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administrative assistant (facilities consulting services) Jobs in Tampa

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evening administrative assistant

administrative assistant facilities consulting services

ECS Limited

<div>What You'll Do:
<ul><li>Document processing and transmission in a timely manner</li><li>
Word processing and data entry</li><li>
Registering projects and proposals</li><li>
Creating folders</li><li>
Filing, assembling and binding reports</li><li>
Formatting and scanning documents</li><li>
Transmitting documents</li><li>
Assisting with answering phones and office mail delivery</li><li>
Providing backup to other administrative personnel during absences, lunch breaks, training, etc.</li><li>
You may also perform other clerical tasks as required</li></ul>
What We're Looking For:
<ul><li><div>
High school diploma or GED</div></li><li><div>
0-2 years related experience</div></li></ul>
Who We Are:
<div>
ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #66 in Engineering News-Record&rsquo;s Top 500 Design Firms (April 2025), #148 in Engineering News-Record&rsquo;s Top 200 Environmental Firms (October 2025) and #50 in Zweig Group&rsquo;s Hot Firm List (May 2025). For additional information about ECS, visit: www.ecslimited.com.</div><div></div><div><br>
ECS is an Equal Opportunity Employer. To learn more, click here.</div></div>

Administrative Assistant (Facilities Consulting Services)

Tampa General Hospital

<div><div><b>Advanced Practice Provider (APRN/PA) - Transplant Surgery</b> <b>-</b> <b>(</b><b>2600012R</b><b>)</b><div>
</div></div><div><b>
Description</b><div></div><p><br>
The APRN or Physician Assistant provides nursing and medical services to individuals, families and groups, emphasizing health promotion and disease prevention as well as diagnosis and management of acute and chronic diseases. Works autonomously as well as in collaboration with a variety of individuals to diagnose and manage clients' health care problems. The APRN or PA is responsible for rounding inpatient for a busy consulting hepatology service seeing transplant and non-transplant hepatology patients. Maintains an annual protocol with supervising physician, as required by state professional regulatory agencies. Responsible for performing job duties in accordance with mission, vision and values in accordance with Tampa General Hospital.</p><div><br>
</div></div><div><b>
Qualifications</b><div>
</div><ul><li>
Current licensure as Advanced Practice Registered Nurse or Physician Assistant in the State of Florida.</li><li>
Adult Gerontology Acute Care or Acute Care board certification required for APRNs.</li><li>
Transplant surgery experience preferred.</li></ul><div>
</div></div><div><b>
Primary Location</b><b>:</b> Tampa</div><div><b>
Work Locations</b><b>:</b> Transplant 409 Bayshore Blvd. 4th Floor Tampa 33606</div><div><b>
Eligible for Remote Work</b><b>:</b> On Site</div><div><b>
Job</b><b>:</b> Advance Practice Provider</div><div><b>
Organization</b><b>:</b> Florida Health Sciences Center Tampa General Hospital</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Scheduled Days</b><b>:</b> Monday, Tuesday, Wednesday, Thursday, Friday</div><div><b>
Shift</b><b>:</b> Variable</div><div><b>
Job Type</b><b>:</b> On Site</div><div><b>
Shift Hours</b><b>:</b> 6A-4P</div><div><b>
Job Posting</b><b>:</b> Mar 12, 2026, 1:34:15 PM</div></div>

