administrative assistant

administrative assistant ii Jobs in Houston

administrative assistant ii

executive assistant

hr assistant

office assistant

administrative assistant ed 231

Waukesha Pearce Industries

<div>Scope of Work:
Perform administrative duties assisting the Branch/Store manager, including assisting the Regional Manager when necessary. Perform all clerical duties for the office as necessary.
Primary Job Responsibilities:
The Administrative assistant is responsible and accountable for, but not limited to, the following:
<ul><li>Greet and direct visitors, answer and route all telephone calls</li><li>
Take detailed messages</li><li>
Maintain and keep all files up to date</li><li>
Handle project-oriented duties and complete in a timely manner</li><li>
Back up for all clerical personnel
</li><li>Promote good welfare among the company and its divisions</li><li>
Perform other duties as assigned.</li></ul>
Minimum Qualifications:<ul><li>
Must have a minimum of 1-year experience
</li><li>High School Diploma or equivalent.</li></ul>
Requirements: Knowledge, Skills, and Abilities (KSAs)
<ul><li>Must have working knowledge of the above titled position and how it relates to the overall business and its&rsquo; objectives.</li><li>
Must meet goals and objectives set forth by the company.</li><li>
Must conform to policies and procedures set forth by the company.</li><li>
Must have good communication skills written and verbal.</li><li>
Must have good organizational skills.</li><li>
Must be able to balance the branch petty cash and checking account</li><li>
Must be able to type 50 wpm.</li><li>
Must be computer literate and proficient in a Windows environment (MS Word, Excel, Power Point and Outlook).
</li><li>Must be able to maintain a professional appearance and good client relationships.</li><li>
Must promote and maintain a clean, neat and safe work environment.</li><li>
Must have the ability to effectively operate various types of office equipment (telephone system, copier, printer, fax etc).</li><li>
Must be dependable and be able to work independently.</li><li>
Must protect the company assets and interest.
</li></ul>WPI is an EEO/AA (equal opportunity/affirmative action) institution and does not discriminate on the basis of sex, age, race, color, religion, physical or mental disability, creed, national origin, veteran status, sexual orientation, genetic information, gender identity, or gender expression in the programs or activities which it operates.
En Espanol
WPI es una instituci&oacute;n EEO/AA (igualdad de oportunidad/acci&oacute;n afirmativa) y no discrimina en base al sexo, edad, raza, color, religi&oacute;n, discapacidad f&iacute;sica o mental, credo, origen nacional, estatus veterano, orientaci&oacute;n sexual, infomaci&oacute;n gen&eacute;tica, identidad de g&eacute;nero, o expresi&oacute;n de g&eacute;nero en los programas o actividades los cuales opera.</div>

Administrative Assistant (ED-231)

San Jose Based Company

Job description:Overview We are seeking a detail-oriented and organized Office Assistant in our Mobile Home Community to join our dynamic team. This role is essential in maintaining smooth office operations, supporting administrative functions, and providing excellent customer service. The ideal candidate will possess strong computer literacy, excellent communication skills, and the ability to manage multiple tasks efficiently. Experience with office management software, clerical tasks, and a professional demeanor are highly valued. Bilingual abilities are a plus to assist diverse client needs.Duties<ul><li>Manage front desk responsibilities including greeting visitors and answering multi-line phone systems with professionalism and courtesy</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization</li><li>Utilize Microsoft Office Suite and Google Workspace for document creation, editing, and correspondence</li><li>Schedule appointments, manage calendars, and coordinate meetings using calendar management tools</li><li>Assist with bookkeeping tasks using QuickBooks or similar software as needed</li><li>Provide customer support via phone, email, or in person while maintaining excellent phone etiquette</li><li>Support office management activities such as supply inventory, mail distribution, and general administrative support</li><li>Maintain a clean and organized work environment to promote efficiency and professionalism</li><li>Perform clerical duties including typing reports, managing files, and supporting other administrative functions as required</li></ul>Skills<ul><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Strong organizational skills with the ability to prioritize tasks effectively</li><li>Excellent written and verbal communication skills; bilingual abilities are preferred</li><li>Experience with front desk operations, multi-line phone systems, and customer service excellence</li><li>Familiarity with office management software such as QuickBooks or bookkeeping tools is a plus</li><li>Demonstrated clerical experience including data entry, filing, proofreading, and calendar management</li><li>Strong computer literacy with the ability to adapt to new software quickly</li><li>Time management skills to handle multiple responsibilities efficiently</li><li>Professional phone etiquette and customer support skills for positive client interactions</li><li>Previous experience as an office assistant or personal assistant is advantageous but not required</li></ul>Job Type: Full-timePay: From $18.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Office Assistant

