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administrative assist iii

Howard University

<div><div>The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff &ldquo;for fit&rdquo; makes significant contributions to Howard University&rsquo;s overall mission.</div><div></div><div>
At Howard University, we prioritize well-being and professional growth.</div><div></div><div>
Here is what we offer:</div><ul><li><i>
Health &amp; Wellness:</i> Comprehensive medical, dental, and vision insurance, plus mental health support</li><li><i>
Work-Life Balance:</i> PTO, paid holidays, flexible work arrangements</li><li><i>
Financial Wellness:</i> Competitive salary, 403(b) with company match</li><li><i>
Professional Development:</i> Ongoing training, tuition reimbursement, and career advancement paths</li><li><i>
Additional Perks:</i> Wellness programs, commuter benefits, and a vibrant company culture</li></ul><div></div><div><br>
Join Howard University and thrive with us!</div><div><div>
https://hr.howard.edu/benefits-wellness</div></div><div></div><div>
JOB PURPOSE:</div><div>
The Administrative Assistant provides centralized administrative and operational support to the Executive Directors overseeing Physical Facilities Management (PFM), Auxiliary Enterprises, and Student Housing &amp; Commercial Portfolio Management within Enterprise Services &amp; Operations at Howard University. The position ensures efficient coordination of executive office operations by managing scheduling, communications, documentation, and administrative workflows across multiple operational units.</div><div>
The role supports leadership effectiveness by organizing meetings, preparing reports and correspondence, tracking operational tasks, and facilitating communication between internal departments, vendors, and external partners. By maintaining organized processes and ensuring timely follow-up on priorities, the Administrative Assistant enables executive leadership to focus on strategic initiatives, operational oversight, and service delivery across the University&rsquo;s facilities, housing, and auxiliary enterprise operations.</div><div></div><div>
SUPERVISORY AUTHORITY:</div><div>
This position does not have direct supervisory responsibility. The Administrative Assistant may provide administrative coordination and guidance to student workers, temporary staff, or interns supporting Enterprise Services &amp; Operations. The role also coordinates administrative activities across Physical Facilities Management (PFM), Auxiliary Enterprises, and Student Housing &amp; Commercial Portfolio Management to ensure alignment with executive priorities and operational objectives.</div><div></div><div>
NATURE AND SCOPE:</div><div>
The Administrative Assistant provides executive-level administrative coordination within Enterprise Services &amp; Operations, supporting leadership across Physical Facilities Management (PFM), Auxiliary Enterprises, and Student Housing &amp; Commercial Portfolio Management. The role supports day-to-day office operations by coordinating schedules, meetings, communications, and administrative processes across these units.</div><div>
