administrative assistant (hybrid) – healthcare / aba company

administrative assistant - excel & data specialist

air traffic assistant (flight data communications specialist)

(miami, fl) - contents onsite field inspector

1st- 3rd grade teacher for a small learning pod

administrative assistant (hybrid) – healthcare / aba company Jobs in Miami

administrative assistant - excel & data specialist Jobs in Miami

air traffic assistant (flight data communications specialist) Jobs in Miami

customer service specialist Jobs in Miami

customer service specialist

data analyst

administrative assistant excel data specialist

International Security & Trading Corp.

<p><b>Job Overview</b><br/>We are seeking a dynamic and detail-oriented Administrative Assistant - Excel &amp; Data Specialist to join our team. The ideal candidate will have advanced Excel skills, accounting knowledge, a proactive attitude toward learning, and a strong sense of responsibility.</p><p><b>Key Responsibilities:</b></p><ul><li>Prepare weekly and monthly POS and inventory reports for suppliers.</li><li>Analyze sales data and prepare weekly performance and compliance reports.</li><li>Update supplier price lists in internal systems.</li><li>Create and maintain new client records, ensuring accurate and detailed contact information.</li><li>Generate new material IDs to support purchasing processes.</li><li>Organize and maintain up-to-date supplier price lists on shared drives.</li><li>Provide support to the Customer Service Department as needed.</li><li>Develop and maintain various Excel reports and perform data analysis as required.</li><li>Assist in the preparation of annual budgets.</li><li>Support multiple departments with administrative and reporting tasks.</li><li>Serve as the First Point of contact for visitors.</li><li>Manage conference Room, prepare meeting spaces, including setup for meetings.</li><li>Manage personal assistance scheduling using calendar</li></ul><p><b>Required Qualifications Educations</b></p><ul><li>High School Diploma or GED required</li><li>Associate&rsquo;s degree in business administration or related field preferred.</li></ul><p><b>Qualifications:</b></p><ul><li>Advanced proficiency in Microsoft Excel is required.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Experience with SAP is required.</li><li>Basic to intermediate accounting knowledge is required.</li><li>Excellent organizational and time management skills.</li><li>Strong attention to detail and accuracy.</li><li>Ability to work independently and collaboratively within a team.</li><li>Strong written and verbal communication skills.</li><li>Positive attitude and willingness to learn.</li><li>Bilingual abilities.</li></ul><p>Pay: $24.00 per hour</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Assistant - Excel & Data Specialist

Contador Miami

<p><b>About the Role</b></p><p>We are looking for a highly detail-oriented and tech-savvy Data Department Assistant to join our team in North Miami. This is an onsite role ideal for someone who enjoys working with data, documents, and structured processes.</p><p>This position blends <b>data entry, basic data analysis, and professional document drafting</b>, making it a great fit for candidates with experience in administrative, legal support, or data-focused roles.</p><p>If you have strong technical skills, excellent accuracy, and experience handling formal documents, we&rsquo;d love to hear from you.</p><p><b>What You&rsquo;ll Do</b></p><ul><li>Accurately enter, update, and maintain data across internal systems</li><li>Perform data validation and basic analysis to ensure accuracy and consistency</li><li>Organize and manage digital files and document records</li><li>Draft, edit, and proofread professional documents, including contracts and agreements</li><li>Assist in preparing company formation documents, including Operating Agreements</li><li>Format documents with a high level of precision (Word styles, structure, consistency)</li><li>Support e-filing and document submission processes</li><li>Maintain organized document workflows, including tracking and version control</li><li>Collaborate with internal teams to ensure data and documentation are accurate and up to date</li></ul><p><b>What We&rsquo;re Looking For</b></p><ul><li>Proven experience in <b>data entry</b> with strong accuracy and typing speed</li><li>Technical proficiency in:</li><li>Microsoft Excel (intermediate or higher)</li><li>Microsoft Word (advanced formatting skills)</li><li>CRM or document management systems</li><li>Familiarity with <b>data analysis basics</b> (sorting, filtering, formulas, validation)</li><li>Experience drafting, editing, and managing structured documents</li></ul><p><b>Strongly Preferred</b></p><ul><li>Background in a <b>paralegal, legal assistant, or document-heavy role</b></li><li>Knowledge of company formation processes (LLCs, corporations)</li><li>Experience preparing or working with Operating Agreements or similar legal documents</li><li>Familiarity with e-filing systems or legal/document submission platforms</li></ul><p><b>Key Skills</b></p><ul><li>Exceptional attention to detail</li><li>Strong organizational and time management skills</li><li>Analytical mindset with problem-solving ability</li><li>High level of discretion with sensitive information</li><li>Ability to follow structured processes and maintain accuracy under pressure</li><li>Clear and professional written communication</li></ul><p><b>Requirements</b></p><ul><li><b>Fluent in both English and Spanish (spoken and written)</b></li><li><b>Must be able to work onsite in North Miami, FL (this is not a remote role)</b></li></ul><p>Pay: $20.00 - $25.00 per hour</p><p>Expected hours: 40.0 per week</p><p>Benefits:</p><ul><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>preparation of Operating Agreements: 1 year (Required)</li><li>Microsoft Excel: 3 years (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li><li>Spanish (Required)</li></ul><p>Location:</p><ul><li>Miami, FL 33161 (Required)</li></ul><p>Ability to Commute:</p><ul><li>Miami, FL 33161 (Required)</li></ul><p>Work Location: In person</p>

