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Sony Music Entertainment

<div>
 
 
 
 About Sony Music Entertainment
 
 
 
 
 At Sony Music Entertainment, we fuel the creative journey. We&rsquo;ve played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We&rsquo;ve nurtured some of music&rsquo;s most iconic artists and produced some of the most influential recordings of all time.
 
 
 Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we&rsquo;re committed to artistic integrity, transparency, and entrepreneurship.
 
 
 Sony Music Entertainment is a member of the Sony family of global companies.
 
 
 
 
 
 The
 
 Administrative Assistant, Corporate Communications
 
 will be responsible for collaborating and supporting Sony Music&rsquo;s Corporate Communications team. You will be a curious, highly organized, team player who works closely with the broader group to support efforts across the entire division and help execute the Company&rsquo;s Corporate Communications strategy.
 
 
 
 
 
 
 What you'll do:
 
 
 <ul>
 <li>
 Take the lead on all administrative needs for Executive Vice President, Corporate Communications which includes coordinating the calendar, arranging and booking meetings, coordinating/booking travel, and expense reports among other areas.
 </li>
 <li>
 Manage expense report and travel processes for three other Communications leaders as directed.
 </li>
 <li>
 Be responsible for Corporate Communication team&rsquo;s weekly meetings which includes producing and maintaining agendas, and other tasks as needed.
 </li>
 <li>
 Develop agenda, book speakers for, and coordinate all aspects of team strategy meetings throughout the year.
 </li>
 <li>
 Oversee ordering of team supplies on a regular basis.
 </li>
 <li>
 Facilitate the Company&rsquo;s daily morning clips process which includes gathering and monitoring global news outlets for relevant Sony Music news and industry clips and distribute to multiple audiences including Sony Music senior executives by a specific time in the morning; continue monitoring for breaking and relevant news coverage throughout the day
 
 including after hours.
 
 </li>
 <li>
 Create regular clip round ups for distribution to key audiences while maintaining database of key press clippings.
 </li>
 <li>
 Oversee, with Executive Vice President, Corporate Communications, invoice payments and department finance logistics.
 </li>
 <li>
 Coordinate with appropriate Sony Music Corp Communications team member to liaise with Sony Corp&rsquo;s Corporate Communications team on various requests.
 </li>
 <li>
 Manage and keep up to date all Team calendars.
 </li>
 <li>
 Maintain press lists in addition to other distribution lists.
 </li>
 <li>
 Work closely with the Audience Coordination team to support the Company&rsquo;s engagement efforts which include sending Company-wide emails, filming various series for the intranet, and developing and engaging in relevant content series.
 </li>
 <li>
 Keep entire team activities organized and develop ideas of ways the Corporate Communications team can act more efficiently and collaboratively.
 </li>
 <li>
 Other tasks as needed are related to Corporate Communications, which can include but is not limited to, maintaining distribution lists, sending Company emails, distributing mail and supporting the overall team.
 </li>
 <li>
 Engage with Corporate Communications team members to participate in interested projects beyond your defined role.
 </li>
 </ul>
 <li>
 </li>
 
 
 
 
 
 Who you are:
 
 
 <ul>
 <li>
 Have at least 1-2 years of relevant administrative working experience.
 </li>
 <li>
 Superior organizational skills.
 </li>
 <li>
 Respectful of deadlines and attention to detail.
 </li>
 <li>
 Experience in video content development and editing a plus.
 </li>
 <li>
 An exceptional communicator with extraordinary time management skills.
 </li>
 <li>
 Able to work in highly confidential environments.
 </li>
 <li>
 A proactive, flexible, self-starter who has strong problem solving and interpersonal skills while being able to work independently.
 </li>
 <li>
 Have the ability to manage time and varied priorities to achieve goals and juggle multiple projects/deadlines simultaneously.
 </li>
 <li>
 A very organized professional, able to create and maintain very strong business relationships.
 </li>
 <li>
 Have an interest in pursuing a career in Communications.
 </li>
 <li>
 Must be available on evenings and weekends as needed for events, communications needs and other important tentpoles.
 </li>
 </ul>
 
 
 
 
 
 What we give you:
 
 
 <ul>
 <li>
 You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day
 </li>
 <li>
 A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best
 </li>
 <li>
 An attractive and comprehensive benefits package including medical, dental, vision, life &amp; disability coverage, and 401K + employer matching
 </li>
 <li>
 Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans
 </li>
 <li>
 Investment in your professional growth and development enabling you to thrive in our vibrant community.
 </li>
 <li>
 The space to accelerate progress, positively disrupt, and create what happens next
 </li>
 <li>
 Time off for a winter recess
 </li>
 </ul>
 
 
 
 
 
 Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.
 
