administrative assistant, hr (marcomms) Jobs in Los Angeles

administrative assistant, hr (marcomms)

legal assistant

assistant: office services Jobs in Los Angeles

assistant: office services

bookkeeper/administrative assistant Jobs in Los Angeles

bookkeeper/administrative assistant

engineer ii

administrative assistant ii

Archdiocese of LA

TBD
 
Requirements: 
TBD
 
Compensation: $25.55 - $30.63

Administrative Assistant II

University of California Los Angeles

<div><div><div><div><div>Under the supervision of the Department Manager, the HR/Finance Assistant will provide administrative support to the HR/Personnel Coordinator, including but not limited to UCPath, I9 Tracker, the Oath and Patton process, and will maintain the department personnel files. The HR/Finance Assistant will processes all Bruinbuy and Travel Express transactions, and provide administrative support to the Finance Coordinator, and the Student Services Advisor, assisting with emails and some administrative duties. They will assist with general office duties, inquiries; answers telephone calls and provides information and refers calls; they will maintain the general appearance of the Main Office. Takes and delivers messages; processes incoming/outgoing mail and packages when needed. Schedules appointments and maintains calendars; performs general administrative tasks, and runs errands. The appointee provides support with academic program and events planning. Gathers data for various projects; submits requests for equipment maintenance and repair; contacts vendors and interacts with other campus units on behalf of the Department; and assists with special assignments as needed. The HR/Finance Assistant is an integral member of the Department's administrative team whose support is essential to the successful administration of the Department of Geography.</div> 
 
Salary &amp; Compensation 
 
<ul><li>UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
</li></ul>Qualifications 
<ul><li>
Knowledge of general administrative and financial processes to support purchasing, travel, and reimbursements in line with university procedures. (Required)</li></ul>
<ul><li>Ability to use or learn systems such as BruinBuy, Travel Express, UCPath, and I-9 Tracker with attention to detail and accuracy. (Preferred)</li></ul>
<ul><li>Strong organizational skills to manage records, track requests, and keep office operations running smoothly. (Required)</li></ul>
<ul><li>Clear and professional communication skills, both written and verbal, to interact effectively with students, staff, faculty, and vendors. (Required)</li></ul>
<ul><li>Ability to handle confidential information with discretion and good judgment. (Required)</li></ul>
<ul><li>Comfort using Microsoft Office programs (Word, Excel, Outlook) and willingness to learn new tools as needed. (Required)</li></ul>
<ul><li>Ability to multitask, stay organized, and meet deadlines while managing frequent interruptions. (Required)</li></ul>
<ul><li>Positive, team-oriented attitude with the ability to work independently and support others when needed. (Required)</li></ul>
 
Education, Licenses, Certifications &amp; Personal Affiliations 
<ul><li>
High School Diploma Or equivalent experience (Required)
</li></ul> 
Special Conditions for Employment 
<ul><li>
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li></ul>
<ul><li>Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li></ul>
 
Schedule 
 
8:00 a.m. to 5:00 p.m
 
Union/Policy Covered 
 
CX-Clerical &amp; Allied Services
 
Complete Position Description 
 
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;JDName=Blank%20Assistant%203%20(41017971)</div></div></div><div><div><div>
Apply</div></div></div></div>
 <div><div>Campus Requisition #:</div>
9933
<div>UC Payroll Title:</div>
BLANK AST 3
<div>Department:</div>
GEOGRAPHY
<div>Appointment Type:</div>
2 - Staff: Career
<div>Anticipated Hiring Pay Scale:</div>
$63,391.68 - $79,511.04 Annually
<ul><li>Full Salary Range:</li></ul>
USD $30.36/Hr. - USD $43.49/Hr.
<div>Onsite | Remote | Hybrid Type:</div>
Flexible-To Be Determined
<div>Department Location:</div>
315 Portola Plz Geography
<div>Full or Part Time:</div>
Full Time</div>

