administrative assistant Jobs in Saudi Arabia

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hse manager (saudi national) Jobs in Saudi Arabia

hse manager (saudi national)

admin and qhse coordinator

Qiddiya Investment Company

<div>The Director &ndash; Asset Application Operations is responsible for managing the operations, configuration, governance, and continuous availability of asset and park applications across the Qiddiya portfolio. This includes Vista and VGS ticketing and point-of-sale platforms, Maximo, ERD/Yardi, and all park- and complex-related applications, ensuring system availability, data accuracy, revenue integrity, and compliance with safety, leasing, and PCI DSS standards.
The role oversees ticketing, guest-facing, maintenance, leasing, and QHSE application operations to maintain guest experience continuity, asset reliability, lifecycle visibility, and operational integration across parks, sports, entertainment, and complex venue
Key Responsibilities<ul><li>
Manage day-to-day operations of Vista and VGS ticketing, admission, and point-of-sale platforms across Qiddiya entertainment venues.
</li><li>Govern product, pricing, capacity, promotions, and season-pass configurations through controlled change management.
</li><li>Ensure integration between ticketing, POS, access control, CRM, payment gateways, and ERP systems.
</li><li>Oversee daily reconciliation of ticketing and POS revenue with Finance.
</li><li>Ensure PCI DSS compliance for payment processing and cardholder data.
</li><li>Lead peak-day, major-event, and degraded-mode operational readiness, including load testing and command center support.
</li><li>Manage Maximo and ERD/Yardi environments supporting maintenance and leasing operations.
</li><li>Validate work orders, preventive maintenance schedules, asset hierarchies, tenant information, and lease transactions.
</li><li>Maintain standardized master data for assets, locations, tenants, and contracts.
</li><li>Manage release calendars and outage windows to minimize operational disruption.
</li><li>Oversee operations of all park and complex applications, including F&amp;B and retail POS, access control, RFID/cashless systems, lockers, virtual queuing, ride operations, and guest mobile applications.
</li><li>Maintain the application portfolio, support model, and venue-specific SLAs.
</li><li>Coordinate major incident management and event-day operational support with Park Operations.
</li><li>Ensure application readiness for seasonal operations, new attractions, and venue openings through onboarding, integration testing, and hypercare.
</li><li>Ensure QHSE checklists, incident records, and corrective actions are maintained within applications.
</li><li>Prepare and maintain audit-ready documentation, including SOPs, operational controls, and supporting evidence.
</li><li>Monitor statutory inspections, certifications, renewals, and compliance dashboards.
</li><li>Collaborate with Safety and Engineering teams to enhance workflows and compliance processes.
</li><li>Monitor KPIs and dashboards for asset downtime, maintenance backlog, lease performance, revenue reconciliation, and SLA compliance.
</li><li>Oversee reconciliation of ERD revenue with Finance and resolve discrepancies.
</li><li>Maintain application governance controls, including access, change, and data quality management.
</li><li>Ensure operational documentation, knowledge bases, and support procedures remain current.
</li><li>Manage vendor support queues and prioritize issues based on business criticality.
</li><li>Deliver user training and operational guidance for inspections, work orders, lease amendments, and renewals.
</li><li>Manage UAT planning, execution, approvals, and release readiness.
</li>Monitor vendor SLAs, escalation processes, and service handovers across application support teams. 
<li>
</li></ul> 
 
Requirements 
<ul><li>
Bachelor's degree in Computer Science, Information Technology, Engineering, or a related field; Master's preferred.
</li><li>10+ years of experience in asset, park, or ticketing application operations.
</li><li>ITIL certification or equivalent required.
</li><li>Experience with Maximo and ERD/Yardi.
</li><li>Experience with Vista and VGS ticketing and POS platforms.
</li><li>Knowledge of integrations across ticketing, access control, CRM, ERP, and payment systems.
</li><li>Knowledge of PCI DSS, revenue reconciliation, and audit compliance.
</li><li>Experience managing major incidents, 24/7 operations, and event readiness.
</li><li>Experience with QHSE processes, vendor management, and SLA governance.
</li><li>Entertainment, theme park, or real estate industry experience preferred.</li></ul></div>