 
</div>

Administrative Assistant, Corporate Communications

Production Resource Group

<div>Overview : PRG is the world&rsquo;s leading technology provider within the entertainment and events industry. Our mission is to bring together the power of our people with our production and rental expertise to deliver unforgettable events. PRG has the largest inventory of production equipment for hire and offers a complete 360-degree range of services to clients within the live events industry. These include music touring and festivals, TV &amp; Film, Theatre, Sports and E-sports and Corporate live events. Our clients and partners rely on PRG&rsquo;s innovation, experience and in-depth expertise in video, lighting, rigging, staging, virtual productions, and set &amp; automation systems to bring their creative visions to life. With 38 offices located in North America, South America, Europe, the Middle East, Asia and Australia, PRG offers the ability to provide services worldwide by collaborating with our local partners. Responsibilities:
<div>
The Executive Assistant to the CEO provides high-level administrative and operational support to the Chief Executive Officer, while also serving as a key partner in supporting Board of Directors activities and corporate office operations. This role requires exceptional judgment, discretion, attention to detail and organizational skills, with the ability to manage complex priorities in a fast-paced, executive environment. The ideal candidate is highly proactive, detail-oriented, and comfortable working onsite in close partnership with the CEO and senior leadership.</div><div></div><ul><li> 
Must be flexible and have the ability to work out of multiple offices in the NY/NJ metro area ( i.e Secaucus, NYC, and primarily Westchester, NY).</li><li>
Must have prior experience working with CEO</li></ul><ul><li>
Provide comprehensive administrative support for the CEO.</li><li>
Manage complex and highly dynamic Executive calendar, including prioritization, conflict resolution, and scheduling across time zones.</li><li>
Coordinate all aspects of Executive travel, including domestic and international itineraries, flights, accommodations, ground transportation, and visa or entry requirements</li><li>
Prepare and edit documents, reports, and presentations with a high level of accuracy and professionalism.</li><li>
Ensure CEO has appropriate materials printed and ready ahead of meetings</li><li>
Prepare and track various executive administrative items (e.g. expense reports)</li><li>
Act as a liaison between Executive and internal/external stakeholders, ensuring effective communication and information flow.</li><li>
Serve as a trusted representative of the CEO in internal communications and with external stakeholders when appropriate</li><li>
Handle confidential information with discretion and maintain a high level of professionalism in all interactions.</li><li>
Proactively identify opportunities for process improvement and implement efficient systems to enhance productivity.</li><li>
Coordinate executive-level meals, events, and off-site meetings, including reservations and catering.</li><li>
Provide administrative support related to executive and Board communications, as required.</li></ul><div> 
Work Schedule &amp; Availability</div><ul><li>
Standard work schedule: Monday through Friday, 8:00 a.m. &ndash; 5:00 p.m. (or 9 a.m. &ndash; 6:00 p.m.) depending on Executive&rsquo;s needs</li><li>
Additional hours, including evenings and weekends, may be required to accommodate time zone requirements, time sensitive matters and/or during peak business periods such as Executive and Board meetings.</li></ul> 
<div></div>
Qualifications:
<ul><li>Bachelor&rsquo;s degree or equivalent combination of education and relevant experience required.</li><li>
7+ years of experience providing administrative support to C-suite executives, candidates with experience working directly with CEO preferred, in a corporate, fast-paced environment.</li><li>
Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).</li><li>
Ability to anticipate needs, problem-solve, and work independently.</li><li>
Demonstrated ability to handle highly confidential and sensitive information with discretion and professionalism.</li><li>
Strong organizational and time-management skills, with the ability to manage multiple priorities simultaneously.</li><li>
Excellent written and verbal communication skills.</li><li>
Positive attitude and energy.</li></ul><div></div><div> 
What We Offer:</div><ul><li>
Competitive salary and benefits package.</li><li>
A collaborative and inclusive work environment.</li><li>
Work with a passionate team dedicated to making a positive impact.</li></ul> 
<div></div>
EEO and Disclosure:

The pay range for this position is estimated to be $100,000 - $130,000. Actual salary to be determined by the experience, knowledge, skills, and abilities of the applicant combined with location and alignment with market data. Additionally, we offer comprehensive health, dental, and vision insurance, paid time off, and a 401(k) retirement savings plan with matching contributions. 
PRG is an Equal Opportunity Employer. PRG is a drug-free work environment, pre-employment testing will be required. 
This is a safety sensitive position and will require pre-employment drug screening. 
Production Resource Group LLC participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. 
PRG cares about the safety of our employees and applicants. PRG does not use chat rooms for job searches or communications. PRG will never request personal information via informal chat platforms or unsecure email. PRG will never ask for money or an exchange of money, banking or other personal information prior to an in-person interview. Be aware of potential scams while job seeking. For information on job scams, visit, https://www.consumer.ftc.gov/JobScams or file a complaint at https://www.ftccomplaintassistant.gov/.</div>

Executive Assistant to the Chief Executive Officer

Solomon Page

<div>
 Our client is looking to fill the role of Executive Assistant. This Executive Assistant will support two Vice Presidents on the Subscriber Growth &amp; Monetization team. This is a fast-paced, high-visibility role requiring strong organizational skills, discretion, and the ability to manage competing priorities with minimal direction.
 
 
 <ul>
 <li>
 Start Date: 4/8/2026
 </li>
 <li>
 Pay Rate: $26&ndash;$30 per hour
 </li>
 <li>
 Duration: 0&ndash;6 months
 </li>
 <li>
 Schedule: Monday&ndash;Thursday onsite, Friday remote
 </li>
 <li>
 Hours: 9:00 AM &ndash; 6:00 PM
 </li>
 <li>
 Location: New York, NY (Hudson Square)
 </li>
 <li>
 Overtime: Possible (must be pre-approved)
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Manage complex, high-volume calendars across multiple time zones
 </li>
 <li>
 Coordinate internal meetings, including video conferencing, room bookings, and logistics
 </li>
 <li>
 Handle all travel arrangements (flights, hotels, ground transportation) and expense reporting
 </li>
 <li>
 Provide day-to-day administrative support including calls, mail, document tracking, and supply management
 </li>
 <li>
 Coordinate team events, offsites, and departmental communications
 </li>
 <li>
 Partner with internal teams, executives, and administrative staff across the organization
 </li>
 <li>
 Maintain office operations (supplies, kitchen, shared spaces)
 </li>
 <li>
 Assist with special projects as needed
 </li>
 <li>
 Provide backup support to other Executive Assistants as required
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 3+ years of experience supporting Director-level or above executives in a corporate environment
 </li>
 <li>
 Prior experience at The Walt Disney Company
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Ability to multitask, prioritize, and manage a high volume of work independently
 </li>
 <li>
 Highly organized with strong attention to detail and follow-through
 </li>
 <li>
 Professional, discreet, and able to handle confidential information
 </li>
 <li>
 Collaborative with strong interpersonal skills
 </li>
 <li>
 Proactive and resourceful with a solution-oriented mindset
 </li>
 <li>
 Ability to anticipate executive needs and adapt to changing priorities
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and Google Suite
 
 
 
 </li>
 </ul>
 
 Additional Information:
 
 
 
 <ul>
 <li>
 Must have prior Disney experience
 </li>
 <li>
 Strong communication, reliability, and professionalism are essential
 </li>
 <li>
 Experience coordinating across executive offices is required
 </li>
 <li>
 Collaborative mindset and ability to work closely with other Executive Assistants
 </li>
 <li>
 Passion for Disney brands and streaming platforms is a plus
 </li>
 <li>
 SVOD experience preferred
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Executive Assistant

Vaco by Highspring

<div>
 
 
 Administrative Assistant - UHNW Family Office
 
 
 
 Location:
 
 New York, NY
 
 
 Salary
 
 :$75,000-80,000
 
 
 
 The Role:
 
 We are seeking a bright, highly discreet Administrative Assistant to support a prominent Family Office and Private Residence. This is a dynamic "hybrid" role that requires a blend of professional office administration and high-touch personal support.
 
