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administrative assistant events

Consilio LLC

<div>
 
 Our client, a premier Wall Street law firm, is seeking an Administrative Assistant to support their Marketing, Events, and Client Development initiatives. While this role will have a strong emphasis on client events and business development, the ideal candidate is flexible, proactive, and eager to support a variety of administrative needs across the firm. The firm offers a 3/2 hybrid schedule and opportunities for overtime.
 
 
 
 
 
 
 
 Job Overview
 
 :
 
 
 
 
 Event &amp; Client Development Support
 
 
 <ul>
 <li>
 Coordinate client events, small‑group dinners, reservations, ticketing, and off‑site event logistics from planning through execution.
 </li>
 <li>
 Monitor email and event activity during programs; including those occurring in other states to troubleshoot issues in real time.
 </li>
 <li>
 Assist with client development projects and marketing‑related administrative tasks.
 </li>
 <li>
 Contribute ideas for engaging high‑impact client events; familiarity and connections with event vendors is a plus.
 </li>
 </ul>
 
 
 Administrative &amp; Team Support
 
 
 <ul>
 <li>
 Manage correspondence between colleagues, vendors, and clients.
 </li>
 <li>
 Prepare documents, maintain spreadsheets, and support timekeeping entries for attorneys.
 </li>
 <li>
 Prepare invoices, review backup, submit expense reports, and reconcile documentation.
 </li>
 <li>
 Coordinate meeting logistics, including food orders and IT support.
 </li>
 <li>
 Provide flexible support to other Administrative Assistants and firm attorneys as needed
 </li>
 <li>
 Adapt to shifting priorities; responsibilities may change frequently based on business needs.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 2+ years of administrative experience; legal industry experience is helpful but not required.
 </li>
 <li>
 Event planning or event logistics experience is strongly preferred.
 </li>
 <li>
 Strong proficiency in Excel; comfort with spreadsheets and tracking tools is essential.
 </li>
 <li>
 Ability to build rapport and trust with partners, associates, and administrative staff.
 </li>
 <li>
 A self‑starter who is eager for responsibility and thrives in a fast‑paced environment.
 </li>
 <li>
 Strong written and verbal communication skills with excellent attention to detail.
 </li>
 <li>
 Experience with billing systems (Aderant preferred but not required).
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 By working with Consilio, candidates gain direct access to hundreds of hiring decision-makers across the D.C. area. Consilio&rsquo;s Direct Hire Division staffs positions for Consilio clients and does not staff internal corporate positions at Consilio.
 
 
 
 
 Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.
 
 
</div>

Administrative Assistant - Events

Kay Search Group

<div>
 
 
 Position:
 
 Administrative Assistant (Global Law Firm)
 
 
 
 Location:
 
 New York, NY (Hybrid)
 
 
 
 Company:
 
 Globally Recognized Consulting and Financial Firm
 
 
 
 Comp Package:
 
 Base salary to $110K, Paid Overtime, Full Benefits, Bonus, 401K, Health Club Discounts
 
 
 
 
 
 
 Summary for Administrative Assistant (Global Law Firm):
 
 
 
 We&rsquo;re seeking a Administrative Assistant (Global Law Firm) to support leaders within a global law firm. This role is ideal for a highly organized professional who thrives in a collaborative, hybrid workplace and enjoys operating at the center of a fast-moving, knowledge-driven firm. You&rsquo;ll handle complex administrative responsibilities, manage confidential information with discretion, and play a key role in keeping executives and project teams operating efficiently. A learning mindset, strong ownership, and exceptional attention to detail are essential.
 
