administrative assistant Jobs in Saudi Arabia

administrative assistant

project coordinator

office manager

project administrator Jobs in Saudi Arabia

project administrator

admin assistant

admin coordinator

Madi International

<div>
 
 Job Description
 
 
 
 We are looking for a detail-oriented and proactive
 
 Admin Coordinator
 
 to join our team in
 
 Riyadh
 
 . This role is ideal for someone with strong administrative skills and a passion for organization, efficiency, and team support. You will play a key role in ensuring smooth office operations and supporting cross-functional teams in a dynamic work environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate daily administrative tasks to ensure efficient office operations.
 </li>
 <li>
 Support department managers and team members with scheduling, documentation, and reporting.
 </li>
 <li>
 Manage office supplies, equipment, and maintenance needs.
 </li>
 <li>
 Assist in organizing meetings, preparing agendas, and taking minutes.
 </li>
 <li>
 Liaise with internal departments and external vendors as needed.
 </li>
 <li>
 Maintain accurate records and handle confidential information responsibly.
 </li>
 <li>
 Support onboarding processes for new employees and assist HR with admin tasks.
 </li>
 <li>
 Ensure compliance with company policies and procedures.
 
 
 </li>
 </ul>
 
 Qualifications And Experience
 
 
 
 <ul>
 <li>
 Minimum 2-4 years of experience in an administrative or coordinator role.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent verbal and written communication skills in English (Arabic is a plus).
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Based in Jeddah or willing to relocate.
 </li>
 <li>
 Bachelors degree in business administration or related field is preferred.
 </li>
 </ul>
</div>

Admin Coordinator

Surbana Jurong Private Limited

<div><div>Job Description</div><div>
Position Title: Admin Coordinator</div><div>
Reports to: Project Office Administrator</div><div>
Location: SJ JEDCO Project</div><div>
Employment Type: Full-Time</div><div>
1. Administrative &amp; Project Support</div><ul><li>Schedule project meetings and coordinate suitable time slots with team members.</li><li>Prepare and arrange meeting rooms, ensuring all facilities and resources are ready.</li><li>Handle daily administrative tasks, including correspondence, filing, and document control.</li><li>Support logistics such as travel, accommodation, and site access for team members and visitors.</li><li>Facilitate onboarding of new joiners, including workspace preparation, induction schedules, and coordination with HR/IT.</li><li>Act as the focal point for office supplies and stationery, ensuring stock management and replenishment.</li><li>Assist the Project Office Administrator in internal coordination and communication across teams.</li><li>Ensure compliance with company administrative policies, procedures, and reporting requirements.</li></ul><div>
2. Learning &amp; Development (L&amp;D) Support</div><ul><li>Assist in coordinating and administering training programs, workshops, and learning initiatives (in-person and online).</li><li>Maintain training schedules, calendars, attendance records, and resource libraries (materials, templates, survey results, pictures).</li><li>Support the collection, analysis, and reporting of training feedback to drive continuous improvement.</li><li>Coordinate pre- and post-training assignments, including competency assessments from participants and line managers.</li><li>Curate and track monthly Knowledge Transfer Program (KTP) reports in collaboration with L&amp;D leads.</li><li>Disseminate relevant L&amp;D-related communications and updates to stakeholders.</li><li>When required, represent the L&amp;D team under guidance of senior leadership in client-facing discussions.</li></ul><div>
Qualifications &amp; Requirements</div><ul><li>Saudi Nationals Only.</li><li>Bachelor&rsquo;s degree in Business Administration, Project Management, Human Resources, Education, or related field.</li><li>2&ndash;3 years of experience in an administrative or coordination role, preferably within Learning &amp; Development, HR, or project environments.</li><li>Strong organizational and multitasking skills, with the ability to prioritize competing demands.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., MS Teams).</li><li>Strong communication skills in English &amp; Arabic (written and spoken).</li><li>Ability to work under supervision while managing multiple priorities with professionalism.</li></ul><div>
Key Competencies</div><ul><li>Teamwork and collaboration across diverse functions.</li><li>Time management, planning, and attention to detail.</li><li>Adaptability and willingness to learn new tools and processes.</li><li>Strong stakeholder engagement and relationship management.</li><li>Professionalism, accountability, and a results-driven mindset.</li><li>Basic knowledge of Learning Management Systems (LMS) and project management-</li></ul><div>
principles (desirable not a must).</div><div></div><div> 
At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!</div></div>