Director - Asset Application Operations

HungerStation | هنقرستيشن

<div>
 
 
 Rider Administration
 
 
 <ul>
 <li>
 Manage the end-to-end onboarding and offboarding process for riders.
 </li>
 <li>
 Collect, verify, and upload necessary documents (IDs, contracts, license copies, etc.).
 </li>
 <li>
 Coordinate with vendors and internal teams for rider replacements or updates.
 </li>
 </ul>
 
 
 Asset Handling
 
 
 <ul>
 <li>
 Issue, track, and recover rider assets such as delivery devices, uniforms, fuel cards, and car keys.
 </li>
 <li>
 Update asset records and report discrepancies to the Asset Control Associate and Regional Supervisor.
 </li>
 </ul>
 
 
 Petty Cash and Financial Admin
 
 
 <ul>
 <li>
 Handle and record petty cash usage for site-level rider needs (fuel, repairs, emergencies).
 </li>
 <li>
 Submit expense reports with supporting documents and ensure compliance with cash handling policies.
 </li>
 </ul>
 
 
 Car and Rider Coordination
 
 
 <ul>
 <li>
 Support onboarding of leased vehicles, coordinate with drivers, and report vehicle-related issues.
 </li>
 <li>
 Log vehicle usage, accident reports, and transfer activities in alignment with SOPs.
 </li>
 </ul>
 
 
 Compliance and Reporting
 
 
 <ul>
 <li>
 Ensure riders are briefed on policy updates and compliance requirements.
 </li>
 <li>
 Prepare and submit daily reports on onboarding status, asset movements, petty cash usage, and incidents.
 </li>
 </ul>
 
 
 Support Site Operations
 
 
 <ul>
 <li>
 Act as the point of contact for rider admin support during assigned shifts.
 </li>
 <li>
 Coordinate with Safety, Facility, and P&amp;L teams for escalated issues or cross-functional needs.
 </li>
 <li>
 Support replacement coverage during officer leave or peak times.
 </li>
 </ul>
 
 
 
 
 
 Governance and Resilience:
 
 
 <ul>
 <li>
 Follow all relevant policies, procedures, and processes for the daily work to be carried out in a controlled and consistent manner.
 </li>
 <li>
 Contribute to the identification of opportunities for continuous improvement of processes and practices to enhance effectiveness.
 </li>
 <li>
 Uphold a high-performance working environment and promote HS&rsquo;s Values.
 </li>
 </ul>
 
 
 
 
 
 Knowledge and Experience:
 
 
 <ul>
 <li>
 2+ years of experience in fleet admin, HR support, or operations coordination roles.
 </li>
 <li>
 Familiarity with onboarding processes, documentation handling, and petty cash procedures.
 </li>
 <li>
 Strong attention to detail, documentation, and accuracy.
 </li>
 <li>
 Good communication and coordination abilities.
 </li>
 <li>
 Proficient in Microsoft Office and reporting tools.
 </li>
 </ul>
 
 
 
 
 
 Education and Certifications:
 
 
 <ul>
 <li>
 High Diploma in Logistics, Business, or any other related field.
 </li>
 </ul>
</div>

Last Mile Support Officer

Flexible Pipe Technology

Main Responsibilities:<ul><li>All types of government transactions.</li><li>Issuing and check work permits.</li><li>Customs clearance exemption</li><li>Modon: Modification, and update of all commercial registry services</li><li>Tamm: Vehicle form renewal, traffic fines report, follow-up periodic inspection</li><li>Issue all document required and documents.</li><li>Ensures company contact and legal information is up to date with all government and site service-related instances.</li><li>Follow-up on the factory's administrative tasks.</li><li>Keeps a visit log and memos of external meetings</li></ul>Experience Required:<ul><li>Bachelor&rsquo;s degree (B.A.) from four-year college or University.</li><li>0 to 3y Experience of working in admin.</li><li>Dealing government offices and transactions.</li></ul>Job Type: Full-timePay: Up to ﷼7,000.00 per month

