administrative assistant for home care agency

office manager

administrative assistant

administrative assistant - inrw Jobs in Houston

administrative assistant - inrw

administrative assistant for home care agency Jobs in Houston

administrative assistant ii Jobs in Houston

administrative assistant ii

administrative assistant inrw

Houston Community College

<div><b>JOB SUMMARY</b><br>
Provide principal support in office by carrying out recurring office procedures.<br>
<br>
<b>ESSENTIAL FUNCTIONS</b><br>
May be responsible for semester course scheduling, and track enrollment/personnel matters.<br>
<br>
Respond to special projects, frequently under deadline conditions.<br>
<br>
Respond to student and community inquiries as they arise.<br>
<br>
Manage supervisor&rsquo;s calendar.<br>
<br>
May support the implementation of dual credit recruitment, workshops, and other events.<br>
<br>
May provide support in coordinating and developing course offerings for regional dual credit programs.<br>
<br>
Gather documents necessary to hire part-time faculty and staff.<br>
<br>
May develop course schedule spreadsheets as directed by the supervisor.<br>
<br>
Inventory office supplies to prepare orders for purchase.<br>
<br>
Coordinate, schedule travel for Department faculty and staff.<br>
<br>
File correspondence, records, and other department documents.<br>
<br>
Prepare basic reports, such as budget, payroll and enrollment reports, as directed by supervisor.<br>
<br>
Send, receive, and distribute faxes.<br>
<br>
Answer and screen phone calls, handling multiple lines.<br>
<br>
Perform other duties, tasks and assignments as required.<br>
<br>
<b>QUALIFICATIONS</b><br>
Education &amp; Experience<br>
<ul>
<li>High school diploma or equivalent required
</li><li>2 years experience progressive secretarial experience required
</li><li>3 years experience preferred</li></ul>
Licensing &amp; Certification<br>
<ul>
<li>Valid Texas Driver License</li></ul>
Special Skills<br>
<ul>
<li>MS Office Programs
</li><li>Information Management Systems
</li><li>Organizational &amp; communication skills</li></ul>
Competencies<br>
<ul><li>
Serving customers</li><li>
Delivering high quality work</li><li>
Communicating effectively</li><li>
Using creative problem solving</li><li>
Prioritizing effectively</li><li>
Using technology effectively</li><li>
Being resourceful</li></ul><b>
Working Conditions</b><br>
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.<br>
<br>
<b>SECURITY SENSITIVE:</b><br>
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code &sect; 51.215<br>
<div><p><b>The Organization</b></p>
<p>
Houston Community College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country&rsquo;s largest singly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.</p>
<p><b>
The Team</b><br>
Play a central role at HCC as you keep our everyday operations running like clockwork. You&rsquo;ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you&rsquo;ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.</p>
<p><b>
Location</b></p>
<p>
Houston is a city with limitless possibilities:</p>
<ul>
<li>Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City&rsquo;s 55.</li>
<li>Approximately 145 languages are spoken here.</li>
<li>Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.</li>
<li>Houston is a major-league sports town, and don&rsquo;t forget the annual Houston Livestock Show &amp; Rodeo.</li>
<li>The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.</li>
<li>World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nation&rsquo;s top institutions.</li>
<li>With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston&rsquo;s cultural scene.</li>
<li>Houston is the Culture &amp; Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.
</li></ul><p>If this sounds like the role for you and you&rsquo;re ready to join an amazing team, please apply right away.</p>
<p><b>
EEO Statement</b></p>
<p>
Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran&rsquo;s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:</p>
<p><b>
Sandra Jacobson, Director EEO/Compliance, Title IX Coordinator</b><br>
<b>Office of Equal Opportunity and Title IX</b></p>
<p><b>
PO Box 667517
</b></p><p><b>Houston TX, 77266</b></p>
<p><b>
713 718.8271 or </b>hcc.oeotix@hccs.edu</p><br>
<p></p>
<p>
HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity.</p>
<p>
Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.</p></div></div>

