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administrative assistant (head start) Jobs in Tampa

administrative assistant (head start)

administrative assistant - tampa Jobs in Tampa

administrative assistant - tampa

administrative support specialist Jobs in Tampa

administrative support specialist

assistant office manager

administrative assistant head start

Hillsborough County, FL

<div><p><b>Job Overview
</b></p><p>Performs administrative and office support activities providing customer service, clerical, secretarial, processing, mail sorting/delivery services, and/or internal Financial related duties, which may require varying degrees of independent judgment. Positions in this series normally support a Unit, Division, and/or Department.
</p><p><b>Ideal Candidate
</b></p><p>The ideal candidate for the Head Start/Early Head Start Administrative position will hold an Associate&rsquo;s Degree or higher in Business, Computer Science, Information Systems, or a related Information Technology field. Experience with updating and formatting policies and procedures is essential. Web design experience is preferred. The candidate should demonstrate excellent written and verbal communication skills, a proven ability to work independently while managing a high-volume workload, and a strong understanding of Head Start/Early Head Start Performance Standards and Hillsborough County policies. Proficiency in Microsoft Office Suite is required, along with the flexibility to adapt to changing needs. Maintaining confidentiality and professionalism at all times is essential.<br>
</p><p></p><p><b>Salary
</b></p><p><b>Minimum: $16.50- $18.00/hourly<br>
</b></p><p></p><p><b>Core Competencies
</b></p><ul><li><b><i>Customer Commitment </i></b>- Proactively seeks to understand the needs of the customers and provide the highest standards of service.
</li><li><b><i>Dedication to Professionalism and Integrity </i></b>- Demonstrates and promotes fair, honest, professional, and ethical behaviors that establishes trust throughout the organization and with the public we serve.
</li><li><b><i>Organizational Excellence </i></b>- Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
</li><li><b><i>Success through Teamwork </i></b>- Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.
</li></ul><p><div><div><div><div><p><b><i>Duties and Responsibilities
</i></b></p><p>Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.
</p><ul><li>Maintains basic manual and automated file systems or assists in the maintenance of a large, complex system.
</li><li>Codes, classifies, posts and compiles information for use by others.
</li><li>Receives, verifies, and registers documents; assigns file number and affixes seal as appropriate.
</li><li>Reviews forms, documents and other materials for accuracy and completeness.
</li><li>Provides assistance to staff and public as required.
</li><li>Responds to inquiries and searches files for requested information.
</li><li>Compiles data, computes and verifies figures.
</li><li>Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
</li><li>Maintains logs and records of equipment, inventory, costs, services performed, documents received, and charges to be assessed; may also maintain employee attendance and leave records.
</li><li>Maintains office supplies inventory by checking stock to determine inventory level, anticipates needed supplies, places, and expedites orders for supplies, and verifies receipt of supplies.
</li><li>Operates office equipment such as adding machines, copiers, telephones, shredders, and postage meters.
</li><li>Types forms, vouchers, requisitions, invoices, notices, schedules, legal documents, and other materials; types from rough drafts or combines data from multiple sources.
</li><li>Trains, provides guidance, and reviews work of others for completeness and accuracy.
</li><li>May be assigned the primary responsibility to drive a motor vehicle to deliver mail and/or supplies to field offices or other county facilities.
</li><li>Greets and receives callers or visitors in an office and ascertains nature of business and provides general support where applicable.
</li><li>Conducts office functions such as conducting inventory, receiving, and filing documents, prepare reports, etc.; may also maintain employee attendance. Writes or types of bills, statements, receipts, checks, correspondence, or other documents, copying information from one record to another. Requires simple computations and verifying of figures.
</li><li>Organize and schedules meeting and appointments and sorts and delivers incoming mail.
</li>Other related duties as assigned.<br>
<li>
</li></ul></div></div><br>
<div><div><p><b><i>Job Specifications
</i></b></p><ul><li>Knowledge of English grammar, punctuation, and spelling.
</li><li>Ability to maintain and file records.
</li><li>Ability to proof own work and the work of other clerical personnel.
</li><li>Ability to perform accurate computations and verification of data.
</li><li>Ability to coordinate the work of other clerical employees.
</li><li>Ability to instruct new employees.
</li><li>Ability to follow oral and written instructions and the ability to work effectively with others.
</li><li>Knowledge of, and ability to operate data processing, word processing and other office equipment.
</li><li>Ability to type, prioritize work and to perform other clerical duties such as filing, answering the phone, and compiling figures for routine reports.
</li>Ability to use a computer and related software<br>
<li>
</li></ul></div></div><br>
<div><div><p><b><i>Physical Requirements
</i></b></p><ul><li>Position typically operates in a professional office environment.
</li><li>Requires an employee to be mostly sedentary.
</li><li>May require an incumbent to lift boxes up to 30 pounds, open filing cabinets, and bend/stand as necessary.
</li></ul><p><b><i>Work Category
</i></b></p><ul><li><b>Sedentary work </b>- Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.<br>
</li></ul></div></div><br>
<div><div><p><b><i>Minimum Qualifications Required
</i></b></p><ul><li>Graduation from high school or possession of a GED Certificate; AND
</li><li>Two (2) years of clerical experience; OR
</li><li>An equivalent combination of education (not less than possession of a high school diploma/GED), training, and experience that would reasonably be expected to provide the job-related competencies noted above.
</li><li>Based on area of assignment may require possession of a valid Florida Driver&rsquo;s License.
</li></ul></div></div><br>
</div></div></p><p><b><i>Emergency Management Responsibilities
</i></b></p><p>In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee&rsquo;s department, the County&rsquo;s Office of Emergency Management, or County Administration. Such assignments may be for before, during or after the emergency/disaster.
</p><p><b><i>Additional Job Requirements
</i></b></p><p>A department, depending on the nature of its mission and operations, may require that employees in all or certain positions in this job classification:
</p><div><ul><li>Maintain the ability to pass the background checks required for the position. These background checks may include but are not limited to:
</li></ul></div><ul><li>Criminal History Background Check using Florida Department of Law Enforcement (FDLE) Criminal Justice Information Services (CJIS)
</li><li>Level 1 and Level 2 Background screening (Ch. 435 Florida Statutes)
</li><li>Child Abuse, Abandonment and Neglect Record Check using the State Automated Child Welfare Information System (SACWIS)
</li><li>Sex Offender and Sexual Predator record check using the list maintained by the Florida Department of Law Enforcement (FDLE)
</li></ul><div><ul><li>Possess the necessary job-related license(s) or certification(s) that may include possession of a Florida Driver License (Class E).</li></ul></div></div>

