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administrative assistant ii, healthcare associates Jobs in Boston

administrative assistant ii, neurology Jobs in Boston

administrative assistant ii, neurology

administrative assistant ii healthcare associates

Beth Israel Lahey Health

Boston, MA &bull; Beth Israel Deaconess Medical Center &bull; Full-time &bull; Day
 <div>When you join the growing BILH team, you're not just taking a job, you&rsquo;re making a difference in people&rsquo;s lives.

The Administrative Assistant II position will support the Healthcare Associates Department (Primary Care) at Beth Israel Deaconess Medical Center in the Longwood area of Boston, MA.

This is an on-site role, working Monday through Friday, first shift,

Job Description:

Provides administrative support to physicians in their clinical practice, academic and research roles

Essential Responsibilities:
<ul><li>Answers and screens telephone calls . Takes accurate messages or directs call to appropriate person. Greets and directs patients, families, visitors and staff. Responds to requests in a timely manner and provides clear, accurate information within scope of knowledge and authority.
</li>
<li>Updates patient demographic and insurance information as necessary and obtains specialist referrals for all patient appointments. Schedules patient appointments utilizing scheduling tools and resources. Coordinates and communicates ancillary appointments and procedures working with other hospital staff as needed.
</li>
<li>Obtains patient information and materials as needed from referral sources. Prepares patient records for clinical activities and maintains patient records for physicians. Acts as liaison with other departments and external customers in a calm and supportive manner. Handles confidential information appropriately and explains policies and procedures when necessary.
</li>
<li>Collects co-payments from patients at point-of-service. Coordinates billing tickets for office visits and services following established procedures. Forwards all billing fee tickets according to protocol to billing staff. Reconciles collections at the end of the business day per established protocol.
</li>
<li>Maintains physicians' clinical and administrative schedules and calendars. Types correspondence, manuscripts and/or others documents. Transcribes letters and patient notes as needed for physicians and facilitates in clinical computer systems. Prepares and distributes routine reports.
</li>
<li>Notifies, confirms, and reminds patients of scheduled appointments such as consultation, follow up, or simulation via letters or phone calls.
</li>
<li>Obtains authorization for radiologic exams as needed.
</li>
<li>Sorts, copies, files and distributes all incoming and outgoing correspondence and mail to the appropriate parties in absence of AAI.
</li>
<li>Participates in and is responsible for special projects and process improvement initiatives as requested.
</li>
</ul>Required Qualifications:
<ul>
<li>High School diploma or GED required. Associate's degree preferred.
</li>
<li>1-3 years related work experience required.
</li>
<li>Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.
</li>
</ul>Preferred Qualifications:
<ul>
<li>Healthcare experience.
</li>
</ul>Competencies:
<ul>
<li>Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
</li>
<li>Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
</li>
<li>Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
</li>
<li>Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
</li>
<li>Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.
</li>
</ul>Physical Nature of the Job:
<ul>
<li>Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally.</li></ul> 


Pay Range:
$21.00 &ndash; $28.26

The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

<h2 class="jobSectionHeader">As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.</h2>

<h2 class="jobSectionHeader">More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.</h2>

<h2 class="jobSectionHeader">Equal Opportunity Employer/Veterans/Disabled</h2></div>
 <div><h3 class="jobSectionHeader">Job details</h3>
<ul><li><div>Employment: Full-time</div></li>
<li><div>Hours/Week: 40</div></li>
<li><div>Shift: Day</div></li>
<li><div>Category: Administrative / Executive Assistants</div></li>
<li><div>Pay Range: $21.00 - $28.26</div></li>
<li><div>FLSA: Non-Exempt</div></li>
<li><div>Req ID: JR89463</div></li></ul></div>

Administrative Assistant II, Healthcare Associates

Boston, MA &bull; Beth Israel Deaconess Medical Center &bull; Full-time &bull; Day
 <div>When you join the growing BILH team, you're not just taking a job, you&rsquo;re making a difference in people&rsquo;s lives.

The Administrative Assistant II position will support the Autonomic and Peripheral Nerve Dysfunction Division (a division of the Neurology Department) at BIDMC.

This is an onsite role, working Monday through Friday, 8am-4:30pm or 8:30am-5pm.

Job Description:

Provides administrative support to physicians in their clinical practice, academic and research roles.