This position operates in a fast-paced environment requiring strong organization, attention to detail, and the ability to manage multiple priorities. The Administrative Assistant regularly interacts with university leadership, operational teams, and external partners while maintaining professionalism and discretion when handling confidential information.</div><div></div><div>
PRINCIPAL ACCOUNTABILITIES:</div><ul><li>
Provide administrative support to the Executive Directors of Physical Facilities Management (PFM), Auxiliary Enterprises, and Student Housing &amp; Commercial Portfolio Management.</li><li>
Coordinate calendars, schedule meetings, and organize logistics for leadership meetings, operational briefings, and vendor engagements.</li><li>
Prepare and distribute meeting agendas, reports, presentations, and follow-up documentation.</li><li>
Draft and edit correspondence, memoranda, and administrative communications.</li><li>
Track administrative and operational tasks to ensure timely follow-up and completion.</li><li>
Support processing of purchase orders, invoices, and other financial or procurement documentation.</li><li>
Maintain organized records, files, and documentation related to operational activities and vendor contracts.</li><li>
Coordinate travel arrangements, conference logistics, and event support for executive leadership.</li><li>
Serve as an administrative liaison between Enterprise Services &amp; Operations and internal departments, vendors, and external partners.</li><li>
Perform other administrative duties as assigned to support the operational effectiveness of Enterprise Services &amp; Operations.</li><li>
Performs other job-related duties as assigned</li></ul><div></div><div>
CORE COMPETENCIES:</div><ul><li>
Knowledge of supervisory practices and principles</li><li>
Skilled in planning, analyzing, and coordinating activities, and establishing priorities</li><li>
Keen and effective communication skills with a diverse population. Must be detailed oriented and organized.</li><li>
Perform difficult and responsible administrative work using independent judgment</li><li>
Devise and adopt office procedures to change organizational needs</li><li>
Prepare clear and comprehensive reports</li><li>
Maintain complex and confidential records</li><li>
Analyze situations accurately and take effective action</li><li>
Compose correspondence independently</li><li>
Research and assemble a variety of data for reports</li><li>
Type at a rate of 60 words per minute from clear copy</li><li>
Take dictation at a rate of 100 words per minute and transcribe it accurately</li><li>
Communicate effectively and maintain cooperative relationships with others</li><li>
Knowledge of administrative principles and practices</li><li>
Works effectively with people from a variety of culturally diverse backgrounds</li><li>
Exercises discretion and ensures a high level of confidentiality</li><li>
Establishes and maintains effective and harmonious work relations with faculty, staff, students, and the general public</li></ul><div></div><div>
MINIMUM REQUIREMENTS:</div><div>
Bachelor&rsquo;s Degree in Business Administration or related field with 2-5 years of related experience. 10 years of related work experience may be substituted instead of educational qualifications.</div><div></div><div>
Compliance Salary Range Disclosure</div><div></div><div>
Expected Salary Range: $75,000 - $85,000</div></div>

