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administrative assistant msw ft days

Mount Sinai Morningside

<div>
 
 Description
 
 
 
 Job Description
 
 
 Basic level support to the manager or supervisor as related to day to day operations of the office or department. Duties include reception, word processing, entry level spreadsheet preparation, data entry, minutes taking, mail service, photocopying and other duties as required.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Develop and maintain templates, files, office systems and other documents to maintain and improve efficiency within the Department.
 </li>
 <li>
 Create, submit and monitor funds transfer requests, contracts, invoices, reimbursements and purchase orders.
 </li>
 <li>
 Answer telephone, screen calls, takes messages and provides information according to established policies
 </li>
 <li>
 Type correspondence, memos, reports, minutes, proofs typed materials, makes corrections and recommends changes
 </li>
 <li>
 Handle incoming and outgoing mail, answers routine inquiries and correspondence Arrange meetings, interviews, and travel for department and special projects
 </li>
 <li>
 Order office and clinical supplies as requested; assists in care and maintenance of department equipment
 </li>
 <li>
 Attends meetings as required, including in-service meetings, agenda preparation and tracking minutes and attendance
 </li>
 <li>
 Promote processes that enhance the quality and timeliness of data
 </li>
 <li>
 Manages data through review, computerization, cleaning and auditing for compliance with standard operating procedures, and regulatory agency guidelines.
 </li>
 <li>
 Other duties as requested by department.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 High School Diploma Required
 
 
 1-3 years related administrative or business experience
 
 
 Non-Bargaining Unit, BET - Surgery Administration - WST, Mount Sinai West
 
 
 
 Employer Description
 
 
 
 
 Strength through Unity and Inclusion
 
 
 
 The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.
 
 
 At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.
 
 
 
 About The Mount Sinai Health System
 
 
 
 Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.
 
 
 
 Equal Opportunity Employer
 
 
 
 The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.
 
 
 
 Compensation
 
 
 
 The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $22 - $34.5206 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
</div>

Administrative Assistant-MSW-FT Days

Swoon

<div>
 
 Swoon is partnering with a leading global financial institution to hire an Admin Assistant for an initial 6-month contract based in New York, NY, with strong potential for extension based on performance. This hybrid opportunity (4 days in-office, 1 day remote) supports the team by providing critical administrative, organizational, and operational support to ensure smooth and efficient business operations.
 
 
 
 
 
 Ideal for professionals with 3&ndash;5 years of administrative experience, this role focuses on managing calendars, coordinating meetings and events, processing invoices and expense reports, arranging travel, and liaising with internal teams and external vendors. The Admin Assistant will play a key role in keeping the office running seamlessly, enabling the broader team to focus on strategic priorities. This position offers the opportunity to contribute to a fast-paced, high-energy environment within a top-tier financial organization.
 
 
 
 
 
 
 Below is the job description:
 
 
 
 
 
 
 
 Initial 6-month Admin Assistant opportunity in New York, NY
 
 
 
 
 
 
 
 Location:
 
 151 W 42nd St. NY, New York, [4 days in office, 1 day work from home]
 
 
 
 Duration:
 
 Initial 6-month contract with high potential to extend/convert based on performance
 
 
 
 Pay Rate:
 
 $26-28/hr W2
 
 
 
 Working hours:
 
 Can vary, ex: 8:30 am &ndash; 5:00 pm; 9:00 am &ndash; 6:00 pm
 
 
 
 Job #:
 
 Heads-up, exclusive to Swoon
 
 
 
 
 
 
 Seeking:
 
 
 <ul>
 <li>
 Seeking an Admin Assistant with ideally around 3-5 years of experience
 </li>
 </ul>
 
 
 
 
 
 Soft Skills:
 
 
 <ul>
 <li>
 Needs to work in fast paced environment
 </li>
 <li>
 Super organized
 </li>
 <li>
 Good at time management
 </li>
 <li>
 Fast learner
 </li>
 </ul>
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manages and monitors calendars and upcoming events.
 </li>
 <li>
 Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation.
 </li>
 <li>
 Supports the coordination and implementation of department events.
 </li>
 <li>
 Dispatches outgoing communications.
 </li>
 <li>
 Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
 </li>
 <li>
 Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
 </li>
 <li>
 Makes travel arrangements, booking flight/hotel reservations as needed.
 </li>
 <li>
 Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
 </li>
 </ul>
 
 
</div>

Admin Assistant

The Jewish Board

PURPOSE
 The Jewish Board’s Community Behavioral Health treatment programs provide compassionate, high quality, evidence-based services to individuals and families in the communities we serve. Our staff use a culturally competent, person centered approach to help individuals and their families develop skills and resources to improve overall functioning, to instill hope, and to strengthen resiliency. Our programs work closely with community partners to address health disparities in our neighborhoods while also celebrating the strengths and resiliency of our communities.
 
