administrative assistant Jobs in New York

administrative assistant

executive assistant

office manager

executive administrative assistant Jobs in New York

executive administrative assistant

senior executive assistant Jobs in New York

senior executive assistant

administrative assistant 388871

Atrium

<div>
 
 Client Overview
 
 
 
 Our client is a high-profile financial services organization in New York City seeking a polished and detail-oriented
 
 Administrative Assistant
 
 to support daily office operations and executive teams. This firm operates in a fast-paced, high-performance environment and is looking for someone who can provide reliable administrative support while maintaining professionalism and confidentiality.
 
 
 
 Salary/Hourly Rate
 
 
 
 $25/hr - $30/hr
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant will provide day-to-day administrative support to internal teams and leadership within a corporate finance environment. This role requires strong organizational skills, the ability to manage multiple priorities, and a professional demeanor when interacting with executives and external partners. The position is fully onsite in New York City.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Provide administrative support to executives and department teams.
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Prepare reports, presentations, and business correspondence.
 </li>
 <li>
 Handle data entry, filing, scanning, and document management.
 </li>
 <li>
 Coordinate internal meetings and assist with conference room scheduling.
 </li>
 <li>
 Support office operations including ordering supplies and coordinating vendors.
 </li>
 <li>
 Assist with travel arrangements and expense tracking as needed.
 </li>
 <li>
 Maintain organized records and assist with special projects.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 2 - 4 years of administrative assistant experience in a corporate environment.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Highly organized with strong attention to detail.
 </li>
 <li>
 Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
 </li>
 <li>
 Ability to multitask and work efficiently in a fast-paced environment.
 </li>
 <li>
 Professional and polished demeanor with strong reliability.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 Experience working in finance, investment, or financial services environments.
 </li>
 <li>
 Experience supporting executives or multiple departments.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree preferred.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 388871
</div>

Administrative Assistant - 388871

GGLG, PLLC

Prominent New York City real estate law firm seeks an Administrative Assistant to join our team.Located in the heart of Manhattan, our firm has built a well-established residential real estate practice representing lenders, purchasers, and sellers in transactions across New York. Our team works collaboratively to coordinate a high volume of real estate transactions from opening through closing.We take pride in our collaborative culture and exceptional employee retention &ndash; most members of our team have been with the firm for more than a decade.We are seeking a reliable and detail-oriented Administrative Assistant to support our attorneys, paralegals, and operations team in managing the day-to-day administrative needs of the firm.Responsibilities:<ul><li>Provide administrative support to attorneys and paralegals handling residential real estate transactions.</li><li>Assist with opening new files and maintaining organized electronic and physical file systems.</li><li>Assist with document scanning, copying, mailing, and file management.</li><li>Coordinate with lenders, borrowers, attorneys, and title companies as needed.</li><li>Answer and route phone calls to assist reception as needed.</li><li>Maintain office organization and assist with general administrative tasks.</li></ul>Qualifications:<ul><li>Prior administrative or office experience required.</li><li>Strong organizational and time-management skills.</li><li>Ability to manage multiple tasks in a fast-paced office environment.</li><li>Excellent written and verbal communication skills.</li><li>Strong attention to detail.</li><li>Ability to work effectively in a team-oriented environment.</li><li>Proficiency with Microsoft Office applications (Outlook, Word, Excel).</li></ul>Salary Range:<ul><li>$40,000 - $70,000</li></ul>Pay: $40,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Administrative Assistant: 2 years (Preferred)</li><li>Law office: 2 years (Preferred)</li></ul>License/Certification:<ul><li>New York Notary Public License (Preferred)</li></ul>Ability to Commute:<ul><li>New York, NY 10018 (Required)</li></ul>Work Location: In person

Administrative Assistant

Chapman and Cutler LLP

<div>
 
 Chapman and Cutler LLP is seeking to hire an Administrative Assistant to join our New York office. The Administrative Assistant will work with other administrative and legal professionals in a collegial environment, performing a variety of clerical duties for attorneys and assisting with projects as directed by the Administrative Assistant Supervisor, Chief Support Services Officer and supervising attorneys. The position requires an in-office presence but includes flexibility for some remote work.
 
