administrative assistant Jobs in Los Angeles

administrative assistant

office assistant

accounting administrative assistant Jobs in Los Angeles

accounting administrative assistant

accounts payable bookkeeper Jobs in Los Angeles

accounts payable bookkeeper

administrative assistant 3 Jobs in Los Angeles

administrative assistant 3

bookkeeper administrative assistant

KASHFIAN & KASHFIAN LLP

DO NOT CALL OR EMAIL THE OFFICE REGARDING THIS POST.NO RECRUITERS or OFFERS FOR CANDIDATES.Job OverviewWe are seeking a detail-oriented and organized Assistant to support our team in various billing, bookkeeping, clerical and accounting tasks. The ideal candidate will possess strong skills in financial management and be proficient in handling accounts receivable and accounts payable functions. This role is essential for maintaining accurate financial records and ensuring smooth office operations. Pay is contingent on experience.Responsibilities<ul><li>Manage accounts receivable and accounts payable processes, ensuring timely invoicing and payment processing.</li><li>Perform account reconciliation tasks to maintain accurate financial records.</li><li>Assist with journal entries and ensure compliance with GAAP (Generally Accepted Accounting Principles).</li><li>Utilize financial software to track expenses and manage budgets effectively.</li><li>Support corporate accounting functions by preparing necessary documentation and reports.</li><li>Maintain organized files and records for all financial transactions.</li><li>Collaborate with team members to streamline administrative processes and improve efficiency.</li></ul>Skills<ul><li>Proficiency in clerical duties with a strong understanding of accounting principles.</li><li>Experience with debits, credits, and account reconciliation is essential.</li><li>Familiarity with financial software is preferred.</li><li>Knowledge of corporate accounting practices and GAAP standards is a plus.</li><li>Strong attention to detail and organizational skills to manage multiple tasks effectively.</li><li>Excellent communication skills, both written and verbal, to interact with team members and clients.</li></ul>If you are a proactive individual with a passion for finance and administration, we encourage you to apply for this exciting opportunity.Job Type: Full-timePay: $20.00 - $24.00 per hourWork Location: In person

Bookkeeper/Administrative Assistant

Dotun Ogunyemi MD Inc.

Job Title: Executive Personal Assistant to CEO/President (Part-time, Hybrid)Summary: Provide organized, discreet, and proactive administrative and personal support to CEO/President, across roles as physician, non-profit foundation CEO, and in personal matters. Support is flexible across professional, nonprofit, academic, and personal responsibilities to optimize time, communications, and operations.Key Responsibilities:<ul><li>Calendar &amp; Scheduling: Manage and coordinate all calendars, meetings, travel, and event logistics across professional and personal commitments.</li><li>Reminders &amp; Follow‑Up: Track deadlines, action items, bills, renewals, and deliverables; ensure timely follow-through.</li><li>Communication &amp; Correspondence: Draft and manage emails, calls, and other communications; act as a professional gatekeeper.</li><li>Documentation &amp; Submissions: Prepare, review, and submit reports, applications, licensure/insurance paperwork, and other documents.</li><li>Administrative Systems: Maintain task tracking, filing, and workflows (Trello/Asana/Google Workspace); manage memberships and compliance tracking.</li><li>Accounting Support: Maintain budget spreadsheets, monitor bookkeeping and tax documents, collaborate with QuickBooks/bookkeeper.</li><li>Relationship Coordination: Manage and follow up with professional, academic, contractor, donor, and personal contacts.</li><li>Personal Assistance: Support select personal errands, appointments, and household scheduling as needed.</li></ul>Qualifications:<ul><li>Prior executive or personal assistant experience supporting senior leaders.</li><li>Strong organizational, time‑management, and written communication skills.</li><li>High discretion, professionalism, and ability to manage competing priorities.</li><li>Tech‑proficient with Google Workspace, Microsoft Office, Calendly, Trello/Asana; QuickBooks experience preferred.</li><li>Comfortable working independently and across clinical, nonprofit, and academic environments.</li></ul>Role Details:<ul><li>Job Type: Part-time</li><li>Location: Hybrid remote &mdash; Los Angeles, CA 90068</li><li>Benefits: Flexible schedule, professional development support, potential bonuses.</li></ul>To apply: Send resume and brief cover letter highlighting relevant cross‑role support experience.Pay: $23.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li></ul>Work Location: Hybrid remote in Los Angeles, CA 90068

