare and present information in one-on-one and small group situations to management, customers, and other employees of the organization. Ability to respond to inquiries or complaints from customers, regulatory agencies, or members of the business community. Must be able to write professional reports, documentation, and correspondence.</div><div></div><div> 
Mathematical Skills</div><div>
Ability to apply concepts of arithmetic, algebra, and statistics and their applications.</div><div></div><div> 
Reasoning Ability</div><div>
Ability to assimilate information from diverse sources to form a complete situational picture and develop a plan of action to accomplish tasks. Ability to solve practical problems and deal with a variety of abstract and concrete variables in situations where only limited standardization exists. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.</div><div></div><div> 
Physical Demands</div><div>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div><div></div><div> 
While performing the duties of this job, the employee is regularly required to walk, stand, balance, sit for prolonged periods, speak clearly, and hear. Specific vision abilities required by this job include close vision and ability to adjust focus. The employee is regularly required to use fingers, hands, and arms to manipulate and shuffle documents, use writing instruments, and type on a keyboard.</div><div></div><h3 class="jobSectionHeader"> 
Safety Rules</h3><div>
Employees are required to know and abide by all safety rules and programs. Employees must observe and practice safe working conditions and report any condition that does not meet safety standards. Under state law, employees have a duty to immediately report all accidents to their employer. Work areas should be kept clean and well-organized.</div><div> 
AAP/EEO Statement</div><div>
HEATCON&reg; is an affirmative action and equal opportunity employer - Minority/Female/Veteran/Disability. Applicants are considered based on knowledge, skills and abilities, without regard to race, color, religion, creed, gender, national origin, marital status, sexual orientation, age, protected veteran status, disability or any other basis protected by federal, state or local law.</div><div></div><h3 class="jobSectionHeader"> 
Work Environment</h3><div>
Drug-free working environment. Usual office conditions.</div></div>