Data Department Assistant (Data & Document Specialist)

ABA Squad

<div>
 <strong>
  Benefits:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   401(k)
  </li>
  <li>
   Dental insurance
  </li>
  <li>
   Paid time off
  </li>
  <li>
   Vision insurance
  </li>
  <li>
   Health insurance
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 We are a growing Applied Behavior Analysis (ABA) company providing high-quality services to children and families. Our team is fast-paced, collaborative, and focused on operational excellence. Join us to make an impact while growing your career!
 <br/>
 <br/>
 <strong>
  Position Overview
  <br/>
  <br/>
 </strong>
 We are seeking a highly organized and proactive
 <strong>
  Administrative Assistant
 </strong>
 to support executive leadership, HR, and daily operations. This role is essential in keeping our organization running smoothly. The ideal candidate is detail-oriented, tech-savvy, and able to manage multiple priorities independently.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
 </strong>
 <strong>
  2. HR Administrative Support
 </strong>
 <strong>
  3. Operations / General Admin Support
 </strong>
 <strong>
  Qualifications
 </strong>
 <strong>
  Preferred (Not Required):
 </strong>
 <strong>
  Location:
 </strong>
 Miami-Dade, FL (Hybrid):
 <br/>
 <br/>
 <ul>
  <li>
   Executive / CEO Support
  </li>
  <li>
   Coordinate events and conference logistics (e.g., ABA conferences)
  </li>
  <li>
   Assist with creation and organization of marketing materials
  </li>
  <li>
   Post content on social media
  </li>
  <li>
   Communicate with vendors
  </li>
  <li>
   Request quotes, compare pricing, and make approved business purchases
  </li>
  <li>
   Assist with onboarding paperwork (offer letters, documents, checklists)
  </li>
  <li>
   Track employee documentation (licenses, RBT certifications, expirations)
  </li>
  <li>
   Maintain HR files and compliance records
  </li>
  <li>
   Send reminders for credential renewals, missing onboarding items, and annual trainings
  </li>
  <li>
   Maintain candidate tracking sheets
  </li>
  <li>
   Prepare basic HR reports (turnover, hires, etc.)
  </li>
  <li>
   Perform data entry and maintain organized records (insurance info, employee data, etc.)
  </li>
  <li>
   Maintain trackers and spreadsheets
  </li>
  <li>
   Prepare and format documents (forms, templates, letters)
  </li>
  <li>
   Support internal communications (announcements, reminders)
  </li>
  <li>
   1&ndash;3 years of administrative experience (healthcare experience preferred)
  </li>
  <li>
   Strong organizational and time management skills
  </li>
  <li>
   Proficiency in Microsoft Office (Excel required)
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   Ability to handle confidential information
  </li>
  <li>
   Detail-oriented, proactive, and tech-savvy
  </li>
  <li>
   Experience in HR
  </li>
  <li>
   Experience in healthcare or ABA
  </li>
  <li>
   Experience supporting leadership
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  In-Office:
 </strong>
 Tuesday&ndash;Thursday |
 <strong>
  Remote:
 </strong>
 Monday &amp; Friday
 <br/>
 <br/>
 <strong>
  Compensation:
 </strong>
 $22&ndash;$25/hour (based on experience)
 <br/>
 <br/>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Paid holidays
  </li>
  <li>
   2 weeks paid time off
  </li>
  <li>
   Health insurance (50% employer contribution)
  </li>
  <li>
   Dental &amp; vision available
  </li>
  <li>
   401(k) option
  </li>
  <li>
   Growth opportunities within the company
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Why Join Us?
  <br/>
  <br/>
 </strong>
 Be part of a supportive, collaborative team where your contributions truly matter. You&rsquo;ll help drive our mission forward, make an impact on daily operations, and have opportunities to grow within the company. We value teamwork, initiative, and professionals who take pride in helping children and families thrive.
 <br/>
 <br/>
 Flexible work from home options available.
</div>