Administrative Assistant - INRW

San Jose Based Company

<p>Job description:</p><p><b>Overview</b><br/>We are seeking a detail-oriented and organized <i><b>Office Assistant in our Mobile Home</b></i> <i><b>Community</b></i> to join our dynamic team. This role is essential in maintaining smooth office operations, supporting administrative functions, and providing excellent customer service. The ideal candidate will possess strong computer literacy, excellent communication skills, and the ability to manage multiple tasks efficiently. Experience with office management software, clerical tasks, and a professional demeanor are highly valued. Bilingual abilities are a plus to assist diverse client needs.</p><p><b>Duties</b></p><ul><li>Manage front desk responsibilities including greeting visitors and answering multi-line phone systems with professionalism and courtesy</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization</li><li>Utilize Microsoft Office Suite and Google Workspace for document creation, editing, and correspondence</li><li>Schedule appointments, manage calendars, and coordinate meetings using calendar management tools</li><li>Assist with bookkeeping tasks using QuickBooks or similar software as needed</li><li>Provide customer support via phone, email, or in person while maintaining excellent phone etiquette</li><li>Support office management activities such as supply inventory, mail distribution, and general administrative support</li><li>Maintain a clean and organized work environment to promote efficiency and professionalism</li><li>Perform clerical duties including typing reports, managing files, and supporting other administrative functions as required</li></ul><p><b>Skills</b></p><ul><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Strong organizational skills with the ability to prioritize tasks effectively</li><li>Excellent written and verbal communication skills; bilingual abilities are preferred</li><li>Experience with front desk operations, multi-line phone systems, and customer service excellence</li><li>Familiarity with office management software such as QuickBooks or bookkeeping tools is a plus</li><li>Demonstrated clerical experience including data entry, filing, proofreading, and calendar management</li><li>Strong computer literacy with the ability to adapt to new software quickly</li><li>Time management skills to handle multiple responsibilities efficiently</li><li>Professional phone etiquette and customer support skills for positive client interactions</li><li>Previous experience as an office assistant or personal assistant is advantageous but not required</li></ul><p>Job Type: Full-time</p><p>Pay: From $18.00 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Office Assistant