Accounting Manager

Hotel Theodore

<div>POSITION PURPOSE
Assist and support the General Manager with the maintenance and control of the hotel's financial operations. Depending on established ownership procedure and/or direction this may include but is not limited to accounts receivable, accounts payable, reconciliations, hotel daily deposits, giving change, daily revenue reporting, group and catering advance and final payment processing and tracking, assist Sales and Operations to ensure accurate and timely accounting support, assisting with recruiting, new hire onboarding, and training.
ESSENTIAL RESPONSIBILITIES<ul><li>
Coordinate all onsite accounting functions. Acts as a liaison for all corporate accounting requests.
</li><li>Verifies the accuracy and timeliness of all finance functions: daily and month end reporting payroll processing income audit accounts payable accounts receivable and cash and credit card management</li><li>
Ensure that all administrative procedures are in place and functioning effectively.
</li><li>Ensure compliance with property policies and procedures and all applicable laws.
</li><li>Ensure that accounting practices adhere to legal requirements and standards, including:<ul><li>
Preparing and filing of tax and license information returns</li><li>
Providing internal and external auditors with the information they need and implementing their recommendations
</li></ul></li><li>Establish and monitor cost and expense control systems and procedures to achieve budgeted operating results.
</li><li>Adhere closely to policies and procedures, practicing the highest standards of performance. Set the highest possible example in conduct, temperament, punctuality, and standards of work.</li><li>
Ensures monthly P&amp;Ls reflect accurate revenues expenses and cost of sales calculations. Facilitates monthly P&amp;L reviews to uncover challenges opportunities and trends</li></ul><ul><li>
Develop and Achieve Financial Goals.
</li><li>Summarize and forecast 90 days out for hotels revenues, expenses, and earning based on past, present and expected operations on monthly basis.
</li><li>Responsible for generating end of period reports on a timely basis. Complete monthly property financial package for the ownership group to include P&amp;L, SOI, GL and Balance Sheet.
</li><li>Prepare billing invoices and statements for direct bill accounts, group reservation block attrition and credit card guaranteed no shows as well as processes payments received.</li><li>
Prepare and finalize payroll. Monitor and audit staff records and comply with Federal, State, and local laws.</li><li>
Maintain files of hard copy, back up documentation for outstanding receivables, and paid bills,</li><li>
Responsible for the preparation and transmittal of letters requesting payment to outstanding/overdue accounts.</li><li>
Review and maintains accurate files on all contractual obligations
</li><li>Reconcile vendor statements and solve any discrepancies.</li><li>
Ensure that all Accounts Receivable billings go out with supporting backup for all charges in a timely manner.</li><li>
Ensure the collection and payment of applicable local, state, and federal taxes.
</li><li>Advise department management of desirable operational adjustments due to tax code revisions.
</li><li>Develop and implement financial and purchasing strategies, which are aligned with property objectives and internal control practices.
</li><li>Maintain and prepare the monthly tax-exempt worksheet and backup.</li><li>
Ensure that all invoices are prepped, coded ready for approval and entering. Proper prepping of invoices includes matching up packing slips and purchase orders to proper invoice.
</li><li>Maintain complete and accurate accounting files to handle vendor inquiries.</li><li>
Maximize cash flow by proactively managing accounts payable and accounts receivable functions.</li><li>
Prepare and provide balances of accounts receivable recap daily.</li><li>
Preparation of 30/60/90+ day aging report for review.</li><li>
Prepares daily deposits.</li><li>
Gives change to cashiers when needed.</li><li>
Thoroughly review the Daily Revenue Report prepared by Night Audit prior to sending to GM/Director of Finance or Corporate office.</li><li>
Maintain a variety of logs for tracking and tracing specific month end requirements</li><li>
Articulate policies and audits compliance of cash handling and credit positions and credit.</li><li>
Audit city ledger on a weekly basis and inform the General Manager of any credit risks or potential write offs.</li><li>
Audit all banquet charges as well as miscellaneous charges that are posted to master accounts for accuracy.</li><li>
Handle guest credit requests, confirms subsequent receipt of invoices, and assists in handling all guest inquiries.</li><li>
Researches and responds to credit card company inquiries and charge backs, documents, and maintains their files.</li><li>
Review and Manage Guest Ledger/checked out folios with outstanding or credit balances to determine if credit or bill is to be issued.</li><li>
Handle disputed charges, research, and attempt to resolve disputes, provide documentation to confirm accuracy of billing or issues credit as needed.</li><li>
Be prepared to advise the General Manager of all matters relating to accounting. Priorities as the General Manager establishes them shall be completed on a timely basis.
</li><li>Attend operations and leadership meetings.</li></ul>
SUPPORTIVE FUNCTIONS
In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel:<ul><li>
Assist with any guest inquiry.
</li><li>Report maintenance problems, safety hazards, accidents, or injuries.</li><li>
Complete safety training and certifications.</li><li>
May be asked to perform duties related to talent acquisition, new hire onboarding, and employee training.</li><li>
Perform other reasonable job duties as requested by direct and indirect supervisors.
</li></ul>PHYSICAL DEMANDS<ul><li>
Environmental conditions are inside, a job is considered inside if staff spends approximately 90 percent or more of the time inside. Temperature is moderate and controlled by office environmental systems.</li><li>
Must be able to sit at a desk for up to ten (8) hours per day. Walking and standing are required the rest of the working day. Length of time of these tasks may vary from day to day and task to task.
</li><li>Must be able to exert well-paced ability to maneuver between functions occurring simultaneously.
</li><li>Must be able to lift up to 45 lbs. as needed.</li><li>
Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.</li><li>
Hearing, smelling, tasting, and visual ability to observe and distinguish product quality and detect signs of emergency situations.</li><li>
Talking and hearing occur continuously in the process of communicating with staff, supervisors, subordinates, occasionally clients and ownerships.</li><li>
Vision occurs continuously with the most common visual functions being those of near and color vision and depth perception.</li><li>
Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.
</li></ul>SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:<ul><li>
Must be able to travel on occasion, as needed.</li><li>
Must be able to speak, read, write, and understand the primary language used in the workplace.</li><li>
Requires good communication skills, verbal, written and electronic.</li><li>
Considerable knowledge of complex mathematical calculations and computer programs.
</li><li>Must have excellent leadership capability and customer relations skills.
</li><li>Must be detail oriented with outstanding organizational and communication skills.</li><li>
Must possess intermediate computer skills.</li><li>
Intermediate excel skills (VLOOKUPs and Pivot Tables)</li><li>
Knowledge of computer programs, math skills as well as budgetary analysis capabilities required.</li><li>
Ability to analyze, foresee user needs, and makes judgments to ensure proper tools are provided at property level.</li><li>
Ability to effectively deal with internal and external customers some of whom will require high levels of patience, tact and diplomacy and collect accurate information to resolve conflicts.</li><li>
Knowledgeable about basic function of Windows OS, MS Office, PMS, PBX, Key system, and POS.</li><li>
Self-driven and able to work independently.</li></ul>
EDUCATION
High school or equivalent education required.
Bachelors degree preferred.
EXPERIENCE<ul><li>
2+ Years Accounting experience required</li><li>
Property level Hospitality accounting experience strongly preferred.
</li><li>Previous hotel/resort experience preferred.</li></ul>
LICENSES OR CERTIFICATIONS<ul><li>
Ability to provide and maintain a valid drivers license as the position may require the operation of motorized and electric vehicles.
</li></ul>GROOMING
All Staff Members must maintain a neat, clean, and well-groomed appearance per Azul Hospitality standards. Refer to the property specific required grooming and uniform standards policy.
ATTENDANCE
Regular attendance in conformance with the standards, which may be established by Azul Hospitality, from time to time, is essential to the successful performance of this position. Staff with irregular attendance / tardiness will be subject to disciplinary action, up to and including termination of employment. Upon employment, all staff is required to fully comply with Azul Hospitality rules and regulations for the safe and effective operation of the hotels facilities. Staff members who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment. Due to the cyclical nature of the hospitality industry, staff members may be required to work varying schedules to reflect the business needs of the hotel. In addition, attendance at all scheduled training sessions and meetings is required. This job description is not an exclusive or exhaustive list of all job functions that a staff member in this position may be asked to perform from time to time.</div>

Accounting Manager ("Gerente de Contabilidad")

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Accounting Manager ("Gerente de Contabilidad")