 The ideal candidate is a proactive problem-solver who possesses exceptional judgment and the ability to navigate both a corporate boardroom and a private household with ease.
 
 
 
 Core Responsibilities
 
 <ul>
 <li>
 
 Executive Coordination:
 
 Manage complex calendars, coordinate appointments, and handle scheduling for both professional and personal obligations.
 </li>
 <li>
 
 Logistical Support:
 
 Serve as the "connective tissue" between the family's NYC office and private residence, including running sensitive errands and ensuring seamless operations between both locations.
 </li>
 <li>
 
 Vendor Relations:
 
 Act as a professional point of contact for external vendors and service providers; must be well-spoken and able to negotiate and follow up effectively.
 </li>
 <li>
 
 Project Management:
 
 Anticipate needs before they arise, thinking through challenges independently while maintaining a high level of respect for family privacy.
 </li>
 <li>
 
 Digital Support:
 
 Utilize Outlook for heavy scheduling and Excel for basic tracking and organizational tasks.
 </li>
 </ul>
 
 Candidate Profile
 
 <ul>
 <li>
 
 Experience:
 
 2-3+ years of administrative experience, ideally within a Family Office, Luxury Brand, or high-level Corporate environment.
 </li>
 <li>
 
 Discretion:
 
 Absolute commitment to confidentiality and the ability to handle sensitive information with a high degree of "quiet" professionalism.
 </li>
 <li>
 
 Communication:
 
 Exceptionally well-spoken with a polished phone presence and clear written skills.
 </li>
 <li>
 
 Technical Skills:
 
 Proficiency in Microsoft Office (specifically Outlook and Excel).
 </li>
 <li>
 
 The "Right" Mindset:
 
 A "no task is too small" attitude paired with the intellectual horsepower to work with minimal guidance.
 
 </li>
 </ul>
 Vaco PLC is acting as an Employment Agency in relation to this vacancy.
</div>

Administrative Assistant

Tiffany & Co.

<div>
 
 Job Description
 
 
 
 The Executive Assistant to the SVP, Chief Artistic Officer serves as a trusted strategic partner responsible for managing the operational rhythm, priorities, and administrative infrastructure of the Chief Artistic Officer&rsquo;s office. This role goes beyond traditional administrative support and requires a highly perceptive, organized, and anticipatory professional capable of operating within a fast-paced global luxury and creative environment.
 
 
 The Executive Assistant plays a critical role in protecting the Chief Artistic Officer&rsquo;s time, enabling creative leadership, and ensuring seamless coordination across the Design Studio and executive leadership team. This individual must be able to quickly assess complex situations, understand shifting priorities, and exercise sound judgment in order to manage competing demands, sensitive information, and high-visibility interactions.
 
 
 
 Location: This position is in-person (5 days per week) at our Corporate Headquarters in New York, NY
 
 
 and requires fluency in both French and English.
 
 
 
 
 SUCCESS CRITERIA
 
 
 
 Success in this role requires exceptional situational awareness, emotional intelligence, and discretion. The Executive Assistant must anticipate needs, identify potential conflicts before they arise, and coordinate proactively across teams to support executive decision-making and creative output. Acting as a central point of coordination between the Chief Artistic Officer, Design Management, senior leadership, and internal and external stakeholders, this role ensures the efficient flow of communication, preparation, and logistics required to support the global activities of the office.
 