 
 
 
 
 
 Key Responsibilities for Administrative Assistant (Global Law Firm):
 
 
 <ul>
 <li>
 Provide high-level administrative support to multiple executives, including calendar management, travel coordination, and expense processing.
 </li>
 <li>
 Support monthly billing activities by reviewing narratives, preparing invoices, and tracking accounts receivable.
 </li>
 <li>
 Assist with client-engagement documentation, conflict checks, and the organization of correspondence and project files.
 </li>
 <li>
 Coordinate internal and client meetings, firm events, and business-development materials.
 </li>
 <li>
 Draft, proofread, and format correspondence and documents with precision.
 </li>
 <li>
 Mentor junior administrative staff and help lead training and development sessions.
 </li>
 <li>
 Maintain effective administrative systems and uphold confidentiality across all workstreams.
 </li>
 </ul>
 
 
 
 
 
 Requirements for Senior Executive Assistant:
 
 
 <ul>
 <li>
 5+ years of executive assistant or administrative experience; experience in law firm, consulting, financial services required.
 </li>
 <li>
 High school diploma or equivalent required.
 </li>
 <li>
 Excellent communication skills, professionalism, and sound judgment.
 </li>
 <li>
 Ability to manage competing priorities in a fast-paced, deadline-driven setting.
 </li>
 <li>
 Strong proficiency in Microsoft Office with the ability to learn firmwide tools quickly.
 </li>
 <li>
 Exceptional organizational skills and a detail-oriented, proactive approach.
 </li>
 <li>
 Demonstrated initiative, service orientation, and strong business acumen.
 </li>
 </ul>
 
 
</div>

Administrative Assistant (Global Law Firm)

Art Basel

<div>
 
 Art Basel is seeking a seeking a highly organized and proactive Executive Assistant &amp; Office Manager. This position will report to the Chief of Staff to the CEO and work with them to empower the CEO, act as the CEO's primary coordinator and scheduler as well as ensure smooth office operations. This role combines administrative support with office management responsibilities, requiring exceptional attention to detail and strong interpersonal skills.
 
 
 
 
 
 The Executive Assistant &amp; Office Manager will work together with the Chief of Staff to oversee the CEO's calendar and activities to ensure maximum efficiency and value. In addition to administrative-related tasks, the Executive Assistant &amp; Office Manager will have the unique opportunity to work closely with the CEO and Chief of Staff to learn how Art Basel functions and engage strategically with different departments and global teams.
 
 
 
 
 
 
 Your Responsibilities:
 
 
 
 
 
 
 
 
 Executive Assistant Duties
 
 
 
 
 
 
 
 
 Leadership Team Management &amp; Group and Board of Directors Coordination
 
 
 <ul>
 <li>
 Coordinate with Art Basel Leadership Team (Management Board and Executive Committee) to ensure they are well prepared for meetings and calls with CEO
 </li>
 <li>
 Anticipate needs and resolve issues proactively with internal key stakeholders, which include Leadership Team as well as Group (MCH) Management Team
 </li>
 <li>
 Work with Group (MCH) administrative team to coordinate Board of Directors Meetings
 </li>
 </ul>
 
 
 Calendar and Schedule Management
 
 
 <ul>
 <li>
 Responsible for calendar management, requiring interaction with both internal and external stakeholders
 </li>
 <li>
 Provide administrative support, which includes scheduling and owning special projects as requested
 </li>
 <li>
 Scheduling both virtual and in-person meetings and events with multiple stakeholders
 </li>
 <li>
 Tracking meeting requests and work with the Chief of Staff to prioritize and delegate meetings as necessary
 </li>
 <li>
 Prepare action items and next steps in collaboration with the Chief of Staff for CEO
 </li>
 </ul>
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Support the Office of the CEO with various meetings, including agenda and materials distribution, and any other tasks as assigned
 </li>
 <li>
 Take comprehensive and concise notes and ensure follow-through on meeting action items
 </li>
 <li>
 Manage receipts, expenses, and reimbursements
 </li>
 <li>
 Maintain confidentiality when handling sensitive or non-routine information
 </li>
 </ul>
 