Administrative Assistant (Hybrid) – Healthcare / ABA Company

BodyROK

<div><div><div>BODYROK Executive Assistant - Miami, FL<br>
</div><div><b>Company:</b> BODYROK<br>
<b>Location:</b> Miami
<br>
<b>Schedule:</b> Full-time<br>
<b>Compensation:</b> $80,000 annually, based on experience<br>
</div><div>About the Role<br>
</div><div>BODYROK is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a senior leader with a primary focus on business operations, administrative execution, and organizational efficiency.<br>
</div><div>This role is ideal for a high-performing early-career professional who thrives in a fast-paced, entrepreneurial environment. You will play a critical role in ensuring day-to-day business priorities are executed seamlessly while supporting broader operational initiatives.<br>
</div><div>What You&rsquo;ll Do<br>
</div><div>Business &amp; Administrative Support (Primary Focus)<br>
</div>Manage day-to-day administrative needs including calls, follow-ups, and email correspondence<br>
<ul><li>
</li>Organize and maintain inboxes to ensure clear communication and prioritization<br>
<li>
</li>Prepare, update, and manage spreadsheets and trackers (Excel/Google Sheets proficiency required)<br>
<li>
</li>Assist with financial organization, banking coordination, and expense tracking<br>
<li>
</li>Manage calendar and coordinate internal and external meetings<br>
<li>
</li>Set up and oversee Zoom meetings, agendas, and follow-up materials<br>
<li>
</li>Prepare documents, reports, and materials for meetings and ongoing projects<br>
<li>
</li>Support operational workflows, process tracking, and cross-functional coordination<br>
<li>
</li>Maintain organized digital systems and continuously improve efficiency across tasks<br>
<li>
</li></ul><div>Operations &amp; Project Support<br>
</div>Track key initiatives and ensure deadlines and priorities are met<br>
<ul><li>
</li>Conduct research to support business decisions, vendors, and partnerships<br>
<li>
</li>Coordinate logistics across business priorities and special projects<br>
<li>
</li>Support light HR and administrative functions as needed<br>
<li>
</li>Assist in managing expenses, receipts, and reporting<br>
<li>
</li></ul><div>Secondary Support (As Needed)<br>
</div>Coordinate select personal or household scheduling to ensure overall efficiency<br>
<ul><li>
</li>Assist with vendor coordination and service appointments<br>
<li>
</li>Support occasional logistical needs related to the executive&rsquo;s day-to-day operations<br>
<li>
</li></ul><div>Who You Are<br>
</div>Highly organized with exceptional attention to detail<br>
<ul><li>
</li>Proactive and able to anticipate needs<br>
<li>
</li>Strong communicator with the ability to manage multiple priorities<br>
<li>
</li>Comfortable working with spreadsheets, email, and scheduling tools<br>
<li>
</li>Discreet, trustworthy, and professional<br>
<li>
</li>Resourceful, solution-oriented, and execution-focused<br>
<li>
</li>Positive attitude with a strong willingness to take ownership<br>
<li>
</li></ul><div>Preferred Qualifications<br>
</div>Bachelor&rsquo;s degree or equivalent experience preferred<br>
<ul><li>
</li>Strong proficiency in Excel or Google Sheets<br>
<li>
</li>Previous experience in an administrative, operations, or support role preferred<br>
<li>
</li>Interest in business operations, startups, or high-growth environments<br>
<li>
</li>Based in the Miami area<br>
<li>
</li></ul><div>Why This Role<br>
</div><div>This is an opportunity to work closely with leadership in a high-growth environment, gaining direct exposure to business operations, financial coordination, and strategic execution. The role offers strong learning potential and the ability to develop into a long-term position with increasing responsibility.</div>
</div>
<p>Flexible work from home options available.</p></div>