Advanced Practice Provider (APRN/PA) - Transplant Surgery

HCA Florida South Tampa Hospital

<p></p><div><h5 class="jobSectionHeader"><b>Introduction - </b><b>Position is based at South Tampa Main Campus (Tuesday's at West Tampa Campus)</b></h5><p>
Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a(an) Executive Administrative Assistant with HCA Florida West Tampa Hospital (part of HCA Florida South Tampa Hospital) you can be a part of an organization that is devoted to giving back!</p><p></p><h5 class="jobSectionHeader"><b>
Benefits</b></h5><p>
HCA Florida West Tampa Hospital offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:</p><ul><li>
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.</li><li>
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.</li><li>
Free counseling services and resources for emotional, physical and financial wellbeing<br>
</li><li>
401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)<br>
</li><li>
Employee Stock Purchase Plan with 10% off HCA Healthcare stock<br>
</li><li>
Family support through fertility and family building benefits with Progyny and adoption assistance.<br>
</li><li>
Referral services for child, elder and pet care, home and auto repair, event planning and more<br>
</li><li>
Consumer discounts through Abenity and Consumer Discounts<br>
</li><li>
Retirement readiness, rollover assistance services and preferred banking partnerships<br>
</li><li>
Education assistance (tuition, student loan, certification support, dependent scholarships)<br>
</li><li>
Colleague recognition program<br>
</li><li>
Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)<br>
</li><li>
Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.</li></ul><p>
Learn more about Employee Benefits</p><p><b><i>
Note: Eligibility for benefits may vary by location.</i></b></p><p><br>
Would you like to unlock your potential with a leading healthcare provider dedicated to the growth and development of our colleagues? Join the HCA Florida West Tampa Hospital family! We will give you the tools and resources you need to succeed in our organization. We are looking for an enthusiastic Executive Administrative Assistant to help us reach our goals. Unlock your potential!</p><h5 class="jobSectionHeader"><b>
Job Summary and Qualifications</b></h5><p></p><p>
We are currently recruiting for an Executive Administrative Assistant to join our team! As the Executive Administrative Assistant you will provides executive level administrative assistance to support hospital operations. We are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply now!</p><p></p><p><b>
What you will do in this role:</b>
</p><p></p><ul><li>You will use independent discretion in resolving issues and handling confidential information.
</li><li>You will plan and manage executive level calendars.</li><li>
You will coordinate travel and meeting arrangements.</li><li>
You will prepare correspondence and reports.</li><li>
You will handle customer relations issues.</li></ul><p></p><p><b>
What Qualifications you will need:</b></p><p></p><ul><li>
Associates degree in Business or related field preferred.</li><li>
Executive Assistant and project management experience preferred.</li><li>
Customer service friendly - as the first impression of our administrative suite upon entrance</li><li>
Ability to handle confidential information appropriately.</li><li>
Ability to handle multiple patient/family concerns and others who come into the office.</li><li>
High degree of flexibility is required.</li><li>
Good interpersonal skills.</li><li>
Good organizational skills.</li><li>
Ability to multi-task and work independently with minimum supervision.</li><li>
Detail oriented.</li><li>
Ability to effectively communicate.</li><li>
Tasks initiative.</li><li>
Critical thinking skills and ability to think outside of the box.</li><li>
Ability to work and participate in a team environment within and across departments.</li><li>
Willing to assist with other duties as assigned.</li><li>
Professional/Polished demeanor</li><li>
Critical thinking, strong communication skills, ability to work with all levels of management, ability to read/comprehend written instructions, ability to follow verbal instructions, proficient in Microsoft Office - Excel, Word, PowerPoint, etc.; keyboard skills of 60 wpm.</li></ul><p></p><p>
For over 40 years, HCA Florida South Tampa Hospital has been providing comprehensive healthcare services. We provide high-quality medical care. We also provide surgery, outpatient therapies, and acute care. With a team of skilled colleagues, it's no wonder we have a reputation for excellence. The over 180-bed acute care hospital is accredited by the Joint Commission. We provide 24-hour Emergency Care, Behavioral Healthcare, and Cardiovascular Services. We also provide General Surgery and Imaging &amp; Diagnostic Services. As South Tampa Hospital and ER, we provide high quality, advanced care. We are one of the best-performing hospitals in the Tampa Bay area. We believe excellent people make excellence happen. If this sounds like the type of meaningful work you'd like to be a part of, we hope you'll consider our careers at West Tampa Hospital.</p>
<p>HCA Healthcare has been named one of the World's Most Ethical Companies by Ethisphere Institute for ten consecutive years (2010-2019). In 2019, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.</p><p></p><p><br>
&quot;There is so much good to do in the world and so many different ways to do it.&quot;- Dr. Thomas Frist, Sr.<br>
HCA Healthcare Co-Founder</p>
<p>Be a part of an organization that invests in you! We are reviewing applications for our Executive Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your application and help us raise the bar in patient care!</p><p><i>
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</i></p></div>