 
 Travel and Event Planning
 
 
 <ul>
 <li>
 Make travel arrangements, including scheduling reservations, accommodations, transportation and visas
 </li>
 <li>
 Plan, manage, and support travel-related logistics for events, conferences, and speaking engagements
 </li>
 </ul>
 
 
 Email and Communication Management
 
 
 <ul>
 <li>
 Manage email traffic for the CEO, including screening, drafting responses, deleting, labeling, and archiving emails
 </li>
 <li>
 Ensure that requests for action or information are relayed to the appropriate staff member
 </li>
 <li>
 Maintain communication with employees, liaising between the CEO and internal/external stakeholders
 </li>
 </ul>
 
 
 Project and Task Management
 
 
 <ul>
 <li>
 Prioritize and manage multiple projects simultaneously, following through promptly
 </li>
 <li>
 Assist in planning, maintaining documentation, and tracking the progress of projects
 </li>
 <li>
 Support the CEO and Chief of Staff to ensure smooth daily operations with global teams
 </li>
 </ul>
 
 
 
 
 
 
 Office Management Duties
 
 
 
 
 
 
 <ul>
 <li>
 Oversee daily office operations and maintain a professional, productive work environment
 </li>
 <li>
 Oversee budgeting, invoicing, and financial processes
 </li>
 <li>
 Coordinate with office managers in other global locations
 </li>
 <li>
 Manage travel and expenses for the Art Basel team and provide onsite support at Art Basel Miami Beach Fair
 </li>
 <li>
 Organize team meetings, office events, and team-building activities
 </li>
 <li>
 Handle office supplies, mail, and equipment maintenance
 </li>
 <li>
 Manage office budgets and ensure timely payment of bills and insurance renewals
 </li>
 <li>
 Assist HR with payroll related tasks
 </li>
 <li>
 Assist with onboarding new employees
 </li>
 <li>
 Coordinate IT support
 </li>
 <li>
 Provide administrative support to senior executives, including scheduling and travel arrangements
 </li>
 </ul>
 
 
 
 
 
 Your Profile:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree or equivalent required.
 </li>
 <li>
 Minimum of 5 years&rsquo; experience in office management and executive support, with global exposure.
 </li>
 <li>
 Experience in the art world is a plus.
 </li>
 <li>
 Proficient in Microsoft Office and CRM systems.
 </li>
 <li>
 Detail-oriented team player with excellent organizational skills.
 </li>
 <li>
 Ability to work well under pressure, especially during fairs.
 </li>
 <li>
 Native English speaker: additional language skills are advantageous.
 </li>
 </ul>
 
 
</div>

Executive Assistant to CEO Art Basel

Gracious Hospitality Management

<div><div>Gracious Hospitality Management is first and foremost an outstanding hospitality company that conceptualizes Michelin-starred and James Beard nominated restaurants. We focus on both passion and profitability. We are professionals committed to ensuring exceptional hospitality and service to our customers. GHM has been honored with receiving a Michelin star eight years in a row for its restaurants Piora, Cote Korean Steakhouse &amp; COTE Miami.</div>
Job Summary:

The Executive Assistant is responsible for synthesizing information and managing multiple, simultaneous, multi-million dollar, high profile projects. The Executive Assistant will work closely with the Personal Assistant, have a 24/7 mentality while coordinating a complex schedule, and act as the right-hand to the Founder/CEO of Gracious Hospitality Management (&quot;GHM&quot;) properties. 


