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administrative assistant Jobs in Abu Dhabi

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admin assistance building maintenance facility management

Apt Resources Pvt.Ltd.

Apt Resources is currently seeking an Admin Assistant specialized in Building Maintenance / Facility Management to support our client's operations team in Al Ain, UAE. This role is essential for ensuring that all administrative aspects of our facility management processes run smoothly and efficiently.
 As an Admin Assistant, you will be responsible for coordinating maintenance requests, managing vendor relationships, and maintaining records related to facility operations. Your tasks will include scheduling preventive maintenance, assisting with inventory management of supplies, and supporting communication between departments.
 We are looking for a detail-oriented individual with strong organizational skills and a proactive approach to problem-solving. If you are eager to contribute to a dynamic team and play a key role in maintaining our facilities, we encourage you to apply.
 
Requirements: 
<ul>
<li>Previous experience in a similar administrative role, preferably in building maintenance or facility management</li>
<li>Strong organizational and multitasking abilities</li>
<li>Excellent communication skills, both written and verbal</li>
<li>Proficiency in Microsoft Office Suite</li>
<li>Ability to work independently and collaboratively within a team</li>
<li>Familiarity with maintenance management software is a plus</li>
<li>Attention to detail and commitment to maintaining high standards of quality</li>
<li>Must be readily available in UAE</li>
<li>Immediate joiner preferred.</li>
<li>A Sinhala speaker is an added advantage.</li>
</ul>
Benefits: 
Salary: AED 3000 plus sharing accommodation, food, and other benefits as per UAE Labor Law.

Admin Assistance - Building Maintenance / Facility Management

Al Sahraa Group

Position: Facility CoordinatorWork location: Abu DhabiSalary: Overview We are seeking a highly organized and detail-oriented Facility Coordinator with a strong background in maintenance to join our team. The Facility Coordinator will be responsible for overseeing all aspects of facility maintenance, ensuring that all facilities are well-maintained, and all equipment is in good working condition. Responsibilities <ul><li>Develop and implement a comprehensive maintenance program for all facilities and equipment</li><li>Conduct regular inspections of facilities and equipment to identify any maintenance needs</li><li>Coordinate and oversee all maintenance activities, including repairs, upgrades, and replacements</li><li>Monitor and maintain inventory of maintenance supplies and equipment</li><li>Manage and negotiate contracts with external vendors and service providers</li><li>Develop and maintain relationships with contractors, suppliers, and other service providers</li><li>Ensure compliance with all safety and regulatory standards in all maintenance activities</li><li>Train and supervise maintenance staff, providing guidance and support as needed</li><li>Develop and maintain maintenance schedules and records</li><li>Prepare and manage annual maintenance budget</li><li>Collaborate with other departments to identify and address any maintenance needs or issues</li><li>Stay up-to-date with industry developments and best practices in facility maintenance and management</li></ul> Qualifications <ul><li>Bachelor's degree in Facilities Management, Engineering, or a related field</li><li>Minimum of 5-10 years of experience in facility maintenance, preferably in a supervisory or coordinator role</li><li>Strong knowledge of building systems and equipment maintenance</li><li>Excellent organizational and time-management skills</li><li>Ability to multitask and prioritize tasks effectively</li><li>Strong leadership and communication skills</li><li>Proficiency in MS Office and facility management software</li><li>Knowledge of safety and regulatory standards</li><li>Ability to work independently and in a team environment</li></ul>

FACILITY COORDINATOR

Al Sahraa Recruitment Services

<ul><li>Position: Facility Coordinator</li><li>Work location: Abu Dhabi</li><li>Salary: </li></ul> Overview We are seeking a highly organized and detail-oriented Facility Coordinator with a strong background in maintenance to join our team. The Facility Coordinator will be responsible for overseeing all aspects of facility maintenance, ensuring that all facilities are well-maintained, and all equipment is in good working condition. Responsibilities <ul><li>Develop and implement a comprehensive maintenance program for all facilities and equipment</li><li>Conduct regular inspections of facilities and equipment to identify any maintenance needs</li><li>Coordinate and oversee all maintenance activities, including repairs, upgrades, and replacements</li><li>Monitor and maintain inventory of maintenance supplies and equipment</li><li>Manage and negotiate contracts with external vendors and service providers</li><li>Develop and maintain relationships with contractors, suppliers, and other service providers</li><li>Ensure compliance with all safety and regulatory standards in all maintenance activities</li><li>Train and supervise maintenance staff, providing guidance and support as needed</li><li>Develop and maintain maintenance schedules and records</li><li>Prepare and manage annual maintenance budget</li><li>Collaborate with other departments to identify and address any maintenance needs or issues</li><li>Stay up-to-date with industry developments and best practices in facility maintenance and management</li></ul> Qualifications <ul><li>Bachelor's degree in Facilities Management, Engineering, or a related field</li><li>Minimum of 5-10 years of experience in facility maintenance, preferably in a supervisory or coordinator role</li><li>Strong knowledge of building systems and equipment maintenance</li><li>Excellent organizational and time-management skills</li><li>Ability to multitask and prioritize tasks effectively</li><li>Strong leadership and communication skills</li><li>Proficiency in MS Office and facility management software</li><li>Knowledge of safety and regulatory standards</li><li>Ability to work independently and in a team environment</li></ul>