Executive Administrative Assistant

Tetra Tech

<div><p><b>The Opportunity:</b></p><p>
Tetra Tech is seeking to add Civil Engineer III to its Civil Engineering team. This opportunity is remote and/or hybrid-friendly that can be performed from a wide range of locations across the US in EST and CT time zones.<br>
<br>
<b>Why Tetra Tech:</b></p><p>
At Tetra Tech, we are Leading with Science to solve the world&rsquo;s most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development. Our work has improved more than 625 million lives around the world.<br>
<br>
<b>Your Impact:</b></p><p>
Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential &ndash; join us to advance your career while leaving a lasting legacy.<br>
<br>
<b>Position Summary:</b><br>
Tetra Tech is adding a Mid-level Civil Engineer to our High Performance Building Group that focuses on facilities and infrastructure in the U.S. Work includes federal, commercial, manufacturing, renewable energy, data centers, microgrids and public health facilities. Core work includes professional services for planning, design, and construction phase engineering.</p><p><b>
Essential Job Functions:</b></p><p>
The following duties are considered essential to the role. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions:</p><ul><li>
Lead and support civil design including site layout, utility designs, grading, drainage, and stormwater management.</li><li>
Analyze data and review project work products, including site specific technical data, engineering design calculations, technical reports, cost estimates, environmental permit applications, and permit terms and conditions.</li><li>
Participate in Client interaction and Client management efforts.</li><li>
Mentor/lead staff as a civil engineer lead.</li><li>
Monitor work output and work to maintain quality of work product.</li><li>
Interpret federal Unified Facilities Criteria (UFC), state stormwater management requirements, and local agency zoning and site development regulations.</li><li>
Conduct hydrologic and hydraulic modeling using standard engineering software such as HEC-RAS, GeoSTORM and AutoCAD Civil 3D.</li><li>
Apply knowledge of civil and environmental engineering principles, including grading, utilities, traffic access, and wetland impacts.</li></ul><br>
<div><p><b>Required Qualifications:</b></p><ul><li>
Bachelor&rsquo;s degree in civil engineering.</li><li>
Professional Engineering license is required.</li><li>
Minimum of 3+ years of experience in stormwater design, land development projects, sanitary sewage distribution systems, water distribution systems, water tower and pump station design.</li><li>
Previous mentoring and/or supervisory experience.</li><li>
Strong verbal and written communication skills.</li><li>
Self-disciplined/motivated individuals who also works well in a team environment.</li><li>
Ability to organize and prioritize multiple project tasks and respond to client&rsquo;s requests and schedule.</li><li>
Able to travel through-out the United States for project meetings. (10% percent of the time)</li><li>
Occasionally required to work non-standard hours to meet project deadlines</li><li>
A valid driver's license and clean driving record is required for this position</li><li>
Must be a U.S. citizen</li></ul><p><b><br>
Preferred Qualifications:</b></p><ul><li>
Knowledge of environmental regulations is a plus.</li><li>
Civil 3D experience is preferred.</li><li>
Experience with site development projects in renewable energy, battery storage, and/or utility transmission preferred</li><li>
Minimum one year of prior experience in consulting and/or DoD/contracting preferred</li></ul><p><b>
Work Environmental / Environmental Factors:</b><br>
The work environment characteristics described here are representative of those encountered while performing the essential functions of the job. Reasonable accommodations may be made.</p><ul><li>
Work may be performed in-office, remotely, or at project sites.</li><li>
Fieldwork may include exposure to construction environments, uneven terrain, and weather changes.</li><li>
Collaboration across multiple disciplines and regional teams is required.</li><li>
Noise levels differ by assignment, and appropriate hearing protection may be necessary; reasonable accommodation is available to support employees with disabilities.</li></ul><p><b>
Physical Requirements:</b></p><ul><li>
Regularly required to sit and work at a computer for extended periods; occasional standing and walking within the office environment.</li><li>
Occasionally required to lift/move up to 10 lbs., with infrequent lifting of up to 25 lbs.</li><li>
Requires use of hands for typing, handling materials, and operating office equipment; vision abilities include close vision, depth perception, and the ability to adjust focus.</li><li>
When in the field, must be able to wear personal protective equipment (PPE).</li></ul><p><b>
Additional Information:</b></p><ul><li>
Travel between sites or offices will be required, with employees expected to operate vehicles safely under varying weather, traffic, and environmental conditions.</li><li><p>
Regular work schedule is to be Monday thru Friday, 8:00am EST to 5:00pm EST. Flexible in having the position fully remote, in office or hybrid.</p></li><br>
<p></p><li>
The anticipated pay range for this position is $78,000-$88,000. However, the pay offered may vary depending on primary work location, job-related knowledge, skills, and experience.</li></ul><p><b><br>
Life at Tetra Tech:</b><br>
The perks of working at Tetra Tech include:</p><ul><li>
Comprehensive and market-competitive benefits.</li><li>
Merit-based financial rewards.</li><li>
Flexibility and company-wide commitment to work/life balance.</li><li>
Collaborative team atmosphere that values the contributions of all employees.</li><li>
Learning and development opportunities for ongoing professional growth.</li></ul><p><b><br>
About Tetra Tech:</b></p><p>
Tetra Tech is the leader in water, environment, and sustainable infrastructure, providing high-end consulting and engineering services for projects worldwide. With 30,000 employees working together, Tetra Tech provides clear solutions to complex problems by Leading with Science&reg; to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition.</p><p><br>
Tetra Tech is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law. Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans.</p><p><br>
We invite applications from all interested parties.</p><p><br>
Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:</p><p>
LinkedIn: @TetraTechCareers</p><p>
X (Twitter): @TetraTechJobs</p></div></div>

Civil Engineer III

Ogletree Deakins

<div>Position Summary:
<div>
Our Tampa, FL office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.</div>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.<ul><li>
The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:<ul><li>
Assist with mentoring new office staff</li><li>
Assist with piloting new software</li></ul></li></ul></li></ul>
Requirements:
<ul><li>4+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li></ul><div><i>
Please note, we are not working with outside recruiters for this position.</i>
</div>Benefits:
<div>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Practice Assistant

Florida Community Health Partners

<p><b>Overview</b><br/>Join our dynamic healthcare team as a Part-Time Nurse Practitioner, where your expertise will make a meaningful impact on patient care across diverse clinical settings. The Part-Time Nurse Practitioner (NP) provides comprehensive primary and infectious disease care within correctional facilities and through telehealth services. This hybrid role includes onsite clinical services at assigned correctional facilities and remote telehealth follow-up, documentation, case review, and care coordination. The NP will assess, diagnose, treat, and manage acute and chronic conditions while ensuring compliance with correctional health standards, state regulations, and organizational policies. This position requires flexibility, as travel to assigned correctional facilities may be required based on operational needs.</p><p><b>Duties</b></p><p><b>Clinical Care (Onsite &ndash; Correctional Facility)</b></p><p>&middot; Conduct comprehensive medical evaluations and follow-up visits.</p><p>&middot; Provide chronic disease management (HIV, Hepatitis C, STDs, hypertension, diabetes, etc.).</p><p>&middot; Evaluate and treat acute medical conditions.</p><p>&middot; Order and interpret laboratory and diagnostic tests.</p><p>&middot; Prescribe medications in accordance with state and facility regulations.</p><p>&middot; Initiate and monitor treatment plans for infectious diseases.</p><p>&middot; Provide medication bridge planning for continuity of care.</p><p>&middot; Document all encounters in the EMR in a timely manner (same day when possible).</p><p><b>Telehealth &amp; Remote Responsibilities</b></p><p>&middot; Conduct telehealth visits for follow-ups and continuity of care.</p><p>&middot; Review lab results and communicate findings to patients.</p><p>&middot; Coordinate post-release care and referrals.</p><p>&middot; Respond to facility or nursing staff clinical inquiries.</p><p>&middot; Complete documentation, chart reviews, and compliance audits remotely.</p><p><b>Collaboration &amp; Compliance</b></p><p>&middot; Work collaboratively with correctional facility medical staff, RNs, LPNs, and case managers.</p><p>&middot; Ensure compliance with:</p><p>o NCCHC standards (if applicable)</p><p>o State nursing regulations</p><p>o Correctional facility protocols</p><p>o Organizational clinical SOPs</p><p>&middot; Participate in quality improvement initiatives.</p><p>&middot; Assist in reviewing and implementing clinical workflows.</p><p>&middot; Participate in case review meetings as requested</p><p><b>Core Competencies </b></p><p>&middot; Clinical autonomy and sound judgment</p><p>&middot; Strong documentation and compliance discipline</p><p>&middot; Professional communication in high-security environments</p><p>&middot; Adaptability and problem-solving</p><p>&middot; Commitment to continuity of care and patient advocacy Physical &amp; Environmental Requirements</p><p>&middot; Ability to work within secured correctional facilities.</p><p>&middot; Ability to sit for extended periods during telehealth sessions.</p><p>&middot; Compliance with facility security requirements.</p><p><b>Required Experience</b></p><p>&middot; Active and unrestricted Florida ARNP license.</p><p>&middot; National board certification (FNP, AGNP, or related).</p><p>&middot; Active DEA license.</p><p>&middot; Minimum 2 years clinical experience as NP.</p><p>&middot; Strong knowledge of chronic disease management.</p><p>&middot; Experience with EMR systems.</p><p>&middot; Ability to work independently in structured correctional environments.</p><p><b>Preferred Qualifications</b></p><p>&middot; Correctional health experience.</p><p>&middot; HIV, Hepatitis C, or infectious disease management experience.</p><p>&middot; Telehealth experience.</p><p>&middot; Bilingual (English/Spanish) preferred.</p><p><b>Schedule &amp; Hybrid Structure</b></p><p>&middot; Part-time: 16&ndash;24 hours per week (flexible based on facility needs).</p><p>&middot; Combination of:</p><p>o Onsite clinic days at assigned correctional facility</p><p>o Remote telehealth and administrative work</p><p>&middot; Travel may be required to designated facilities</p><p>Join us to be part of a vibrant team dedicated to delivering compassionate care across multiple healthcare disciplines. Your expertise will help shape healthier futures while enjoying the flexibility of a part-time schedule in a supportive environment.</p><p>Job Types: Part-time, Per diem, Travel nursing</p><p>Pay: $65.00 - $85.00 per hour</p><p>Expected hours: 16 &ndash; 24 per week</p><p>Work Location: On the road</p>

Part Time Nurse Practitioner

Vitae Health Systems

<div>
 <strong>
  About Vitae Health Systems:
  <br/>
  <br/>
 </strong>
 Founded in 2018, Vitae Health Systems is one of the largest providers of behavioral health, internal medicine, and podiatry services to residents of Skilled Nursing and Assisted Living Facilities. Headquartered in Chicago, IL, we currently operate in over 10 states and are rapidly expanding throughout the USA.
 <br/>
 <br/>
 <strong>
  Job Overview:
  <br/>
  <br/>
 </strong>
 Vitae Health Systems is seeking a highly experienced and dynamic Primary Care Operations Manager to manage the delivery of medical care across our skilled nursing facility partners. The ideal candidate, whether clinical or non-clinical, will have extensive long-term care experience and a proven track record in providing multi-site, multi-state healthcare operations. This role is crucial in maintaining the highest standards of patient care and operational efficiency throughout our network. The manager will focus on delivering exceptional clinical care, differentiating the company from competitors, driving growth (in terms of facilities, providers, visits, and geographic reach), and ensuring overall efficiency.
 <br/>
 <br/>
 <strong>
  Key Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Oversee daily operations of primary care services across multiple skilled nursing facility partners, ensuring efficient, high-quality, and patient-centered care
  </li>
  <li>
   Collaborate with providers, facility staff, and administrative teams to deliver cohesive and compliant service delivery
  </li>
  <li>
   Conduct regular site visits and maintain strong relationships with facility administrators, clinical staff, and key stakeholders
  </li>
  <li>
   Lead recruitment and onboarding efforts for your region, including interviewing, coordinating facility introductions, and ensuring readiness for new provider starts
  </li>
  <li>
   Conduct structured performance reviews with providers and maintain consistent documentation and communication around expectations and improvement areas
  </li>
  <li>
   Monitor clinical productivity and documentation compliance; partner with HR and clinical leadership to address performance or clinical concerns
  </li>
  <li>
   Participate in monthly divisional reviews, presenting operational insights and clinician performance metrics to senior leadership
  </li>
  <li>
   Drive strategic growth by identifying opportunities to expand services, optimize resources, and enhance operational efficiencies
  </li>
  <li>
   Foster a culture of accountability, staff engagement, and continuous improvement across your region
  </li>
  <li>
   Ensure timely and effective communication and follow-up with providers and facilities, maintaining a standard of response within one business day
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Healthcare Administration, Nursing, Business Administration or a related field. This role can be clinical or non-clinical.
  </li>
  <li>
   Minimum of 3 years of experience in healthcare operations, ideally within long-term care.
  </li>
  <li>
   Proven experience managing multi-site medical care operations.
  </li>
  <li>
   Strong understanding of healthcare regulations, standards, and best practices in long-term care.
  </li>
  <li>
   Excellent leadership, communication, and organizational skills.
  </li>
  <li>
   Ability to travel as needed to various facility locations.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Multi-state experience highly preferred.
  </li>
  <li>
   Master&rsquo;s degree in Healthcare Administration, Business Administration, or a related field.
  </li>
  <li>
   Clinical background (e.g., RN, NP) with experience in primary care or geriatric care preferred but not required.
  </li>
  <li>
   Demonstrated ability to lead and inspire large, diverse teams.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Why Join Vitae Health Systems?
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Opportunity to make a significant impact on the quality of care for residents in skilled nursing and assisted living facilities.
  </li>
  <li>
   Be part of a rapidly growing organization with a commitment to excellence in healthcare.
  </li>
  <li>
   Competitive salary and benefits package.
  </li>
  <li>
   Collaborative and supportive work environment.
  </li>
 </ul>
</div>


Operations Manager (Healthcare)

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