PROGRAM DESCRIPTION
 The ACT programs provide an integrated set of evidenced based treatment, rehabilitation, case management and support services to individuals residing in NYC, in Shelter programs, and/or living in supportive housing programs or their own residences in the community who are diagnosed with severe mental illness and whose needs have not been well met by more traditional service delivery approaches. Through a mobile, multi-disciplinary team of staff, recipients are supported in their recovery through an individualized, person-centered model of care.
 
POSITION OVERVIEW: 
This multi- faceted position works directly with adults living with severe and persistent mental illness (SPMI) and substance use disorders (SUD) living in NYC. In addition to providing direct care, this position provides administrative oversight and support to the treatment team to ensure the delivery of services is in accordance with regulatory and payer requirements. Clinical Coordinators use a recovery oriented approach to link recipients to the services they need to obtain housing and to achieve wellness self-management and increasing independence. Working in a team setting and primarily in the community, Clinical Coordinators assess risk and needs, develop person centered care plans, provide care management services, track and arrange appointments, educate clients and coordinate other aspects of clients’ health and community services. Since this is an evolving program, other tasks and duties may be assigned
 
KEY ESSENTIAL FUNCTIONS: 
<ul>
<li>Assume administrative tasks such as chart auditing, collaborating with outside partners, facilitating team meetings and being the point person in crisis situations when Program and Team Director are not available.</li>
<li>Supervise students</li>
<li>Assist with on-boarding/orientation of new staff</li>
<li>When needed/requested, lead team in-service training on topics that will improve service to clients.</li>
<li>Comprehensive assessment of client within 45-60 days of entry into program.</li>
<li>Work closely with team to visit each client a minimum of 6 times monthly.</li>
<li>Integration of medical, specialized and behavioral health services in addition to social support and/or educational support services</li>
<li>Periodic reassessment of a client’s medical and behavioral health needs and update of, adherence to recommended treatments, and need for care coordination</li>
<li>Attend scheduled team meetings and one-on-one supervisions</li>
<li>Attend mandatory ACT trainings and Jewish Board MKSEI 13 Module course training.</li>
<li>Collaborative development of an Individualized Care Plan (ICP) with the client, the client’s family and/or caregivers in addition to other service providers, and review and revise ICP per regulatory standards or when there are significant changes in functioning or clinical status.</li>
<li>Provide care management services</li>
<li>Track all specialty medical, behavioral and support service referrals made for patient using Health Information Technology (HIT) provided.</li>
<li>Assure that client has access to, engages in and retains needed services as defined in the ICP.</li>
<li>Provide outreach services to clients to increase engagement in services identified on individualized care plan</li>
<li>Complete all required documentation</li>
<li>Provide after-hours emergency coverage via cell phone on rotating basis.</li>
</ul>
EDUCATIONAL / TRAINING REQUIRED: 
<ul>
<li>Obtained a Master’s level degree in human services field with appropriate NYS licensure (e.g. MSW, LMSW, LMHC, LCSW, LMFT, Creative Arts Therapist LCAT, licensed Occupational therapist, Certified Psychiatric Rehabilitation Counselor, Rehabilitation Counselor, licensed psychologist or hold a Master’s Degree as a Therapeutic Recreation Specialist or Psychologist or Pastoral Counselor or Master’s degree in a related field.</li>
<li>Previous work on an ACT team or similar type of community based/ mobile based program for at least one year.</li>
</ul>
VISUAL AND MANUAL DEXIERITY: 
<ul>
<li>Able to read data and documents, including spreadsheets, reports and Electronic Health Records in printed form and on computer screens.</li>
<li>Able to input data into the Electronic Health Record.</li>
<li>Limited applications of manual dexterity and hand-eye coordination.</li>
</ul>
WORK ENVIRONMENT / PHYSICAL EFFORT
 
Physical Demands: 
<ul>
<li>Regularly required to speak clearly and hear the spoken word well.</li>
<li>Regularly required to physically operate routine office equipment such as telephones, computers, etc.</li>
<li>Regularly required to utilize near vision ability and to read data and documents, including spreadsheets, reports and Electronic Health Records in printed form and on computer screens.</li>
<li>Regularly required to travel to various locations to meet with clients</li>
</ul>
Work Environment: 
<ul>
<li>Noise level is consistent with levels usually present in an office, education, rehabilitation or health related environment.</li>
<li>Hazards present are consistent with those common to an office, education, rehabilitation or health related environment.</li>
</ul>
We are an equal opportunity employer that does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, veteran status, or any other status protected by applicable federal, state, or local law.

Clinical Coordinator

Solomon Page

<div>
 Well-known and highly respected billion-dollar global investment management firm is seeking a new Full-Time/Permanent Executive Assistant to support its Investor Relations team in NYC. This role sits within a fast-paced Investor Relations group, supporting a team that works closely with institutional investors around the world. This individual will play a critical role in maintaining seamless operations, coordinating investor communications, managing complex scheduling, and supporting large-scale investor events and roadshows. Candidates must have a minimum of 2-4+ years of experience working as an executive assistant, within financial services (strongly preferred/required) and with 1 year of related client service experience (preferred), and a Bachelor&rsquo;s degree is required. Ideal candidates should be polished and professional, proactive, detail-oriented, organized, flexible, eager/motivated, able to manage multiple priorities, accustomed to working in a fast-paced environment, comfortable working with senior professionals and external investors, and possess excellent interpersonal and communication skills (both verbal and written). This is an exceptional opportunity to join a world-class organization known for its disciplined investment approach, collaborative culture, and long-term success across global markets!
 
 
 <ul>
 <li>
 Salary depends on experience (90-120k base) plus BUILT-IN paid overtime (approx. 30-40k just by working your normal day!) plus discretionary bonus eligibility. AMAZING, comprehensive benefits &ndash; medical/dental/vision/etc., complimentary breakfast &amp; lunch, on-site gym access, and much more.
 </li>
 <li>
 Hours are 8:00am-6:00pm, with flexibility as needed. Hybrid work schedule (3 days in office / 2 days remote; Tuesday &ndash; Thursday in office; Monday &amp; Friday remote).
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Provide comprehensive executive administrative and client-facing support to the Investor Relations team.
 </li>
 <li>
 Manage complex calendars across multiple time zones and coordinate internal and external meetings.
 </li>
 <li>
 Serve as a point of contact for investor scheduling and communications.
 </li>
 <li>
 Prepare and coordinate materials for meetings, calls, and follow-ups.
 </li>
 <li>
 Coordinate conference room logistics, catering, and meeting setup.
 </li>
 <li>
 Maintain and update team conference calendars.
 </li>
 <li>
 Coordinate travel arrangements, itineraries, and event registrations for team members.
 </li>
 <li>
 Prepare and reconcile expense reports.
 </li>
 <li>
 Provide backup phone coverage and support other administrative staff as needed.
 </li>
 <li>
 Assist with special projects and team initiatives.
 </li>
 <li>
 Maintain and update the firm&rsquo;s CRM database system, including client contact records and distribution lists. Track and input meeting details and investor interactions.
 </li>
 <li>
 Assist with investor inquiries and administrative requests.
 </li>
 <li>
 Support preparation of due diligence questionnaires and other investor materials.
 </li>
 <li>
 Process and manage access requests for the firm&rsquo;s secure data-sharing platform.
 </li>
 <li>
 Help coordinate quarterly investor meetings, conferences, and global roadshows.
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 Minimum 2&ndash;4+ years of experience as an Executive Assistant or Administrative Assistant, ideally working within financial services.
 </li>
 <li>
 Prior client service or investor-facing experience preferred.
 </li>
 <li>
 Bachelor&rsquo;s degree required.
 </li>
 <li>
 Exceptional attention to detail and strong organizational skills.
 </li>
 <li>
 Excellent written and verbal communication abilities.
 </li>
 <li>
 Ability to manage multiple priorities and work effectively under pressure.
 </li>
 <li>
 Professional demeanor when interacting with senior executives and external investors.
 </li>
 <li>
 Demonstrated discretion and ability to handle confidential information.
 </li>
 <li>
 Highly collaborative team player with a proactive mindset.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Experience with CRM systems (Backstop or similar) a plus.
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs &ndash; this specialized approach sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Executive Assistant, Investor Relations

Mission Staffing

<div>
 
 
 Confidential Job Description &ndash; Executive Assistant (Industrials Team)
 
 
 
 
 Location:
 
 New York, NY
 
 
 
 Schedule:
 
 4 days onsite
 
 
 
 Compensation:
 
 $125,000 &ndash; $150,000 base + discretionary bonus (20&ndash;25%)
 
 
 
 Experience Level:
 
 7+ years
 
 
 
 
 
 
 Overview
 
 
 
 A highly respected, Private Equity firm is seeking an experienced Executive Assistant to support senior members of its Industrials investment team. This firm is known for its operationally focused approach, strong performance track record, and collaborative yet high-performance culture.
 
 
 
 
 
 This role requires a polished, proactive professional who thrives in a fast-paced, dynamic environment and is comfortable supporting multiple senior stakeholders with varying working styles, many of whom operate remotely.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide high-level administrative support to:
 </li>
 <li>
 2 senior Partners (one with light touch), Principals, Advisors
 </li>
 <li>
 Manage complex, ever-changing calendars and travel logistics across multiple time zones
 </li>
 <li>
 Coordinate and execute several board-level meetings/events annually, including handling frequent changes and updates
 </li>
 <li>
 Serve as a central point of coordination across a distributed team, maintaining alignment despite remote working structures
 </li>
 <li>
 Track priorities, maintain visibility into team activity, and proactively anticipate needs
 </li>
 <li>
 Partner closely with other administrative professionals to ensure seamless team support
 </li>
 </ul>
 
 
 
 
 
 Team &amp; Environment
 
 
 <ul>
 <li>
 Part of a broader administrative team
 </li>
 <li>
 The Principal is regularly onsite; most other stakeholders operate remotely
 </li>
 <li>
 The environment is fast-paced, detail-oriented, and requires strong collaboration and communication across teams
 </li>
 </ul>
 
 
 
 
 
 Candidate Profile
 
 
 <ul>
 <li>
 7+ years of Executive Assistant experience, preferably within finance, private equity, or similarly demanding environments
 </li>
 <li>
 Demonstrated ability to support multiple senior executives simultaneously
 </li>
 <li>
 Highly adaptable with a strong ability to manage ambiguity and shifting priorities
 </li>
 <li>
 Proactive, resourceful, and capable of taking full ownership of responsibilities
 </li>
 <li>
 Strong interpersonal skills with the ability to navigate different personalities and working styles
 </li>
 <li>
 High level of discretion, professionalism, and sound judgment
 </li>
 <li>
 Willingness to maintain awareness of team needs outside of standard business hours when necessary
 </li>
 </ul>
 
 
 
 
 
 Compensation &amp; Benefits
 
 
 <ul>
 <li>
 Competitive base salary and bonus structure
 </li>
 <li>
 Comprehensive medical, dental, and vision coverage (fully employer-paid in-network)
 </li>
 <li>
 401(k) with immediate employer match and enhanced employer contributions after tenure milestones
 </li>
 <li>
 Additional perks include daily meals, wellness benefits, and access to onsite fitness facilities
 </li>
 </ul>
 
 
 
 
 
 Additional Notes
 
 
 
 This is an opportunity to join a top-tier firm with a strong reputation and work closely with senior leadership in a highly visible role. The position offers meaningful exposure, responsibility, and long-term growth potential for the right candidate.
 
</div>

Executive Assistant - Industrials Team - Private Equity

Bridgewater Advisors Inc.

<div>
 
 
 About Us:
 
 
 
 We are a dynamic, independent wealth management firm located in Rockefeller Center. Our small, tight-knit team provides personalized financial services to high-net-worth clients, and we&rsquo;re seeking a highly organized and proactive Office Assistant/Executive Assistant to join our team. This is an exciting opportunity for someone looking to make a meaningful impact in a fast-paced, collaborative environment.
 
 
 
 
 
 
 Position Overview:
 
 
 
 We are looking for an experienced Office Assistant who will also provide HR administration and executive assistant support. This individual will play a key role in ensuring the smooth and efficient operation of our office, supporting day-to-day administrative needs, assisting with HR functions, and supporting our leadership team. The ideal candidate is someone who thrives in a dynamic environment, is detail-oriented, and has strong interpersonal skills.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Office Management:
 
 
 <ul>
 <li>
 Oversee daily office operations, ensuring an efficient and organized work environment.
 </li>
 <li>
 Answer phones.
 </li>
 <li>
 Greet clients as they arrive for meetings.
 </li>
 <li>
 Manage office supplies and vendor relationships.
 </li>
 <li>
 Coordinate office maintenance, equipment, and facilities management.
 </li>
 <li>
 Organize and manage meetings, conferences, and travel arrangements.
 </li>
 <li>
 Ensure the office kitchen remains tidy and well-stocked on a daily basis.
 </li>
 <li>
 Assist with office equipment as needed.
 </li>
 </ul>
 
 
 HR Administration:
 
 
 <ul>
 <li>
 Assist with onboarding and offboarding processes for new and departing employees.
 </li>
 <li>
 Maintain employee records and ensure compliance with HR policies and procedures.
 </li>
 <li>
 Help manage benefits administration and payroll coordination.
 </li>
 </ul>
 
 
 Executive Assistant Support:
 
 
 <ul>
 <li>
 Provide administrative support to senior executives, including calendar management and email correspondence.
 </li>
 <li>
 Experience using a CRM in the RIA industry is desirable
 </li>
 <li>
 Coordinate meetings, conferences, and client events.
 </li>
 <li>
 Assist Tax Team during tax preparation season.
 </li>
 <li>
 Assist with special projects and research as required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 3+ years of office management experience, ideally in a financial services or professional services setting.
 </li>
 <li>
 Executive assistant experience preferred.
 </li>
 <li>
 Proficiency in Google Workspace (Docs, Sheets, Gmail), MS Office and general office software.
 </li>
 <li>
 Excellent organizational, communication, and time-management skills.
 </li>
 <li>
 Ability to handle sensitive and confidential information with discretion.
 </li>
 <li>
 A proactive, positive attitude and the ability to multitask effectively in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Why Join Us?
 
 
 <ul>
 <li>
 Work in a collaborative and dynamic team environment.
 </li>
 <li>
 Competitive salary and benefits package.
 </li>
 <li>
 Salary range&nbsp;$60,000 - $80,000
 </li>
 <li>
 Hybrid workplace - 4 days in office, 1 day remote.
 </li>
 <li>
 The opportunity to contribute to the success and growth of a growing firm.
 </li>
 <li>
 Convenient Manhattan location: Rockefeller Center
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re a motivated, detail-oriented professional who thrives in a hands-on role, we&rsquo;d love to hear from you. Apply today and become an integral part of our team!
 
</div>

Office Assistant / Executive Assistant

Confidential Company

<div>
 
 Location - Midtown Manhattan - 4 days in-office
 
 
 Typically 9am - 5pm
 
 
 
 
 
 Overview
 
 
 We are seeking a highly organized and detail-oriented
 
 Administrative Assistant/Scheduling Coordinator
 
 to support senior leadership with a primary focus on
 
 interview scheduling and candidate coordination
 
 . This role is critical to ensuring a seamless, professional experience for candidates, clients, and internal stakeholders by managing complex calendars, coordinating interviews across multiple time zones, and maintaining clear, proactive communication.
 
 
 
 
 
 The ideal candidate thrives in a fast-paced environment, is meticulous with details, and excels at juggling priorities while maintaining a polished and professional demeanor.
 
 
 
 
 
 Key Responsibilities
 
 
 Interview Scheduling &amp; Coordination
 
 <ul>
 <li>
 Coordinate and schedule
 
 high-volume interviews
 
 across multiple stakeholders, including executives, hiring managers, candidates, and clients
 </li>
 <li>
 Manage
 
 complex calendars
 
 , often with last-minute changes or competing priorities
 </li>
 <li>
 Schedule virtual, in-person, and multi-round interview processes
 </li>
 <li>
 Handle rescheduling, cancellations, and urgent changes with professionalism and speed
 </li>
 <li>
 Prepare and send interview confirmations, calendar invites, agendas, and logistics
 </li>
 <li>
 Ensure candidates receive timely instructions, links, and directions
 </li>
 </ul>
 
 
 
 
 Process &amp; Coordination Excellence
 
 <ul>
 <li>
 Partner closely with internal teams to align availability and priorities
 </li>
 <li>
 Identify opportunities to improve scheduling workflows and efficiency
 </li>
 <li>
 Maintain a high-touch, white-glove candidate experience
 </li>
 <li>
 Ensure consistency, accuracy, and professionalism in all communications
 </li>
 </ul>
 
 
 
 
 Executive &amp; Administrative Support
 
 <ul>
 <li>
 Provide day-to-day administrative support to senior executives or recruiters
 </li>
 <li>
 Act as a primary point of contact for scheduling-related communication
 </li>
 <li>
 Track interview status and maintain accurate scheduling records
 </li>
 <li>
 Support meeting preparation, follow-ups, and documentation as needed
 </li>
 <li>
 Maintain confidentiality and discretion with sensitive information
 </li>
 </ul>
 
 
 
 
 Requirements
 
 
 2-10+ years of admin and/or scheduling experience
 
 
 Bachelor degree highly preferred
 
 
 
</div>

Administrative Assistant/Scheduling Coordinator - Asset Management Firm (# 3515278)

Explore 647+ Administrative assistant msw ft days in New York this April. Find roles across top companies and apply now to boost your career.