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Goldman Sachs

<div>
 
 Job Description
 
 
 
 
 Administrative Assistant, New York, NY
 
 
 
 We are seeking an experienced administrative professional to support and provide leverage at Goldman Sachs. The ideal candidate will possess strong administrative experience ideally within financial or corporate services, booking international and domestic travel, managing complex and ever shifting calendars across time zones and managing expenses. Candidates should be meticulously organized and be proficient in Concur, MS Word, Excel, PowerPoint and Outlook. This is a fantastic opportunity for a proactive and professional candidate to join a world class organization.
 
 
 
 If you apply to this posting, you will be considered for multiple roles across the firm that require this skillset.
 
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provides administrative support in a complex team environment to a senior group or executive.
 </li>
 <li>
 Coordinates complex, senior-level internal/ external meetings and conference calls.
 </li>
 <li>
 Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.
 </li>
 <li>
 Supports internal and external managers or clients while responding and following up to client requests.
 </li>
 <li>
 Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
 </li>
 <li>
 Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
 </li>
 <li>
 Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.
 </li>
 <li>
 Maintains understanding of firm policies and handles certain issues independently.
 </li>
 <li>
 Manages monthly invoices and arranges payment.
 </li>
 <li>
 On-boards new hires, processes new employees, transfers, termination, etc.
 </li>
 <li>
 Responsible for participation in general administrative duties (copying filing, faxing, archiving), ad-hoc projects, committees and or group events.
 </li>
 <li>
 Works with conference and catering services for meetings and client engagements as needed.
 </li>
 <li>
 Orders supplies and keeps inventory well-stocked.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Strong proficiency in Concur, MS Word, Excel, PowerPoint and Outlook.
 </li>
 <li>
 Prefer 3+ years of experience
 </li>
 <li>
 Requires excellent interpersonal and communication skills and team player mentality.
 </li>
 <li>
 High attention to detail and strong organizational skills.
 </li>
 <li>
 Ability to maintain high standards despite pressing deadlines.
 </li>
 <li>
 Ability to solve problems quickly and efficiently with excellent judgement.
 </li>
 <li>
 Strong knowledge of general business, corporate and government cultures with the ability to handle highly sensitive, confidential and non-routine information.
 </li>
 <li>
 Self-starter with excellent anticipation skills; problem solving; follow up.
 </li>
 <li>
 Demonstrated dependability and sense of urgency about getting results.
 </li>
 <li>
 Demonstrates high degree of integrity and confidentiality.
 </li>
 <li>
 Comfortable working with people at all organizational levels.
 </li>
 <li>
 Ability to display a consistent, professional degree of communication while working well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
 </li>
 <li>
 Highest degree of integrity, professionalism, diplomacy and discretion required
 
 
 </li>
 </ul>
 
 About Goldman Sachs
 
 
 
 At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.
 
 
 We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.
 
 
 We&rsquo;re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html
 
 
 &copy; The Goldman Sachs Group, Inc., 2023. All rights reserved.
 
 
 Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.
 
 
 
 Salary Range
 
 
 
 The expected base salary for this New York, New York, United States-based position is $70000-$110000. In addition, you may be eligible for a discretionary bonus if you are an active employee as of fiscal year-end.
 
 
 
 Benefits
 
 
 
 Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here .
</div>

Administrative Assistant, New York

Chapman and Cutler LLP

<div>
 
 Chapman and Cutler LLP is seeking to hire an Administrative Assistant to join our New York office. The Administrative Assistant will work with other administrative and legal professionals in a collegial environment, performing a variety of clerical duties for attorneys and assisting with projects as directed by the Administrative Assistant Supervisor, Chief Support Services Officer and supervising attorneys. The position requires an in-office presence but includes flexibility for some remote work.
 