Xeluxe Fire Safety Consultancy

<div>We are seeking a detail-oriented and proactive Accounts &amp; Admin Coordinator to manage the day-to-day administrative and accounts-related operations of our KSA office. The role requires regular coordination and reporting to the Administrative Office located in Dubai, ensuring smooth communication and alignment of processes.
Key Responsibilities
<ul>
<li>Handle daily administrative and accounts-related tasks in the Saudi office.
</li><li>Maintain accurate records of financial transactions, invoices, and petty cash.
</li><li>Prepare and submit regular reports to the Dubai administrative office.
</li><li>Liaise with Dubai office teams to ensure compliance with company policies and procedures.
</li><li>Support payroll and employee attendance documentation as required.
</li><li>Manage office supplies, correspondence, and basic HR administrative tasks.
</li><li>Assist in coordinating local vendor relationships and service providers.
</li></ul>Requirements
<ul>
<li>Diploma or bachelor&rsquo;s degree in accounting, Business Administration, or related field.
</li><li>Prior experience in accounts and administrative roles preferred.
</li><li>Good communication skills in English
</li><li>Proficiency in MS Office (Excel, Word, Outlook).
</li><li>Ability to coordinate effectively across teams in different locations.
</li><li>Strong organizational skills with attention to detail.
</li><li>Self-motivated, reliable, and adaptable.
</li></ul>As part of our commitment to inclusivity , preference will be given to candidates with special needs who meet the job requirements</div>

Accounts & Admin Coordinator-Saudi National

<div>
 As a Sales Admin at Madi International, you will support the sales team in coordinating daily operations, managing client communication, and ensuring smooth and efficient workflow. The ideal candidate is organized, proactive, and has a strong background in Sales Admin or customer service within the beauty or retail industry.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate sales orders, quotations, and deliveries between clients and the sales team.
 </li>
 <li>
 Manage client communication, appointments, and follow-ups to ensure customer satisfaction.
 </li>
 <li>
 Prepare and maintain sales reports, order tracking, and client records.
 </li>
 <li>
 Support the sales team in achieving monthly and quarterly sales targets.
 </li>
 <li>
 Assist in promoting Madi Internationals products, offers, and beauty brands.
 </li>
 <li>
 Ensure timely processing of invoices, purchase orders, and payment follow-ups.
 </li>
 <li>
 Collaborate with warehouse, logistics, and marketing teams to ensure smooth operations.
 </li>
 <li>
 Maintain a high level of professionalism, accuracy, and efficiency in all administrative tasks.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Proven experience as a Sales Coordinator, Sales Administrator, or Sales Support Executive (preferably in the beauty or retail sector).
 </li>
 <li>
 Strong organizational, communication, and multitasking skills.
 </li>
 <li>
 Proficiency in Microsoft Office (Excel, Word, Outlook) and CRM systems.
 </li>
 <li>
 Fluent in English; Arabic is an advantage.
 </li>
 <li>
 Customer-oriented, detail-focused, and a strong team player.
 </li>
 <li>
 Based in or willing to relocate to Al Khobar, Saudi Arabia.
 </li>
 </ul>
</div>

Sales Admin

Salehiya Healthcare

<div>
 
 
 Location
 
 : Jeddah
 
 
 
 
 
 
 About Us:
 
 
 
 Salehiya started commercial activities in 1964 as a specialized healthcare company. It is one of the leading Saudi Arabian companies in distributing pharmaceuticals, medical and laboratory equipment, diagnostics, medical disposables, and hospital and consumer supplies. The company kept pace with the rapid development of the health sector in Saudi Arabia and gradually evolved to meet the needs and demands of a constantly growing market.
 
 
 
 
 
 Salehiya is based in three major cities: Riyadh, Jeddah, and Dammam. It also has branches around the kingdom to cover the whole market and provide prompt and efficient client services, with over 1000 workforce.
 
 
 
 
 
 For more information, you can visit our website: www.salehiya.com
 
 
 
 
 
 
 Why Work with Us:
 
 
 
 Salehiya Healthcare is committed to creating a diverse and inclusive workplace where all employees are valued and respected. We believe in fostering a culture that encourages creativity and innovation, particularly in technology. We utilize the latest tools in our field and stay ahead of industry trends. Our comprehensive training programs and mentorship opportunities are designed to support professional growth and development. We prioritize maintaining a welcoming atmosphere for everyone.
 
 
 
 
 
 The core values that guide our people derive from our purpose to elevate the healthcare experience in the kingdom.
 
 
 
 
 
 
 Job Purpose:
 
 
 
 
 
 
 The Senior Sales Coordinator is responsible for managing the sales order process, ensuring accurate documentation, and preparing reports to support the sales team. This role involves creating sales order contracts, matching purchase orders (POs) with sales orders, and maintaining accurate data records to enhance operational efficiency and other Admin work.
 