Essential Job Duties &amp; Responsibilities:

Job duties and responsibilities include, but are not limited to the following:

Executive Communication:
<ul>
<li>Perform administrative tasks and manage CEO's correspondence, including emails, letters, thank you notes, talking points, bios, and calls, ensuring timely responses and prioritization.</li>
<li>Draft and edit documents, presentations, and reports for the CEO, maintaining high standards of accuracy and professionalism.</li>
<li>Prepare daily agenda of all meetings, tasks, appointments, and professional gatherings</li>
<li>Collaborate with PA to prepare social gatherings, philanthropic events, and family appointments</li>
<li>Manage the restaurant's reservation requests from VIP clients.</li>
<li>Prepare a daily report of VIP reservations.</li>
<li>Draft and edit correspondence on behalf of the CEO, including inbox management.</li>
</ul>
Project Management:
<ul>
<li>Oversee and coordinate special projects and initiatives on behalf of the CEO, ensuring deadlines are met and goals are achieved.</li>
<li>Track project progress, provide updates, and anticipate potential issues or challenges.</li>
<li>Assist with the filing and organization of business documents.</li>
</ul>
Administrative Management:
<ul>
<li>Provides high-level administrative support and personal assistance to the CEO (reporting to the Chief of Staff).</li>
<li>Performs office tasks including maintaining records/documents &amp; ordering supplies.</li>
<li>Organize catering when necessary and assist with company events.</li>
</ul>
Relationship Management:
<ul>
<li>Build and maintain relationships with key stakeholders, including board members, senior executives, and external partners.</li>
<li>Represent the CEO in meetings, conferences, and other events, fostering positive relationships and enhancing the CEO's network.</li>
<li>Arrange travel and accommodations for the Founder and Directors</li>
</ul>
Operational Efficiency:
<ul>
<li>Streamline administrative processes and optimize workflow to maximize CEO's productivity and efficiency.</li>
<li>Implement and maintain systems for document management, filing, and information retrieval.</li>
</ul>
Confidentiality and Discretion:
<ul>
<li>Handle sensitive and confidential information with utmost discretion and integrity.</li>
<li>Manage corporate housing in Miami and other, future, confidential locations.</li>
<li>Maintain confidentiality of discussions, decisions, and documents involving the CEO and executive team.</li>
</ul>
Event Coordination:
<ul>
<li>Plan and coordinate executive meetings, retreats, and other corporate events, including logistics, agenda preparation, and follow-up actions.</li>
<li>Ensure events run smoothly and achieve their objectives, reflecting positively on the CEO and the organization.</li>
</ul>
Continuous Improvement:
<ul>
<li>Stay informed about industry trends, best practices, and technological advancements relevant to executive support functions.</li>
<li>Recommend and implement process improvements and innovations to enhance efficiency and effectiveness.</li>
</ul>
General:
<ul>
<li>Performs additional duties as assigned by the Founder.</li>
<li>Available weekend &amp; evenings, determined by the needs and schedule of the Founder/CEO. 24/7 mentality, &quot;no task is too small&quot; attitude.</li>
</ul>
Essential Functions:
<ul>
<li>Notary license preferred</li>
<li>Excellent verbal and written communication skills.</li>
<li>Excellent organizational skills and attention to detail.</li>
<li>Excellent time management skills with a proven ability to meet deadlines.</li>
<li>Ability to function well in a high-paced, and at times, stressful environment.</li>
<li>Knowledge of office administration, clerical procedures, and record keeping systems. Exceptional oral and written communication, organizational, and time management skills. Excellent editing and proofreading skills.</li>
<li>Must be able to balance many different tasks simultaneously with attention to detail</li>
<li>Proficiency with Microsoft Office Suite; Microsoft Word, PowerPoint, Outlook, Excel and Adobe Acrobat.</li>
<li>A pleasant attitude and ability to work with a team.</li>
</ul>
Educational Requirements:

 Bachelor's degree preferred, with a minimum of 5 years of related experience.<div><div>
Benefits (with variation for full-time/part-time employment):</div>
<ul><li>Structured, generous compensation for all positions</li>
<li>Comprehensive Medical, Dental, and Vision benefits</li>
<li>Flexible Spending Account/Health Savings Account</li>
<li>Commuter Benefits</li>
<li>Referral Bonus Program</li>
<li>Career Advancement Opportunities</li>
<li>Employee Recognition Awards</li>
<li>Paid Time Off</li>
</ul>
Gracious Hospitality Management fully complies with all applicable federal, state, and local anti-discrimination laws by providing equal employment opportunities to all employees and job applicants without regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions, sexual orientation, or gender identity), national origin, age (40 or older), disability, and genetic information (including family medical history), or any other legally protected status.