JSL Multi Management Co

**MUST BE BI-LINGUAL IN SPANISH/ENGLISH**Job Overview We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will serve as the first point of contact for visitors and callers, manage administrative tasks with efficiency, and support daily office operations. Your energetic approach and attention to detail will help create a welcoming environment while ensuring smooth workflow across departments. This paid position offers an exciting opportunity to develop your office management skills in a fast-paced setting, contributing to the overall success of our organization.Duties<ul><li>Greet visitors and clients at the front desk with professionalism and warmth, providing excellent customer service and assistance.</li><li>Operate multi-line phone systems, answer inquiries, direct calls appropriately, and maintain phone etiquette at all times.</li><li>Manage calendar appointments, schedule meetings, and coordinate conference room bookings using Microsoft Office and Google Workspace tools.</li><li>Perform data entry, filing, and document proofreading to ensure accuracy and organization of all records.</li><li>Handle correspondence via email and phone, supporting internal communication needs efficiently.</li><li>Maintain office supplies inventory, place orders as needed, and ensure the office environment remains tidy and organized.</li><li>Support bookkeeping activities using QuickBooks or similar software for basic financial record-keeping.</li><li>Assist with clerical tasks such as photocopying, scanning documents, and preparing reports or presentations.</li><li>Provide administrative support to team members or executives as needed, including personal assistant duties like calendar management and travel arrangements.</li></ul>Qualifications<ul><li>Proven experience in an office environment with strong clerical or administrative skills.</li><li>Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry tools.</li><li>Familiarity with QuickBooks or bookkeeping software is a plus.</li><li>Strong organizational skills with the ability to multitask effectively in a fast-paced setting.</li><li>Exceptional phone etiquette skills with experience managing multi-line phone systems.</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively.</li><li>Previous experience in customer service or front desk roles is preferred.</li><li>Attention to detail in proofreading documents and managing schedules accurately.</li><li>Ability to handle confidential information discreetly while demonstrating professionalism at all times. Join us as an Office Assistant if you&rsquo;re energetic, detail-oriented, and eager to support a vibrant team! Your dedication will help foster a welcoming environment while ensuring operational excellence every day!</li></ul>Pay: From $14.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Psychiatry of Texas

About PsychPlus:At PsychPlus, we deliver high-quality mental health care while fostering a supportive work environment. Our team is dedicated to patient well-being, professional growth, and collaborative care. Join us and help make a meaningful impact every day.Job Description:PsychPlus is seeking a skilled and compassionate Certified Medical Assistant to support our clinical team and ensure a smooth, patient-centered care experience. The ideal candidate will be detail-oriented, organized, and confident in both administrative and clinical tasks. This role plays an essential part in maintaining clinic flow and delivering exceptional patient care.Key Responsibilities:Clinical Duties:<ul><li>Assist providers with patient examinations and procedures</li><li>Take and record vital signs, patient history, and medical information</li><li>Prepare exam rooms and sterilize instruments</li><li>Administer medications and injections as directed by providers</li><li>Perform EKGs, labs, and other diagnostic tests (as applicable)</li><li>Support care coordination based on provider instructions</li></ul>Administrative Duties:<ul><li>Schedule appointments and manage patient flow</li><li>Verify insurance and patient information</li><li>Maintain accurate and timely documentation in EMR systems</li><li>Handle patient communication, follow-ups, and call triage</li><li>Manage medication refills and prior authorization requests (if needed)</li></ul>Qualifications:<ul><li>Current Certified Medical Assistant (CMA) credential</li><li>High school diploma or equivalent</li><li>CPR/BLS certification (preferred or required depending on state)</li><li>Prior experience in a medical or behavioral health clinic preferred</li><li>Strong communication, customer service, and organizational skills</li><li>Ability to multitask in a fast-paced environment</li><li>Proficiency with EMR/EHR systems is a plus</li></ul>Job Type: Full-time, In-person.Benefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Medical Specialty:<ul><li>Psychiatry</li></ul>Schedule:<ul><li>8-hour shift</li><li>Day shift</li><li>Monday to Friday</li></ul>Job Type: Full-timePay: $18.00 - $23.00 per hourApplication Question(s):<ul><li>Can you confirm that you currently hold an active Certified Medical Assistant (CMA) certification?</li></ul>Work Location: In person