Government Relations Officer

Sephora

<div>At Sephora, beauty is about feeling seen, valued, and empowered, individually and collectively. It is connecting deeply with others, celebrating diversity and inclusivity, unlocking your potential and making a difference every day. Together, we belong to something beautiful. Since its inception in 1969 in Limoges, France, and as part of the LVMH Group since 1997, Sephora has been disrupting the prestige beauty retail industry. Today, Sephora continues to break with convention to drive its mission: champion a world of inspiration and inclusion where everyone can celebrate their beauty. With 56,000 employees in 35 countries, we connect customers and beauty brands within the world&rsquo;s most passionate beauty community. With a curation of nearly 500 brands, and our own label, Sephora Collection, we offer the most unique and diverse range of products: fragrances, makeup, hair care, skincare... and much more.
Position Purpose:
Sephora Middle East is recruiting a Care Education Expert, based in Sephora University (Jeddah).
The main responsibility of this role is to support Skincare &amp; Haircare learning and development of the KSA West region&rsquo;s store team through the implementation of regional training initiatives, training delivery, in-store coaching and assessment (approx. 70% of time). The Care Education Expert is based in Jeddah and is responsible for all initiatives within the KSA West region. This role reports to the KSA Care Trainer, who oversees Skincare &amp; Haircare training initiatives for whole KSA.
Other tasks will include delivery of Sephora University Skincare &amp; Haircare training modules (in-class and digital) in own region, supporting brand training organization and some admin tasks. The role requires strong collaboration with Retail &amp; Store Managers to support the learning and development of the store team.
This is a regional role that will require frequent travel within the West region of KSA and occasionally in Central and/or East region of KSA. 
 You will excel and enjoy this position if you are ready to actively handle the following missions :
Coaching &amp; Support at store level<ul><li>
Visit Sephora stores on weekly basis to support with follow-up, coaching, assessment and sharing feedback through store visit reports.</li><li>
Develop Skincare &amp; Haircare knowledge and skills of the store team through feedback and coaching on conversation, selling speech, Sephora Attitude and new product launches</li><li>
Responsible for talent development, following the internal process, for the KSA West region.</li><li>
Partner with Retail &amp; Store Managers to share and align on feedback, development plan and follow-up actions through meetings and reports.</li></ul> 
Skincare &amp; Haircare Education<ul><li>
With the support of the KSA Care Trainer, build and manage throughout the year the training calendar and budget for the KSA West region.</li><li>
Deliver our Sephora University Skincare &amp; Haircare training modules (in-class and digital) in KSA West region.</li><li>
Support the KSA Care Trainer with the development of the Skincare Community, by strengthening and developing the Skincare Experts of the KSA West region.</li><li>
Accountable to increase Skincare &amp; Haircare expertise in KSA West region by teaching about conversation, category knowledge, trends, use of devices, selling techniques, cross category and product knowledge.</li><li>
Track development, progress and learning of the KSA West region store team.</li><li>
Follow-up and support engagement of the store team with our digital Sephora Learning App.</li></ul> 
Skincare &amp; Haircare Brand Training<ul><li>
Support the organization and logistics of any Skincare &amp; Haircare Education events.</li><li>
Support in delivering content of multi-brand training organized internally.</li><li>
Support Skincare &amp; Haircare brands digital training.</li><li>
Support organization and monitoring of Skincare &amp; Haircare Masterclass training with involved brands.</li><li>
Manage admin tasks related to Skincare &amp; Haircare brand trainings (digital trainings, attendee lists, testers&rsquo; requests&hellip;).</li></ul> 
Collaboration &amp; Communication with business partners<ul><li>
Store &amp; Retail Management &ndash; share feedback, align on business, priorities &amp; support needed at store level.</li><li>
OGCC SU team &ndash; collaboration, exchange of best practices and learning from each other&rsquo;s</li><li>
HR &ndash; support in providing feedback on the store Skincare team and for HR-organized events</li><li>
Skincare and Haircare Offer team &ndash; tight collaboration at all times to align on priorities &amp; needs</li><li>
Marketing/PR &ndash; participate in events, acting as a true Sephora Ambassador</li></ul> 
Do not hesitate to apply if you have:<ul><li>
Experience in Beauty retail is a must (3+ years) and/or in retail education</li><li>
Skincare &amp; Haircare knowledge</li><li>
Has proven records of coaching and developing people</li><li>
Demonstrate excellent communication, presentation and public speaking skills</li><li>
Locally mobile (will travel within KSA on regular basis) and able to travel regionally (may have to travel within the Middle East countries on yearly basis)</li><li>
Collaborative, flexible, adaptable, resilient, open to feedback and self-motivated</li></ul><div><div><div>
Here, you will find:<ul><li>
Community, in which authenticity is embraced, and the strength of our differences fuels our collective spirit</li><li>
Culture of empowerment, learning &amp; growth, that offers you the tools, space and opportunity to learn, innovate and lead</li><li>
Work that brings fulfillment. From delighting clients every day, to inspiring our industry at large, every action makes a difference
</li></ul>Join us and belong to something beautiful.</div></div></div></div>

