executive assistant

administrative assistant

administrative assistant (facilities consulting services) Jobs in Tampa

executive & operations assistant hybrid part-time Jobs in Tampa

executive administrative assistant Jobs in Tampa

executive administrative assistant

evening administrative assistant

Jersey College

<div><p><b>Information:</b><br>
Jersey College is an institution of higher learning with a vision to be nationally recognized through our dedication to excellence and innovation in nursing education while offering pathways for professional growth. Since our founding, Jersey College has graduated over 9,000 nurses.<br>
<br>
<b>Job Title: Administrative Assistant/ Receptionist </b>- <b><i>EVENINGS - MON-THUR 4:30PM-10PM AND SATURDAYS 830AM-4PM - PART TIME NO BENEFITS</i></b></p><p><b><br>
Job Responsibilities:</b></p><ul><li>
Student Routing</li><li>
Filing</li><li>
Report</li><li>
Answering all incoming calls from multi-line switchboard</li><li>
Transferring/routing all calls, taking messages as needed</li><li>
Assisting all applicants and students (on the phone and in-person) with basic campus information</li><li>
Greeting visitors and prospective students</li><li>
Providing administrative support as needed (faxing, filing, basic word processing, etc.)</li><li>
Processing incoming/outgoing mail and courier packages</li><li>
Entering all data from phone inquiries into the system (e.g. name, addresses, and programs of interest)</li><li>
Compiling all admissions documents for students folders prior to enrollment</li><li>
Filing other pertinent information into student files, including transcripts</li><li>
Maintaining student files on an ongoing basis to ensure completeness</li><li>
Identifying required supplies and coordinating placement of orders</li><li>
Proctoring entrance examinations</li><li>
Maintaining test and interview schedules for management and admission representatives</li><li>
Receiving and processing all cash and credit card payments from customers</li><li>
Compiling weekly reports</li><li>
Developing reports</li><li>
Compiling all admissions documents for students folders prior to enrollment</li><li>
Filing other pertinent information into student files, including transcripts</li><li>
Maintaining student files on an ongoing basis to ensure completeness, including ensuring that electronic copies of students records are produced</li><li>
Perform other duties and responsibilities as assigned</li></ul><p><b>
Preferred Qualifications/Competencies</b></p><ul><li>
One (1) year of related experience and a High School diploma/GED</li><li>
Proficiency in Microsoft Word and Excel</li><li>
Excellent organizational, analytical, and problem-solving skills</li><li>
Exceptional customer service, listening, and teamwork skills</li></ul><p>
</p><p>NON-DISCRIMINATION POLICY<br>
Jersey College does not discriminate on the basis of race, ethnicity, sex, gender identity, religion, sexual orientation, national origin, physical or mental disability, age, or military veteran status (&ldquo;Protected Status&rdquo;) and prohibits discrimination or harassment based on a Protected Status in any education program or activity that it operates, as required by the Age Discrimination Act, Section 504, Title II, Title III, Title VI, Title VII Title IX and their regulations, and other federal and state regulations and guidelines that prohibit discrimination, harassment, and retaliation against a Protected Status, including in admission and employment.<br>
<br>
Inquiries about the Age Discrimination Act, Section 504, Title II, Title III, Title VI, Title VII or Title IX may be referred to Jersey College&rsquo;s Title IX Compliance Coordinator and Civil Rights Compliance Coordinator, the U.S. Department of Education&rsquo;s Office for Civil Rights, or both. Jersey College&rsquo;s Title IX Compliance Coordinator and Civil Rights Compliance Coordinator is the Director of Institutional Effectiveness who may be contacted at the following: 546 U.S. Highway 46, Teterboro, NJ 07608; 201-489-5836; CivilRightsCoordinator@jerseycollege.edu ; or TitleIXcoordinator@jerseycollege.edu.<br>
<br>
Jersey College&rsquo;s nondiscrimination policy and grievance procedures can be located within the College Catalog (available at www.jerseycollege.edu/student-resources/college-catalog) under the sections entitled &ldquo;Civil Rights Policies&rdquo; and &ldquo;Title IX and VAWA Policies&rdquo;.</p></div>

