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administrative assistant 3

Glocap Business Professionals, Administrative, Operations

<div>
 <p>
  Our client, a prominent midtown Finance firm with a focus on Life Sciences, is looking for a Team Administrative Assistant to provide administrative support to its investment team. The ideal candidate will be organized, proactive and collaborative.
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  <strong>
   Job Details
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  COMPANY: Investment Management
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  POSITION: Administrative Assistant
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  LOCATION: Midtown, New York
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  HYBRID: 3 days in the office and 2 days WFH
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  HOURS: 8:30am-5:30pm with flexibility to work after hours as required
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  COMPENSATION: $110k-$135k DOE + Discretionary Bonus + Overtime + Great Benefits
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  <strong>
   Responsibilities
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  Enable the success of our investment team by providing critical administrative support, including:
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   Calendar &amp; conference management
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   Travel &amp; expenses
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   Data management
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   Requirements
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   Must have 2-5 years of experience preferably out of Finance/Consulting/Legal
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   Ability to work independently and as a team member
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   Exemplary time management skills and the ability to identify and anticipate needs
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   Detail-oriented self-starter with the ability to handle and prioritize multiple tasks
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 </ul>
</div>


Administrative Assistant

Humana

<div><h1 class="jobSectionHeader"><b>Become a part of our caring community and help us put health first</b><br>
</h1>
The Administrative Assistant 3 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 3 performs advanced administrative/operational/customer support duties that require independent initiative and judgment. May apply intermediate mathematical skills.<p></p><p>
The <b>Administrative Assistant 3</b> must be a self‑starter who identifies requirements, anticipates requests, and takes initiative to mitigate needs. This role transcribes, types, formats, and proofreads a variety of materials (e.g., correspondence, meeting minutes, reports, presentations) using Microsoft programs. The position builds and manages relationships across Humana in support of departmental objectives and the broader team. Work typically involves semi‑routine assignments.</p><p>
The Administrative Assistant 3 coordinates internal and external meetings, including scheduling, arranging travel for attendees, and ensuring necessary meeting amenities are available. This role manages the appointments and schedules of applicable staff and completes expense reconciliation accurately and in a timely manner for the leaders supported.</p><p>
Decisions typically focus on interpreting area/department policy and determining appropriate methods for completing assignments. Work is performed within defined parameters to identify expectations and quality standards, while allowing some latitude in prioritization and timing. The role operates under minimal direction and follows standard policies and practices, with some opportunity for interpretation, deviation, and independent discretion.</p><p>
Responsibilities also include management, prioritization, and completion of tasks for executives and their organizational needs. The role additionally supports basic <b>network management tasks</b> (e.g., maintaining shared drives, coordinating access needs, and ensuring functional connectivity for meetings and collaboration). This role is also responsible for <b>maintaining and updating CRM tools</b>, with a preference for experience in <b>Salesforce</b>, to support departmental tracking, reporting, and stakeholder management.</p><p></p><div>
For the candidate selected for hire, this role will operate in a hybrid capacity from one of the following office locations: Louisville, KY; Washington, D.C.; Chicago, IL; or New York City, NY.&rdquo;</div><p></p><p><b>
An Ideal Candidate Will Have the Following Skills:</b></p><ul><li>
Calendar Management</li><li>
Initiative</li><li>
Problem Solving</li><li>
Office Administration</li><li>
Corporate Savviness</li><li>
Strong efficiency in scheduling and scheduling tools</li><li>
Multi‑tasking</li><li>
Strong written and verbal communication skills</li><li>
Basic network and systems coordination capabilities</li><li>
Ability to maintain and navigate CRM platforms (Salesforce preferred)</li><li><div>
For the candidate selected for hire, this role will operate in a hybrid capacity from one of the following office locations: Louisville, KY; Washington, D.C.; Chicago, IL; or New York City, NY.&rdquo;</div></li></ul><p></p><h1 class="jobSectionHeader"><b><br>
Use your skills to make an impact</b><br>
<b>
</b></h1><p><b>Required Qualifications</b></p><ul><li>
5+ years of administrative experience directly supporting Senior Leadership</li><li>
Proven experience coordinating complex travel arrangements for senior leaders, including booking flights, accommodations, ground transportation, and managing itinerary changes</li><li>
Proficient in Microsoft Outlook, Word, and PowerPoint, including the full Office suite</li><li>
Demonstrated proficiency in navigating and utilizing multiple systems and software applications concurrently to efficiently manage tasks and workflows</li><li>
Demonstrates a high level of professionalism, including strong executive presence and polished corporate demeanor in all interactions with internal and external stakeholders</li><li>
Models confident, effective communication and consistently represent the organization&rsquo;s values and standards</li><li>
Exhibits exceptional attention to detail, ensuring accuracy and thoroughness in all tasks and deliverables, and always maintains discretion and confidentiality</li><li>
Demonstrates the ability to balance multiple initiatives and effectively prioritize workload while remaining flexible to support urgent business needs, including availability during nights and weekends as required</li><li>
Experience with expense reports and reviewing financial documents to align with company policy</li><li><div>
For the candidate selected for hire, this role will operate in a hybrid capacity from one of the following office locations: Louisville, KY; Washington, D.C.; Chicago, IL; or New York City, NY.&rdquo;</div></li></ul><p></p><p><b>
Preferred Qualifications</b></p><p></p><ul><li>
Associates or Bachelor's Degree</li><li>
Salesforce experience</li><li>
Experience with CRM management or similar systems</li></ul><p></p>
Travel: While this is a remote position, occasional travel to Humana's offices for training or meetings may be required.<p></p><p><b>
Scheduled Weekly Hours</b></p><p></p>
40<p></p><p><b>
Pay Range</b></p>
The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and individual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc.<br>
<p></p>
$53,100 - $72,500 per year<p></p><p><b><br>
Description of Benefits</b></p>
Humana, Inc. and its affiliated subsidiaries (collectively, &ldquo;Humana&rdquo;) offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities.<p></p><h1 class="jobSectionHeader"><b><br>
About us</b><br>
</h1>
Humana Inc. (NYSE: HUM) is committed to putting health first &ndash; for our teammates, our customers and our company. Through our Humana insurance services and CenterWell healthcare services, we make it easier for the millions of people we serve to achieve their best health &ndash; delivering the care and service they need, when they need it. These efforts are leading to a better quality of life for people with Medicare, Medicaid, families, individuals, military service personnel, and communities at large.<p></p><p><br>
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<b>Equal Opportunity Employer</b></p><p></p><p>
It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status. It is also the policy of Humana to take affirmative action, in compliance with Section 503 of the Rehabilitation Act and VEVRAA, to employ and to advance in employment individuals with disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.</p></div>