Care Education Expert

Starcom Middle East

<div>
 
 Company Description
 
 
 
 With a history that dates back over 80 years, Starcom is a global communications planning and media leader. We are an agency still grounded in our founding principle that people are at center of all we do. Each day, we apply this belief to harness the transformative power of data and technology to inspire and move people and business forward. With more than 7,000 employees in over 100 offices around the world, Starcom partners with the world's leading marketers and brands, including Bank of America, Best Buy, Kellogg Company, McDonald's, Novartis, Samsung, Visa and more.
 
 
 
 Overview
 
 
 
 We are seeking a highly organized and client-focused Media Manager to join our team. The ideal candidate will serve as the primary liaison between the agency and our clients, ensuring that all projects are delivered on time, within budget, and to the highest standards. This role requires excellent communication skills, strong project management abilities, and a deep understanding of marketing strategies and client needs.
 
 
 
 Responsibilities
 
 
 
 
 Responsibility &amp; Focus:
 
 
 
 <ul>
 <li>
 Lead the development and execution of media plans for clients across a variety of industries.
 </li>
 <li>
 Work along with reporting manager taking into account both the client's and the agency's key performance indicators.
 </li>
 <li>
 Ability to effectively manage multiple projects simultaneously, including setting priorities, meeting deadlines, translating strategies into innovative media, and working well under pressure.
 </li>
 <li>
 Collaborating with cross-functional teams to develop and execute effective media strategies.
 </li>
 <li>
 Manage day-to-day client relationships and communications.
 </li>
 <li>
 Build a strong rapport with clients and business partners.
 </li>
 <li>
 Mentor and guide junior planning team members.
 </li>
 <li>
 Quality control for all media planning.
 </li>
 <li>
 Overseeing team on day-to-day projects
 
 
 </li>
 </ul>
 
 Technical &amp; Product
 
 
 