Loft Orbital

Overview We're looking for a Multiskilled Electrical Technician to join our growing Facilities Maintenance team at Orbitworks. This is a hands-on role supporting the operational continuity and safety of our satellite manufacturing facility.You'll be responsible for maintaining, troubleshooting, and repairing a wide range of building and electrical systems from distribution boards and UPS units to HVAC equipment and chillers. You'll work independently across electrical, mechanical, and MEP tasks to keep our facility running at peak performance. Responsibilities <ul><li>Maintain and troubleshoot low-voltage electrical systems: switchgear, wiring, panels, lighting, and UPS units</li><li>Support HVAC systems, including motors, pumps, V-belt replacements, chillers, AHUs, FCUs, and associated control panels</li><li>Respond to power anomalies or outages and ensure safe, fast resolutions</li><li>Work with FAS and BMS systems as part of facility-wide maintenance</li><li>Conduct both preventative and corrective maintenance independently</li><li>Be on-call for critical after-hours interventions, as needed</li></ul> Must Haves <ul><li>Diploma or certification in Electrical Technology, Industrial Maintenance, or a related field</li><li>7+ years of hands-on experience in facilities or industrial maintenance</li><li>Strong working knowledge of:<ul><li>Electrical distribution systems</li><li>UPS, LV Generators, switchgear</li><li>HVAC systems (including temperature monitoring & V-belts)</li><li>Basic mechanical troubleshooting</li><li>Able to work independently, prioritize tasks, and communicate clearly</li></ul></li></ul> Nice to Have <ul><li>Familiarity with cleanroom environments and how HVAC impacts performance</li><li>Working knowledge of Fire Alarm Systems (FAS) and Building Management Systems (BMS)</li><li>Experience in industrial manufacturing or critical environments</li><li>Comfortable working across multiple trades (MEP-wide skills are a plus)</li></ul> About Orbitworks Orbitworks' mission is to make space simple for organizations that want to deploy physical and virtual missions to space. Building on Loft Orbital's heritage, Orbitworks will be the first commercial firm in the United Arab Emirates to mass-manufacture satellites. Orbitworks aims to manufacture tens of satellites annually and operates out of a 50,000-square-foot facility in Abu Dhabi.