Evening Administrative Assistant

HCA Florida South Tampa Hospital

<p></p><div><h5 class="jobSectionHeader"><b>Introduction - </b><b>Position is based at South Tampa Main Campus (Tuesday's at West Tampa Campus)</b></h5><p>
Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a(an) Executive Administrative Assistant with HCA Florida West Tampa Hospital (part of HCA Florida South Tampa Hospital) you can be a part of an organization that is devoted to giving back!</p><p></p><h5 class="jobSectionHeader"><b>
Benefits</b></h5><p>
HCA Florida West Tampa Hospital offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:</p><ul><li>
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.</li><li>
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.</li><li>
Free counseling services and resources for emotional, physical and financial wellbeing<br>
</li><li>
401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)<br>
</li><li>
Employee Stock Purchase Plan with 10% off HCA Healthcare stock<br>
</li><li>
Family support through fertility and family building benefits with Progyny and adoption assistance.<br>
</li><li>
Referral services for child, elder and pet care, home and auto repair, event planning and more<br>
</li><li>
Consumer discounts through Abenity and Consumer Discounts<br>
</li><li>
Retirement readiness, rollover assistance services and preferred banking partnerships<br>
</li><li>
Education assistance (tuition, student loan, certification support, dependent scholarships)<br>
</li><li>
Colleague recognition program<br>
</li><li>
Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)<br>
</li><li>
Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.</li></ul><p>
Learn more about Employee Benefits</p><p><b><i>
Note: Eligibility for benefits may vary by location.</i></b></p><p><br>
Would you like to unlock your potential with a leading healthcare provider dedicated to the growth and development of our colleagues? Join the HCA Florida West Tampa Hospital family! We will give you the tools and resources you need to succeed in our organization. We are looking for an enthusiastic Executive Administrative Assistant to help us reach our goals. Unlock your potential!</p><h5 class="jobSectionHeader"><b>
Job Summary and Qualifications</b></h5><p></p><p>
We are currently recruiting for an Executive Administrative Assistant to join our team! As the Executive Administrative Assistant you will provides executive level administrative assistance to support hospital operations. We are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply now!</p><p></p><p><b>
What you will do in this role:</b>
</p><p></p><ul><li>You will use independent discretion in resolving issues and handling confidential information.
</li><li>You will plan and manage executive level calendars.</li><li>
You will coordinate travel and meeting arrangements.</li><li>
You will prepare correspondence and reports.</li><li>
You will handle customer relations issues.</li></ul><p></p><p><b>
What Qualifications you will need:</b></p><p></p><ul><li>
Associates degree in Business or related field preferred.</li><li>
Executive Assistant and project management experience preferred.</li><li>
Customer service friendly - as the first impression of our administrative suite upon entrance</li><li>
Ability to handle confidential information appropriately.</li><li>
Ability to handle multiple patient/family concerns and others who come into the office.</li><li>
High degree of flexibility is required.</li><li>
Good interpersonal skills.</li><li>
Good organizational skills.</li><li>
Ability to multi-task and work independently with minimum supervision.</li><li>
Detail oriented.</li><li>
Ability to effectively communicate.</li><li>
Tasks initiative.</li><li>
Critical thinking skills and ability to think outside of the box.</li><li>
Ability to work and participate in a team environment within and across departments.</li><li>
Willing to assist with other duties as assigned.</li><li>
Professional/Polished demeanor</li><li>
Critical thinking, strong communication skills, ability to work with all levels of management, ability to read/comprehend written instructions, ability to follow verbal instructions, proficient in Microsoft Office - Excel, Word, PowerPoint, etc.; keyboard skills of 60 wpm.</li></ul><p></p><p>
For over 40 years, HCA Florida South Tampa Hospital has been providing comprehensive healthcare services. We provide high-quality medical care. We also provide surgery, outpatient therapies, and acute care. With a team of skilled colleagues, it's no wonder we have a reputation for excellence. The over 180-bed acute care hospital is accredited by the Joint Commission. We provide 24-hour Emergency Care, Behavioral Healthcare, and Cardiovascular Services. We also provide General Surgery and Imaging &amp; Diagnostic Services. As South Tampa Hospital and ER, we provide high quality, advanced care. We are one of the best-performing hospitals in the Tampa Bay area. We believe excellent people make excellence happen. If this sounds like the type of meaningful work you'd like to be a part of, we hope you'll consider our careers at West Tampa Hospital.</p>
<p>HCA Healthcare has been named one of the World's Most Ethical Companies by Ethisphere Institute for ten consecutive years (2010-2019). In 2019, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.</p><p></p><p><br>
&quot;There is so much good to do in the world and so many different ways to do it.&quot;- Dr. Thomas Frist, Sr.<br>
HCA Healthcare Co-Founder</p>
<p>Be a part of an organization that invests in you! We are reviewing applications for our Executive Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your application and help us raise the bar in patient care!</p><p><i>
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</i></p></div>