 
 Operating in a dynamic environment that includes passionate and dynamic creatives, demanding schedules, international travel, and high-stakes business priorities, the Executive Assistant must remain calm under pressure and serve as a steady, trusted presence within the office. This individual will exercise diplomacy, sound judgment, and confidentiality while representing the Chief Artistic Officer&rsquo;s priorities and protecting the integrity of the executive&rsquo;s time, focus, and working environment.
 
 
 
 Key Accountabilities
 
 
 
 
 Executive Calendar &amp; Strategic Time Management
 
 
 
 <ul>
 <li>
 Maintain and strategically manage the Chief Artistic Officer&rsquo;s complex and fluid calendar, ensuring alignment with creative priorities, executive meetings, and global commitments.
 </li>
 <li>
 Balance competing demands across design reviews, leadership meetings, travel, and creative development time.
 </li>
 <li>
 Protect the executive&rsquo;s time by prioritizing requests, identifying conflicts, and proactively adjusting schedules when needed.
 </li>
 <li>
 Work closely with Design Management to ensure sufficient time is allocated for design review, critique sessions, and major project milestones.
 </li>
 <li>
 Exercise sound judgment in filtering requests, scheduling engagements, and managing access to the executive.
 </li>
 <li>
 Adjust scheduling dynamically in response to evolving creative, operational, and executive priorities.
 
 
 </li>
 </ul>
 
 Executive Office Operations &amp; Communication
 
 
 
 <ul>
 <li>
 Manage the day-to-day operations of the Chief Artistic Officer&rsquo;s office to ensure a professional, organized, and efficient working environment.
 </li>
 <li>
 Draft and manage executive correspondence and communications on behalf of the office.
 </li>
 <li>
 Coordinate closely with cross-functional executive and administrative assistants across the organization to facilitate efficient communication and scheduling.
 </li>
 <li>
 Manage jewelry borrowing requests, tracking, and reconciliation related to executive needs and events.
 </li>
 <li>
 Coordinate facilities and Information Technology requests to ensure the office environment supports productivity and executive activity.
 </li>
 <li>
 Ensure all meetings and special events involving the executive are appropriately prepared with materials, tools, and logistical support.
 
 
 </li>
 </ul>
 
 Executive Travel &amp; Global Logistics Management
 
 
 
 <ul>
 <li>
 Manage the planning and execution of complex international travel itineraries, including flights, hotels, visas, transportation, and reservations.
 </li>
 <li>
 Anticipate travel needs and prepare detailed itineraries to support efficient and productive travel schedules.
 </li>
 <li>
 Coordinate travel logistics with internal teams and external partners to ensure seamless experiences for the executive.
 </li>
 <li>
 Monitor travel changes and proactively adjust logistics to minimize disruptions to the executive&rsquo;s schedule.
 </li>
 <li>
 Prepare briefing materials and logistical coordination for travel involving client meetings, press engagements, or key business events.
 
 
 </li>
 </ul>
 
 Strategic Coordination &amp; Anticipatory Support
 
 
 
 <ul>
 <li>
 Anticipate executive needs by assessing upcoming meetings, travel schedules, and key events to ensure preparation and materials are ready in advance.
 </li>
 <li>
 Identify potential scheduling conflicts, operational risks, or preparation gaps before they impact executive productivity.
 </li>
 <li>
 Coordinate proactively with Design Management and other internal stakeholders to ensure alignment with creative development timelines and executive priorities.
 </li>
 <li>
 Prepare briefing materials, agendas, and background information for high-level meetings and executive engagements.
 </li>
 <li>
 Operate with a forward-looking mindset, considering downstream impacts of scheduling, travel, and operational decisions.
 
 
 </li>
 </ul>
 
 Executive Office Stewardship &amp; Confidentiality
 
 
 
 <ul>
 <li>
 Serve as a trusted gatekeeper for the Chief Artistic Officer&rsquo;s office, maintaining appropriate access and protecting the executive&rsquo;s time and focus.
 </li>
 <li>
 Handle sensitive information with the highest degree of discretion and confidentiality.
 </li>
 <li>
 Represent the Chief Artistic Officer&rsquo;s priorities with professionalism and diplomacy when interacting with senior executives, internal teams, and external partners.
 </li>
 <li>
 Maintain an organized and professional office environment that supports focus, creativity, and executive productivity.
 </li>
 <li>
 Ensure confidential materials, communications, and discussions are managed appropriately.
 