BODYROK Executive Assistant - Miami, FL

Leeds Professional Resources

<p><b>Overview</b><br/>We are seeking a dynamic and enthusiastic Customer Service Specialist to join the team of a large global Consumer Goods company! This role is perfect for individuals who thrive on helping others, possess excellent communication skills, and enjoy engaging with diverse clients. As a Customer Service Specialist, you will be the point of contact for the organization, providing exceptional support to all customers and ensuring their experience is positive, efficient, and memorable. Your energy and proactive approach will drive customer satisfaction and foster long-term relationships.</p><p><b>Duties</b></p><ul><li>Respond promptly to customer inquiries via email and phone; emphasis on email customer service</li><li>Assist clients with product or service questions, troubleshooting issues, and resolving complaints with professionalism and patience</li><li>Conduct outbound email responses and calling to follow up on customer requests or gather feedback for continuous improvement</li><li>Manage data entry tasks accurately within our customer relationship management (CRM) system and maintain detailed records of interactions</li><li>Support sales efforts by identifying customer needs, promoting relevant products or services, and contributing to client retention strategies</li><li>Handle cash transactions securely when necessary, ensuring proper cash handling procedures are followed</li><li>Collaborate with team members to improve customer support processes and share insights gained from client interactions</li></ul><p><b>Qualifications</b></p><ul><li>Prior experience in customer service environments or customer support roles is preferred, with a strong emphasis in email customer service</li><li>Strong sales aptitude with the ability to upsell or cross-sell products effectively</li><li>Excellent communication skills&mdash;both verbal and written&mdash;are essential for success in this role</li><li>Proficiency in Microsoft Office applications (Word, Excel) and general computer skills required for daily tasks</li><li>Experience with outbound calling campaigns and call center operations is advantageous</li><li>Demonstrated analysis skills to assess customer needs and resolve issues efficiently</li><li>Ability to perform data entry quickly and accurately while maintaining attention to detail</li><li>Familiarity with call etiquette standards and professional demeanor during all interactions</li></ul><p>Pay: $16.00 per hour</p><p>Work Location: In person</p>

Customer Service Specialist

Eleventh Judicial Circuit of Florida

<div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div>
<p></p><div><p><b>Salary is Non-Negotiable. The successful candidate will be hired at the minimum salary.</b></p><p>
This position is responsible for providing administrative and clerical support to a division or to the assigned county or circuit court judge&rsquo;s office. Work is often sensitive and confidential in nature, involves displaying initiative, good judgment, professionalism, neatness, strong work ethic and organizational skills, following-through on different assignments, ability to multi-task and readily adapt to fast-paced environments. The Judicial Assistant must observe high standards of conduct. Frequent working contacts are made with Judges, the Clerk of Courts, Administrative Office of the Courts, State Attorney's Office, Public Defender's Office, private attorneys, law clerks, state and local law enforcement agencies, witnesses, bailiffs, criminal justice and social service professionals, news media and the general public. Assignments are coordinated through the Administrative Office of the Courts Human Resources Division and work is performed under the immediate supervision of the assigned judicial officer or Division Director.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Responsibilities</b></h2></div>
<p></p><div><ul><li>Screens telephone calls and visitors for the judge&rsquo;s office; provides information, resolves issues, directs callers/visitors to proper personnel or agency, or takes messages.</li><li>
Acts as the judge&rsquo;s liaison to assist and inform litigants, attorneys, law enforcement personnel, and witnesses concerning court procedure and policy.</li><li>
Interacts with attorneys and litigants to resolve problems such as scheduling conflicts or other case-related issues.</li><li>
Performs routine clerical tasks such as reviewing, distributing, and responding to incoming mail, completing data entry, ordering office supplies, maintaining files/records, faxing and/or making photocopies.</li><li>
Reviews case files for accuracy, format compliance and completeness before scheduled hearings.</li><li>
Prepares and manages the judge&rsquo;s court and professional calendar coordinating and scheduling motions, pre-trial hearings, trials, conferences, and committee meetings.</li><li>
Provides organizational support for the judge&rsquo;s caseload, including preparing orders, docketing jury instructions and a list of pending cases; providing instructions to jurors; and coordinating in-house services, such as interpreters.</li><li>
Maintains trial dockets, continuances, and trial orders; and assists attorneys with procedures on filing motions and scheduling hearing dates.</li><li>
Composes and/or edits correspondence, memoranda, notices, orders, reports, e-mails, and other documents with strict confidentiality.</li><li>
Prepares yearly financial disclosures forms; makes travel arrangements and processes travel vouchers.</li><li>
Research information on hearing dates for other agencies; and prepare notices of hearings for cases set on the calendar by the judge.</li><li>
May conduct limited case law research using an electronic database such as LexisNexis.</li><li>
Attends technical or professional workshops or seminars to improve professional skills.</li><li>
Performs other related work as required.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div>
<p></p><div><ul><li>High School diploma or GED.</li><li>
Two (2) years of college or vocational school education in paralegal, secretarial studies, computer operations or closely related field.</li><li>
Three (3) years of related experience.</li></ul><p><b>
Knowledge, Skills, and Abilities (KSAs):</b></p><ul><li>
Excellent interpersonal skills.</li><li>
Ability to communicate clearly and concisely, orally and in writing.</li><li>
Ability to handle individuals who are under stress with courtesy, tact, and patience.</li><li>
Ability to handle sensitive matters with integrity and confidentiality.</li><li>
Thorough knowledge of business English, spelling, and punctuation.</li><li>
Excellent legal secretary, administrative and typing skills.</li><li>
Working knowledge of trial court rules and procedures.</li><li>
Ability to operate standard office equipment including personal computers, word processing software and data entry applications for case management.</li><li>
Excellent computer software knowledge utilizing Microsoft Office 365, to include, but not limited to Outlook, Word, Excel, PowerPoint, and Zoom; courtMap, Criminal Justice Information System (CJIS), Odyssey, E-Filing, and Mocha.</li><li>
Ability to organize and coordinate schedules of various individuals and/or groups on the court calendar.</li><li>
Ability to be a self-starter, recognize and establish work priorities, and work independently with minimal supervision.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Working Conditions/Physical Demands/Licenses Certifications</b></h2></div>
<p></p><div><p><b>Working Conditions:</b></p><ul><li>
Moderate noise; business office setting.</li></ul><p><b>
Physical Demands:</b></p><ul><li>
Work involves a significant amount of standing, walking, sitting, talking, listening, and reaching with hands and arms; must be able to transfer up to 10 pounds.</li></ul></div></div></div><p></p>
<br><div></div><div><div><div><p><b>We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. We also offer hybrid remote/onsite work schedules for certain positions throughout the Court. To determine if the job you wish to apply for is eligible for a partial remote work schedule, please review the job announcement for that position.</b><br>
<br>
<b>Part-time employees and those hired into &quot;Other Personal Services&quot; (OPS) positions may also be eligible for certain benefits depending upon the number of hours worked per week.</b></p></div></div></div>

(Temporary) Judicial Assistant

Certified Property Management

<p><b>Job Summary</b><br/>We are seeking an energetic and organized Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors, clients, and staff. Your positive attitude and strong organizational skills will ensure smooth daily operations, creating a professional and friendly environment for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your administrative expertise while supporting our team&rsquo;s success.</p><p><b>Responsibilities</b></p><ul><li>Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly</li><li>Manage multi-line phone systems, screen calls, and direct inquiries efficiently using proper phone etiquette</li><li>Maintain a tidy and organized front desk area, including filing, data entry, and document proofreading</li><li>Handle appointment scheduling, calendar management, and coordinate meetings for staff or professionals such as dental or medical receptionists</li><li>Utilize office management software such as Microsoft Office, Google Workspace, and QuickBooks for data entry, record keeping, and billing support</li><li>Support administrative tasks including filing, photocopying, proofreading documents, and managing correspondence</li><li>Assist with office supply inventory management and basic bookkeeping duties when needed</li></ul><p><b>Skills</b></p><ul><li>Proven experience in office management or administrative support roles with clerical experience preferred</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools</li><li>Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently</li><li>Exceptional customer service skills combined with professional phone etiquette and clear communication abilities</li><li>Bilingual capabilities are a plus to serve diverse client needs effectively</li><li>Familiarity with front desk procedures in medical or dental environments is advantageous</li><li>Ability to perform data entry accurately while maintaining attention to detail and proofreading skills</li></ul><p>Join us in creating a welcoming environment where professionalism meets warmth! This role is perfect for motivated individuals eager to grow their office management skills while making a positive impact every day.</p><p>Job Types: Full-time, Part-time</p><p>Pay: $15.00 - $22.00 per hour</p><p>Work Location: In person</p>

Receptionist

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