Assistant to the CEO/President/Physicians

Unisource National Lender Services

Job description:NOTE: THIS JOB IS ONSITE IN CENTURY CITY, CALIFORNIA AND POTENTIAL EMPLOYEES MUST BE WILLING TO DRIVE TO THE OFFICE EACH DAY .Unisource National Lender Services is a real estate related service company operating in 43 states. We are seeking a talented and experienced Full Charge Bookkeeper with strong bookkeeping experience. The ideal candidate will have the following experience:Job Requirements:1. Minimum of 5 years experience as Full Charge Bookkeeper with full cycle bookkeeping experience. Ability to clearly understand general ledgers, balance sheet, profit and loss statements and clean up work as necessary for accurate financial reporting each month.2. Strong experience with Accounts Receivable (AR) and Accounts Payable (AP). This includes sending invoices to current customers, managing aging reports.3. Clear understanding of multiple Bank accounts reconciliations (15 bank accounts) including understanding and the ability to resolve issues as they are found during reconciliation. Understanding of Due to/Due from accounts and closing month end books.4. Strong ability to review and understand the balance sheet, to reconcile the balance sheet to match the cash flow statements. The ability to clean up work as needed in order to continually have balance sheet be accurate.4. Ability to run payroll through ADP including calculating commissions. The ability to set up remote employees in different states and obtain employer ID numbers and incorporate with payroll.5. QuickBooks Enterprise desktop version is currently being utilized. Ability to run consolidated financial statements, ability to close out monthly financials, work with the CPA at year end to close books and make regulatory filings as needed.As a Full Charge Bookkeeper, you will be responsible for handling the day to day issues and matters that need attention.We appreciate your benefit to the organization and offer as competitive pay structure, company subsidized health insurance, vision, dental and 401K program.Job Type: Full-timeBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Paid training</li><li>Relocation assistance</li><li>Vision insurance</li></ul>Pay: $32.00 - $40.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Paid training</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>How many years experience as a full charge bookkeeper do you have?</li></ul>Work Location: In person

Full Charge Bookkeeper

Fulton Management

<div>
 
 
 Administrative Assistant
 
 
 
 
 Fulton Management
 
 
 
 
 Los Angeles, CA (On-site)
 
 
 
 
 
 
 
 Fulton Management
 
 is a well-established entertainment business management firm serving high-net-worth individuals in the television and film industry, with additional clients in digital media and content creation. Our foundation is rooted in traditional entertainment business management, public accounting discipline, and long-term client relationships.
 
 
 
 
 
 We are looking for a reliable, detail-oriented
 
 Administrative Assistant
 
 to provide administrative support to the firm.
 
 
 
 
 
 
 About the Role
 
 
 
 This role is a great fit for someone who enjoys a fast-paced office environment and supporting a team. The Administrative Assistant helps keep daily operations running smoothly and provides support to leadership and staff.
 
 
 
 
 
 The ideal candidate is organized, dependable, and able to handle multiple tasks while maintaining a professional attitude.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide administrative support to Executives and team members
 </li>
 <li>
 Help manage schedules, calendars, and meetings
 </li>
 <li>
 Assist with office operations, supplies, and general organization
 </li>
 <li>
 Support with incoming and outgoing mail and deliveries
 </li>
 <li>
 Support staff with administrative tasks and projects as needed
 </li>
 <li>
 Run occasional errands (reliable transportation required)
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 1&ndash;3 years of administrative or office experience preferred
 </li>
 <li>
 Strong organization and multitasking skills
 </li>
 <li>
 Professional and dependable
 </li>
 <li>
 Good written and verbal communication skills
 </li>
 <li>
 Proficient in Microsoft Office (Word, Excel, Outlook, Teams)
 </li>
 <li>
 Able to prioritize tasks and meet deadlines
 </li>
 <li>
 Positive attitude and team player
 </li>
 </ul>
</div>

Administrative Assistant

Edikted

<div>
 
 
 Edikted
 
 is looking for a bookkeeper &ndash; Accounts Payable and would be responsible for managing accounts payable activities to ensure accurate financial records, timely vendor payments, and efficient financial operations. This role supports the accounting team by maintaining organized financial documentation and ensuring invoices are processed and recorded accurately.
 
 
 
 
 
 
 What You'll Do:
 
 
 
 &bull; Process and manage accounts payable invoices and vendor payments
 
 
 &bull; Review invoices for accuracy, proper coding, and approvals
 
 
 &bull; Accurately code invoices to appropriate general ledger accounts
 
 
 &bull; Ensure timely payments in accordance with vendor terms
 
 
 &bull; Maintain organized records of invoices, payments, and supporting documentation
 
 
 &bull; Reconcile accounts payable subledger to the general ledger
 
 
 &bull; Assist with month-end close related to accounts payable
 
 
 &bull; Maintain accurate and well-organized financial records
 
 
 &bull; Support audits by providing documentation and explanations as needed
 
 
 &bull; Assist with process improvements to increase efficiency and accuracy
 
 
 
 
 
 
 What You'll Bring:
 
 
 
 &bull; 3+ years of bookkeeping or accounts payable experience
 
 
 &bull; Understanding of general ledger coding and basic accounting principles
 
 
 &bull; High attention to detail and accuracy
 
 
 &bull; Strong organizational and time-management skills
 
 
 &bull; Excellent written and verbal communication skills
 
 
 
 Preferred
 
 
 
 &bull; Experience working in a high-volume accounts payable environment
 
 
 &bull; Experience with accounting software (e.g., NetSuite, QuickBooks, Sage, or similar ERP systems)
 
 
 &bull; Opportunity to contribute to process improvement and operational efficiency
 
 
 
 
 
 
 Pay range and compensation package
 
 
 
 
 
 
 Salary range: $75,000-80,000
 
 
 
 
 
 
 Benefits Include:
 
 
 
 Health, Dental, and Vision insurance, plus 401(k), Paid Time Off (PTO), Hybrid schedule: Monday&ndash;Thursday on-site at our Arts District HQ, Fridays remote, Employee discount.
 