Executive Administrative Assistant

Ogletree Deakins

<div>Position Summary:
<div>
Our Tampa, FL office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.</div>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.<ul><li>
The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:<ul><li>
Assist with mentoring new office staff</li><li>
Assist with piloting new software</li></ul></li></ul></li></ul>
Requirements:
<ul><li>4+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li></ul><div><i>
Please note, we are not working with outside recruiters for this position.</i>
</div>Benefits:
<div>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Practice Assistant

House Buyers of America

<div><p>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!</p>
<p><b>
What you will do:</b></p>
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
<p><b>About You:</b></p>
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
<p><b>Why we are a great place to work:</b></p>
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
<p><b>House Buyers of America</b> is a leading national home-buying company helping homeowners sell with confidence through a <b>simple, transparent, and hassle-free process</b>. Founded in 2001 and operating in <b>44 states</b>, the company blends decades of real estate expertise with <b>technology-driven operations</b> to deliver <b>speed, certainty, and consistent outcomes</b>. House Buyers of America has been recognized for its industry impact, including <b>Ernst &amp; Young Entrepreneur of the Year</b> and inclusion on the <b>Inc. 5000</b> list of America's fastest-growing companies.</p>
<p>
House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com</p>
<p>
Total Compensation Range: $60,000- $100,000/ year</p></div>

Executive Assistant (Remote)

Tampa General Hospital

<div><div><b>Administrative Assistant - Women and Children Admin</b> <b>-</b> <b>(</b><b>260000WP</b><b>)</b><div>
</div></div><div><b>
Description</b><div></div><p><br>
Responsible for providing administrative support for the department logistics and flow. Daily functions may include, but are not limited to preparing spreadsheets and presentations, conducting payroll, tracking budgets and financial reconciliations, managing calendars, scheduling meetings, and special projects as assigned. May handle sensitive information and is expected to always maintain confidentiality. Responsible for performing job duties in accordance with the mission, vision, and values of Tampa General Hospital.</p><div><br>
</div></div><div><b>
Qualifications</b><div>
</div><ul><li>
High School diploma or GED; 3 years of progressive administrative support experience; education beyond high school may substitute for one year of experience.</li><li>
Proficient in the use of MS Office, Word, and Excel software.</li><li>
Prior event coordination experience.</li></ul><div>
</div></div><div><b>
Primary Location</b><b>:</b> Tampa</div><div><b>
Work Locations</b><b>:</b> TGH Main Campus 1 Tampa General Circle Tampa 33601</div><div><b>
Eligible for Remote Work</b><b>:</b> Hybrid Remote</div><div><b>
Job</b><b>:</b> Office/Administrative/Clerical</div><div><b>
Organization</b><b>:</b> Florida Health Sciences Center Tampa General Hospital</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Scheduled Days</b><b>:</b> Monday, Tuesday, Wednesday, Thursday, Friday</div><div><b>
Shift</b><b>:</b> Day Job</div><div><b>
Job Type</b><b>:</b> Hybrid Remote</div><div><b>
Minimum Salary</b><b>:</b> 17.91</div><div><b>
Job Posting</b><b>:</b> Mar 3, 2026, 7:53:48 AM</div></div>