 
 
 
 
 
 Key Accountabilities:
 
 
 
 
 
 
 
 Operational:
 
 
 <ul>
 <li>
 
 Sales Order Management:
 
 </li>
 <li>
 Create and manage sales order and contracts on SAP, ensuring alignment with company policies and client requirements.
 </li>
 <li>
 Review and verify purchase orders (POs) against sales orders for accuracy and completeness.
 </li>
 <li>
 Service admin work.
 </li>
 <li>
 Billing Admin work.
 </li>
 <li>
 
 Documentation Coordination:
 
 </li>
 <li>
 Ensure all sales-related documentation is complete, accurate, and properly filed.
 </li>
 <li>
 Coordinate with relevant departments to obtain necessary approvals and documentation for sales orders.
 </li>
 <li>
 
 Data Management:
 
 </li>
 <li>
 Maintain and update sales data in relevant systems, ensuring data integrity and accuracy.
 </li>
 <li>
 Analyze and organize data to facilitate efficient access and reporting.
 </li>
 <li>
 
 Report Preparation:
 
 </li>
 <li>
 Prepare and distribute regular sales reports, including order status, sales performance, and key metrics.
 </li>
 <li>
 Provide insights and analysis based on data to support decision-making within the sales team.
 </li>
 <li>
 
 Collaboration and Support:
 
 </li>
 <li>
 Collaborate with the sales team to ensure smooth operations and effective communication.
 </li>
 <li>
 Assist in addressing any issues related to orders, contracts, and documentation.
 </li>
 <li>
 
 Process Improvement:
 
 </li>
 <li>
 Identify opportunities for process enhancements to improve efficiency in sales order management.
 </li>
 <li>
 Implement best practices to streamline workflows and reduce turnaround times.
 </li>
 <li>
 
 Customer Interaction:
 
 </li>
 <li>
 Communicate with clients as needed to clarify order details, resolve discrepancies, and ensure satisfaction.
 </li>
 <li>
 Support the sales team in managing customer inquiries and providing necessary information.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications and Experience:
 
 
 
 
 Minimum Qualifications:
 
 
 Diploma or bachelor&rsquo;s degree.
 
 
 
 
 Minimum Experience:
 
 
 
 
 2 years of experience in sales coordination or a related role.
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and relevant sales software applications.
 </li>
 </ul>
 
 
</div>

Sales Coordinator

HungerStation | هنقرستيشن

<div>
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 1. Rider Administration
 
 
 <ul>
 <li>
 Manage the end-to-end onboarding and offboarding process for riders.
 </li>
 <li>
 Collect, verify, and upload necessary documents (IDs, contracts, license copies, etc.).
 </li>
 <li>
 Coordinate with vendors and internal teams for rider replacements or updates.
 </li>
 </ul>
 
 
 2. Asset Handling
 
 
 <ul>
 <li>
 Issue, track, and recover rider assets such as delivery devices, uniforms, fuel cards, and car keys.
 </li>
 <li>
 Update asset records and report discrepancies to the Asset Control Associate and Regional Supervisor.
 </li>
 </ul>
 
 
 3. Petty Cash and Financial Admin
 
 
 <ul>
 <li>
 Handle and record petty cash usage for site-level rider needs (fuel, repairs, emergencies).
 </li>
 <li>
 Submit expense reports with supporting documents and ensure compliance with cash handling policies.
 </li>
 </ul>
 
 
 4. Car and Rider Coordination
 
 
 <ul>
 <li>
 Support onboarding of leased vehicles, coordinate with drivers, and report vehicle-related issues.
 </li>
 <li>
 Log vehicle usage, accident reports, and transfer activities in alignment with SOPs.
 </li>
 </ul>
 
 
 5. Compliance and Reporting
 
 
 <ul>
 <li>
 Ensure riders are briefed on policy updates and compliance requirements.
 </li>
 <li>
 Prepare and submit daily reports on onboarding status, asset movements, petty cash usage, and incidents.
 </li>
 </ul>
 
 
 6. Support Site Operations
 
 
 <ul>
 <li>
 Act as the point of contact for rider admin support during assigned shifts.
 </li>
 <li>
 Coordinate with Safety, Facility, and P&amp;L teams for escalated issues or cross-functional needs.
 </li>
 <li>
 Support replacement coverage during officer leave or peak times.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 
 
 
 <ul>
 <li>
 2+ years of experience in fleet admin, HR support, or operations coordination roles.
 </li>
 <li>
 Familiarity with onboarding processes, documentation handling, and petty cash procedures.
 </li>
 <li>
 Strong attention to detail, documentation, and accuracy.
 </li>
 <li>
 Good communication and coordination abilities.
 </li>
 <li>
 Proficient in Microsoft Office and reporting tools.
 </li>
 <li>
 High Diploma in Logistics, Business, or any other related field.
 </li>
 </ul>
 
 
</div>

Last Mile Support Officer

Explore 225+ Admin coordinator in Saudi Arabia this November. Find roles across top companies and apply now to boost your career.

225 admin coordinator jobs IN Saudi Arabia

Admin Coordinator

Admin Coordinator

Accounts & Admin Coordinator-Saudi National

Sales Admin

Sales Coordinator

Last Mile Support Officer

Last Mile Support Officer