Administrative Assistant (Head Start)

Ascendo Resources

<div>
 <p>
  Ascendo is seeking experienced Administrative Assistants for an opportunity located in Tampa!
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  Candidates MUST have the following:
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 </p>
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   High School Diploma/GED
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   Associates/Bachelors Degree highly desired
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   3+ years of Administrative Assistant experience
  </li>
  <li>
   Proficient with MS Office, Data Entry, and Typing
  </li>
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   Experience within a Law Firm setting highly desired
  </li>
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  Qualified candidates will be contacted IMMEDIATELY!! APPLY NOW!!
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Administrative Assistant

Advanced Executive Services, LLC

<p><b>Job Overview</b><br/>Our company is seeking a reliable and detail-oriented Administrative Assistant to support a growing Association Management business. This is a part-time, independent contractor position offering 10&ndash;12 hours per week with flexible, work-from-home scheduling. Candidates based in or near Tampa, FL are preferred.</p><p><b>Responsibilities</b></p><ul><li>General administrative support</li><li>Email management and correspondence (Webmail platforms)</li><li>Data entry and spreadsheet management (Excel)</li><li>Basic bookkeeping tasks using QuickBooks</li><li>Assisting with day-to-day operational tasks as needed</li></ul><p><b>Qualifications</b></p><ul><li>Prior administrative experience preferred</li><li>Proficiency in Microsoft Excel and web-based email systems</li><li>Familiarity with QuickBooks is a plus</li><li>Strong organizational skills and attention to detail</li><li>Ability to work independently and meet deadlines</li></ul><p><b>Compensation</b></p><ul><li>$18&ndash;$20 per hour, based on experience</li></ul><p>Pay: $18.00 - $20.00 per hour</p><p>Expected hours: 10.0 &ndash; 12.0 per week</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: Remote</p>