Administrative Assistant - Women and Children Admin

Evolve Health

<p><b>About Us</b></p><p><b>Evolve Health</b> is transforming the patient experience in communities throughout Florida and Texas. Our physicians deliver comprehensive conservative and surgical solutions for all foot and ankle conditions in a fully-equipped, comfortable setting. With convenient online booking and check-in, extended office hours, and a compassionate team, Evolve improves access to high-quality lower extremity healthcare. Combining specialized training with advanced treatment options, we are the leader in foot and ankle health. At Evolve Health, you can expect Big-City Technology with Small-Town Care.&reg;</p><p><b>Position Summary:</b></p><p>The Medical Assistant plays a vital role in ensuring smooth daily clinical operations and delivering a high standard of patient care. This position supports physicians and providers by preparing exam rooms, assisting with in-office procedures, managing clinical supplies, and maintaining equipment. The ideal candidate is detail-oriented, dependable, and passionate about patient-centered care.</p><p><b>Key Responsibilities:</b></p><ul><li><b>Clinical Support:</b></li><li>Prepare and set up for in-office procedures and patient appointments.</li><li>Assist providers during exams and procedures as needed.</li><li>Fit patients for Durable Medical Equipment (DME), inserts, and shoes.</li><li>Place orders for orthotics and shoes as directed.</li><li><b>Equipment &amp; Room Maintenance:</b></li><li>Sterilize instruments and maintain the autoclave according to manufacturer guidelines.</li><li>Turn over and sanitize exam rooms between patients.</li><li>Ensure exam rooms are fully stocked and organized daily.</li><li>Clean and maintain office equipment; promptly report repair needs to the Regional Supervisor.</li><li><b>Licensure &amp; Compliance:</b></li><li>Maintain active x-ray assistant licensure as required by state regulations.</li><li>Ensure all patient consent forms are accurately completed and documented.</li><li><b>Inventory &amp; Ordering:</b></li><li>Complete inventory checks and enter supply orders for approval.</li><li>Monitor stock levels to ensure adequate clinical supplies are on hand.</li><li><b>Administrative Duties:</b></li><li>Verify that patient information is accurate and up to date in the electronic medical record (EMR) system.</li><li>Collaborate with administrative and clinical staff to support a cohesive patient experience.</li></ul><p><b>Qualifications:</b></p><ul><li>Certified or Registered Medical Assistant preferred.</li><li>Valid and active x-ray assistant license (if applicable).</li><li>Previous experience in a medical office or outpatient clinical setting.</li><li>Strong attention to detail with excellent organizational skills.</li><li>Ability to multitask and work efficiently in a fast-paced environment.</li><li>Familiarity with EMR systems and medical terminology.</li><li>Excellent verbal and written skills.</li></ul><p><b>Additional Requirements:</b></p><ul><li>Ability to lift or move equipment and assist patients with mobility needs.</li><li>Commitment to maintaining a clean, safe, and welcoming clinical environment.</li><li>Willingness to participate in ongoing training and staff development.</li><li>Ability to maintain confidentiality and comply with HIPAA regulations.</li></ul><p>Job Type: Full-time</p><p>Pay: $15.00 - $15.25 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Free parking</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p><p>Job Type: full-time</p><p>Pay: $15.00 - $15.25 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p><p>Job Type: Full-time</p><p>Pay: $15.00 - $15.25 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>This job pays $15/hr. Do you want to continue with the application?</li></ul><p>Work Location: In person</p>