Rice Engineering

<div><p><b><i>Special Instructions to Applicants:
</i></b></p><p><i>All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.
</i></p><h2 class="jobSectionHeader"><b>About Rice:
</b></h2><p>Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.<br>
</p><p></p><p>Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community and Excellence.<br>
<br>
</p><p><b>Position Summary:
</b><br>
The Administrative Assistant II role provides advanced administrative and operational support to the Office of Admission at Rice University. This position plays a critical role in ensuring the smooth and efficient functioning of daily operations within a fast-paced and service-oriented environment. Reporting to the Deputy Director of Administration and working in concert with an administrative team, the Administrative Assistant II performs complex administrative tasks, manages office calendars and schedules, and assists with the planning and execution of key admission-related processes and events.
</p><p><b>Ideal Candidate Statement:
</b><br>
The ideal candidate for the Administrative Assistant II position will demonstrate strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities with minimal supervision. This role requires excellent communication skills and a customer-service mindset, as it serves as a key point of contact for internal and external stakeholders, including prospective students, families, and university partners. The Administrative Assistant II is expected to exercise independent judgment, handle sensitive information with confidentiality, and contribute to a welcoming and inclusive atmosphere aligned with the university's mission.
</p><p><b>Workplace Requirements:
</b><br>
This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration - typically a rotating schedule of three days in office with two remote. Exceptions to this schedule may include special events, in-person meetings/retreats, or busy times of the year. Per Rice policy 440 , work arrangements may be subject to change.
</p><p><b>Hiring Range: </b>$19.90&ndash;$20.30 hourly, non-exempt.
<br>
<i>*Non-Exempt (hourly) positions under </i><i>FLSA </i><i>are eligible for overtime.
</i></p><p><b>Minimum Requirements:
</b></p><ul><li><p>High school diploma or equivalent
</p></li><li><p>2+ years&rsquo; experience providing administrative support, preferably in a university setting
</p><ul><li><p>In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted
</p></li></ul></li></ul><p><b>Skills:
</b></p><ul><li><p>Proficient administrative skills including calendar management, meeting coordination, and office organization
</p></li><li><p>Strong written and verbal communication skills with the ability to interact professionally with a wide range of stakeholders
</p></li><li><p>Strong interpersonal skills and a commitment to providing excellent customer service
</p></li><li><p>Proficiency in Microsoft Office and Google Suite (Word, Excel, Outlook, PowerPoint) and comfort with learning new software systems
</p></li><li><p>Experience with data entry and database management (e.g., CRM systems like Slate or similar platforms)
</p></li><li><p>Exceptional attention to detail and a high level of accuracy in all work
</p></li><li><p>Ability to prioritize and manage multiple tasks and deadlines
</p></li><li><p>Demonstrated discretion and sound judgment when handling confidential or sensitive information
</p></li><li><p>Problem-solving skills and the ability to work independently with minimal supervision
</p></li><li><p>Flexibility and adaptability to support changing office needs and event-based workloads
</p></li><li><p>Team-oriented mindset with the ability to collaborate effectively with colleagues across the division<br>
<br>
</p></li></ul><p><b>Preferences:
</b></p><ul><li><p>3+ years of administrative support experience, preferably in a higher education or admission-related setting
</p></li><li><p>Familiarity with student information systems or CRM platforms such as Slate, Banner, or Salesforce
</p></li><li><p>Experience supporting events or programs, including scheduling, logistics, and vendor coordination<br>
<br>
</p></li></ul><p><b>Essential Functions:
</b></p><ul><li><p>Responsible for one or more administrative and business functions, including processing and managing student hire payroll, event management, onboarding coordination, FERPA file requests, and/or expense reporting
</p></li><li><p>Serves as a key point of contact for prospective students, families, school counselors, and campus partners by providing timely, accurate, and courteous responses via phone, email, and in-person interactions
</p></li><li><p>Greets and assists campus visitors to the Office of Admission and Welcome Center, ensuring a welcoming and professional first impression for campus visit registrants and walk-in visitors
</p></li><li><p>Provides high-level administrative support to Office of Admission staff, including managing calendars, scheduling meetings, and preparing communications
</p></li><li><p>Supports the planning, coordination, and execution of on-campus and virtual admission events, assisting with registration, guest services, and event logistics&mdash;from daily campus visits to large event days
</p></li><li><p>Maintains accurate and confidential records, enters and updates applicant data in internal systems, and assists with the generation of reports and queries
</p></li><li><p>Responds to general inquiries about the admission process, policies, and deadlines, and escalates complex issues to the appropriate staff member when necessary
</p></li><li><p>Manages the daily operations of the front office, including organizing supplies, maintaining office appearance, and coordinating mail, deliveries, and print materials
</p></li><li><p>Assists with onboarding and coordination of student workers and may provide guidance to junior administrative staff as needed
</p></li><li><p>Assists with the coordination and logistics of admission-related events, meetings, travel, and special projects<br>
<br>
</p></li></ul><p><b>Additional Functions:
</b></p><ul><li><p>Knowledge of university policies, procedures, and organizational structures
</p></li><li><p>Ability to draft and edit professional correspondence and documents with minimal oversight
</p></li><li><p>Participates in ongoing efforts to improve office workflows, enhance customer service, and support a positive and inclusive work environment
</p></li><li><p>Understanding of admissions or enrollment operations and the academic calendar cycle
</p></li></ul><p><b><i>Rice University HR | Benefits: </i></b><i>https://knowledgecafe.rice.edu/benefits
</i></p><p><b><i>Rice Mission and Values: </i></b><i>Mission and Values | Rice University
</i></p><p><i>Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support.
</i><br>
<br>
<i>If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.</i></p></div>