Administrative Assist III

SpaceX

<div>
 SpaceX was founded under the belief that a future where humanity is out exploring the stars is fundamentally more exciting than one where we are not. Today SpaceX is actively developing the technologies to make this possible, with the ultimate goal of enabling human life on Mars.
 <br/>
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 <strong>
  EXECUTIVE ASSISTANT
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  <br/>
 </strong>
 <strong>
  Responsibilities
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  <br/>
 </strong>
 <ul>
  <li>
   Coordinate meetings, manage schedules, make appointments, arrange travel, screen and delegate incoming calls, and provide other general assistance as required
  </li>
  <li>
   Perform potentially confidential and complex administrative duties involving Outlook, Teams, Confluence, Excel, Word, and PowerPoint including, typing letters, creating/updating spreadsheets, creating/maintaining confluence pages and compiling presentations
  </li>
  <li>
   Exhibit a strong attention to detail, ability to adapt to daily schedules and routines, and a focus on efficiency without sacrificing quality
  </li>
  <li>
   Provide project management and maintain momentum on high-priority projects, including but not limited to, staffing and resource planning, budget planning and invoicing, onboarding new department members, space planning, and strategy development for efficiencies among teams
  </li>
  <li>
   Manage SpaceX site visits by team members and external stakeholders to ensure an excellent experience. Duties include but are not limited to: submitting visitor security information, reserving meeting room space, arranging catering, compiling presentation materials and gifts
  </li>
  <li>
   Provide general support for various departments including but not limited to: Sales and Satellite Policy
  </li>
  <li>
   Organize, manage, set up and attend events including but not limited to: team gatherings, customer events, SpaceX&rsquo;s presence at conferences and associated events
  </li>
  <li>
   Other duties as assigned
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Basic Qualifications
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  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree
  </li>
  <li>
   3+ years of administrative experience in an office setting
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Skills And Experience
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  <br/>
 </strong>
 <ul>
  <li>
   Experience supporting a high-level executive in a fast paced, start-up environment
  </li>
  <li>
   5+ years of professional experience and strong computer literacy
  </li>
  <li>
   5+ years of experience with Microsoft Office applications and project management software tools
  </li>
  <li>
   Ability to participate in developing project scope, managing project schedules, and following up with stakeholders appropriately
  </li>
  <li>
   Superior organizational skills including excellent written and verbal communication
  </li>
  <li>
   Initiative in resolving problems and an independent worker, with enthusiasm and an energetic approach to work
  </li>
  <li>
   Proven experience managing multiple projects simultaneously and autonomously
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   This position is based in Washington, DC and requires being onsite full-time &ndash; hybrid and remote work will not be considered
  </li>
  <li>
   Must be willing to travel to other company sites, vendors, and customers as necessary, up to 25% travel
  </li>
  <li>
   Must be able to work extended hours and weekends as needed
  </li>
  <li>
   Ability to pass Air Force background checks for Cape Canaveral and Vandenberg
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Compensation And Benefits
  <br/>
  <br/>
 </strong>
 Pay range:
 <br/>
 <br/>
 Executive Assistant: $80,000.00 - $140,000.00/per year
 <br/>
 <br/>
 Your actual level and base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience.
 <br/>
 <br/>
 Base salary is just one part of your total rewards package at SpaceX. You may also be eligible for long-term incentives, in the form of company stock, stock options, or long-term cash awards, as well as potential discretionary bonuses and the ability to purchase additional stock at a discount through an Employee Stock Purchase Plan. You will also receive access to comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short and long-term disability insurance, life insurance, paid parental leave, and various other discounts and perks. You may also accrue 3 weeks of paid vacation and will be eligible for 10 or more paid holidays per year. Employees accrue paid sick leave pursuant to Company policy which satisfies or exceeds the accrual, carryover, and use requirements of the law.
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 <strong>
  Itar Requirements
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  <br/>
 </strong>
 <ul>
  <li>
   To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C.
  </li>
  <li>
   1157, or (iv) Asylee under 8 U.S.C.
  </li>
  <li>
   1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.
   <br/>
   <br/>
  </li>
 </ul>
 SpaceX is an Equal Opportunity Employer; employment with SpaceX is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
 <br/>
 <br/>
 Applicants wishing to view a copy of SpaceX&rsquo;s Affirmative Action Plan for veterans and individuals with disabilities, or applicants requiring reasonable accommodation to the application/interview process should reach out to EEOCompliance@spacex.com
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 </em>
</div>