HR / Finance Assistant

PATENAUDE & FELIX, APC

<div>Are you a detail-oriented legal professional looking to build your career in a fast-paced litigation environment? PatenaudeFelix, APC is seeking a motivated Legal Assistant to support our attorneys and legal team. We offer competitive compensation, excellent benefits, and a collaborative work environment where you can grow and succeed.
Who We Are
PatenaudeFelix, APC is a respected law firm known for integrity, professionalism, and strong results in creditors' rights and banking litigation. Since 1991, we have expanded into a multi-state practice representing Fortune 500 companies across California, Arizona, Nevada, New Mexico, Oregon, Pennsylvania, Washington, and Colorado.
Recognized by major financial institutions for our ethical standards and performance, our firm provides mentorship, structure, and support to help employees grow their careers.
What We Offer<ul><li>
Health, dental, and vision insurance</li><li>
401(k) plan with company match</li><li>
Supportive team-centered work environment</li><li>
Opportunities for training and professional development</li><li>
Paid time off and company holidays</li></ul>
Your Role: Key Responsibilities<ul><li>
Provide administrative and clerical support to attorneys and paralegals</li><li>
Draft, proofread, and format legal correspondence and basic documents</li><li>
File and serve legal documents, including e-filing with California courts</li><li>
Maintain and organize case files, both physical and electronic</li><li>
Manage attorney calendars, schedule hearings, and track deadlines</li><li>
Communicate professionally with clients, courts, and internal staff</li><li>
Prepare and process outgoing mail, scanning, copying, and data entry</li><li>
Assist with discovery preparation and document production</li><li>
Support high-volume caseloads while maintaining accuracy and attention to detail</li><li>
Follow established procedures consistently and effectively</li><li>
Use Microsoft Office and law office software proficiently</li></ul>
Qualifications<ul><li>
12 years of legal assistant or administrative legal experience preferred</li><li>
Strong written and verbal communication skills</li><li>
Experience with California court systems and e-filing is a plus</li><li>
Excellent organizational skills and the ability to multitask</li><li>
Must be dependable, punctual, and detail-oriented</li><li>
Must be 18 years or older</li><li>
Must pass a background and drug test</li></ul>
Schedule
Full-time | Onsite | MondayFriday, 8:00 AM 5:00 PM
Ready to Join Our Legal Team?
We value your time, so our application process is quick and simple. If you believe you are a great fit for this Legal Assistant role, please complete our brief 3-minute, mobile-friendly application.
We look forward to meeting you!</div>

Legal Assistant

The Initiative Group

Description: The Initiative Group is seeking a highly organized, proactive Executive Assistant to support our fast-paced public relations team. This role is ideal for someone who thrives in the entertainment and media space, can anticipate needs before they arise, and is comfortable managing multiple priorities at once.This is a hybrid position based in Los Angeles or Southern California, with required in-person client coverage and event support as needed.The Executive Assistant will provide high-level administrative and operational support to partners and senior publicists while assisting with day-to-day client management. This role requires discretion, exceptional organizational skills, strong written communication, and the ability to work both independently and collaboratively in a deadline-driven environment.Responsibilities:<ul><li>Manage complex calendars, scheduling, and high-volume email and phone correspondence</li><li>Coordinate client logistics for press events, media interviews, photoshoots, and appearances</li><li>Create and maintain client schedules</li><li>Provide day-to-day support for clients and colleagues</li><li>Maintain digital files and press kits</li><li>Monitor media coverage and service clients with digital press breaks</li><li>Draft and edit memos and press materials (client bios, press kits, etc.) for approval by senior team members</li><li>Daily administrative tasks (updating client files, press lists, etc.)</li><li>Liaise with counterparts in both New York and Los Angeles</li><li>Provide in-person client support at events and appearances</li><li>Support ad hoc projects and special initiatives as needed</li></ul>Desired Skills/Abilities:<ul><li>Strong organizational and time management skills with the ability to juggle multiple priorities</li><li>Exceptional written and verbal communication skills</li><li>High attention to detail and accuracy</li><li>Ability to work independently while contributing to a collaborative team environment</li><li>Strong understanding of social media platforms and current digital trends</li><li>Professional, solutions-oriented mindset with a positive attitude</li><li>Flexibility to work evenings and weekends as needed</li><li>General knowledge of the entertainment industry and media landscape</li><li>Passion for pop culture, entertainment, and public relations</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree preferred</li><li>1&ndash;3 years of experience in Public Relations, Communications, Marketing, or a related field (internship experience considered)</li><li>Equivalent combinations of education and experience will be considered</li></ul>Job Type: Full-timePay: $22.00 - $24.00 per hourWork Location: Hybrid remote in Los Angeles, CA 90048

Executive Assistant

Dinsmore & Shohl LLP

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.
 