Medical Assistant

Lions World Vision Institute

<p></p><div><h4 class="jobSectionHeader"><b>Position Purpose</b></h4><p>
The Executive Assistant will provide confidential administrative support to the COO and Vice President. In addition, they will support the CFO, CMO, and other executive leadership when assigned. This role will support day-to-day operations, coordinate complex schedules, prepare and organize high-level communications, and serve as a key point of contact for internal and external stakeholders. The Executive Assistant will ensure the smooth functioning of executive activities and contribute to the overall efficiency of organizational leadership. The Executive Assistant will coordinate and collaborate as needed with the Executive Assistant to the CEO, ensuring schedules are aligned and continuity of operations. The Executive Assistant will handle special projects as needed.</p>
<p>
The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.</p>
<h4 class="jobSectionHeader"><b>
Compensation and Benefits</b></h4><ul><li>
$26.00 $28.35 per hour</li><li>
Paid time off with a starting maximum of 144.04 hours per year.</li><li>
8 Company paid Holidays.</li><li>
Medical, Dental, and Vision plan offerings for employees and their eligible dependents. All Vision plans 100% employer paid.</li><li>
Employer paid Employee Assistance Program, Life, Accidental Death &amp; Dismemberment, and Short Term Disability.</li><li>
Offerings of Supplemental Life and Accidental Death &amp; Dismemberment for employee and their eligible dependents.</li><li>
An employee may voluntarily designate a percentage of their salary towards employer sponsored 401(k). LWVI will match the employee's contribution up to 6% of the employee's salary.</li><li>
Discounts on Pet Insurance and other items such as phone plans, movie tickets, etc</li></ul><h4 class="jobSectionHeader"><b>
Essential Duties and Responsibilities</b></h4><ul><li>
Completes a broad variety of administrative tasks for the Executive Leadership including managing an extremely active calendar of appointments, making sure the Executive Leadership schedule is followed and respected, provides &ldquo;gateway&rdquo; role, creating winwin situations for direct access to the Executive Leadership time and office.</li><li>
Composes and prepares correspondence that is sometimes confidential; arranges complex and detailed travel plans, itineraries, agendas, and compiles documents for meetings.</li><li>
Maintains additional documents for the Executive Leadership, including agreements, leases, and related confidential and/or legal documentation and response dates, and historic preservation documents and photos.</li><li>
Coordinates companywide meetings and corresponding logistics, including StateoftheCompany meetings as well as regularly scheduled Director&rsquo;s meetings, public tours or other daily departmental interactions as needed.</li><li>
Facilitate and coordinate conference and video calls and other meetings including all contacts with participants to set dates, times, conference numbers; compiles and distributes information required for these calls; records, transcribes and distributes minutes when appropriate.</li><li>
Serve as a resource for interoffice and interdivisional communication with Directors.</li><li>
Act as an administrative resource for various functions in support of the overall Institute including completing expense reports, coordinating with vendors, purchase orders, budget assistance, supports basic office functions, copying, faxing, typing, telephone screening and messaging, etc. with appropriate and independent follow through.</li><li>
Additional responsibilities as assigned.</li></ul><p>
Education and Experience Required and/or Preferred</p>
<ul><li>
Strong work tenure: five to 10 years of experience supporting CLevel Executives, preferably in a nonprofit organization.</li><li>
Twoyear college or technical school degree/certification with five or more years executive level support experience preferred.</li><li>
Must be extremely proficient in Microsoft Office (Outlook, Word, Excel, Power Point, PowerBi, Teams, etc.)</li></ul><h4 class="jobSectionHeader"><b>
Knowledge, Skills and Abilities</b></h4><ul><li>
Exceptional interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.</li><li>
Exceptional organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.</li><li>
Expert level written and verbal communication skills.</li><li>
Demonstrated proactive approaches to problemsolving with strong decisionmaking capability.</li><li>
Highly resourceful teamplayer, professional demeanor, appearance, and emotionally mature.</li><li>
Proven ability to handle confidential information with discretion, be adaptable to various competing demands.</li><li>
Ability to independently interact on behalf of the Executive and draft correspondence.</li><li>
Demonstrated above average punctuality and attendance record with availability for afterhours work when requested.</li></ul><h4 class="jobSectionHeader"><b>
Work Environment</b></h4><p>
The work environment described here is representative of those employee encounters while performing the essential functions of the job. While performing the duties of the job, the employee may be exposed to a laboratory‐like environment or an office-like environment. The noise level is usually low. Open discussions about donor health and circumstances of death occur throughout the day. Equipment required for this position include but are not limited to, standard office space and equipment, standard PC equipment, printers, and telephone and/or headset.</p>
<p>
As an equal opportunity employer, every qualified applicant will be considered for employment. Lions World Vision Institute does not discriminate based on race, color, sex/gender, political ideology, religion/creed, pregnancy, age, physical or mental disability, medical condition, genetic information, marital status, national origin, color, military or veteran's status, sexual orientation, gender identity, or any other status or characteristic protected by local, state, or federal laws. Lions World Vision Institute is committed to a diverse workforce and is also committed to a barrier-free employment process. In order to ensure reasonable accommodations with Title I of the Americans with Disabilities Act of 1990, individuals that require accommodations in the job application process for a posted position may contact us at (800) 214-6356 for assistance. Lions World Vision Institute will use E-Verify once you have accepted the job offer and completed the Form I-9.</p>
<h4 class="jobSectionHeader"><b>
About Lions World Vision Institute</b></h4>
Lions World Vision Institute is a nonprofit organization committed to honoring vision as a basic human right. Our work extends around the globe and includes donor family and recipient support, advanced tissue preparation for transplant cases, innovative research and technology development, eye bank and surgeon training programs, pediatric vision services, and community-based education in local and international communities for those who are visually impaired. With our worldwide ecosystem of eye banks, surgeons, and research leaders, we work tirelessly to honor a donor&rsquo;s gift by protecting and supporting sight restoration for hundreds of thousands of people&mdash;transforming lives around the world&hellip;. So the world can see.</div><p></p>

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