Administrative Assistant 3

Lenmar Consulting Inc

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   Job Title: Administrative Assistant - Financial Services
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   Pay Rate: $30.70/hour (W2)
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   Duration: 6-Month Contract (with potential for extension)
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   Location: Midtown Manhattan
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   Schedule: 4 days onsite / 1 day remote
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  Overview
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 Seeking an experienced Administrative Assistant to support the Head of Platform Services within a financial institution. This role requires strong executive support experience, project coordination skills, and the ability to manage multiple high-level priorities.
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 Key Responsibilities
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   Provide executive-level administrative support to senior stakeholders
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   Manage complex calendars, meetings (Webex), calls, and detailed meeting minutes
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   Coordinate domestic/international travel and process heavy expenses (Concur)
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   Handle heavy invoice processing and external client onboarding
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   Develop and track project plans; assist with policy/procedure development (T&amp;E, Gifts &amp; Entertainment)
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   Plan logistics for client meetings, roadshows, and internal/external events
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   Prepare reports in Excel and presentations in PowerPoint
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   Partner with global assistants to ensure seamless coverage
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  Requirements
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   Bachelor&rsquo;s degree
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   3-5+ years Administrative Assistant experience within a financial institution
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   Strong Outlook &amp; Excel skills (advanced level preferred)
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   Experience with expense processing, travel management, and executive support
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   Excellent communication, organization, and multitasking skills
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Green Key Resources

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  Midtown Manhattan-based Real Estate firm is seeking an Administrative Assistant to join their team. The ideal candidate will have 3-5 years of administrative experience. Real Estate industry experience is a must.
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  Onsite Monday - Friday
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  Hours: 8:30am - 5pm
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  Salary: $80-90K
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   Responsibilities:
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   Manage executive calendars, schedule meetings, and prepare priority lists.
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   Organize meeting materials, post-meeting notes, and track follow-ups and deadlines.
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   Maintain tracking spreadsheets for active construction and capital projects.
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   Support board follow-up notes, tracking, and communication with managers for reports.
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   Handle phone calls, redirect inquiries, and assist in building team meeting agendas.
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   Provide administrative support for leasing inventory and project approvals.
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   Collaborate with teams to ensure timely completion of tasks and organizational goals.
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   Requirements:
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   Bachelor's degree required.
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   Minimum of 3-5 years of experience in administrative roles.
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   Experience in property management or real estate is a must.
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   Proficiency in Microsoft Word, Excel, and Teams essential.
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   Strong organizational, time management, and multitasking skills required.
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Pfizer