 
 </li>
 </ul>
 
 Special Projects &amp; Operational Support
 
 
 
 <ul>
 <li>
 Support special projects and initiatives as assigned by leadership.
 </li>
 <li>
 Assist with a wide range of professional and operational tasks in support of the Chief Artistic Officer&rsquo;s office and the broader Design Studio.
 </li>
 <li>
 Contribute to process improvements that enhance the efficiency and effectiveness of executive operations.
 
 
 </li>
 </ul>
 The hiring range for this position ranges from $40.72 - $55.09/ hour. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Fluency in both French and English (written and verbal).
 </li>
 <li>
 Minimum 8+ years of experience supporting senior executives in a fast-paced corporate or creative environment.
 </li>
 <li>
 Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
 </li>
 <li>
 Strong situational awareness and ability to quickly assess complex organizational and interpersonal dynamics.
 </li>
 <li>
 Demonstrated ability to prioritize effectively in environments where multiple urgent demands compete for executive attention.
 </li>
 <li>
 Highly anticipatory mindset with the ability to identify needs, risks, and preparation requirements before they arise.
 </li>
 <li>
 Strong emotional intelligence and composure when operating in high-pressure environments involving demanding schedules, passionate teams, and tight deadlines.
 </li>
 <li>
 Absolute discretion and integrity when managing confidential and sensitive information.
 </li>
 <li>
 Excellent written and verbal communication skills with the ability to interact effectively with senior leadership and cross-functional teams.
 </li>
 <li>
 Strong diplomatic skills with the ability to represent executive priorities and manage requests with professionalism.
 </li>
 <li>
 Ability to work independently with minimal supervision while maintaining alignment with executive priorities.
 </li>
 <li>
 Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
 </li>
 <li>
 Strong attention to detail and commitment to operational excellence.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience supporting senior creative leaders within luxury, design, fashion, or creative industries.
 </li>
 <li>
 Understanding of the dynamics of a global luxury brand environment.
 </li>
 <li>
 Knowledge and passion for creative fields including design, fashion, art, architecture, and film.
 </li>
 <li>
 Experience managing complex international travel and executive engagements.
 </li>
 <li>
 Ability to thrive in environments that combine creative exploration with high business expectations.
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Tiffany &amp; Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. Creating an inclusive workplace and workforce where everyone belongs is at the core of our values. We&rsquo;re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights.
 
 
 We believe reaching your full potential requires a solid foundation, and your well-being is a central pillar. Eligible Tiffany employees are offered comprehensive benefits, including global benefits like adoption and surrogacy assistance, and parental leave, as well as programs that support mental, emotional, physical, and financial well-being. We also offer competitive pay, medical, dental, and vision insurance, 401(k) plans with company match, paid time off, alongside other meaningful employee offerings.
 
 
 The Company provides equal employment opportunities to all employees and candidates for employment without regard to age, race, religion, color, national or ethnic origin, alien or citizenship status, sex, marital status, sexual orientation, gender identity, gender expression, pregnancy, disability, or military/veteran status. Tiffany is committed to working with and providing reasonable accommodation to applicants with disabilities.
</div>

Wilson Elser

<div>
 
 
 Wilson Elser
 
 is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal&rsquo;s survey of the nation&rsquo;s largest law firms.&nbsp;
 
 
 Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.&nbsp; If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our
 
 Administrative Assistant
 
 position.
 