Essential Responsibilities:
<ul><li>Answers and screens telephone calls . Takes accurate messages or directs call to appropriate person. Greets and directs patients, families, visitors and staff. Responds to requests in a timely manner and provides clear, accurate information within scope of knowledge and authority.
</li>
<li>Updates patient demographic and insurance information as necessary and obtains specialist referrals for all patient appointments. Schedules patient appointments utilizing scheduling tools and resources. Coordinates and communicates ancillary appointments and procedures working with other hospital staff as needed.
</li>
<li>Obtains patient information and materials as needed from referral sources. Prepares patient records for clinical activities and maintains patient records for physicians. Acts as liaison with other departments and external customers in a calm and supportive manner. Handles confidential information appropriately and explains policies and procedures when necessary.
</li>
<li>Collects co-payments from patients at point-of-service. Coordinates billing tickets for office visits and services following established procedures. Forwards all billing fee tickets according to protocol to billing staff. Reconciles collections at the end of the business day per established protocol.
</li>
<li>Maintains physicians' clinical and administrative schedules and calendars. Types correspondence, manuscripts and/or others documents. Transcribes letters and patient notes as needed for physicians and facilitates in clinical computer systems. Prepares and distributes routine reports.
</li>
<li>Notifies, confirms, and reminds patients of scheduled appointments such as consultation, follow up, or simulation via letters or phone calls.
</li>
<li>Obtains authorization for radiologic exams as needed.
</li>
<li>Sorts, copies, files and distributes all incoming and outgoing correspondence and mail to the appropriate parties in absence of AAI.
</li>
<li>Participates in and is responsible for special projects and process improvement initiatives as requested.
</li>
</ul>Required Qualifications:
<ul>
<li>High School diploma or GED required. Associate's degree preferred.
</li>
<li>1-3 years related work experience required.
</li>
<li>Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.
</li>
</ul>Preferred Qualifications:
<ul>
<li>Healthcare experience.
</li>
</ul>Competencies:
<ul>
<li>Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
</li>
<li>Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
</li>
<li>Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
</li>
<li>Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
</li>
<li>Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.
</li>
</ul>Physical Nature of the Job:
<ul>
<li>Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally.</li></ul> 


Pay Range:
$21.00 &ndash; $28.26

The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

<h2 class="jobSectionHeader">As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.</h2>

<h2 class="jobSectionHeader">More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.</h2>

<h2 class="jobSectionHeader">Equal Opportunity Employer/Veterans/Disabled</h2></div>
 <div><h3 class="jobSectionHeader">Job details</h3>
<ul><li><div>Employment: Full-time</div></li>
<li><div>Hours/Week: 40</div></li>
<li><div>Shift: Day</div></li>
<li><div>Category: Administrative / Executive Assistants</div></li>
<li><div>Pay Range: $21.00 - $28.26</div></li>
<li><div>FLSA: Non-Exempt</div></li>
<li><div>Req ID: JR91439</div></li></ul></div>