Executive Assistant

US Department of Veterans Affairs

Registered Nurse - Urology Clinic

Registered Nurse - Oncology/Hematology Infusion Clinic

Registered Nurse - Acute Care Intermittent Staffing Pool

Spg Inc

<b>Position Description:</b><br>
Administrative & Accounting Assistant
<br><br>
<b>Location:</b> Remote/On-Site
<br><b>Position Type:</b> Full Time
<br>SPG Inc.
<br>About SPG Inc.
<br>SPG Inc., a veteran-owned small business based in Warrenton, Virginia, is a recognized leader in the provision of comprehensive solutions for sensitive facility requirements. Specializing in the construction, testing, training, and accreditation support of Sensitive Compartmented Information Facilities (SCIF), Special Access Program Facilities (SAPF), and other secure environments, SPG boasts a distinguished track record of excellence. Our training division offers courses covering ICD 705, TEMPEST and other security-focused topics, providing clients with cutting-edge knowledge and expertise. Additionally, our recently launched construction division further expands our capabilities, allowing us to deliver integrated solutions tailored to our clients' unique needs. With a commitment to exceeding expectations, SPG thrives in complex and demanding environments, delivering unparalleled results while prioritizing client mission objectives.
<br>About the Admin & Accounting Assistant Role
<br><b>Job Description:</b> The Admin & Accounting Assistant plays a critical role in supporting and streamlining the administrative, operational, and accounting functions that are central to SPGs mission. Reporting directly to the Vice President of Accounting and Administration, this highly collaborative position requires a detail-oriented and adaptable professional capable of managing both strategic initiatives and day-to-day operations.
<br>The Assistant is responsible for overseeing core administrative workflows, managing office systems and facilities, and supporting internal policy development and compliance. This includes handling cross-departmental coordination, maintaining records, and managing processes such as vendor relations, budget tracking, and the companys uniform ordering program. The role also supports hybrid work arrangements and office logistics to ensure an efficient and productive work environment.
<br>In addition to administrative oversight, the position plays a key role in employee development by supporting training logistics and implementation. The Administrator also contributes to the successful execution of industry conferences and events through planning and onsite coordination. With a focus on operational excellence and organizational effectiveness, this role ensures the companys internal infrastructure aligns with its broader goals and growth.
<br>Tasks & Responsibilities
<br><br>
<b>Administrative:</b><br>
Oversee and refine administrative processes to improve efficiency and compliance with company policies.
<br>Maintain accurate records, reports, and documentation for all administrative functions.
<br>Track budgets and expenses related to administrative operations.
<br>Act as a liaison between departments to facilitate seamless communication and collaboration.
<br>Coordinate executive calendars, schedule meetings, and prepare agendas, ensuring alignment with company priorities.
<br>Assist in the preparation of reports, presentations, and internal communications for leadership review.
<br>Monitor deadlines for compliance, reporting, and licensing requirements to prevent lapses.
<br>Ad hoc functions and other duties as assigned.
<br>Assist with data entry for invoices, payments, and financial transactions
<br>Support accounts payable and accounts receivable by organizing invoices and posting payments
<br>Help reconcile bank statements and credit card transactions under supervision
<br>Maintain organized financial records and files (digital and paper)
<br>Assist with preparing expense reports and tracking receipts
<br>Respond to basic internal and vendor inquiries and route questions appropriately
<br>Assist with month-end close tasks and other accounting projects
<br>Perform general administrative duties related to the accounting function
<br><br>
<b>Office Administrator:</b><br>
Oversee daily office operations, including facilities management and supply inventory.
<br>Assist in the enforcement of HR policies to ensure a productive and safe work environment.
<br>Coordinate vendor relationships and service agreements to support office needs.
<br>Manage hybrid work arrangements, ensuring effective support for in-office and remote staff.
<br>Implement and maintain office systems and procedures to streamline operations and reduce inefficiencies.
<br>Organize internal staff events and morale-boosting initiatives to promote positive team culture.
<br>Support health and safety compliance by maintaining appropriate records and ensuring required postings are current.
<br>Oversee and manage the companys uniform ordering process, including coordination with vendors, tracking inventory levels, processing employee uniform requests, and ensuring timely fulfillment and delivery in alignment with operational needs.
<br>Qualifications
<br>Administrative Manager
<br>Proven experience in administration management or a similar role.
<br>Strong organizational and problem-solving skills with attention to detail.
<br>Excellent written and verbal communication skills, with the ability to draft clear correspondence and reports.
<br>Demonstrated ability to work independently, manage priorities, and handle confidential information with discretion.
<br>Skilled in the use of Microsoft Office Suite and common business applications.
<br>Office Manager
<br>Previous experience in office management or operations.
<br>Excellent interpersonal and communication skills.
<br>Ability to manage multiple priorities in a fast-paced environment.
<br>Familiarity with vendor coordination, office policy development, and operational logistics.
<br>Demonstrated ability to support a hybrid or remote-first workforce.
<br>Experience overseeing office compliance with health, safety, and workplace regulations.
<br>Accounting
<br>2 years of accounting, bookkeeping, or administrative experience
<br>Basic knowledge of accounting principles preferred
<br>Familiarity with Excel and willingness to learn accounting software (i.e. QuickBooks)
<br>SPG Inc. is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law. SPG Inc is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or accommodation due to a disability, you may contact us at Marco@SPGSecure.com.

Administrative/Accounting Asst

Registered Nurse - Community Living Center Intermittent Staffing Pool

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