<div><div><div><div>Why Patients Need You</div></div><div><div>
A career with us is about discovering breakthroughs that change patients&rsquo; lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.<br>
<br>
What You Will Achieve</div></div><div><div>
In your role, you will provide daily organizational and administrative support to the Pfizer Patient Services Head. This includes the handling of daily routine tasks in order to maximize operational efficiency. With a high level of discretion and confidentiality, you will organize and coordinate meeting and travel arrangements in house and/or off site from other Pfizer locations.</div></div><div><div><br>
<br>
This Administrative Assistant role will be responsible for providing administrative support to the Head of Pfizer Patient Services and the Pfizer Patient Services Team Leads. The role involves leading/supporting several project initiatives as well as day-to-day administrative responsibilities to the head of Pfizer Patient Services and direct reports.<br>
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How You Will Achieve It</div></div><div><ul><li>
Provide administrative support to the Pfizer Patient Services team, including calendar management, travel, coordination of team meetings, meeting management and logistics and full expense report support.</li></ul></div><div><ul><li>
Provide administrative support to the Pfizer Patient Services Leadership Team with meeting planning, tracks decisions and outcomes from meetings, proactively follows up to ensure deliverables are met, prepares and drafts recommended agendas for key meetings, meeting material coordination and distributes meeting minutes.</li></ul></div><div><ul><li>
Proactively identify and resolve potential challenges in meeting, calendar, and travel management.</li></ul></div><div><ul><li>
Manage document resources on SharePoint site. Maintain the team SharePoint sites, ensuring all documents are organized in a logical and easy to access manner; provides recommendations for enhancements and partners with others to implement</li></ul></div><div><ul><li>
Able to edit and proofread, but also create documents with some guidance, using advanced Microsoft Office capabilities</li></ul></div><div><ul><li>
Work closely with outside vendors, providing support when needed with meeting scheduling and office space.</li></ul></div><div><ul><li>
Support project management as requested.</li></ul></div><div><ul><li>
Manage Purchase Order&rsquo;s through the Ariba, PBG, PoD and ePA3 systems, also tracking payment of invoices as requested.</li></ul></div><div><ul><li>
Lead or support different Pfizer Patient Services optional projects and initiatives.</li></ul></div><div><ul><li>
Process incoming and outgoing mail, including ability to handle time sensitive and confidential matters on a regular basis</li></ul></div><div><ul><li>
Coordinate and provide key information to other cross-functional and business partners as requested, and as appropriate.</li></ul></div><div><ul><li>
May be asked to participate in larger initiatives, such as Op Plan, and provide assistance with coordination, scheduling and management of documents</li></ul></div><div><ul><li>
Assist with onboarding of new colleagues as requested.</li></ul></div><div><ul><li>
Update team organizational charts and distribution lists as requested.</li></ul></div><div><ul><li>
Coordinate activities for meetings and events including ordering food and AV equipment, managing/setting up AV equipment on site, and handling issues for offsite meetings.</li></ul></div></div><div><div><ul><li>
Proactively and independently organize and expedite workflow and initiate follow-up when necessary to ensure schedules and deadlines are met, particularly when leader is offsite.</li></ul></div><div><ul><li>
Work closely with the leadership Administrative Assistants about coverage within the Pfizer Patient Services / GAV group</li></ul></div><div></div><div><div><br>
BASIC QUALIFICATIONS</div></div><div></div><div><div><br>
Candidate demonstrates a breadth of diverse leadership experiences and capabilities including: the ability to influence and collaborate with peers, develop and coach others, oversee and guide the work of other colleagues to achieve meaningful outcomes and create business impact.</div></div><div><ul><li>
High School Diploma or GED with 4+ years&rsquo; of experience required as executive administrative assistant or coordinator</li></ul></div><div><ul><li>
Bachelor&rsquo;s degree preferred</li></ul></div><div><ul><li>
Ability to work effectively in a team-based environment and partner with internal/external stakeholders</li></ul></div><div><ul><li>
Self-starter, proactive, solution-seeking attitude, anticipating team needs and actively identifying opportunities to strengthen results</li></ul></div><div><ul><li>
Demonstrated ability to manage tight timelines and work under pressure</li></ul></div><div><ul><li>
Ability to anticipate and proactively resolve conflicts and use diplomacy to resolve problems</li></ul></div><div><ul><li>
Strong verbal and written communication skills - ability to mobilize team members and engage leadership</li></ul></div><div><ul><li>
Demonstrated ability to show good judgment and discretion</li></ul></div><div><ul><li>
Demonstrated project management experience</li></ul></div><div><ul><li>
Business acumen, decision-making, and demonstrated flexibility and diplomacy</li></ul></div><div><ul><li>
Ability to navigate internal organization/processes</li></ul></div><div><ul><li>
Excellent judgment as well as the ability to work with extremely confidential documents and information and excellent follow-up skills</li></ul></div><div><ul><li>
Strong working knowledge of Microsoft Outlook, the Microsoft Office Suite (i.e., Microsoft Word, Excel, PowerPoint, Outlook, and OneNote) and SharePoint; in addition to Pfizer applications such as ePA3, Ariba, PoD.</li></ul></div><div><ul><li>
Ability and willingness to handle special projects</li></ul></div><div><ul><li>
Availability to work flexible hours (early AM, overtime, etc.) when needed</li></ul></div></div><div><div><ul><li>
&quot;Demonstrate experience fostering productive relationships with other senior executive administrative staff&quot;</li></ul></div><div><ul><li>
General knowledge of the pharmaceutical industry and healthcare environment</li></ul></div><div><ul><li>
Demonstrated experience with strategic and operating plan processes</li></ul></div><div><ul><li>
Discretion and trustworthiness in dealing with confidential situations</li></ul></div></div><div></div><div><br>
Other Job Details:</div><ul><li>
Last Date to Apply for Job: March 17th, 2025.</li><li>
NOT eligible for Relocation Package</li><li>
Global Travel of up to 5-10% of the time.</li><li>
Position is hybrid and require working 2-3 days a week from NYHQ</li></ul><div></div><div>
#LI-PFE</div><div></div>
The salary for this position ranges from $33.12 to $55.19 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company&rsquo;s policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life&rsquo;s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site &ndash; U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.<div></div><div>
Relocation assistance may be available based on business needs and/or eligibility.</div><div></div><div><div><div><div><div><div><div><div><div>
Sunshine Act</div><div>
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider&rsquo;s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.</div></div></div></div></div></div></div></div></div><div></div><div><div><div><div><div><div><div><div><div>
EEO &amp; Employment Eligibility</div><div>
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.</div><div></div><div>
Pfizer endeavors to make <div>www.pfizer.com/careers</div> accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please email <div>disabilityrecruitment@pfizer.com</div>. This is to be used solely for accommodation requests with respect to the accessibility of our website, online application process and/or interviewing. Requests for any other reason will not be returned.</div></div></div></div></div></div></div></div></div><div></div>
Sales</div><div></div>