Dinsmore is seeking a Legal Administrative Assistant at our Los Angeles, CA location to support our Business Restructuring practice group.
 
Responsibilities
 
<ul>
<li>Drafting correspondence, editing and filing pleadings with state and federal courts, scheduling depositions, maintaining attorney calendars and files, making travel arrangements, creating and maintaining accurate expense reports and time entry, reviewing and editing of pre-bills, and other administrative duties as assigned</li>
</ul>
Requirements
 
<ul>
<li>Minimum of 3 years of experience with bankruptcy support</li>
<li>Strong experience calendaring deadlines</li>
<li>The ideal candidate will be highly skilled, detail oriented, and flexible</li>
<li>Working knowledge and understanding of bankruptcy processes and procedures</li>
<li>Filing/e-filing experience in state and federal courts, ECF, and Pacer</li>
<li>Experience using attorney timekeeping software and document management systems</li>
<li>Must have experience and proficiency using MS Office Suite</li>
<li>Strong experience editing complex Word documents</li>
<li>Ability to manage multiple deadlines and ability to prioritize a busy workload</li>
<li>Excellent writing, grammar, proofreading skills, and meticulous attention to detail</li>
<li>Possess strong organizational and time management skills</li>
<li>Proven success as a positive team player, as well as an independent worker</li>
<li>Ability to excel in a fast-paced environment</li>
<li>Excellent interpersonal and organizational skills are required</li>
</ul>
Salary
 
<ul>
<li>Up to 95k</li>
</ul>
Equal Opportunity Employer

Business Restructuring Legal Administrative Assistant

Los Angeles LGBT Center

<div>Position: Legal Assistant
Reports to: Supervising Attorney
Category: 100% Full-Time,
FLSA Status: Non-Exempt
SUMMARY:
The Legal Assistant serves as the primary point of contact for clients, conducting bilingual intake interviews and maintaining ongoing communication throughout the life of each case. This position supports attorneys with case preparation, legal research, and drafting of documents while ensuring accurate and confidential file management. Responsibilities also include scheduling, coordinating translation and interpretation services, and providing culturally competent support and referrals to community resources as needed.
 ESSENTIAL FUNCTIONS
Client Intake &amp; Communication<ul><li> Serve as the first point of contact for clients, conducting intake interviews in English and Spanish</li><li> Gather and document essential case information with professionalism, empathy, and discretion</li><li> Maintain ongoing communication regarding case updates, required documentation, and next steps</li><li> Respond to incoming calls and follow up with clients to obtain requested information</li></ul>
Case Preparation &amp; Legal Support<ul><li> Assist attorneys with case preparation, including drafting letters, forms, declarations, and other legal documents</li><li> Conduct legal and factual research to support case strategy and filings</li><li> Apply knowledge of housing, immigration, or related legal matters to support form completion, evidence gathering, and case coordination</li></ul>
File &amp; Records Management<ul><li> Organize and maintain physical and electronic client files, ensuring accuracy and confidentiality</li><li> Track case milestones, deadlines, and required documentation</li></ul>
Scheduling &amp; Coordination<ul><li> Schedule consultations, hearings, and client meetings while managing calendars and deadlines</li><li> Coordinate translation and interpretation services, including translating client statements and supporting documents</li></ul>
Client Support &amp; Community Resources<ul><li> Provide culturally competent support to diverse clients, including individuals who identify as LGBTQ+ and those navigating sensitive personal matters</li><li> Connect clients with appropriate community resources and referrals</li><li> Perform additional duties to support team and organizational needs</li></ul> 
QUALIFICATIONS
Required<ul><li> Minimum 3 years&rsquo; experience in office administration, administrative assistant, personal assistant, or similar work experience or equivalent education.</li><li> Fluency in both Spanish and English, with excellent written and verbal communication skills in both languages</li><li> Prior work experience in a legal or social services, including client facing support experience.</li><li> Demonstrated ability to serve clients with compassion, cultural humility, and professionalism</li><li> Strong organizational skills and the ability to manage multiple priorities in a fast paced environment</li><li> Proficiency with office software (Microsoft Office, case management systems, etc.), ability to learn new software as needed</li></ul>
Preferred<ul><li> Experience working with LGBTQ+ clients and understanding of their unique legal and social service needs</li><li> Experience supporting housing law, immigration law, or related practice areas</li><li> Familiarity with community based organizations or advocacy work</li></ul>
Personal Attributes<ul><li> Warm, approachable, and able to build rapport with clients from diverse backgrounds</li><li> Highly reliable, detail oriented, and self motivated</li><li> Able to maintain confidentiality and handle sensitive information with care</li><li> Strong team player with a commitment to equity, inclusion, and client centered service</li></ul> 
The Los Angeles LGBT Center is an Equal Opportunity Employer and is committed to fostering diversity within its staff. Applications are encouraged from all persons regardless of their race, color, ancestry, religious creed, national origin, sex, sexual orientation, gender identity, gender expression, medical/physical/mental condition, pregnancy/childbirth and related medical condition, age, marital status, or veteran status. 
The Center requires that all staff working in Health Services clinical site locations receive the most up-to-date Influenza vaccinations and strongly recommends that staff also receive the latest COVID-19 vaccine. Staff not working at any of the Center&rsquo;s clinical sites are encouraged to receive the latest COVID-19 and Influenza vaccines but are not required to do so. For more information, please contact jobs@lalgbtcenter.org.</div>