Applicants requiring a reasonable accommodation to perform the essential functions of the job should contact the Human Resources department at people@gracioushm.com.</div></div>

Executive Assistant to the CEO

Solomon Page

<div>
 Our client is seeking an Administrative Assistant to join their team! The Administrative Assistant is responsible for providing administrative assistant support to assigned department leadership. This is a fast-paced and rapidly changing business environment. It requires an individual with an energetic and enthusiastic approach, along with maturity, self-confidence and self-motivation. This is an excellent opportunity for a flexible individual with the ability to be productive under pressure.
 
 
 <ul>
 <li>
 Pay rate: $35-$37 per hour
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 
 Travel
 
 
 
 <ul>
 <li>
 Arrange all aspects of business travel including conferences and client/broker events. This will usually involve flights, hotel, ground transportation and lunch/dinner bookings Enter confirmed travel arrangements into the calendar, Visitor Log and Travel Log
 </li>
 <li>
 Ensure team members have any visas, all documents, papers and itineraries necessary for travel Coordinate with other offices to ensure travel and accommodation requirements are established and appropriate support is available when travelling to such offices
 
 
 
 </li>
 </ul>
 
 Meetings and Entertainment/Lunches/Dinners
 
 
 
 <ul>
 <li>
 On behalf of team members, coordinate meetings with clients/brokers/vendors
 </li>
 <li>
 Record all meeting details and attendees in meeting calendar within the Microsoft Office system. Refer to CRM details below
 </li>
 <li>
 Manage all aspects of bookings and catering for client/broker lunches and dinners
 </li>
 <li>
 Book taxis for our employees and clients Prepare and organize printed materials and binders for meetings
 </li>
 <li>
 Other related support
 
 
 
 </li>
 </ul>
 
 Customer Relationship Management (CRM) &ndash; if applicable
 
 
 
 <ul>
 <li>
 Track client related meetings/events (including overseas meetings) in our CRM System
 </li>
 <li>
 Collect business cards and update contact details in CRM or following up with meeting organizer for client's contact if not known; make changes to client profiles
 </li>
 <li>
 Develop working knowledge of clients/brokers and Company names
 
 
 
 </li>
 </ul>
 
 Expenses
 
 
 
 <ul>
 <li>
 All aspects of timely expense management (in Concur and Dynamics 365) for team members, including: Use receipt images in Concur or gather receipts for business travel promptly after such travel and document the business purpose
 </li>
 <li>
 Set up expense reports on at least a monthly basis
 </li>
 <li>
 Follow-up to secure any expense approvals
 
 
 
 </li>
 </ul>
 
 Visitor Log
 
 
 
 <ul>
 <li>
 Be the coordinator for any visitor log requests
 </li>
 <li>
 Communicate with other Executive Assistants as to who is coming in and details of visit.
 </li>
 <li>
 Arrange desk assignments for underwriting visitors
 
 
 
 </li>
 </ul>
 
 General / Office / Other
 
 
 
 <ul>
 <li>
 Provide administrative support for group meetings, whether onsite or offsite
 </li>
 <li>
 Provide back-up support for vacationing other administrative roles
 </li>
 <li>
 Assist with ad hoc projects
 </li>
 <li>
 Participate in the local and global Admin Team support team meetings
 </li>
 <li>
 Communicate with external contacts to exchange information as needed
 </li>
 <li>
 Provide telephone coverage for assisting with client requests (i.e. obtain key information to be passed on to the Underwriter when unavailable)
 </li>
 <li>
 Prepare FedEx shipments
 </li>
 <li>
 Assist with mail collection and distribution for your respective team(s)
 </li>
 <li>
 Manage confidential affairs
 </li>
 <li>
 Maintain good working relationship with internal contacts
 </li>
 <li>
 Manage changing circumstances as they happen, sometimes on short notice
 </li>
 <li>
 Communicate timelines for completion of responsibilities if an item may take longer than normal due to multiple responsibilities being asked within a short time.
 