Administrative Assistant II

Ellis & Thomas

<p>*Job Summary*</p><p>Job DescriptionOur firm is seeking a detail-oriented and proactive Legal Assistant to support our attorneys in day-to-day operations. The ideal candidate will be highly organized, bilingual in English and Spanish, and comfortable handling a variety of administrative and legal support tasks. This role requires strong communication skills, the ability to manage multiple deadlines, and professionalism in client-facing interactions.</p><p>Key Responsibilities:</p><p>-Schedule and coordinate mediations, depositions, court hearings, and client meetings</p><p>-Communicate fluently in Spanish with clients, witnesses, and outside parties as needed</p><p>-Prepare, review, and file legal documents through e-filing systems</p><p>-Manage and process medical and billing affidavits for personal injury and related matters</p><p>-Serve as a firm liaison between attorneys, clients, medical providers, and opposing counsel</p><p>-Draft routine correspondence, letters, and notices for attorney review</p><p>-Maintain organized case files, calendars, and task lists to ensure deadlines are met</p><p>-Provide general administrative support to attorneys and staff</p><p>Qualifications:</p><p>-Prior legal assistant or paralegal experience preferred</p><p>-Bilingual (English/Spanish) required</p><p>-Strong knowledge of state and federal e-filing procedures</p><p>-Excellent written and verbal communication skills</p><p>-Proficiency with Microsoft Office and legal practice management software</p><p>-Ability to prioritize tasks and work independently in a fast-paced environment</p><p>-High attention to detail and strong organizational skills</p><p>Job Type: Full-time</p><p>Pay: $40,000.00 - $55,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Free parking</li><li>Health insurance</li><li>Paid time off</li></ul><p>Ability to Commute:</p><ul><li>Houston, TX 77019 (Required)</li></ul><p>Work Location: In person</p>

Bilingual Litigation Paralegal

Harris Health

<p></p><div><div><div><p>Harris Health System is the public healthcare safety-net provider established in 1966 to serve the residents of Harris County, Texas. As an essential healthcare system, Harris Health champions better health for the entire community, with a focus on low-income uninsured and underinsured patients, through acute and primary care, wellness, disease management and population health services. Ben Taub Hospital (Level 1 Trauma Center) and Lyndon B. Johnson Hospital (Level 3 Trauma Center) anchor Harris Health&rsquo;s robust network of 39 clinics, health centers, specialty locations and virtual (telemedicine) technology. Harris Health is among an elite list of health systems in the U.S. achieving Magnet&reg; nursing excellence designation for its hospitals, the prestigious National Committee for Quality Assurance designation for its patient-centered clinics and health centers and its strong partnership with nationally recognized physician faculty, residents and researchers from Baylor College of Medicine; McGovern Medical School at The University of Texas Health Science Center at Houston (UTHealth); The University of Texas MD Anderson Cancer Center; and the Tilman J. Fertitta Family College of Medicine at the University of Houston.</p></div><div><p>
Job Summary - CORRECTIONAL HEALTH
<br>
The Medical Assistant is accountable for supporting nursing and medical staff in patient care; and performs routine administrative and clinical duties. The Medical Assistant coordinates activities in the outpatient and procedural areas to facilitate smooth patient flow.<br>
<br>
Minimum Qualifications<br>
Education: High School diploma or equivalent and completion of a Medical Assistant program
<br>
<br>
Licensure/Certification: Medical Assistant certification from one of the following is required:<br>
American Medical Technologists (AMT)
<br>
American Association of Medical Assistants (AAMA)
<br>
National Center for Competency Testing (NCCT)
<br>
National Healthcareer Association (NHA)
<br>
National Association for Health Professionals (NAHP)
<br>
Vision and Hearing certifications as appropriate to specialty area within six (6) months of hire<br>
Basic Life Support from a hospital-based American Heart Association (AHA) approved program.
<br>
Other certificates as required by unit/service.<br>
<br>
Work Experience: One (1) year of recent relevant experience in a healthcare facility preferred.
<br>
<br>
Skills/Knowledge: Specialty-specific competency validation may be required in a specialty area.<br>
<br>
Special Requirements<br>
Communication Skills: Above Average Verbal (Heavy Public Contact),
<br>
Writing /Composing: Reports.<br>
<br>
Language(s): Bilingual skills preferred<br>
<br>
Proficiencies: P.C.<br>
<br>
Job Attributes<br>
Knowledge/Skills/Abilities: Medical Terms .
<br>
<br>
Work Schedule:Weekends, Holidays, Flexible, Overtime.
<br>
<br>
Other Requirements: Computer and/or Key Entry Experience.<br>
<br>
Equipment Operated: Medical equipment (e.g., EKG, sterilization, phlebotomy, etc.), computer, fax machine</p></div></div></div>

Medical Assistant- Correctional Health - Medical Infirmary

Kennedys

<div>
 We are seeking a detail-oriented and proactive Administrative Assistant to support our Houston and Austin offices with electronic document processing and general administrative functions. This role is primarily focused on document management and e-filing, while also providing administrative and operational support to Legal Assistants, Paralegals, and office operations to ensure continuity of workflow during high-volume periods.
 <br/>
 <br/>
 This position is full-time, in our Houston office Monday-Friday, 9:00 AM &ndash; 5:00 PM.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Process incoming electronic documents and mail by downloading, renaming, and saving them to the correct iManage matter and subfolder
  </li>
  <li>
   Review legal and administrative materials to determine appropriate filing locations
  </li>
  <li>
   Provide calendaring and scheduling support
  </li>
  <li>
   Distribute incoming electronic mail and documents to assigned attorneys
  </li>
  <li>
   Ensure documents are filed promptly and are accessible where and when they are needed
  </li>
  <li>
   Maintain electronic files, ensuring they are consistently updated and well organized
  </li>
  <li>
   Provide as-needed coverage for Legal Assistants in both Houston and Austin to support workflow continuity
  </li>
  <li>
   Assist with case-related administrative tasks during high-volume periods
  </li>
  <li>
   Draft, review and notarize documents as needed
  </li>
  <li>
   Support office operations by assisting with sorting, logging, and distributing physical mail
  </li>
  <li>
   Provide limited facilities support as needed to maintain smooth day-to-day operations
  </li>
  <li>
   Manage inventory of IT equipment and office supplies
  </li>
  <li>
   Serve as reception support when required, including greeting visitors and handling incoming calls
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High school degree or equivalent
  </li>
  <li>
   Minimum of 2 years related law office experience and familiarity with legal terminology
  </li>
  <li>
   Strong proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook (iManage experience is a plus)
  </li>
  <li>
   Notary license preferred but not required
  </li>
  <li>
   Strong organizational skills and meticulous attention to detail
  </li>
  <li>
   Ability to manage time effectively and deliver high-quality work
  </li>
  <li>
   Proven discretion with confidential information
  </li>
  <li>
   Self-starter with the ability to work both independently and collaboratively
  </li>
  <li>
   Resourceful, proactive, and capable of anticipating needs and solving problems
  </li>
  <li>
   Strong communication skills, both written and verbal
  </li>
  <li>
   Openness to feedback and a willingness to continue learning and growing in the role
  </li>
  <li>
   Ability to retrieve and distribute files, mail, written documents, or office supplies weighing up to 50 pounds and ability to retrieve and replace objects from shelves of up to 8 feet high
  </li>
  <li>
   Work may occasionally require more than 40 hours per week to perform the essential duties of the position
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 FLSA Status: Non-Exempt
 <br/>
 <br/>
 Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
</div>


Administrative Assistant

<div><div>We are currently seeking an Assistant General Counsel I who will advance the institution&rsquo;s proud tradition of excellence in academics, student life and community service.
<br>
<br>
<b>The Opportunity</b><br>
</div><div><br>
Your mission: In this role, you&rsquo;ll assist General Counsel in providing LGL services support to the Governing Board and College System
<br>
<br>
Your work: We&rsquo;ll count on you to research, stay abreast of and provide recommendations concerning emerging LGL issues that impact HCC. You&rsquo;ll work with regulatory and legislative entities, and represent HCC in administrative and LGL proceedings. Drafting contracts and reviewing LGL documents (e.g., board policies, bylaws and administrative procedures) will also be within your purview. Finally, you&rsquo;ll provide LGL support and/or interpretations on labor law, discrimination complaints, grievance processes, and faculty and student issues.
<br>
<br>
Next steps: If you always have the student experience in the forefront of your planning and execution, if you&rsquo;re a collaborator, an innovator and a person who gets things done, apply today!
<br>
<br>
If this sounds like the role for you and you&rsquo;re ready to join an amazing team, please apply right away.</div><p><br>
</p><div><b>SUMMARY</b></div>
<div>
The Assistant General Counsel is responsible for providing legal advice and counsel to the Governing Board and College System. Incumbent has a support role in areas of actual and potential legal liability, including but not limited to, reviewing and drafting contracts, advising on personnel matters, providing representation in internal administrative proceedings, interpreting federal and state laws and regulations, interpreting system policies, regulations and rules, developing and drafting policies and procedures, and drafting legislation. Assist in the supervision of district-wide compliance.</div><br>
<div></div>
<div>
Responsible for the design, execution and effectiveness of a system of internal controls which provides reasonable assurance that operations are effectives and efficient, assets are safeguarded, financial information is reliable and compliant with applicable law, regulation, policies and procedures.</div><br>
<div>
</div><div>Manages Human Resources activities for direct reports in regards to: recruiting and selection; hiring and termination, training, development, mentoring, counseling, and performance evaluations.</div><br>
<div></div>
<div><b>
ESSENTIAL DUTIES AND RESPONSIBILITIES</b> include the following. Other duties may be assigned.</div>
<p>
</p><div><p>1. Incumbent will provide legal services support to the General Counsel with the following duties: Advising and counseling the governing board, chancellor, vice-chancellors, presidents and Chief Human Resources Officer, and other administrators designated by the General Counsel.</p>
<ul><li> Advising and counseling the governing board, Chancellor, Vice-Chancellors, Presidents and Chief Human Resources Officer, and other administrators designated by the Chancellor</li></ul>
<ul><li> Keeping abreast of emerging legal issues that may have an impact on the district, programs or curriculum or any of HCC colleges</li></ul>
<ul><li> Monitoring fund-raising activities at the college or district level including foundation programs that may have certain legal ramifications for HCC</li></ul>
<ul><li> Drafting business contracts and building leasing/acquisition matters, ground leases, construction contracts, other real estate transactions, vendor and third party service agreements and compliance.</li></ul>
<ul><li> Maintaining standard contract forms, reviewing and negotiating agreements, providing contracts training and assisting in the resolution of contract disputes.</li></ul>
<ul><li> Providing and maintaining college-wide policy and procedure training to ensure compliance.</li></ul>
<ul><li> Research legal issues and provide written recommendations and memorandum.</li></ul>
<ul><li> Assist General Counsel and the Administration in managing litigation and claims.</li></ul>
<ul><li> Assist General Counsel to develop, coordinate and conduct in-service training on legal topics for administrators and support staff and provide support and legal guidance on legislative activities that affect HCC.</li></ul>
<ul><li> Assist General Counsel and the administration with the development, review and preparation of board agendas, posting notices, responses to request for public information/open records via the Office of General Counsel or the Office of Public Information in accordance with the Texas Public Information Act.</li></ul>
<ul><li> Support General Counsel in representing HCC in administrative and legal proceedings.
</li></ul><ul><li> Assist the administration in the development, preparation and implementation of board policies, by-laws, administrative procedures and other guidelines.</li></ul>
<ul><li> Review legal documents including board policies, bylaws, administrative procedures and other guidelines as necessary.</li></ul>
<ul><li> Work with regulatory and legislative bodies, courts and office of the attorney general.</li></ul>
<ul><li> Review, monitor and validate all legal charges submitted to HCC from outside legal firms.</li></ul>
<ul><li> Provide legal support on employment matters including interpretation of applicable laws, regulations and managing labor and employment claims.</li></ul>
<ul><li> Provide legal support on interpretations on labor law, discrimination complaints, grievance processes, faculty and student issues.</li></ul>
<ul><li> Provide internal oversight of audit and compliance hotline.</li></ul>
<p>
2. The Assistant General Counsel may be required to assist with the following responsibilities:
</p><ul><li> Assist with Trustee Elections (including application, election deadline schedule, ballot order drawing, placing candidate names on ballot, assist with agreements for costs associated with election, canvassing of votes and public postings)</li></ul>
<ul><li> Confer with citizens seeking to speak before the Board of Trustees.</li></ul>
<ul><li> Ensure compliance with legal standards applicable to the implementation of affirmative action plans and programs.</li></ul>
<ul><li> May supervise staff.</li></ul>
</div>
<div><b>QUALIFICATIONS</b></div>
<div>
To perform this job successfully, an individual must be able to perform the essential duties and responsibilities listed above. The qualifications listed below are representative of the education, experience, knowledge, skills, and/or abilities required.</div><br>
<div></div>
<div><b>
EDUCATION</b></div>
<div>
J. D. degree required from an accredited law school required.</div><br>
<div></div>
<div>
Member, State Bar of Texas required.</div><br>
<div></div>
<div><b>
EXPERIENCE</b></div>
<div>
Seven (7) years directly related experience to include contracts, education, labor &amp; employment, open records law required. Five years of experience working at institutions of higher education or Texas community colleges, school districts, or governmental entities preferred.</div><br>
<div>
</div><div>Education Law, Texas Education Code experience required.</div><br>
<div></div>
<div>
Knowledge of and experience with Texas Election Code, annexation issues, Department of Justice Submissions and appropriate processes in these areas preferred.</div><br>
<div></div>
<div>
Knowledge of and experience in business contracts and lease drafting required.</div><br>
<div></div>
<div>
Extensive working experience with TASB policies and SACS accreditation preferred.</div><br>
<div></div>
<div><b>
KNOWLEDGE, SKILLS AND ABILITIES</b></div>
<div>
<ul><li><div>Excellent oral and written communications skills;</div>
</li></ul><ul><li><div>Strong interpersonal and leadership skills;</div>
</li></ul><ul><li><div>Ability to comply with deadlines such as legal/legislative;</div>
</li></ul><ul><li><div>Familiarity with education, corporate and government law;</div>
</li></ul><ul><li><div>Ability to support HR in dispute resolution related issues;</div>
</li></ul><ul><li><div>Ability to travel as required to support the Board of Trustees, Chancellor or key college administrators; and</div>
</li></ul><ul><li><div>Excellent research and writing skills.</div>
</li></ul>
</div><div><b><i>This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.</i></b></div><br>
<div></div>
<div><b><i>
This job description may be revised upon development of other duties and changes in responsibilities.</i></b></div>
<div><p><b>EEO Statement</b></p>
<p>
Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran&rsquo;s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:</p><br>
<p></p>
<p><b>
Sandra B. Jacobson, J.D., M.Ed., SHRM-SCP, Interim Director of EEO and Compliance &amp; Title IX Coordinator</b></p>
<p><b>
Office of Equal Opportunity and Title IX</b></p>
<p><b>
PO Box 667517
</b></p><p><b>Houston TX, 77266</b></p>
<p><b>
713 718.8271 or </b>hcc.oeotix@hccs.edu</p><br>
<p></p>
<p>
HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity.</p><br>
<p></p>
<p>
Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.</p></div></div>

Assistant General Counsel

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