 <ul>
 <li>
 Ability to comprehend a client's requirements, pose appropriate inquiries, and devise a plan for utilizing media outlets (including creating a media plan and offering suggestions) in accordance with the client's goals.( Including digital, offline)
 </li>
 <li>
 Strong analytical skills and ability to interpret data and market research
 </li>
 <li>
 Strong grasp of media industry trends and best practices
 </li>
 <li>
 Ability to work on MS Office 365 software suite (Word, Excel, PowerPoint, Teams, etc..)
 </li>
 <li>
 In-depth knowledge of and experience with various media planning and buying tools and platforms, such as Z/X Plan,ETAM, Statex, Global web Index(GWI), Euromonitor, World Advertising Research Center (WARC), Similar Web, etc..
 </li>
 <li>
 Knowledge of various industry digital planning tools such as DV360, Google Ads, Meta Business Manager, Snap Chat Ads Manager, Twitter Ads Manager, TikTok Ads Manager
 </li>
 <li>
 Good commercial acumen, able to understand the importance of driving ROI for both business partners and agency whilst being both efficient and effective
 </li>
 <li>
 Development of sound channel strategy and activation in line with the communication plan
 </li>
 <li>
 Development and ownership of projects related to: Media Strategy, Consumer Insights Analysis, Identifica-tion of business challenges facing the client, Competitive Landscape Analysis, Media selection, Maximizing cost-efficiency, Timing and laydown, Budget levels by market etc.
 </li>
 <li>
 Ownership and oversight of all output from the executives/admin to ensure accuracy of the documents shared internally and externally
 </li>
 <li>
 Responsible for efficient/accurate admin for the group.
 
 
 </li>
 </ul>
 
 Business Acumen &amp; Operational Excellence
 
 
 
 <ul>
 <li>
 Deep understanding of the media industry and the role of media planning within it
 </li>
 <li>
 Proven ability to manage multiple projects, clients, and stakeholders
 </li>
 <li>
 Strong project management skills, ability to prioritize, meet deadlines, and work under pressure
 </li>
 <li>
 Knowledge of how to measure ROI from media plan
 </li>
 <li>
 Ability to manage internal teams and external vendors and agencies
 </li>
 <li>
 Quality control and adjustments if required - in this role Media Manager takes full responsibility on output of Media Executives &amp; Media Planners
 </li>
 <li>
 Conduct regular presentations to clients keeping them informed of all relevant media trends and development
 </li>
 <li>
 Strong grasp of &amp; ability to develop channel-specific strategies, media plans and reports across both Offline &amp; Online Channels
 </li>
 <li>
 Strong media knowledge of the market, consumer, and media research available
 </li>
 <li>
 A thorough knowledge of the media marketplace and opportunities available and build constructive relationships with key media owners where relevant.
 
 
 </li>
 </ul>
 
 Innovation &amp; Analytical Mindset
 
 
 
 <ul>
 <li>
 Ability to think strategically, creatively, and analytically.
 </li>
 <li>
 Proven ability to identify new opportunities and develop effective solutions.
 </li>
 <li>
 Strong communication, presentation and negotiation skills.
 </li>
 <li>
 Ability to innovate and improve current processes.
 
 
 </li>
 </ul>
 
 People &amp; Leadership
 
 
 
 <ul>
 <li>
 Seeks others' feedback to develop self-awareness, strengths and address development area.
 </li>
 <li>
 Is able to proactively raise issues to improve effective team working and collaboration.
 </li>
 <li>
 Is able to communicate confidently in a clear, concise and articulate manner.
 </li>
 <li>
 Collaborates with stakeholders and embraces an inclusive based environment.
 </li>
 <li>
 Is able to make valuable contributions to discussions and brainstorming sessions, providing insight and point of view.
 </li>
 <li>
 Able to build relationships quickly with others and engages personally with peers and clients.
 </li>
 <li>
 Treats others with respect, listens to other perspectives, especially when they are different from own.
 </li>
 <li>
 Able to tackle problems in a timely manner and develop contingency plans that focus on problem resolution.
 </li>
 <li>
 Drives a culture of trust with Peers, clients and all other stakeholders.
 