Administrative Assistant II, Neurology

Fidelity Investments

<div><h3 class="jobSectionHeader">Job Description:</h3><h3 class="jobSectionHeader">
Senior Executive Assistant</h3>
The Asset Management (AM) Senior Executive Assistant position in Fidelity&rsquo;s Asset Management (AM) division plays a vital role in the company's success. Individuals serving in these positions are part of a larger AM Compliance, Risk and Business Operations global administrative team and recognized by their colleagues as key members of our team. You will have the opportunity to work directly with and provide support to management at all levels of the company and frequently deal directly with customers and business partners as well.
<h3 class="jobSectionHeader">The Role
</h3>Provide advanced and diverse administrative support within Asset Management. This support will include:
<ul><li>Provide all aspects of support (e.g., proactive calendar management, meeting coordination, trouble shooting of conflicts and potential obstacles, domestic and international travel planning and expense reporting) for multiple executives and investment professionals.
</li><li>Manage daily workflow of expected and unexpected requests and commitments to ensure accuracy, efficiency and timeliness.
</li><li>Communicate on behalf of at all levels both internally and externally.
</li><li>Develop and maintain working relationships across business units to facilitate efficiency and problem solving.
</li><li>Engage with team members to advance best practices and cross-train on new and existing tools.
</li></ul><h3 class="jobSectionHeader">The Expertise and Skills You Bring
</h3><ul><li>This position requires an experienced administrative assistant who demonstrates professionalism, maturity, enthusiasm, initiative and a high level of energy. 3+ years of executive administrative experience preferred.
</li><li>Strong organizational, time-management, prioritization and project management skills Ability to successfully build relationships and interact positively and effectively across multiple levels Excellent written and verbal communication skills Focus on accuracy and attention to detail.
</li><li>Collaboration, creativity, flexibility, and teamwork in scheduling meetings.
</li><li>Experience in managing sensitive and confidential information.
</li><li>Initiative and follow through to identify and resolve potential obstacles or conflicts and provide immediate resolution and/or alternatives.
</li><li>Strong Microsoft Outlook, Word, PowerPoint, Excel and MS Teams skills.
</li><li>A bachelor&rsquo;s degree strongly preferred or related work experience.
</li></ul>Note: Fidelity is not providing immigration sponsorship for this position
The base salary range for this position is $60,000 - $92,000 per year.
Placement in the range will vary based on job responsibilities and scope, geographic location, candidate&rsquo;s relevant experience, and other factors.
Base salary is only part of the total compensation package. Depending on the position and eligibility requirements, the offer package may also include bonus or other variable compensation. 
 
We offer a wide range of benefits to meet your evolving needs and help you live your best life at work and at home. These benefits include comprehensive health care coverage and emotional well-being support, market-leading retirement, generous paid time off and parental leave, charitable giving employee match program, and educational assistance including student loan repayment, tuition reimbursement, and learning resources to develop your career. Note, the application window closes when the position is filled or unposted.
Most roles at Fidelity are Hybrid, requiring associates to work onsite every other week (all business days, M-F) in a Fidelity office. This does not apply to Remote or fully Onsite roles. Some roles may have unique onsite requirements. Please consult with your recruiter for the specific expectations for this position.
Please be advised that Fidelity&rsquo;s business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories.<h3 class="jobSectionHeader">
Certifications:</h3><h3 class="jobSectionHeader">
Category:</h3>
Administration</div>

Senior Executive Assistant

Adams Clinical

<div>
 
 Join Us in Shaping the Future of Clinical Research
 
 
 
 Adams Clinical is a leading clinical trial site network committed to accelerating the development of life-changing medicines. Our mission is simple: deliver uncompromising data quality, safety, and diverse enrollment to advance healthcare. Our vision is to set the gold standard for clinical trial excellence. We believe our people make the difference. Guided by our core values&mdash;Scientific Rigor, Operational Excellence, Commitment to Sponsors and Participants, and Authentic Collaboration&mdash;we create an environment where meaningful work drives meaningful change.
 
 
 At Adams Clinical, you&rsquo;ll find:
 
 
 <ul>
 <li>
 A culture of respect, transparency, and continuous improvement
 </li>
 <li>
 Opportunities for professional growth and learning
 </li>
 <li>
 A team dedicated to improving lives through innovation and integrity
 
 
 </li>
 </ul>
 If you&rsquo;re passionate about making an impact in clinical research and want to be part of a collaborative, mission-driven organization, we&rsquo;d love to have you on our team.
 
 
 
 Overview
 
 
 
 Adams Clinical is a rapidly growing research site network specializing focused on late phase industry-sponsored trials of novel treatments for a variety of psychiatric and neurological conditions, supporting both inpatient and outpatient studies. Adams Clinical Site Network has locations in Watertown, MA; Boston, MA; Harlem, NY; Bronx, NY; Philadelphia, PA; and Dallas, TX.
 
 
 We are seeking entry-level applicants for the Clinical Research Assistant role at our Boston location (Zipcode: 02116). This role is ideal for entry-level candidates interested in learning clinical research operations, contributing to study execution, and developing foundational skills in patient interaction, data management, and regulatory compliance.
 