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 
 <ul>
 <li>
 Experience working in a matrixed global organization working across functions and geographies.
 </li>
 <li>
 Strong interpersonal and teamwork skills with the ability to communicate in a professional manner with all levels of employee and market facing audiences to include with senior management, internal clients, external clients and brokers.
 </li>
 <li>
 Works efficiently, accurately and exercises common courtesy under time pressure situations. Is a team player and demonstrates a cooperative attitude.
 </li>
 <li>
 Must possess excellent oral and written communication skills.
 </li>
 <li>
 Receptive to new ideas and is well organized.
 </li>
 <li>
 Reacts effectively to changing conditions. Anticipates and constructively advances the need for positive change. Eagerly assumes new tasks and responsibilities.
 </li>
 <li>
 Demonstrates sensitivity, respects cultural differences, and acts in an ethical manner at all times.
 </li>
 <li>
 Excellent PC skills with demonstrated ability to create spreadsheets, documents and presentations. Familiarity with different &lsquo;share&rsquo; platforms ie: SharePoint, Office 365.
 </li>
 <li>
 College degree preferred
 </li>
 <li>
 2+ years of administrative assistant.
 </li>
 <li>
 Experience in the Financial Services at a minimum with industry experienced preferred.
 </li>
 <li>
 Requires sitting at a computer in an open collaborative seating environment with varying exposure to noise.
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Administrative Assistant

Career Group

<div>
 
 
 Administrative Assistant
 
 
 
 
 
 
 A global investment firm is hiring for an eager Administrative Assistant to support Executives across their Investments, Communications and Events divisions. This role will help deliver high-quality experiences that reflect the organization&rsquo;s brand and objectives. The successful candidate will have the ability to multitask, demonstrate foresight and collaboration, be highly responsive and have the willingness to learn and adapt in a growing, fluid environment.
 
 
 
 
 
 
 Salary
 
 commensurate with experience: $75-95k base + paid overtime + discretionary bonus + fully paid benefits, 401k, PTO and additional perks
 
 
 
 
 
 
 Location:
 
 This role is based in office Monday &ndash; Friday in Midtown East, NYC
 
 
 
 
 
 
 Hours:
 
 8:30am-6pm daily with flexibility as needed
 
 
 
 
 
 
 Responsibilities include:
 
 
 <ul>
 <li>
 Manage the team&rsquo;s Microsoft Outlook calendars and coordinate scheduling
 </li>
 <li>
 Answer calls and relay messages appropriately
 </li>
 <li>
 Prepare and submit expense reports and assist with tracking event budgets
 </li>
 <li>
 Manage domestic and international travel, preparing a detailed itinerary
 </li>
 <li>
 Assist with maintaining project timelines
 </li>
 <li>
 Support event logistics and prepare event collateral
 </li>
 <li>
 Prepare collateral such as name badges, signage, and registration lists
 </li>
 <li>
 Provide on-site event support on an ad-hoc basis when needed
 </li>
 </ul>
 
 
 
 
 
 Seeking:
 
 
 <ul>
 <li>
 2&ndash;4 years of administrative support experience; financial experience a plus
 </li>
 <li>
 Bachelor&rsquo;s degree from an accredited college or university; degree in communications, marketing, hospitality, or a related field preferred (or equivalent experience)
 </li>
 <li>
 Strong organizational and time-management skills with exceptional attention to detail and ability to prioritize
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel); familiarity with event management tools such as Splash, Cvent, or Salesforce a plus
 </li>
 <li>
 Ability to work flexible hours, including evenings and weekends, as required by event schedules
 </li>
 </ul>
 
 
 
 
 
 Please submit your resume to apply!
 