Transitional Pain and Specialty Group

<p><b>Job Title:</b> Part-Time Administrative Assistant</p><p><b>Location:</b> Hybrid role; candidates must be available to attend in-person meetings as needed.</p><p><b>Schedule:</b> Monday&ndash;Friday, 8:00 AM &ndash; 12:00 PM</p><p><b>Compensation:</b> $18/hour (No benefits; part-time role)</p><p><b>About the Role</b></p><p>Transitional Pain &amp; Specialty Group (TPSG) is seeking a reliable, organized, and detail-oriented Part-Time Administrative Assistant to support daily operations. This is a remote role with occasional in-person meetings, ideal for someone with healthcare experience who can work independently and manage multiple priorities efficiently.</p><p><b>Key Responsibilities</b></p><ul><li>Assist with data collection, tracking, and reporting across multiple facilities</li><li>Support provider credentialing and onboarding processes (collecting documents, tracking progress, follow-ups)</li><li>Monitor and manage email communications, ensuring timely responses and follow-ups</li><li>Maintain and update tracking systems (credentialing logs, census trackers, onboarding checklists)</li><li>Coordinate with providers and facility contacts to gather required information</li><li>Assist with scheduling, including meetings and onboarding timelines</li><li>Follow up on outstanding items and ensure deadlines are met</li><li>Support documentation tracking and compliance-related tasks</li><li>Assist with basic reporting for leadership (productivity, census, etc.)</li><li>Perform general administrative support tasks as needed</li></ul><p><b>Qualifications</b></p><ul><li>Prior experience in a healthcare setting (required)</li><li>Experience with credentialing, onboarding, or administrative healthcare workflows strongly preferred</li><li>Strong organizational skills and exceptional attention to detail</li><li>Ability to manage multiple tasks and prioritize effectively in a fast-paced environment</li><li>Strong written and verbal communication skills</li><li>Ability to work independently with minimal supervision</li><li>Comfortable handling confidential and sensitive information</li><li>Tech-savvy and comfortable learning new systems quickly</li></ul><p><b>Technical Skills</b></p><ul><li>Proficient in Microsoft Office (Excel, Word, Outlook)</li><li>Experience with EMR systems (preferred but not required)</li><li>Familiarity with scheduling tools and shared platforms (e.g., Teams, SharePoint, QGenda is a plus)</li></ul><p><b>Education</b></p><ul><li>High School Diploma required</li><li>Associate degree or higher preferred</li></ul><p><b>What We&rsquo;re Looking For</b></p><ul><li>Highly dependable and proactive</li><li>Strong follow-through and accountability</li><li>Detail-oriented with a problem-solving mindset</li><li>Comfortable working in a growing, evolving environment</li><li>Team player with a positive and professional attitude</li></ul><p>If you are interested in joining a growing healthcare team with opportunities for advancement, we encourage you to apply!</p><p>Job Type: Part-time</p><p>Pay: $18.00 per hour</p><p>Expected hours: 20 per week</p><p>Experience:</p><ul><li>Healthcare Clerical: 1 year (Required)</li></ul><p>Ability to Commute:</p><ul><li>Tampa, FL 33607 (Required)</li></ul><p>Work Location: Hybrid remote in Tampa, FL 33607</p>

Part-Time Administrative Assistant- TPSG

Tampa Divorce

<p><b>This is an in-office, in person position (remote candidates will NOT be considered) at our main office, located at:</b></p><p><b>13057 W Linebaugh Ave</b></p><p><b>Tampa, FL 33626</b></p><p><b>Job Overview</b></p><p>We are seeking a professional, detail-oriented, and compassionate Receptionist / Legal Assistant to join our team specializing in family law and child welfare cases. This position serves as the first point of contact for clients and plays a vital role in maintaining organization, calendar control, and overall office flow.</p><p>This can be an entry-level legal position with significant room for growth within our firm. While prior legal experience is a plus, we strongly value candidates with customer service or administrative assistant experience who are eager to learn and grow in the legal field.</p><p>If you thrive in a structured environment, have strong attention to detail, and are passionate about supporting families and children through difficult circumstances, we would love to meet you.</p><p>Key ResponsibilitiesClient Interaction &amp; Front Office Support</p><ul><li>Answer incoming phone calls and route them appropriately.</li><li>Greet clients and visitors in a friendly, professional, and compassionate manner.</li><li>Manage inquiries and provide general information about services.</li><li>Schedule consultations, meetings, and follow-up appointments.</li><li>Maintain a welcoming and organized reception area.</li><li>Sign for incoming packages.</li></ul><p>Administrative Support &amp; Calendar Control</p><ul><li>Maintain strict calendar control for attorneys and paralegals, including scheduling hearings, meetings, deadlines, and client appointments.</li><li>Coordinate scheduling changes and ensure all parties are properly notified.</li><li>Organize, maintain, and update client files with confidentiality and accuracy.</li><li>Handle filing, copying, scanning, and document management.</li><li>Assist with intake processes and ensure documentation is complete.Legal &amp; Case Support</li><li>Draft basic correspondence and simple legal documents under supervision.</li><li>Help track case deadlines and filing requirements.</li><li>Provide general case updates to clients as directed.</li></ul><p>Client Support</p><ul><li>Provide compassionate assistance to clients navigating sensitive legal matters.</li><li>Help clients complete required forms and explain next steps in the process.</li></ul><p>Qualifications</p><ul><li>Previous experience in customer service, receptionist, or administrative assistant roles required.</li><li>Legal office experience is a plus, but not required.</li><li>Strong organizational skills and exceptional attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Ability to manage sensitive and confidential information professionally.</li><li>Proficiency in Microsoft Office (minimum 2 years required).</li><li>Ability to multitask and prioritize in a fast-paced environment.</li><li>Must be dependable, professional, and proactive.</li></ul><p>To apply, please send an email with your resume and a cover letter.</p><p>Your cover letter <b>must include</b>:</p><ul><li>The pay range you are seeking.</li><li>Why you believe you are a strong fit for this position.</li><li>A brief description of your workplace personality.</li></ul><p>Please note: Attention to detail is critical in this role. Applications that do not include the requested information may not be considered.</p><p>Pay: $18.00 - $20.00 per hour</p><p>Pay: $18.00 - $20.00 per hour</p><p>Expected hours: 40.0 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Legal Receptionist/Administrative Assistant