White Alley LLC

<p>Looking for a full time Administrative Assistant to work in small office of a real estate company.</p><p>On site (not remote) 40 hrs/week, M-F. Either 9 -5 or 10-6 (to be determined)</p><p>Must know WORD, EXCEL; and QuickBooks is helpful.</p><p>Must be mature, patient and professional.</p><p>Answer phones, AR/AP, working with leases, amendments, tenants, tenant security adjustments, filing &amp; scanning, emails, etc.</p><p>Pay: $22.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Davis + Gilbert LLP

<p>Davis+Gilbert LLP, a strategically focused, full-service law firm of more than 140 lawyers would like to hire a fulltime Administrative Assistant.</p><p><b>Essential Job Functions </b></p><ul><li>Open new matters and time entry in carpe diem</li><li>Prepare and process expense reports</li><li>Maintain project files and keep all matters updated and current</li><li>Perform research and support activities to assist attorneys</li><li>Use PowerPoint, MS Word, Excel, Table of Contents/Table of Authorities and other programs in preparation of correspondence, documents and/or presentations; efficiently creates charts, graphs, tables, and text slides; responsible for formatting consistency and accuracy on time-sensitive, high-profile documents</li><li>Use discretion and judgment when screening visitors and telephone calls, schedules appointments and travel, organizes workload to meet established priorities</li><li>Administrative duties including creating and preparing routine materials, proofreading, verifying, and editing all materials for extreme accuracy and clarity</li><li>Coordinate client billing process - send bills out to clients, act as first contact between client and billing department</li><li>Creating, revising, comparing, converting and cleaning up legal documents, adhering to Firm styles and guidelines</li><li>Ability to work with complex document markups, redlining, Track Changes and instructions in a timely manner</li></ul><p><b>Minimum Qualifications </b></p><ul><li>Bachelors Degree required</li><li>Excellent computer skills and software aptitude, including advanced knowledge of Microsoft Office 2024 (Word, Excel, PowerPoint, Outlook), PDF Converter Enterprise</li><li>Outstanding organizational, interpersonal, and administrative skills</li><li>Excellent attention to detail with the ability to multi-task</li><li>Excellent telephone, writing, and proofreading skills</li><li>Must be self-motivated and able to meet deadlines under pressure</li><li>Must have the ability to work as part of a team, as well as to work independently</li><li>Must be willing to work overtime as needed</li></ul><p>Job Type: Full-time</p><p>Pay: $55,000.00 - $65,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Explore 872+ Administrative assistant 3 in New York this March. Find roles across top companies and apply now to boost your career.

872 administrative assistant 3 jobs In New York

Administrative Assistant

Administrative Assistant 3

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant