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Weill Cornell Medicine

<div>Title: Senior Administrative Specialist
Location: Upper East Side
Org Unit: MCC Laboratories
Work Days:
Weekly Hours: 24.50
Exemption Status: Non-Exempt
Salary Range: $38.19 - $45.55
<ul><li>As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices</li></ul>
<div><div><div><h2 class="jobSectionHeader">
Position Summary</h2>
</div><div>
Under guidance, provides senior level executive support to senior staff within the department.
</div></div><div><div><h2 class="jobSectionHeader">
Job Responsibilities</h2>
</div><ul><li>Ensures the smooth functioning of the executive office. Implements and monitors office systems to improve efficiency.
</li><li>Serves as a confidential secretary, handles situations of highly confidential and/or sensitive nature on a daily basis.
</li><li>Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings.
</li><li>Coordinates projects relating to items such as regulatory issues, educational activities, philanthropic activities, fundraising efforts and program development.
</li><li>May develop, maintain and/or disseminate departmental or functional specific policies and procedures. May also be responsible for maintaining a departmental standard operating procedures (SOP) manual if available.
</li><li>Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations.
</li><li>Initiates and prepares written correspondence as needed and based on functional needs.
</li><li>Responsible for procurement activities related to goods, services, and/or equipment as needed.
</li><li>Responsible for disbursement/reimbursement activities as needed.
</li><li>Assists with responsibilities associated with professional organizations and external advisory boards and committees, which may include membership renewals, professional certifications, and journal renewals.
</li><li>Records and distributes meeting minutes. Provides follow up on action items identified during meetings.
</li><li>Answers phones, responds to inquiries and triages calls to appropriate personnel.
</li><li>Assists with special projects as directed.
</li></ul></div><div><div><h2 class="jobSectionHeader">Education</h2>
</div><ul><li>High School Diploma
</li></ul></div><div><div><h2 class="jobSectionHeader">Experience</h2>
</div><div>
Bachelor's degree is preferred.
Approximately 5 years of experience as an executive assistant working for a high-level senior physician or executive
</div></div><div><div><h2 class="jobSectionHeader">
Knowledge, Skills and Abilities</h2>
</div><ul><li>Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise &quot;people skills&quot;.
</li><li>Demonstrates ability to exercise standards of professionalism, including appearance, presentation and demeanor.
</li><li>Demonstrated proficiency with MS Office Suite and database applications.
</li><li>Excellent communication skills (both verbal and written).
</li></ul></div><div><div><h2 class="jobSectionHeader">Licenses and Certifications</h2>
</div></div><div><div><h2 class="jobSectionHeader">Working Conditions/Physical Demands</h2>
</div><div>Standard office work</div></div></div> 

Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of &ldquo;any person, any study.&rdquo; No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual&rsquo;s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.
Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans&rsquo; Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.</div>

Senior Administrative Specialist

Ripco Real Estate

Job Overview We are seeking a highly organized and proactive Executive Assistant to support a key executive. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional administrative skills, attention to detail, and a positive, energetic attitude. As an integral part of our team, you will manage complex schedules, coordinate projects, and handle a variety of administrative tasks that keep our executive functioning at peak performance.Key Responsibilities Email Management (High Priority)<ul><li>Manage and organize a high-volume inbox, including drafting responses, flagging urgent items, and ensuring timely follow-up</li><li>Respond on behalf of the Owner when appropriate, maintaining tone and accuracy</li><li>Categorize, prioritize, and track key deal-related communications</li></ul>Calendar Management (High Priority)<ul><li>Maintain and coordinate a complex and constantly evolving calendar</li><li>Coordinate internal and external meetings, including preparing agendas</li><li>Proactively manage scheduling conflicts and ensure optimal time allocation</li><li>Prepare daily and weekly schedules with relevant context and material</li></ul>Administrative &amp; Operational Tasks<ul><li>Provide comprehensive administrative support such as drafting correspondence, proofreading documents</li><li>Manage office supplies inventory and oversee general office management duties to ensure a productive work environment</li><li>Provide personal assistant support as needed, while maintaining discretion</li></ul>Qualifications<ul><li>3&ndash;7+ years of experience as an Executive Assistant, preferably in real estate, finance, or a fast-paced professional services environment</li><li>Exceptional organizational skills and attention to detail</li><li>Strong written and verbal communication skills</li><li>Proven ability to manage high-volume email and complex scheduling</li><li>Ability to prioritize effectively and handle multiple tasks simultaneously</li><li>High level of discretion and confidentiality</li></ul>Technical Skills<ul><li>Proficiency in Microsoft Office (Outlook, Excel, PowerPoint)</li><li>Experience with CRM systems (e.g., Monday) is a plus</li></ul>Key Traits for Success<ul><li>Proactive and anticipatory mindset</li><li>Strong sense of urgency and responsiveness</li><li>Calm under pressure in a fast-paced deal environment</li><li>Highly professional with excellent judgment</li><li>Resourceful problem solver</li></ul>Join us in this exciting role where your organizational talents will empower our leadership team to achieve their goals! We value energetic professionals who are eager to contribute their skills in a vibrant workplace dedicated to excellence.Pay: $95,000.00 - $125,000.00 per yearBenefits:<ul><li>401(k)</li><li>Employee assistance program</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant to Executive

Reliable Forklift Sales

Job Overview Reliable Forklift Sales, a leading distributor of machinery and equipment, is seeking a highly organised and proactive Remote Virtual Assistant to join our dynamic team. We specialise in the sales, rentals, and service of forklifts and material handling products, providing essential solutions to a wide range of industries across North America. This is a Full-Time, fully remote position for a detail-oriented individual who will provide comprehensive administrative support to ensure our operations run smoothly. We are looking for a self-motivated professional who thrives in a remote environment and is committed to delivering exceptional support. The successful candidate will play a crucial role in enhancing our team's productivity and efficiency. Employment Type: Full-Time Location: Remote (United States) Salary: $19 - $26 per hour (USD) Responsibilities As a Remote Virtual Assistant, you will be responsible for a variety of administrative and operational tasks. Your key duties will include: * Managing and organising calendars, scheduling appointments, and coordinating meetings for senior staff. * Handling email correspondence, filtering enquiries, and responding promptly and professionally. * Preparing and editing reports, presentations, and other business documents with a high degree of accuracy. * Performing data entry, maintaining customer relationship management (CRM) systems, and ensuring databases are up to date. * Providing general administrative support to our sales and service departments as required. * Conducting online research to gather information for various projects and business development initiatives. * Assisting with the coordination of virtual events and team communications. Qualifications The ideal candidate will possess the following skills and experience: * Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar role. * Exceptional organisational and time-management skills with the ability to prioritise tasks effectively. * Excellent written and verbal communication skills. * High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. * Experience with online collaboration tools such as Slack, Zoom, or Microsoft Teams. * Ability to handle confidential information with discretion and professionalism. * A reliable high-speed internet connection and a suitable home office setup. * (Desirable) Previous experience in the industrial equipment or machinery industry is an advantage but not essential. Benefits We value our employees and are pleased to offer a supportive and rewarding work environment, which includes: * A competitive hourly rate. * The flexibility and convenience of a fully remote working arrangement. * Opportunities for professional growth and development within a leading organisation. * A collaborative and positive team culture. * Access to the latest technology and tools to perform your role effectively.

Remote Virtual Assistant

111 Sign

Job Overview 111 Sign is a dynamic, full-colour printing company dedicated to delivering premier products and end-to-end services, from design to production. Serving over 3000 businesses across the United States, we specialise in personalised, all-in-one solutions and have expanded our services to include professional exhibition setups and event planning. We are currently seeking a motivated and highly organised Remote Virtual Assistant to join our team. This is a Full-Time, remote position offering the flexibility to support our growing operations from your own workspace. The ideal candidate will be a proactive problem-solver with exceptional communication skills and a meticulous attention to detail. This role offers a competitive hourly rate of $27 - $30 USD. Responsibilities As a Remote Virtual Assistant, you will provide comprehensive administrative support to ensure our operations run smoothly. Your key duties will include:  <ul><li>Managing schedules, organising meetings, and handling correspondence for senior staff.</li><li>Acting as a first point of contact for client enquiries, providing excellent customer service via email and other communication channels.</li><li>Assisting with the management of our online retail stores on platforms such as Amazon and Etsy, including processing orders and responding to customer feedback.</li><li>Providing administrative support for our event planning and exhibition setup services.</li><li>Performing data entry, maintaining company records, and preparing reports as required.</li><li>Liaising with our strategic partners and internal teams to ensure seamless project coordination.</li><li>Conducting research and undertaking various administrative tasks to support the wider business objectives.</li></ul>Qualifications To be successful in this role, you will need a combination of experience, skills, and a proactive attitude. Key qualifications include:  <ul><li>Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar support role.</li><li>Exceptional organisational and time-management skills with the ability to manage multiple tasks simultaneously.</li><li>Excellent written and verbal communication skills.</li><li>High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with digital collaboration tools.</li><li>The ability to work independently and take initiative with minimal supervision.</li><li>A strong, detail-oriented approach to all tasks.</li><li>Experience within the printing, e-commerce, or event management industries would be a significant advantage.</li><li>Familiarity with online retail platforms is desirable but not essential.</li></ul> What We Offer  <ul><li>A competitive hourly wage of $27 - $30 USD.</li><li>The flexibility and convenience of a fully remote, Full-Time position.</li><li>An opportunity to become an integral part of an innovative and expanding company in the North American printing industry.</li><li>A supportive and collaborative team environment where your contribution is valued.</li></ul>

<div>
 
 
 Executive Assistant
 
 
 
 
 Location:
 
 Manhattan, NY (4 days onsite, 1 day remote)
 
 
 
 Compensation:
 
 Up to $150,000 base + bonus
 
 
 
 Overview
 
 
 
 Our client, a highly reputable financial services firm based in Manhattan, is seeking an experienced Executive Assistant to provide high-level support to senior leadership. This role requires a proactive, polished professional who thrives in a fast-paced, client-facing environment and can manage multiple priorities with discretion and precision.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to senior executives, including complex calendar management across multiple time zones
 </li>
 <li>
 Coordinate and manage internal and external meetings, including logistics, agendas, and preparation of materials
 </li>
 <li>
 Arrange detailed domestic and international travel, including itineraries, accommodations, and ground transportation
 </li>
 <li>
 Prepare and reconcile expense reports in a timely and accurate manner
 </li>
 <li>
 Serve as a gatekeeper and liaison between executives, internal teams, and external stakeholders
 </li>
 <li>
 Draft correspondence, presentations, and other administrative documents
 </li>
 <li>
 Assist with investor meetings, board materials, and high-level presentations as needed
 </li>
 <li>
 Manage ad hoc projects and ensure seamless day-to-day operations
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 5&ndash;10+ years of Executive Assistant experience supporting senior leadership within financial services (private equity, hedge fund, investment banking preferred)
 </li>
 <li>
 Strong experience managing complex calendars, travel logistics, and expenses
 </li>
 <li>
 High level of professionalism with exceptional communication skills
 </li>
 <li>
 Proven ability to prioritize and multitask in a high-pressure environment
 </li>
 <li>
 Strong attention to detail and ability to handle confidential information with discretion
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite
 </li>
 </ul>
 
 
 Preferred Attributes
 
 
 <ul>
 <li>
 Experience supporting multiple executives or a team of senior leaders
 </li>
 <li>
 Exposure to investor relations, board support, or deal-related coordination
 </li>
 <li>
 Proactive, anticipatory mindset with strong problem-solving skills
 </li>
 <li>
 Team-oriented with a collaborative approach
 </li>
 </ul>
 
 
 Work Environment
 
 
 <ul>
 <li>
 Hybrid schedule: 4 days onsite in Manhattan, 1 day remote
 </li>
 </ul>
 
 
 
</div>

Executive Assistant

Smitech Engineering Pte Ltd

Job Title: Entry Level Clerical Admin Assistant (Flexible) Company: Smitech Engineering Pte Ltd Location: New York, New York, United States Employment Type: Full-Time Salary: $30 - $40 USD per hour Job Overview Smitech Engineering Pte Ltd is widely regarded as one of the most established M&amp;E companies in the industry, providing holistic and personalised M&amp;E engineering solutions. We are currently seeking a motivated and organised Entry Level Clerical Admin Assistant to join our dynamic team in New York. This is an excellent opportunity for an individual looking to start their career in administration within a supportive and professional environment. The ideal candidate will be a proactive team player with excellent communication skills and a keen attention to detail. This full-time role offers flexibility and a chance to develop foundational administrative skills in a leading engineering firm. Responsibilities  <ul><li>Provide comprehensive administrative support to ensure the efficient operation of the office.</li><li>Answer and direct phone calls, taking messages and handling enquiries in a professional manner.</li><li>Manage incoming and outgoing correspondence, including emails, letters, and packages.</li><li>Greet and assist visitors, ensuring a positive and welcoming experience.</li><li>Schedule appointments, maintain calendars, and coordinate meetings.</li><li>Assist in the preparation of reports, presentations, and other documents.</li><li>Perform data entry, manage electronic and physical filing systems, and maintain company databases.</li><li>Order office supplies and maintain appropriate inventory levels.</li><li>Support various departments with ad-hoc administrative tasks as required.</li></ul> Qualifications <ul><li>A high school diploma or equivalent qualification is required.</li><li>Excellent verbal and written communication skills.</li><li>Strong organisational and time-management abilities with a proven capacity to prioritise tasks.</li><li>Proficiency in the Microsoft Office Suite (Word, Excel, Outlook).</li><li>A positive attitude, a strong work ethic, and a willingness to learn.</li><li>Meticulous attention to detail and accuracy in all work.</li><li>Ability to work both independently and as a collaborative member of a team.</li><li>Prior experience in an administrative or customer service role is advantageous but not essential.</li></ul> Benefits  <ul><li>Competitive hourly wage.</li><li>Opportunities for professional development and on-the-job training.</li><li>A supportive and collaborative team culture.</li><li>Flexible working arrangements to support work-life balance.</li></ul>

Entry Level Clerical Admin Assistant (Flexible)

Borough of Manhattan Community College

MEN&rsquo;S &amp; WOMEN'S TRACK &amp; FIELD ASSISTANT COACH (Part-Time)BMCC participates as a member of the National Junior College Athletic Association (NJCAA) in Region XV.The Assistant Coach will be responsible for assisting with all facets of the Men's &amp; Women's Track &amp; Field program and student-athletes, including, but not limited to, recruiting, scouting, coaching, administrative responsibilities, game preparation, monitoring student-athletes&rsquo; academic progress, maintaining discipline and development programs, pre- and post-conditioning, and any additional duties assigned by the Director of Athletics or designee.Prior collegiate running experience preferred, and at least two years of coaching experience is required. Knowledge of NJCAA rules and regulations is necessary. Bachelor&rsquo;s degree preferred; associate degree required. Strong organizational skills and the ability to recruit, mentor and supervise coaching staff will be vital. Valid driver&rsquo;s license preferred.All inquiries should be sent to Matthew Ruiz, Director of Athletics &amp; Recreation, at mruiz@bmcc.cuny.edu.Job Type: Part-timePay: $6,000.00 per yearWork Location: Hybrid remote in New York, NY 10007

Assistant Coach - Cross Country and Track & Field

Explore 107+ Administrative assistant membership in New York this July. Find roles across top companies and apply now to boost your career.

107 administrative assistant membership jobs In New York

Senior Administrative Specialist

Executive Assistant to Executive

Remote Virtual Assistant

Remote Virtual Assistant

Executive Assistant

Entry Level Clerical Admin Assistant (Flexible)

Assistant Coach - Cross Country and Track & Field