 
 The Clinical Research Assistant (RA) provides foundational support in the conduct of clinical trials at the site level. Working under the direct supervision of a CRC II, CRC III, or Site Manager, the RA assists with operational, administrative, and participant-facing tasks to ensure studies run smoothly and in accordance with ICH-GCP, regulatory requirements, and protocol guidelines. This role is an ideal entry point for individuals seeking to gain hands-on experience in clinical research.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Support study start-up activities, including supply inventory, document preparation, and site initiation readiness.
 </li>
 <li>
 Assist with participant screening workflows as delegated, including scheduling screening visits and collecting basic information such as demographics, medical history, and other study-relevant details to support eligibility assessment.
 </li>
 <li>
 Schedule and prepare for participant visits, including source prep, lab kits, and CRFs.
 </li>
 <li>
 Serve as a participant liaison&mdash;confirm appointments, coordinate transportation, and maintain ongoing communication.
 </li>
 <li>
 Escort and assist participants during on-site visits; perform vital signs, ECGs, and specimen collection/processing as trained.
 </li>
 <li>
 Complete accurate, ALCOA+-compliant source documentation for delegated procedures.
 </li>
 <li>
 Perform data entry into EDC systems and assist with query resolution.
 </li>
 <li>
 Maintain study binders, charts, and logs; support supply management.
 </li>
 <li>
 Ensure accurate capture and upload of paper source documents into eSource systems in accordance with site processes and regulatory requirements, supporting long-term retention and audit readiness.
 </li>
 <li>
 Obtain, track, and manage medical releases, as well as medical and pharmacy records from external providers as needed, in accordance with site SOPs and protocol requirements.
 </li>
 <li>
 Support CRCs during monitoring visits and assist with preparing documentation and materials to ensure audit and inspection readiness.
 </li>
 <li>
 Assist with investigational product (IP) accountability tasks as needed and where applicable, gaining exposure to IP handling, tracking, and documentation under the direct supervision of CRC staff, while ensuring adherence to protocol and site SOPs.
 </li>
 <li>
 Develop proficiency in site SOPs, institutional policies, and GCP requirements to build foundational knowledge in compliant research practices.
 </li>
 <li>
 Assist in collecting and entering study data into trackers, logs, and EDC systems, focusing on accurate and timely data collection.
 </li>
 <li>
 Support CRCs in maintaining accurate records and updating study metrics.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Minimum requirement of a high school diploma or GED equivalent; Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 No prior clinical research experience is necessary; training will be provided. Basic understanding of clinical research principles is a plus.
 </li>
 <li>
 Strong attention to detail, organization, and communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office.
 </li>
 <li>
 Willingness to perform phlebotomy and clinical procedures as trained.
 
 
 </li>
 </ul>
 
 Pay
 
 : $24.00 - $26.00 per hour
 
 
 
 Benefits
 
 :
 
 
 <ul>
 <li>
 401(k) matching
 </li>
 <li>
 Medical, Dental &amp;Vision insurance
 </li>
 <li>
 Employee assistance program
 </li>
 <li>
 Flexible spending account
 </li>
 <li>
 Health insurance
 </li>
 <li>
 Health savings account
 </li>
 <li>
 Life insurance
 </li>
 <li>
 Paid time off
 </li>
 <li>
 Parental leave
 </li>
 <li>
 Professional development assistance
 
 
 </li>
 </ul>
 Adams Clinical is committed to being an equal opportunity and affirmative action employer. We focus on hiring and nurturing top talent. All employment decisions, including recruitment, hiring, promotion, compensation, transfer, training, discipline, and termination, are made based on the candidate's or employee's qualifications relevant to the position. These decisions are made without regard to age, sex, sexual orientation, gender identity or expression, genetic information, race, color, creed, religion, ethnicity, national origin, citizenship, disability, marital status, military status, pregnancy, or any other legally protected status.
 
 
 In compliance with federal law, all individuals hired must, as a condition of employment, provide documentation verifying their identity and authorization to work in the United States and complete Form I-9 within the required timeframe. Adams Clinical participates in E-Verify to confirm employment eligibility.
</div>

Clinical Research Assistant

TA Associates

<div>
 
 
 Company Background
 
 
 
 TA is a leading global private equity firm focused on scaling growth in profitable, high-quality companies. Investing as either a majority or minority investor, we work collaboratively with founders and management teams at our portfolio companies to help accelerate growth and deliver lasting shareholder value. To date, TA has invested in more than 560 companies across our five target industries &ndash; technology, healthcare, financial services, consumer and business services. We believe that our deep sector knowledge, investment experience and strategic value-add capabilities provide the firm with an edge in identifying and creating value for our companies. Our global team of more than 300 employees, which includes over 170 experienced investment professionals, Strategic Resource Group and Capital Markets Group team members, are based in Boston, Menlo Park, Austin, London, Mumbai, and Hong Kong. Since TA&rsquo;s founding in 1968, the firm has raised $65 billion in capital. More information about TA can be found at www.ta.com.
 