 
 
 
 
 The responsibilities of the Administrative Assistant will include:
 
 
 
 
 <ul>
 <li>
 Reports to the office in a reliable and punctual manner.
 </li>
 <li>
 Works as part of a team to meet the clerical, administrative, and word processing requirements of the Firm.
 </li>
 <li>
 Provides direct administrative/clerical and word processing support including, but not limited to, time keeping, processing billing memos, expense reports, scheduling, scanning, document editing, blacklining, collating, preparing packages/labels/envelopes for mailing.
 </li>
 <li>
 Is familiar with standard computer applications such as Microsoft Word, Excel and PowerPoint, Adobe Acrobat and comparison software.
 </li>
 <li>
 Works one-on-one with attorneys, paraprofessionals and administrative assistants for projects that require special or specific instruction.
 </li>
 <li>
 Works independently on tasks as directed, and exhibits an understanding of how individual tasks affect other long-term projects and the department functioning as a whole.
 </li>
 <li>
 Displays competency while learning new tasks and ability to ask thoughtful questions to complete assignments.
 </li>
 <li>
 Creates and maintains all client and general files.
 </li>
 <li>
 Handles incoming and outgoing mail as necessary.
 </li>
 <li>
 Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship; follows practice group guidelines for protecting client information.
 </li>
 <li>
 Makes appointments for attorney(s) and updates attorney calendar(s) using Firm software regarding meetings, conference calls, in-house meetings, travel, etc.
 </li>
 <li>
 Makes necessary travel arrangements; completes expense reports in a timely manner.
 </li>
 <li>
 Understands and properly utilizes, the Firm&rsquo;s reference materials, including training materials and internal online information.
 </li>
 <li>
 Respects the Firm&rsquo;s policies and procedures.
 </li>
 <li>
 Attends scheduled training sessions and utilizes information in daily work production.
 </li>
 <li>
 Proofreads material for grammatical, typographical or spelling errors.
 </li>
 <li>
 Is well organized, resourceful, motivated and has the ability to adjust to rapidly changing priorities.
 </li>
 <li>
 Communicates and follows instructions effectively from a diverse group of clients, attorneys, paraprofessionals and staff and provides information in person or by phone with courtesy and tact.
 </li>
 <li>
 Develops familiarity with Chapman and Cutler standard formatting and document production procedures.
 </li>
 <li>
 Is proactive in establishing helpful working relationships with coworkers; shows initiative in seeking additional tasks to maintain steady workload.
 </li>
 <li>
 Assists in any other area of the Firm and performs other duties as assigned.
 </li>
 </ul>
 
 
 
 
 
 MINIMUM QUALIFICATIONS
 
 :
 
 
 
 
 
 
 
 <ul>
 <li>
 At least five (5) years of experience in a professional environment
 </li>
 <li>
 Prior law firm experience is preferred
 </li>
 <li>
 Excellent typing, spelling, grammar and punctuation skills
 </li>
 <li>
 Ability to use handbooks and other reference materials
 </li>
 <li>
 Teamwork oriented
 </li>
 <li>
 High degree of organization
 </li>
 <li>
 Computer knowledge, Mac OS preferred; proficiency with Microsoft Office
 </li>
 <li>
 Ability to work collaboratively and to organize, prioritize and complete numerous tasks
 </li>
 <li>
 College degree preferred
 </li>
 <li>
 Committed to following all Firm security protocols and maintaining information security
 </li>
 </ul>
 
 
 
 
 
 
 
 In accordance with the New York Pay Transparency Law, the expected salary range for this New York position is $84,000-$92,000. The benefits overview for this position is available for review at the below link.
 
 
 
 
 
 Benefits Overview
 
 
 
 
 
 Please submit a cover letter and resume. All applicants will be considered; however, the hiring decision will be made based on qualifications for the position.
 
 
 
 
 
 
 Chapman and Cutler LLP is an Equal Opportunity Employer M/F/D/V/SO.
 
 
</div>

Clarity Recruiting

<div>
 
 Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.
 
 
 
 
 
 The general hourly range for these roles are $18-27/hr DOE
 
 
 
 
 
 Responsibilities will possibly include:
 
 <ul>
 <li>
 Answer and direct phone calls
 </li>
 <li>
 Organize and schedule appointments
 </li>
 <li>
 Assist in the preparation of regularly scheduled reports
 </li>
 <li>
 Update and maintain office policies and procedures
 </li>
 <li>
 Order office supplies and research new deals and suppliers
 </li>
 <li>
 Maintain contact lists
 </li>
 <li>
 Book travel arrangements
 </li>
 <li>
 Submit and reconcile expense reports
 </li>
 <li>
 Act as the point of contact for internal and external clients
 </li>
 <li>
 Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
 </li>
 </ul>
 
 
 
 
 Requirements and skills:
 
 <ul>
 <li>
 1-2+ years experience as a Receptionist, Administrative Assistant, Virtual Assistant or Office Administrative Assistant
 </li>
 <li>
 Knowledge of office management systems and procedures
 </li>
 <li>
 Proficiency in MS Office
 </li>
 <li>
 Excellent time management skills and the ability to prioritize work
 </li>
 <li>
 Attention to detail and problem solving skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Strong organizational skills with the ability to multi-task
 </li>
 </ul>
</div>

<div>
 
 Client Overview
 
 
 
 Our client is an in-office organization located in Midtown East and they are looking for an
 
 Administrative Assistant
 
 to join their team. Our client is a respected mid-size law firm known for delivering high-quality legal representation with a client-focused approach. With a diverse team of experienced attorneys and legal professionals, the firm provides comprehensive services across multiple corporate areas while maintaining the personalized attention often found in smaller practices. Collaborative in culture and dedicated to excellence, the firm emphasizes strong mentorship, continuous professional growth, and exceptional client service.
 