PAUZ PRESENTS

Pauz Presents seeks an enthusiastic part-time Social Media and Branding Assistant.Pauz Presents is an LA based events company, operating different party brands across multiple genres and fan-bases. Some of our brands include Sorry For Party Rocking, Club Blush, DANG!, Club K-Pop, House Worx and more. We are on-the-pulse of the music industry, operating in over 20 cities around the country.Ideal candidate has social media experience, administrative experience and a deep knowledge and passion for music and nightlife. Familiarity with genres like electronic, house, k-pop, and r&amp;b.This role includes but is not limited to the responsibilities below and may be revised according to needs on an ongoing basis:<ul><li>Maintain a quality, consistent, engaging content voice across the various social channels, as well as our site and email channels as needed.</li><li>Generate original content ideas regularly including content that is timely, hyperlocal, engaging and in line with the respective brands.</li><li>Manage and grow our social channels according to mutually agreed goals.</li><li>Instagram, Facebook, X, TikTok.</li><li>Flexibly assist in other needs across the business as they arise</li><li>Updating Spotify Playlists</li><li>Organization, input, and management of ticket buyer data in database</li><li>Assist in other administrative tasks across company</li><li>Maintain spreadsheets, calendars, and information databases</li><li>Create and edit together video content and recaps with Capcut</li><li>Create and design branded tour artwork</li><li>Combination in person and remote work</li><li>Optional additional opportunities for paid on-site event work as well in Los Angeles</li></ul>Who you are:<ul><li>Detail-oriented</li><li>Self-motivated</li><li>Connected: Finger on the pulse of everything going on in music and events in LA and beyond</li><li>Team Player: You&rsquo;ll be working very closely with everyone on the team, so adaptability and collaboration are a must.</li></ul>Requirements:<ul><li>Located in Los Angeles, and have reliable transportation</li><li>Excellent written &amp; verbal communication skills</li><li>Experience with Google Apps Suite (Docs, Slides, Sheets)</li><li>Photoshop &amp; Adobe Suite, Canva and Capcut knowledge</li><li>Technical fluency with social media platforms, especially Tik Tok, Instagram</li></ul>Job Types: Part-time, ContractPay: $18.00 per hourSchedule:<ul><li>Day shift</li></ul>Work Location: Hybrid remote in Los Angeles, CA 90026

Social Media and Adminsitrative Assistant

Explore 72+ Administrative assistant ii in Los Angeles this March. Find roles across top companies and apply now to boost your career.

72 administrative assistant ii jobs In Los Angeles

Administrative Assistant II

HR / Finance Assistant

Legal Assistant

Executive Assistant

Business Restructuring Legal Administrative Assistant

Legal Assistant

Social Media and Adminsitrative Assistant