 
 
 
 This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in.&nbsp;&nbsp;
 
 
 
 
 
 
 The Position
 
 
 
 
 Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership.&nbsp;
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manages a high-volume of client interfacing communications of a highly confidential nature, and manages highly confidential documents and information
 </li>
 <li>
 Collaborates on projects focused on client interfacing, document management, data entry, and data management
 </li>
 <li>
 Assists with project management functions and process implementation on the client services team, including support with data collection, entry, and management
 </li>
 <li>
 Provides clerical or administrative legal services support as requested
 </li>
 </ul>
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree or equivalent professional experience
 </li>
 <li>
 Minimum of 1-2 years of experience in a law firm setting
 </li>
 <li>
 Familiarity with Document Management Systems
 </li>
 <li>
 Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
 </li>
 <li>
 Experience with data entry or data management
 </li>
 <li>
 Experience with administrative support of eDiscovery, information, data, or document collection, or data and document preservation a plus
 </li>
 <li>
 Familiarity with web-based collaborative tools and work management software a plus
 </li>
 <li>
 Experience with team messaging and instant messaging platforms a plus
 </li>
 <li>
 Experience with email and calendar management, meeting coordination, and direct client interaction
 </li>
 <li>
 Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines
 </li>
 <li>
 Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously
 </li>
 <li>
 Excellent written, verbal and interpersonal communication skills
 </li>
 <li>
 Comfortable working in a collaborative, national team environment supporting attorneys and paralegals
 </li>
 <li>
 Demonstrated professionalism in all client and internal communication
 </li>
 </ul>
 
 A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances.&nbsp; This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.&nbsp;
 
 
 Salary Range: : $60,000 USD - $70,000 USD
 
 
 
 Why Should You Apply?&nbsp;
 
 
 <ul>
 <li>
 
 
 Benefits:
 
 &nbsp;Outstanding benefits package, including 401k match and generous PTO plan
 
 </li>
 <li>
 
 
 Career Growth:
 
 &nbsp;Ample opportunities for professional development and advancement
 
 </li>
 <li>
 
 
 Employee Perks:
 
 &nbsp;Access to corporate discount plans and other benefits
 
 </li>
 </ul>
 
 Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.
 
 
 Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity.&nbsp; It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.&nbsp;
 
 
 Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users.&nbsp; You may review our Accessibility Policy here.
 
 
 California Residents may review our CCPA notice for applicants and employees here.
 
 #ZR
</div>

Moment Factory

<div>
 
 About Us
 
 
 
 Coming from all walks of life, we are united by passion. At Moment Factory, every new We come from many different places, but what unites us is our passion. At Moment Factory, each new project is a blank page awaiting the creativity and talent of our whole team, no matter the individual responsibilities, roles, or fields. Our desire to innovate, to take risks, and to learn from our mistakes and from each other is what allows us to create collective projects that go above and beyond. Today, thanks to a team of 450 creative minds, we have been able to create immersive multimedia environments for artists, museums, airports, brands, theme parks and events, as well as our signature shows. No matter the canvas &ndash; be it film, lighting, multimedia architecture, sound design, special effects, or interactive projects &ndash; the thirst for experimentation and innovation is at the core of our DNA.
 
 
 
 YOUR MISSION
 
 
 
 As the Administrative Assistant for Sports &amp; Entertainment, you provide essential operational and administrative support to the General Manager. You are responsible for ensuring the smooth coordination of daily activities, from managing complex schedules and internal follow-ups to preparing clear, professional presentations and documents.
 
 
 Operating with high autonomy in our fast-paced NYC office, you act as a key point of contact&mdash;maintaining organized workflows for the team and providing a professional welcome to clients and partners visiting our studios.
 
 
 
 YOUR TEAM
 
 
 
 Moment Factory Sports &amp; Events leverages our multimedia toolbox and tacit creative know-how to provide permanent &amp; temporary user experience solutions to enhance fan engagement &amp; experience. Our diverse team blends storytelling, immersion, interactivity, and live performance to create original and unexpected experiences that connect audiences around the globe.
 
 
 