 
 
 
 
 The responsibilities of the Administrative Assistant will include:
 
 
 
 
 <ul>
 <li>
 Reports to the office in a reliable and punctual manner.
 </li>
 <li>
 Works as part of a team to meet the clerical, administrative, and word processing requirements of the Firm.
 </li>
 <li>
 Provides direct administrative/clerical and word processing support including, but not limited to, time keeping, processing billing memos, expense reports, scheduling, scanning, document editing, blacklining, collating, preparing packages/labels/envelopes for mailing.
 </li>
 <li>
 Is familiar with standard computer applications such as Microsoft Word, Excel and PowerPoint, Adobe Acrobat and comparison software.
 </li>
 <li>
 Works one-on-one with attorneys, paraprofessionals and administrative assistants for projects that require special or specific instruction.
 </li>
 <li>
 Works independently on tasks as directed, and exhibits an understanding of how individual tasks affect other long-term projects and the department functioning as a whole.
 </li>
 <li>
 Displays competency while learning new tasks and ability to ask thoughtful questions to complete assignments.
 </li>
 <li>
 Creates and maintains all client and general files.
 </li>
 <li>
 Handles incoming and outgoing mail as necessary.
 </li>
 <li>
 Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship; follows practice group guidelines for protecting client information.
 </li>
 <li>
 Makes appointments for attorney(s) and updates attorney calendar(s) using Firm software regarding meetings, conference calls, in-house meetings, travel, etc.
 </li>
 <li>
 Makes necessary travel arrangements; completes expense reports in a timely manner.
 </li>
 <li>
 Understands and properly utilizes, the Firm&rsquo;s reference materials, including training materials and internal online information.
 </li>
 <li>
 Respects the Firm&rsquo;s policies and procedures.
 </li>
 <li>
 Attends scheduled training sessions and utilizes information in daily work production.
 </li>
 <li>
 Proofreads material for grammatical, typographical or spelling errors.
 </li>
 <li>
 Is well organized, resourceful, motivated and has the ability to adjust to rapidly changing priorities.
 </li>
 <li>
 Communicates and follows instructions effectively from a diverse group of clients, attorneys, paraprofessionals and staff and provides information in person or by phone with courtesy and tact.
 </li>
 <li>
 Develops familiarity with Chapman and Cutler standard formatting and document production procedures.
 </li>
 <li>
 Is proactive in establishing helpful working relationships with coworkers; shows initiative in seeking additional tasks to maintain steady workload.
 </li>
 <li>
 Assists in any other area of the Firm and performs other duties as assigned.
 </li>
 </ul>
 
 
 
 
 
 MINIMUM QUALIFICATIONS
 
 :
 
 
 
 
 
 
 
 <ul>
 <li>
 At least five (5) years of experience in a professional environment
 </li>
 <li>
 Prior law firm experience is preferred
 </li>
 <li>
 Excellent typing, spelling, grammar and punctuation skills
 </li>
 <li>
 Ability to use handbooks and other reference materials
 </li>
 <li>
 Teamwork oriented
 </li>
 <li>
 High degree of organization
 </li>
 <li>
 Computer knowledge, Mac OS preferred; proficiency with Microsoft Office
 </li>
 <li>
 Ability to work collaboratively and to organize, prioritize and complete numerous tasks
 </li>
 <li>
 College degree preferred
 </li>
 <li>
 Committed to following all Firm security protocols and maintaining information security
 </li>
 </ul>
 
 
 
 
 
 
 
 In accordance with the New York Pay Transparency Law, the expected salary range for this New York position is $84,000-$92,000. The benefits overview for this position is available for review at the below link.
 
 
 
 
 
 Benefits Overview
 
 
 
 
 
 Please submit a cover letter and resume. All applicants will be considered; however, the hiring decision will be made based on qualifications for the position.
 
 
 
 
 
 
 Chapman and Cutler LLP is an Equal Opportunity Employer M/F/D/V/SO.
 
 
</div>

Administrative Assistant

Deutsche Bank

<div>
 
 Position Overview
 
 
 
 
 Job Title
 
 Administrative Assistant
 
 
 
 Corporate Title
 
 Assistant
 
 
 
 Location
 
 New York
 
 
 
 Overview
 
 
 
 This is an Assistant role within Institutional Cash and Trade (ICT) in the Corporate Bank; Institutional Cash and Trade (ICT) is the market leader in euro clearing. We provide correspondent banking services for financial institutions such as cross‑border payments, FX solutions, liquidity management, and trade advisory.
 
 
 The administrative assistant role provides the core support for a business area and at times may extend beyond the primary business area. Strong administrative and organizational skills are needed to ensure the day-to-day smooth running of the Business area. You will play a central role in assisting senior management and the team with various tasks and projects.
 