 
 
 
 
 
 Position Overview:
 
 
 
 
 
 
 This Assistant will provide administrative support to TA&rsquo;s Events and Communications Teams. This person will have a high degree of organization, flexibility, polish and reliability. This position requires excellent judgement to properly prioritize multiple, and potentially competing demands, in a fast-paced and rapidly growing environment. The Assistant must have strong attention to detail and a focus on high-quality and timely delivery of their responsibilities with minimal oversight.
 
 
 
 
 
 
 
 Administrative Responsibilities
 
 
 
 <ul>
 <li>
 Schedule meetings/calls using Outlook and Zoom, including arranging conference rooms, equipment, refreshments and other logistics, as needed
 </li>
 <li>
 Book travel arrangements including flight reservations, hotel accommodations, car service, etc. (domestic &amp; international)
 </li>
 <li>
 Submit and track important and sensitive documents in coordination with legal and compliance protocols (contracts, addendums, NDAs, etc.)
 </li>
 <li>
 Maintain inventory for both teams
 </li>
 <li>
 Track and distribute TA branded supplies, stationery and gifts to TA offices and outside parties
 </li>
 <li>
 Manage general office duties &ndash; copying, scanning, filing, coordinating visitors, as needed
 </li>
 <li>
 Process high volume of invoices and reimbursements, interfacing directly with external vendors and internally with the TA Corporate and Fund Finance teams; maintain team's budget tracking
 </li>
 <li>
 Set up new vendors in the TA payment system and maintain database of payment records
 </li>
 <li>
 Track payment schedules for all contracts / add to calendar for team members
 </li>
 <li>
 Manage expense reports for all Communications and Events team members
 </li>
 </ul>
 
 
 
 
 
 
 Team-Specific Support
 
 
 
 
 
 
 
 
 EVENTS:
 
 
 <ul>
 <li>
 Printing of event materials for firmwide events (e.g., name badges, tent cards, escort cards)
 </li>
 <li>
 Mailbox management for shared TA Events email address, ensuring inquiries are responded to within 24 hours and emails are filed and organized
 </li>
 <li>
 Manage packing, shipping and courier for all events and limited pre-event setup
 </li>
 </ul>
 
 
 
 
 
 COMMUNICATIONS:
 
 
 <ul>
 <li>
 Save, organize, and track Communications collateral (press releases, announcements, presentations, visual assets), including drafts, feedback, and approvals in coordination with Compliance
 </li>
 <li>
 Maintain Firm&rsquo;s database of visual assets, including headshots, photography and video content
 </li>
 <li>
 Support TA intranet maintenance, including posting approved materials, organizing content, and archiving items
 </li>
 <li>
 Off-hours assistance and ad hoc projects as needed
 </li>
 </ul>
 
 
 
 
 
 Job Qualifications and Characteristics of an Outstanding Performer:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree with strong academic credentials
 </li>
 <li>
 2+ years of relevant post-undergraduate experience
 </li>
 <li>
 Proficiency in Microsoft Office suite, particularly Excel and PowerPoint
 </li>
 <li>
 Understanding of financial services and/or alternative asset management industry is a plus
 </li>
 <li>
 Strong writing, verbal and in-person communication skills
 </li>
 <li>
 Ability and willingness to learn and effectively utilize new skills and technology
 </li>
 <li>
 Highly organized and detail-oriented, with the ability to plan and manage tasks with minimal oversight
 </li>
 <li>
 A self-starter with a positive attitude, strong work ethic and entrepreneurial drive that can work autonomously and collaboratively
 </li>
 <li>
 Demonstrated commitment to team camaraderie and engagement
 </li>
 <li>
 Personal characteristics of warmth, maturity, integrity, collegiality and self-confidence
 </li>
 </ul>
</div>