 Key Responsabilities
 
 2. Administrative Responsibilities3. Coordination in Support of Teams5. Support to Business Development
 
 
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 Management Support
 </li>
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 Proactively organize and manage the General Manager&rsquo;s calendar and business travel
 </li>
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 Prepare and organize weekly meetings, take notes, and ensure appropriate follow-ups with internal &amp; external stakeholders
 </li>
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 Manage and track expense reports
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 Assist in preparing presentations, briefings, and internal documents
 </li>
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 Ensure clear communication and follow-ups with internal teams
 </li>
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 Maintain an up-to-date overview of ongoing priorities and initiatives
 </li>
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 Support the General Manager in business development follow-ups and relationship management
 </li>
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 Maintain, organize, and archive key documents and records
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 Lead visits of 25 Broadway &amp; 55 Wall street
 </li>
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 Prepare, draft, edit, and occasionally documents, reports, and presentations
 </li>
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 Create presentations using Keynote, Google Slides, or similar tools
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 Coordinate approvals and signatures for various administrative or legal documents
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 Manage incoming administrative requests and redirect them to the appropriate teams when necessary
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 Ensure proper administrative follow-up on communications and internal processes
 </li>
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 Perform other related administrative tasks as needed
 </li>
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 Track weekly timesheets, overtime, and vacation calendars for supported teams
 </li>
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 Coordinate internal meetings and logistics when required
 </li>
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 Organize occasional team lunches, breakfasts, or internal &amp; external activities
 </li>
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 Contribute to onboarding new team members when needed
 </li>
 <li>
 Collaborate with other administrative assistants to align processes and practices
 </li>
 <li>
 Client and Partner Interaction
 </li>
 <li>
 Welcome visitors, partners, or clients and provide a brief introduction to the office/25 Broadway &amp; 55 Wall Street
 </li>
 <li>
 Host visits, including presenting the demo and answering general questions about Moment Factory
 </li>
 <li>
 Respond to initial inquiries of the NYC inbound dev box and redirect visitors, clients or partners to the appropriate teams
 </li>
 <li>
 Follow up on certain communications with clients or partners (information sharing, reminders, coordination)
 </li>
 <li>
 Represent Moment Factory professionally during partner or client visits
 </li>
 <li>
 Monitor and manage inbound requests received through the NYC office email
 </li>
 <li>
 Perform an initial qualification of inquiries and redirect opportunities to the appropriate internal teams
 </li>
 <li>
 Maintain first-level communication with potential clients to clarify requests &amp; qualify the opportunity
 </li>
 <li>
 Conduct occasional research or prepare short summaries related to ideas, trends, or opportunities
 </li>
 <li>
 Support the preparation of internal materials related to potential projects or opportunities
 
 
 </li>
 </ul>
 
 YOUR BACKGROUND
 
 
 
 <ul>
 <li>
 Minimum 3 years of relevant experience in a role such as administrative assistant, executive assistant, or coordinator in a dynamic environment
 </li>
 <li>
 Experience in creative industries, entertainment, media, or production environments is considered an asset but not required
 </li>
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 Education in administration, management, communications, or a related field (or equivalent practical experience)
 </li>
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 Strong proficiency in English, both written and spoken
 </li>
 <li>
 Strong proficiency in office tools (Google Workspace, Excel, MS Office, Keynote or similar tools)
 </li>
 <li>
 Interest in AI tools and emerging technologies
 </li>
 <li>
 Knowledge of French is an asset
 
 
 </li>
 </ul>
 
 YOUR QUALITIES
 
 
 
 <ul>
 <li>
 Exceptional organizational skills
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 <li>
 Strong written communication abilities
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 Clear and confident verbal communication
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 Quick learner with strong adaptability
 </li>
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 Strong sense of responsibility and ability to handle confidential information
 </li>
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 High level of autonomy and resourcefulness
 </li>
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 Ability to anticipate needs and manage priorities effectively
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 Comfortable performing administrative and operational tasks
 </li>
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 Strong attention to detail and accuracy
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 Ability to work efficiently in a fast-paced environment
 </li>
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 Proven ability to manage multiple priorities simultaneously
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 Positive attitude and professional demeanor
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 Genuine interest in building expertise within an administrative support role in a creative environment
 
 
 </li>
 </ul>
 
 SPECIFIC WORKING CONDITIONS
 
 
 
 <ul>
 <li>
 Position based in New York
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 On-site presence required 4&ndash;5 days per week
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 The base salary range for this role is $65,000 to $90,000. Actual compensation within this range will be determined based on a variety of factors, including the candidate&rsquo;s skills, experience, and qualifications. This range is specific to the NYC market and may vary for roles located outside of this region.
 </li>
 </ul>
</div>

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