 
 
 
 
 
 WHY JOIN EDIKTED:
 
 
 
 Be part of one of the fastest-growing fashion brands globally, Play a critical role in building high-performing retail teams, Partner closely with retail leadership in a high-impact role, Opportunity to scale modern, tech-enabled recruiting practice
 
 
 
</div>

Accounts Payable Bookkeeper

Metropolitan Industries

<div><div><div>Benefits:</div>
<ul><li>401(k)</li>
<li>Bonus based on performance</li>
<li>Competitive salary</li>
<li>Opportunity for advancement</li>
</ul></div><div><div>Position Summary</div>
<div>We are seeking a Accounting Administrative Assistant to join our team! The Accounting Administrative Assistant provides documentation, filing, and reporting support to the Accounting Manager and Accounting Clerk. This role ensures accounting records are organized, complete, and audit-ready, while assisting with preparation of draft financial reports and monthly close documentation. The ideal candidate has experience working in customer service, is extremely organized, and can maintain the highest level of confidentiality.</div>
<div></div>
<div>Key Responsibilities</div>
<ul><li>Maintain organized digital and physical accounting files</li>
<li>File and index:<ul>
<li> Vendor invoices</li>
<li> Bank statements</li>
<li> Insurance policies</li>
<li> Property tax bills</li>
<li> Loan and lender statements</li>
</ul></li><li>Assist in preparing draft reports, including:<ul>
<li>Expense summaries</li>
<li>AR and AP aging reports</li>
<li>CAM backup schedules</li>
</ul></li><li>Assist with preparation of monthly rent billing packages.</li>
<li>Organize documentation for monthly close</li>
<li>Assemble documents for audits, lenders, and ownership requests</li>
<li>Track reporting deadlines and missing documentation</li>
<li>Support onboarding of new properties from a documentation standpoint</li>
</ul><div>Qualifications</div>
<ul><li>3+ years of administrative or accounting support experience preferred</li>
<li>Strong organizational and documentation skills</li>
<li>Experience supporting accounting or finance teams a plus</li>
<li>Real estate or property management experience preferred but not required</li>
<li>Proficiency with Microsoft Office, OneDrive, DropBox and cloud-based file systems</li>
<li>High attention to detail and confidentiality</li>
</ul><div>Location</div>
<div>This is an on-site position located in Downtown Los Angeles. 
Candidates must be able to reliably commute to DTLA.</div></div></div>

Accounting Administrative Assistant

Nuts+Nuts USA, Inc

Join Our Growing Food Company as a Shipping and Administrative Assistant!We are a growing women-owned food company and are looking for a dedicated Part-Time Shipping and Administrative Assistant to join our team and support our shipping operations. This role primarily focuses on shipping and packing tasks, with some administrative duties as well. If you're passionate about food and eager to grow with us, we'd love to hear from you!Why Join Us?<ul><li>Be part of a dynamic and expanding food company.</li><li>Enjoy flexible hours: 2-3 times a week (about 3-4 hours per visit).</li><li>Opportunity to take on diverse tasks and grow within the company.</li></ul>Key Responsibilities:<ul><li>Pack products in the proper shipping boxes, create mailing labels and shipping documents, and ensure that all orders are filled correctly.</li><li>Ensure all items are appropriately labeled and securely packaged to prevent damage during transit.</li><li>Purchase and maintain sufficient stock of packaging materials.</li><li>Unpack large deliveries and organize inventory.</li><li>Maintain a clean and organized packing area.</li><li>Assist with inventory management, including restocking shelves and keeping accurate records.</li><li>Handle administrative tasks such as creating invoices, email correspondence, and record-keeping.</li></ul>Qualifications:<ul><li>Physically able to lift boxes weighing up to 20 lbs (most packages are around 2-5 lbs).</li><li>Proficient in computer usage and familiar with Google Docs.</li><li>Able to work independently and take initiative.</li><li>Attention to detail is a must.</li><li>Personable, friendly, and able to work well in a team.</li><li>Reliable and trustworthy.</li><li>Previous experience in shipping/food industry/social media is a plus.</li><li>Familiarity with Shopify backend operations is a plus.</li><li>Familiarity with Quickbooks is a plus.</li><li>Passionate about food and eager to contribute to our growth.</li></ul>Job Type: Part-timeBenefits: Employee discount and flexible scheduleReady to be a part of our exciting journey? Apply now and let's grow together!Job Type: Part-timePay: $21.00 per hourBenefits:<ul><li>Employee discount</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Ability to Commute:<ul><li>Los Angeles, CA 90042 (Required)</li></ul>Work Location: Hybrid remote in Los Angeles, CA 90042

Shipping and Administrative Assistant

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