 
 </li>
 </ul>
 
 Self
 
 
 
 <ul>
 <li>
 is able to take ownership for actions and deals with consequences in a mature manner.
 </li>
 <li>
 Able to adjust performance based on experiences and feedback and showcases agility and flexibility.
 </li>
 <li>
 Displays openness to the ideas of others and leverages them when beneficial for the business.
 </li>
 <li>
 Showcases curiosity and open mindset towards new ways of doing things.
 </li>
 <li>
 Is able to set high impact objectives and goes above and beyond to exceed performance.
 </li>
 <li>
 Demonstrates the Growth Mindset and is able to take ownership of personal development and growth.
 </li>
 <li>
 Capable of constructively challenging the status-quo and takes risks to challenge internal and external perspectives.
 </li>
 <li>
 Approaches situations and individuals with honesty, integrity and humbleness.
 </li>
 <li>
 Displays resilience and maintains drives and a positive outlook when faced with challenges.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree in marketing, advertising, or a related field.
 </li>
 <li>
 5-7 years of experience in media planning or related role ( preferably working on a portfolio).
 </li>
 <li>
 Proven ability to mentor and lead a team of planning executives.
 </li>
 <li>
 Strong organizational skills, team player, ability to multitask, and work under pressure.
 </li>
 <li>
 Digital Certifications across the major platforms, including Meta (FB &amp; IG), Google, Snapchat, LinkedIn, Twitter, etc.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 R-2531L-790
</div>

Manager - Media

The Arab Lens

<div>
 Our client is a growing organization seeking a Supply Chain Coordinator to support the efficient movement of goods, materials, and information across its supply chain operations. The company is committed to maintaining high service levels while continuously improving operational efficiency and customer satisfaction.
 
 
 
 The Role
 
 
 
 The Supply Chain Coordinator will support procurement, inventory, logistics, and distribution activities to ensure products are delivered efficiently and on schedule. Working closely with suppliers, logistics providers, and internal departments, the successful candidate will contribute to maintaining a reliable and cost-effective supply chain.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate daily supply chain and logistics activities.
 </li>
 <li>
 Monitor inventory levels and support replenishment planning.
 </li>
 <li>
 Track purchase orders and supplier deliveries.
 </li>
 <li>
 Coordinate with warehouse and transportation teams.
 </li>
 <li>
 Maintain accurate supply chain documentation and records.
 </li>
 <li>
 Monitor shipment schedules and resolve delivery issues.
 </li>
 <li>
 Support supplier communication and performance monitoring.
 </li>
 <li>
 Prepare operational reports and inventory updates.
 </li>
 <li>
 Assist with demand planning and forecasting activities.
 </li>
 <li>
 Identify opportunities to improve supply chain efficiency.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Supply Chain Management, Logistics, Business Administration, or a related discipline.
 </li>
 <li>
 2&ndash;4 years of supply chain or logistics experience.
 </li>
 <li>
 Good understanding of inventory and procurement processes.
 </li>
 <li>
 Strong organizational and analytical skills.
 </li>
 <li>
 Experience using ERP systems is preferred.
 </li>
 <li>
 Excellent communication and coordination abilities.
 </li>
 <li>
 Proficiency in Microsoft Excel.
 </li>
 <li>
 Fluency in English is required.
 
 </li>
 </ul>
</div>

Supply Chain Coordinator

<div>Title:
Project Coordinator - Engineering
Under general supervision, this position is responsible for all phases of planning and execution on a small (typically less than $10 million total installed cost) project or may be responsible for a segment of a larger project. Plans, organizes, coordinates, and controls small engineering projects in accordance with the established policies, procedures, systems, and requirements approved by the company. Has responsibility for day to day contact and communication with the client and focuses on providing client satisfaction. Possesses knowledge of the respective industry. May also serve as a proposal manager for small projects. Job role has budgetary accountability. Skills are typically acquired through completion of an undergraduate degree in Engineering and a minimum of 7 years related experience, with average experience of 10-15 years.</div>

Project Coordinator - Engineering

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