Administrative Assistant

Law Offices of Mark E. Salomone

The Administrative Legal Assistant plays a crucial role within our legal performance team, by providing high-value support to our offices. This role demands proficiency in legal administration, document management, and client-service orientation.Job Responsibilities<ul><li>Providing administrative support and enhancing office effectiveness.</li><li>Handling communication with clients, witnesses etc.</li><li>Administratively supporting and attending trials.</li><li>Preparing case briefs and summarizing depositions, interrogatories and testimony.</li><li>Conducting thorough statistical/ documentary research.</li><li>Sourcing and verifying important case intelligence.</li><li>Produce and file various legal documents such as appeals, motions or petitions.</li><li>Maintaining contact lists and monitoring deadlines on legal deliverables.</li></ul>Qualifications<ul><li>Familiarity with procedures and protocols.</li><li>Satisfactory knowledge of day-to-day operations of a office.</li><li>Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite.</li><li>Knowledge of constitution, terminology, regulations and court system.</li><li>Excellent secretarial and organizational skills.</li></ul>The Administrative Legal Assistant is essential in coordinating the daily activities of the office to ensure clients receive an excellent service.Pay: $29.23 - $45.39 per hourBenefits:<ul><li>401(k)</li><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: Remote

Administrative Legal Assistant

Daley And Associates, LLC

<div>
 
 
 
 
 
 Executive Assistant
 
 
 
 
 
 
 
 
 
 We are currently seeking candidates for an Executive Assistant to opportunity with a highly successful alternative asset management firm located in Boston, MA. The Executive Assistant will be responsible for providing executive support to the CEO and C-Suite leadership, including performing complex calendar management, coordinating domestic and international travel arrangements, and overseeing meeting preparation. Additionally, the Executive Assistant will manage day-to-day office operations to ensure efficient daily operations. The ideal candidate will have 3-5+ years of executive assistant, administrative assistant, or office management experience in investment management, financial services, or related professional services environment.
 
 
 
 
 
 
 
 
 This is a 3-6+ month contract-to-hire opportunity, paying between $40-$50/hour (depending on experience). This position supports a hybrid work-model (onsite 4 days and remote 1 day per week). &nbsp;
 
 
 
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 
 
 
 Provide executive support to the CEO and C-Suite leaders, while overseeing day-to-day office operations
 
 
 
 </li>
 <li>
 
 
 
 Manage complex calendars, meetings, and domestic and international travel
 
 
 
 </li>
 <li>
 
 
 
 Prepare and manage executive correspondence, presentations, and briefing materials
 
 
 
 </li>
 <li>
 
 
 
 Coordinate executive, board, and investor/client meetings, including agendas, materials, and logistics
 
 
 
 </li>
 <li>
 
 
 
 Track priorities and ensure timely follow-through on action items
 
 
 
 </li>
 <li>
 
 
 
 Oversee office operations, including vendor management (IT, facilities, supplies, security), onboarding support, and workspace logistics
 
 
 
 </li>
 <li>
 
 
 
 Serve as the primary point of contact for office needs and a trusted liaison for internal and external stakeholders
 
 
 
 </li>
 <li>
 
 
 
 Handle confidential information with discretion and support special projects as needed
 
 
 
 </li>
 <li>
 
 
 
 Perform additional responsibilities as needed
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 
 
 
 Bachelor&rsquo;s degree (required)
 
 
 
 </li>
 <li>
 
 
 
 3-5+ years of executive, administrative, and office assistant experience in investment management, financial services, or related professional services&nbsp;
 
 
 
 </li>
 <li>
 
 
 
 Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook)
 
 
 
 </li>
 <li>
 
 
 
 Fluency in English and Spanish, with the ability to communicate professionally in both written and verbal contexts (preferred, but not required)
 
 
 
 </li>
 <li>
 
 
 
 Strong organizational, time management, and prioritization skills
 
 
 
 </li>
 <li>
 
 
 
 High degree of professionalism, discretion, and sound judgement
 
 
 
 </li>
 <li>
 
 
 
 Exceptional follow through skills with strong attention to detail
 
 
 
 
 </li>
 </ul>
 
 
 
 For immediate consideration, interested and qualified candidates should send their resume to Jenny at jfriedman@daleyaa.com.
 
 
 
</div>

Executive Assistant

Explore 125+ Administrative assistant ii healthcare associates in Boston this March. Find roles across top companies and apply now to boost your career.