Facilities Electrical Technician

Al Calily Contracting & General Maintenance

Position: Maintenance Engineer (Facilities, Procurement &amp; Contract Management)We are seeking a highly experienced Maintenance Engineer with strong technical expertise across multiple disciplines, as well as proven experience in vendor coordination, contracting, procurement, and purchasing. The ideal candidate will have hands-on UAE experience and the ability to manage facilities operations efficiently while ensuring cost control and service quality.Key Responsibilities1. Facility Operations &amp; Maintenance<ul><li>Oversee daily operations and maintenance of building systems, including HVAC, electrical, plumbing, fire &amp; life safety systems, and general civil works.</li><li>Ensure all facilities operate safely, efficiently, and in compliance with local regulations and company standards.</li><li>Plan, schedule, and supervise routine and emergency maintenance, inspections, and repairs to minimize downtime and operational disruption.</li><li>Conduct regular site inspections and audits to identify maintenance issues and improvement opportunities.</li></ul>2. Preventive Maintenance Planning, Reporting &amp; Documentation<ul><li>Develop, implement, and continuously improve preventive maintenance programs for all equipment and building systems.</li><li>Monitor equipment performance, asset lifecycle, and maintenance costs.</li><li>Maintain accurate and up-to-date records of maintenance activities, schedules, spare parts, and inventory.</li><li>Prepare detailed monthly and annual maintenance reports, performance metrics, and improvement recommendations for senior management.</li></ul>3. Team Supervision &amp; Leadership<ul><li>Lead, supervise, and motivate a team of maintenance technicians, custodians, and facility staff.</li><li>Assign tasks, monitor performance, and ensure timely completion of work.</li><li>Provide on-the-job training and technical guidance to enhance team skills and efficiency.</li><li>Ensure strict compliance with HSE policies, safety regulations, and standard operating procedures.</li></ul>4. Vendor, Contract &amp; Procurement Management<ul><li>Coordinate with vendors, contractors, and service providers for maintenance, repairs, and projects.</li><li>Prepare scope of work, evaluate quotations, negotiate contracts, and manage service agreements.</li><li>Monitor contractor performance and ensure compliance with SLAs, quality standards, timelines, and budgets.</li><li>Handle procurement and purchasing of spare parts, tools, equipment, and services while ensuring cost efficiency and quality.</li><li>Maintain strong supplier relationships and continuously evaluate alternatives to optimize cost and performance.</li></ul>5. Projects, Moves &amp; Installations<ul><li>Coordinate office/flat moves, renovations, fit-outs, and new equipment installations.</li><li>Supervise contractors during projects to ensure work is completed as per approved drawings, specifications, and timelines.</li><li>Ensure proper handover documentation and system commissioning.</li></ul>Requirements &amp; Qualifications<ul><li>Bachelor&rsquo;s Degree or Diploma in Mechanical, Electrical, or Facilities Engineering (or related field).</li><li>Minimum 4 years of proven experience in the UAE in facilities maintenance or building management.</li><li>Strong technical knowledge of MEP systems and general facility operations.</li><li>Solid experience in contract management, procurement, purchasing, and vendor negotiations.</li><li>Excellent communication, coordination, and teamwork skills.</li><li>Strong reporting, documentation, and organizational abilities.</li><li>Familiarity with UAE regulations, safety standards, and authority requirements.</li><li>UAE Driving License is an added advantage.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED6,000.00 per month

Experienced Maintenance Engineer for Real Estate/ Building Maintenance Company

Modon

<div>
 
 
 Job Purpose:
 
 
 
 The
 
 Senior Procurement Engineer &ndash; Facility Management
 
 is responsible for managing and optimizing the procurement of materials, equipment, and service contracts that support the organization&rsquo;s facility operations. The role ensures cost-effective, timely, and compliant sourcing of goods and services across hard and soft FM categories such as MEP, HVAC, building maintenance, and outsourced services. By driving supplier performance, developing strong vendor relationships, and applying best procurement practices, the Senior Procurement Engineer plays a key role in achieving operational efficiency, budget control, and service excellence within the facility management function.
 
 
 
 
 
 
 Roles &amp; Responsibilities
 
 
 <ul>
 <li>
 Manage the end-to-end
 
 procurement cycle
 
 for facility management operations, including requisitioning, vendor sourcing, tendering, ordering, logistics coordination, inspection, and invoice settlement, ensuring full compliance with company policies and procedures.
 </li>
 <li>
 Develop and maintain a
 
 robust supplier network
 
 within the UAE FM market for materials, equipment, and services related to MEP, HVAC, cleaning, security, landscaping, and other hard and soft FM services.
 </li>
 <li>
 Provide
 
 procurement reports, cost analyses, and management insights
 
 to the Procurement Manager to support decision-making and operational efficiency.
 </li>
 <li>
 Review and validate
 
 scope of work and technical requirements
 
 from end users to ensure clarity and completeness for maintenance, refurbishment, and service-related procurements.
 </li>
 <li>
 Prepare and implement
 
 annual procurement plans
 
 aligned with asset maintenance schedules and FM operational needs.
 </li>
 <li>
 Establish and manage
 
 Framework and Service Level Agreements (SLAs)
 
 for recurring goods and service requirements to ensure cost efficiency and timely delivery.
 </li>
 <li>
 Draft and manage
 
 tender and contract documentation
 
 , ensuring compliance with internal governance and local regulations.
 </li>
 <li>
 Possess sound understanding of
 
 contractual terms, conditions, and procurement best practices
 
 , especially related to FM and outsourced service contracts.
 </li>
 <li>
 Track, monitor, and report on
 
 procurement performance against annual budgets
 
 , identifying cost-saving opportunities and process improvements.
 </li>
 <li>
 Coordinate with maintenance, operations, and logistics teams to
 
 expedite material and service deliveries
 
 , minimizing downtime and ensuring business continuity.
 </li>
 <li>
 Develop and execute effective
 
 negotiation strategies
 
 to achieve the best value, quality, and delivery outcomes.
 </li>
 <li>
 Advise internal stakeholders on
 
 commercial strategies, sourcing options, and market intelligence
 
 to support FM service delivery.
 </li>
 <li>
 Promote and apply
 
 international procurement standards and sustainability practices
 
 , sharing knowledge with team members.
 </li>
 <li>
 Utilize the
 
 ERP system
 
 for all procurement transactions, approvals, and vendor management activities.
 </li>
 <li>
 Perform additional procurement-related duties as assigned by management to support ongoing organizational needs.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 Academic
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in
 