Tetra Tech

<div><div><b>Ardaman &amp; Associates, Inc. </b>is one of the largest geotechnical engineering and materials testing consulting firms in the Southeastern U.S. Over our history, we have worked on more than 150,000 projects throughout the Southeast, the U.S., and worldwide. This vast list of project experience includes services for virtually every type of public and private client associated with industrial, commercial and infrastructure projects.</div><div></div><div><br>
Ardaman has the following opportunity available:</div><p></p><p><b><br>
ADMINISTRATIVE ASSISTANT</b></p><p>
We have an opening for a sharp and versatile Administrative Assistant at our Tampa office. This role involves a variety of administrative duties, including client and project setup, preparing project billing, handling collections, processing receivables, payables, purchase orders (POs), and change orders (COs), updating project budgets, vendor setup, distributing reports, entering employee timesheets, assisting HR with employee paperwork, ordering office and safety supplies, and handling incoming and outgoing mail. Additional responsibilities include answering phones daily and occasionally editing and preparing engineering reports and proposals. The ideal candidate will have worked in an engineering firm and performed similar responsibilities.</p><p></p><p><b><br>
Requirements:</b></p><ul><li> Preferably one year of experience with accounts receivables and payables.</li><li> Billing experience preferred.</li><li> Collections experience is a plus.</li><li> Proficient in Microsoft Word, Excel, and Outlook.</li><li> Accurate with the ability to meet billing deadlines and management objectives.</li><li> Strong ability to build and maintain cooperative working relationships.</li><li> Excellent customer service.</li><li> Excellent verbal and written communication skills.</li><li> Exceptional organizational skills with keen attention to detail.</li><li> Excellent multi-tasking skills.</li><li> Independent, self-starter.</li><li> Strong analytical and problem-solving skills.</li><li> Must be able to work at our office location during regular business hours.</li></ul><p><br>
We offer a comprehensive benefits program including medical, dental, vision, life insurance, paid time off, 401(k) with company match, and much more.</p><p></p><p><i><br>
We are proud to be an Equal Opportunity Employer.</i><i> </i><i>All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law. Ardaman is a wholly owned subsidiary of Tetra Tech, who is a VEVRAA federal contractor and we request priority referral of veterans. Ardaman is a Drug Free Workplace.</i></p><p></p><div><br>
We invite applications from all interested parties. No agencies.</div><div></div><div><br>
Learn about Ardaman and explore our open positions at www.ardaman.com</div>
 <div><p>.</p></div></div>