 
 
 Salary/Hourly Rate
 
 
 
 $35/hr - $40/hr
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant will support daily administrative operations within a busy legal office environment. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining professionalism when interacting with internal staff and external contacts.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Serve as the first point of contact for internal and external communications.
 </li>
 <li>
 Coordinate and schedule meetings, appointments, and events.
 </li>
 <li>
 Draft, edit, and proofread documents, reports, and correspondence.
 </li>
 <li>
 Process invoices, track expenses, and assist with budget tracking.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 Strong proficiency in Microsoft Office Suite, especially Excel and PowerPoint.
 </li>
 <li>
 Flexible, detail-oriented, and dependable with a proactive approach.
 </li>
 <li>
 Experience with virtual meeting platforms such as Zoom, Microsoft Teams, or Google Meet.
 </li>
 <li>
 Comfortable learning and using office or project management tools such as Slack, Salesforce, or QuickBooks.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 5+ years of experience in an administrative or clerical support role.
 </li>
 <li>
 Experience supporting multiple team members or departments in a fast-paced environment.
 </li>
 <li>
 Prior work in a legal setting is a plus.
 </li>
 <li>
 Familiarity with basic financial processes such as invoice tracking, expense reporting, or budgeting.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree preferred, but not required.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 389680
</div>

Administrative Assistant - 389680

Glocap Business Professionals, Administrative, Operations

<div>
 
 Our client, a prominent midtown Finance firm with a focus on Life Sciences, is looking for a Team Administrative Assistant to provide administrative support to its investment team. The ideal candidate will be organized, proactive and collaborative.
 
 
 
 
 
 
 
 
 
 Job Details
 
 
 
 COMPANY: Investment Management
 
 
 POSITION: Administrative Assistant
 
 
 LOCATION: Midtown, New York
 
 
 HYBRID: 3 days in the office and 2 days WFH
 
 
 HOURS: 8:30am-5:30pm with flexibility to work after hours as required
 
 
 COMPENSATION: $110k-$135k DOE + Discretionary Bonus + Overtime + Great Benefits
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 Enable the success of our investment team by providing critical administrative support, including:
 
 <ul>
 <li>
 Calendar &amp; conference management
 </li>
 <li>
 Travel &amp; expenses
 </li>
 <li>
 Data management
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Must have 2-5 years of experience preferably out of Finance/Consulting/Legal
 </li>
 <li>
 Ability to work independently and as a team member
 </li>
 <li>
 Exemplary time management skills and the ability to identify and anticipate needs
 </li>
 <li>
 Detail-oriented self-starter with the ability to handle and prioritize multiple tasks
 </li>
 </ul>
</div>

Law Offices of Michael S. Lamonsoff

Legal Administrative Assistant Location: On-site Job Type: Full-Time Pay: $23.08 &ndash; $24.00 per hourGreat Opportunities for Growth!We are a dynamic and growing legal team looking for a detail-oriented, proactive, and bilingual Legal Administrative Assistant to support our attorneys and clients. This role is ideal for someone who thrives in a fast-paced environment and is passionate about delivering excellent client service.Key Responsibilities:<ul><li>Serve as the first point of contact for prospective clients &mdash; gather and document initial case information</li><li>Coordinate the acquisition of medical records and maintain proper documentation</li><li>Provide translation services (Spanish or Portuguese) for client communication and documentation</li><li>Assist clients with scheduling medical appointments</li><li>Prepare, format, and proofread legal correspondence and case-related documents</li><li>Track all client intakes and ensure timely follow-ups</li><li>Support the legal team with general administrative duties as needed</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree from an accredited institution</li><li>Fluent in Spanish (written and verbal); Portuguese a strong plus</li><li>Proficient in Microsoft Office Suite, Adobe Acrobat, and comfortable learning new platforms and databases</li><li>Strong organizational skills with impeccable attention to detail</li><li>Ability to manage multiple tasks independently and collaborate within a team</li><li>Excellent interpersonal and communication skills</li><li>Demonstrated discretion and commitment to maintaining confidentiality</li></ul>Why Join Us?<ul><li>Be part of a supportive team environment</li><li>Gain hands-on legal experience</li><li>Clear pathways for professional development and career advancement</li></ul>Job Type: Full-timePay: From $24.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Explore 475+ Administrative assistant 388871 in New York this March. Find roles across top companies and apply now to boost your career.

475 administrative assistant 388871 jobs In New York

Administrative Assistant - 388871

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant - 389680

Administrative Assistant

Administrative Assistant