Certified Medical Assistant

Rice University

<div>Special Instructions to Applicants:
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.
<h2 class="jobSectionHeader">About Rice:
</h2>Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. 
Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community and Excellence. 
 
Position Summary:
 
The Administrative Assistant II role provides advanced administrative and operational support to the Office of Admission at Rice University. This position plays a critical role in ensuring the smooth and efficient functioning of daily operations within a fast-paced and service-oriented environment. Reporting to the Deputy Director of Administration and working in concert with an administrative team, the Administrative Assistant II performs complex administrative tasks, manages office calendars and schedules, and assists with the planning and execution of key admission-related processes and events.
Ideal Candidate Statement:
 
The ideal candidate for the Administrative Assistant II position will demonstrate strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities with minimal supervision. This role requires excellent communication skills and a customer-service mindset, as it serves as a key point of contact for internal and external stakeholders, including prospective students, families, and university partners. The Administrative Assistant II is expected to exercise independent judgment, handle sensitive information with confidentiality, and contribute to a welcoming and inclusive atmosphere aligned with the university's mission.
Workplace Requirements:
 
This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration - typically a rotating schedule of three days in office with two remote. Exceptions to this schedule may include special events, in-person meetings/retreats, or busy times of the year. Per Rice policy 440 , work arrangements may be subject to change.
Hiring Range: $19.90&ndash;$20.30 hourly, non-exempt.
 
*Non-Exempt (hourly) positions under FLSA are eligible for overtime.
Minimum Requirements:
<ul><li>High school diploma or equivalent
</li><li>2+ years&rsquo; experience providing administrative support, preferably in a university setting
<ul><li>In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted
</li></ul></li></ul>Skills:
<ul><li>Proficient administrative skills including calendar management, meeting coordination, and office organization
</li><li>Strong written and verbal communication skills with the ability to interact professionally with a wide range of stakeholders
</li><li>Strong interpersonal skills and a commitment to providing excellent customer service
</li><li>Proficiency in Microsoft Office and Google Suite (Word, Excel, Outlook, PowerPoint) and comfort with learning new software systems
</li><li>Experience with data entry and database management (e.g., CRM systems like Slate or similar platforms)
</li><li>Exceptional attention to detail and a high level of accuracy in all work
</li><li>Ability to prioritize and manage multiple tasks and deadlines
</li><li>Demonstrated discretion and sound judgment when handling confidential or sensitive information
</li><li>Problem-solving skills and the ability to work independently with minimal supervision
</li><li>Flexibility and adaptability to support changing office needs and event-based workloads
</li><li>Team-oriented mindset with the ability to collaborate effectively with colleagues across the division 
 
</li></ul>Preferences:
<ul><li>3+ years of administrative support experience, preferably in a higher education or admission-related setting
</li><li>Familiarity with student information systems or CRM platforms such as Slate, Banner, or Salesforce
</li><li>Experience supporting events or programs, including scheduling, logistics, and vendor coordination 
 
</li></ul>Essential Functions:
<ul><li>Responsible for one or more administrative and business functions, including processing and managing student hire payroll, event management, onboarding coordination, FERPA file requests, and/or expense reporting
</li><li>Serves as a key point of contact for prospective students, families, school counselors, and campus partners by providing timely, accurate, and courteous responses via phone, email, and in-person interactions
</li><li>Greets and assists campus visitors to the Office of Admission and Welcome Center, ensuring a welcoming and professional first impression for campus visit registrants and walk-in visitors
</li><li>Provides high-level administrative support to Office of Admission staff, including managing calendars, scheduling meetings, and preparing communications
</li><li>Supports the planning, coordination, and execution of on-campus and virtual admission events, assisting with registration, guest services, and event logistics&mdash;from daily campus visits to large event days
</li><li>Maintains accurate and confidential records, enters and updates applicant data in internal systems, and assists with the generation of reports and queries
</li><li>Responds to general inquiries about the admission process, policies, and deadlines, and escalates complex issues to the appropriate staff member when necessary
</li><li>Manages the daily operations of the front office, including organizing supplies, maintaining office appearance, and coordinating mail, deliveries, and print materials
</li><li>Assists with onboarding and coordination of student workers and may provide guidance to junior administrative staff as needed
</li><li>Assists with the coordination and logistics of admission-related events, meetings, travel, and special projects 
 