 Mechanical, Electrical, or Facilities Engineering
 
 , or a related technical discipline.
 </li>
 </ul>
 
 
 Professional
 
 
 <ul>
 <li>
 Membership in or working toward membership with a
 
 recognized procurement body
 
 such as the
 
 Chartered Institute of Procurement &amp; Supply (CIPS)
 
 .
 </li>
 <li>
 Proficiency in
 
 ERP systems
 
 (e.g., SAP, Oracle, Maximo) and other business computing applications.
 </li>
 </ul>
 
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 Minimum
 
 8 years of proven procurement experience
 
 in technical and service categories related to
 
 Facility Management
 
 , including MEP systems, HVAC, building maintenance materials, soft services, and vendor/contractor management.
 </li>
 <li>
 Experience in
 
 tendering, cost estimation, and contract administration
 
 within FM or engineering services.
 </li>
 <li>
 
 GCC / UAE market experience
 
 is highly advantageous, with strong knowledge of local supplier networks and regulations.
 </li>
 </ul>
 
 
 
 
 
 Core Competencies
 
 
 <ul>
 <li>
 Strong command of
 
 English (written and verbal)
 
 ; Arabic is an advantage.
 </li>
 <li>
 Excellent skills in
 
 MS Excel, Word, PowerPoint
 
 , and reporting tools.
 </li>
 <li>
 Strong organizational and time management abilities, with proven capability to work under pressure and meet tight deadlines.
 </li>
 <li>
 Proactive, analytical, and detail-oriented, with a strong focus on value creation and cost optimization.
 </li>
 <li>
 Adaptable, collaborative, and committed to continuous learning and professional development.
 </li>
 <li>
 Experience working in
 
 multidisciplinary or joint-venture environments
 
 preferred.
 </li>
 </ul>
 
 
</div>

Senior Procurement Engineer (FM)

Apt Resources

Apt Resources is excited to announce an opening for an Assistant Facilities Manager to join the team at a prestigious private company in UAE. In this role, you will provide crucial support to the Facilities Manager in overseeing the daily operations and maintenance of the company. You will ensure that all facilities are functioning optimally, contributing to a safe and luxurious environment. Responsibilities <ul><li>Assist in the management of maintenance schedules and operational procedures for the company</li><li>Support the Facilities Manager in planning and executing facility maintenance and improvement projects</li><li>Conduct regular inspections of facilities to ensure compliance with safety and quality standards</li><li>Oversee the work of maintenance staff and contractors, ensuring all tasks are completed in a timely manner</li><li>Monitor and manage facility budgets and expenses</li><li>Address maintenance requests and emergencies promptly and efficiently</li><li>Assist in developing policies and procedures related to facilities management</li><li>Reporting any issues or concerns to the Facilities Manager</li></ul> Qualifications <ul><li>Must be graduate in Engineering (Mechanical or Electrical)</li><li>At least 4-5 years of experience in facilities management, preferably in a luxury environment</li><li>Strong knowledge of building systems, maintenance procedures, and safety regulations</li><li>Excellent organizational and multitasking abilities</li><li>Strong communication and interpersonal skills</li><li>Ability to work well under pressure and manage emergencies effectively</li><li>Proficient in facilities management software and MS Office Suite</li><li>Flexible availability to accommodate the needs of the company</li></ul>Salary: AED15,000- AED 25,000 AED plus other benefits.

Assistant Facilities Manager - Private Company

Explore 741+ Admin assistance building maintenance facility management in Abu Dhabi this January. Find roles across top companies and apply now to boost your career.

741 admin assistance building maintenance facility management jobs IN Abu Dhabi

Admin Assistance - Building Maintenance / Facility Management

FACILITY COORDINATOR

FACILITY COORDINATOR

Facilities Electrical Technician

Experienced Maintenance Engineer for Real Estate/ Building Maintenance Company

Senior Procurement Engineer (FM)

Assistant Facilities Manager - Private Company