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

Bridgewater Advisors Inc.

<div>
 
 
 About Us:
 
 
 
 We are a dynamic, independent wealth management firm located in Rockefeller Center. Our small, tight-knit team provides personalized financial services to high-net-worth clients, and we&rsquo;re seeking a highly organized and proactive Office Assistant/Executive Assistant to join our team. This is an exciting opportunity for someone looking to make a meaningful impact in a fast-paced, collaborative environment.
 
 
 
 
 
 
 Position Overview:
 
 
 
 We are looking for an experienced Office Assistant who will also provide HR administration and executive assistant support. This individual will play a key role in ensuring the smooth and efficient operation of our office, supporting day-to-day administrative needs, assisting with HR functions, and supporting our leadership team. The ideal candidate is someone who thrives in a dynamic environment, is detail-oriented, and has strong interpersonal skills.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Office Management:
 
 
 <ul>
 <li>
 Oversee daily office operations, ensuring an efficient and organized work environment.
 </li>
 <li>
 Answer phones.
 </li>
 <li>
 Greet clients as they arrive for meetings.
 </li>
 <li>
 Manage office supplies and vendor relationships.
 </li>
 <li>
 Coordinate office maintenance, equipment, and facilities management.
 </li>
 <li>
 Organize and manage meetings, conferences, and travel arrangements.
 </li>
 <li>
 Ensure the office kitchen remains tidy and well-stocked on a daily basis.
 </li>
 <li>
 Assist with office equipment as needed.
 </li>
 </ul>
 
 
 HR Administration:
 
 
 <ul>
 <li>
 Assist with onboarding and offboarding processes for new and departing employees.
 </li>
 <li>
 Maintain employee records and ensure compliance with HR policies and procedures.
 </li>
 <li>
 Help manage benefits administration and payroll coordination.
 </li>
 </ul>
 
 
 Executive Assistant Support:
 
 
 <ul>
 <li>
 Provide administrative support to senior executives, including calendar management and email correspondence.
 </li>
 <li>
 Experience using a CRM in the RIA industry is desirable
 </li>
 <li>
 Coordinate meetings, conferences, and client events.
 </li>
 <li>
 Assist Tax Team during tax preparation season.
 </li>
 <li>
 Assist with special projects and research as required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 3+ years of office management experience, ideally in a financial services or professional services setting.
 </li>
 <li>
 Executive assistant experience preferred.
 </li>
 <li>
 Proficiency in Google Workspace (Docs, Sheets, Gmail), MS Office and general office software.
 </li>
 <li>
 Excellent organizational, communication, and time-management skills.
 </li>
 <li>
 Ability to handle sensitive and confidential information with discretion.
 </li>
 <li>
 A proactive, positive attitude and the ability to multitask effectively in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Why Join Us?
 
 
 <ul>
 <li>
 Work in a collaborative and dynamic team environment.
 </li>
 <li>
 Competitive salary and benefits package.
 </li>
 <li>
 Salary range&nbsp;$60,000 - $80,000
 </li>
 <li>
 Hybrid workplace - 4 days in office, 1 day remote.
 </li>
 <li>
 The opportunity to contribute to the success and growth of a growing firm.
 </li>
 <li>
 Convenient Manhattan location: Rockefeller Center
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re a motivated, detail-oriented professional who thrives in a hands-on role, we&rsquo;d love to hear from you. Apply today and become an integral part of our team!
 
</div>

Office Assistant / Executive Assistant

Explore 396+ Administrative assistant events in New York this May. Find roles across top companies and apply now to boost your career.

396 administrative assistant events jobs In New York

Administrative Assistant - Events

Administrative Assistant (Global Law Firm)

Executive Assistant to CEO Art Basel

Executive Assistant to the CEO

Administrative Assistant

Administrative Assistant

Office Assistant / Executive Assistant