</li></ul>Additional Functions:
<ul><li>Knowledge of university policies, procedures, and organizational structures
</li><li>Ability to draft and edit professional correspondence and documents with minimal oversight
</li><li>Participates in ongoing efforts to improve office workflows, enhance customer service, and support a positive and inclusive work environment
</li><li>Understanding of admissions or enrollment operations and the academic calendar cycle
</li></ul>Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support.
 
 
If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.</div>

Administrative Assistant II

Rice Engineering

Kennedys

<div>
 We are seeking a detail-oriented and proactive Administrative Assistant to support our Houston and Austin offices with electronic document processing and general administrative functions. This role is primarily focused on document management and e-filing, while also providing administrative and operational support to Legal Assistants, Paralegals, and office operations to ensure continuity of workflow during high-volume periods.
 
 
 This position is full-time, in our Houston office Monday-Friday, 9:00 AM &ndash; 5:00 PM.
 
 
 
 Responsibilities
 
 
 
 
 <ul>
 <li>
 Process incoming electronic documents and mail by downloading, renaming, and saving them to the correct iManage matter and subfolder
 </li>
 <li>
 Review legal and administrative materials to determine appropriate filing locations
 </li>
 <li>
 Provide calendaring and scheduling support
 </li>
 <li>
 Distribute incoming electronic mail and documents to assigned attorneys
 </li>
 <li>
 Ensure documents are filed promptly and are accessible where and when they are needed
 </li>
 <li>
 Maintain electronic files, ensuring they are consistently updated and well organized
 </li>
 <li>
 Provide as-needed coverage for Legal Assistants in both Houston and Austin to support workflow continuity
 </li>
 <li>
 Assist with case-related administrative tasks during high-volume periods
 </li>
 <li>
 Draft, review and notarize documents as needed
 </li>
 <li>
 Support office operations by assisting with sorting, logging, and distributing physical mail
 </li>
 <li>
 Provide limited facilities support as needed to maintain smooth day-to-day operations
 </li>
 <li>
 Manage inventory of IT equipment and office supplies
 </li>
 <li>
 Serve as reception support when required, including greeting visitors and handling incoming calls
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 <ul>
 <li>
 High school degree or equivalent
 </li>
 <li>
 Minimum of 2 years related law office experience and familiarity with legal terminology
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook (iManage experience is a plus)
 </li>
 <li>
 Notary license preferred but not required
 </li>
 <li>
 Strong organizational skills and meticulous attention to detail
 </li>
 <li>
 Ability to manage time effectively and deliver high-quality work
 </li>
 <li>
 Proven discretion with confidential information
 </li>
 <li>
 Self-starter with the ability to work both independently and collaboratively
 </li>
 <li>
 Resourceful, proactive, and capable of anticipating needs and solving problems
 </li>
 <li>
 Strong communication skills, both written and verbal
 </li>
 <li>
 Openness to feedback and a willingness to continue learning and growing in the role
 </li>
 <li>
 Ability to retrieve and distribute files, mail, written documents, or office supplies weighing up to 50 pounds and ability to retrieve and replace objects from shelves of up to 8 feet high
 </li>
 <li>
 Work may occasionally require more than 40 hours per week to perform the essential duties of the position
 
 
 
 </li>
 </ul>
 FLSA Status: Non-Exempt
 
 
 Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
</div>

Administrative Assistant

Explore 68+ Administrative assistant ed 231 in Houston this March. Find roles across top companies and apply now to boost your career.

68 administrative assistant ed 231 jobs In Houston

Administrative Assistant (ED-231)

Office Assistant

Office Assistant

Certified Medical Assistant

Administrative Assistant II

Administrative Assistant II

Administrative Assistant