Administrative Assistant - Tampa

Enterprise Mobility

<div><h3 class="jobSectionHeader"><b>Overview</b></h3><div>
Enterprise Mobility has an immediate opening for a full-time Administrative Assistant position.</div><div></div><div><br>
The Administrative Assistant will provide a high level of customer service to both internal and external customers primarily via the phone in addition to administrative support. This person will fill a leadership role in facilitating the phone call process, including handling, and resolving escalated customer comments and complaints pleasantly while working over the phone with customers. They will create and maintain a friendly, efficient environment for all customers and employees. They will also assist in administrative task completion.</div><div></div><p><b><br>
This position will be based out of our airport administrative office located at: </b><b>5405 Airport Service RD, </b><b>Tampa, Fl 33607</b></p><p><b>
This is a full-time position that offers $18.00/hr and provides full benefits such as medical, dental, vision, 401k, paid time off and other company paid benefits.</b></p><p><b>
Apart from religious observation, must be able to work the following schedule: Friday- Tuesday 8:00AM-4:30PM</b></p><div>
Enterprise Mobility is a leading provider of mobility solutions, owning and operating the Enterprise Rent-A-Car, National Car Rental and Alamo Rent A Car brands through its integrated global network of independent regional subsidiaries. Enterprise Mobility and its affiliates offer extensive car rental, carsharing, truck rental, fleet management, retail car sales, as well as travel management and other transportation services, to make travel easier and more convenient for customers.</div><div><br>
</div><p>Privately held by the Taylor family of St. Louis, Enterprise Mobility together with its affiliate Enterprise Fleet Management manages a diverse fleet of 2.4 million vehicles and accounted for nearly $39 billion in revenue through a network of more than 9,500 fully-staffed neighborhood and airport rental locations in more than 90 countries and territories.</p><h3 class="jobSectionHeader"><b>
Responsibilities</b></h3><ul><li>
Overdue Renter Report TPA/PIE &ndash; update customers that are overdue daily via phone and/or email, initiate conversion process, and report failure to redeliver vehicle to police when necessary.</li><li>
Assist with working and closing incomplete rentals and returns for TPA/PIE.</li><li>
Pro-actively work and collect past due balances on Bad Debt Report for 42F1, 42F5, 42F6.</li><li>
Van Addendum Processing &ndash; Copy, scan, and file all van addendums for all brands and send to risk management daily. Assist with auditing addendums when necessary, with Risk Management.</li><li>
Entering, filing, and maintaining inventory of Precut rental agreements.</li><li>
Daily collection of Rental Agreement and miscellaneous paperwork- bundle contracts and paperwork to be sent to xerox, sort paperwork for admin, copy and file all precuts and van addendums as needed.</li><li>
Order, organize, deliver, and facilitate returns of uniforms for both TPA and PIE.</li><li>
Weekly completion of reporting and auditing on GPS and Travel Tab inventory</li><li>
Reclassification of Customer Satisfaction Report daily.</li><li>
Maintain inventory and stock zipkord products throughout TPA facility.</li><li>
Weekly reporting to be sent to management including, but not limited to: DX/NX Report, Unaccounted, Accident Completion Report, DGP's , Lost and Found Processing, DKT reports, Daily Game Plan Reports, Bad Debt Report, etc.</li><li>
Other reporting responsibilities include Rental Tickets Rate Reporting, Greenlight Integrity Sales Report, Fuel Reporting, DKT Report, Unaccounted.</li><li>
Handling of RSA Alerts, FBO's, QSPs, Rewrite Renewals, and Customer Emails for both TPA/PIE.</li><li>
Main Point of Contact for Supplies Orders.</li><li>
Management and response to customer messages through the new messaging center for both TPA and PIE</li></ul><div>
 <i>Equal Opportunity Employer/Disability/Veterans</i></div><h3 class="jobSectionHeader"><b>
Qualifications</b></h3><ul><li>
Must have a high school diploma/GED</li><li>
Must have a minimum of 1 year of customer service or sales experience in retail, guest services, or administrative support</li><li>
Beginner level or above proficiency with Microsoft Office software including: Outlook, Word, Excel, and PowerPoint</li><li>
Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future</li><li>
Must have a valid driver's license with no more than 2 moving violations and/or at-fault accidents on driving record within the past 3 years, and no drug or alcohol related convictions on driving record within the past 5 years (DUI/DWI)</li><li>
Apart from religious observation, must be able to work the following shift/schedules: Friday- Tuesday 8:00AM-4:30PM</li></ul></div>

Administrative Assistant - Tampa International Airport

Explore 149+ Administrative assistant head start in Tampa this May. Find roles across top companies and apply now to boost your career.

149 administrative assistant head start jobs In Tampa

Administrative Assistant (Head Start)

Administrative Assistant

Administrative Assistant

Part-Time Administrative Assistant- TPSG

Legal Receptionist/Administrative Assistant

Administrative Assistant - Tampa

Administrative Assistant - Tampa International Airport