 
 
 What We Offer You
 
 
 
 <ul>
 <li>
 A diverse and inclusive environment that embraces change, innovation, and collaboration
 </li>
 <li>
 A hybrid working model, allowing for in-office / work from home flexibility, generous vacation, personal and volunteer days
 </li>
 <li>
 Employee Resource Groups support an inclusive workplace for everyone and promote community engagement
 </li>
 <li>
 Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits
 </li>
 <li>
 Educational resources, matching gift, and volunteer programs
 
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Coordinating complex calendars and schedules for senior bankers to ensure effective time management and prioritisation of engagements where necessary
 </li>
 <li>
 Facilitating travel plans of all team members with minimal disruption, including planning, and booking detailed travel itineraries (flights, hotels and visas), organising travel meetings and reimbursement of travel expenses
 </li>
 <li>
 Coordinating the submission of business expenses for personal remittance in a timely fashion
 </li>
 <li>
 Run point on setting up meetings across multiple time zones, booking rooms, organising passes and coordinating catering where necessary to ensure events are able to run without disruption
 </li>
 <li>
 Drafting communication documents and other correspondence
 </li>
 <li>
 Working with other assistants where necessary to ensure support needs are covered during short-term absences
 
 
 
 </li>
 </ul>
 
 Skills You&rsquo;ll Need
 
 
 
 <ul>
 <li>
 Previous relevant experience as a Personal/ Executive Assistant within the finance industry
 </li>
 <li>
 Solid organisational skills with a focus on complex diary management
 </li>
 <li>
 Strong attention to detail and ability to communicate clearly, concisely and confidently
 </li>
 <li>
 Discretion and ability to handle sensitive matters confidentially at all times
 </li>
 <li>
 Ability to prioritise, work under pressure and multi-task and ability to take initiative and be resourceful when finding solutions for their bankers
 
 
 
 </li>
 </ul>
 
 Skills That Will Help You Excel
 
 
 
 <ul>
 <li>
 Excellent communication skills, both written and oral
 </li>
 <li>
 High attention to detail and a passion for quality
 </li>
 <li>
 Ability to work well under pressure in a fast-paced environment
 </li>
 <li>
 Good interpersonal skills and the ability to build relationships with a broad range of stakeholders; team player, supporting colleagues &amp; peers where necessary
 </li>
 <li>
 Self-motivated and proactive in identifying areas for improvement
 
 
 
 </li>
 </ul>
 
 Expectations
 
 
 
 It is the Bank&rsquo;s expectation that employees hired into this role will work in the New York office in accordance with the Bank&rsquo;s hybrid working model.
 
 
 Deutsche Bank provides reasonable accommodations to candidates and employees with a substantiated need based on disability and/or religion.
 
 
 The salary range for this position in New York City is $70k to $90k Actual salaries may be based on a number of factors including, but not limited to, a candidate&rsquo;s skill set, experience, education, work location and other qualifications. Posted salary ranges do not include incentive compensation or any other type of remuneration.
 
 
 
 Deutsche Bank Benefits
 
 
 
 At Deutsche Bank, we recognize that our benefit programs have a profound impact on our colleagues. That&rsquo;s why we are focused on providing benefits and perks that enable our colleagues to live authenti&shy;cally and be their whole selves, at every stage of life. We provide access to physical, emotional, and financial wellness benefits that allow our colleagues to stay financially secure and strike balance between work and home. Click here to learn more!
 
 
 Learn more about your life at Deutsche Bank through the eyes of our current employees: https://careers.db.com/life
 
 
 The California Consumer Privacy Act outlines how companies can use personal information. If you are interested in receiving a copy of Deutsche Bank&rsquo;s California Privacy Notice, please email HR.Direct@DB.com .
 
 
 We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.
 
 
 Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.
 
 
 We welcome applications from all people and promote a positive, fair and inclusive work environment.
 
 
 Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law. Click these links to view "Deutsche Bank&rsquo;s Equal Opportunity Policy Statement" and the following notices: "EEOC Know Your Rights" ; "Employee Rights and Responsibilities under the Family and Medical Leave Act" ; and "Employee Polygraph Protection Act" .
 
 
</div>

Capelli New York

<div>
 
 
 
 Who We Are:
 
 
 
 
 GMA Group dba Capelli New York and Ballet Group LLC. is a major U.S. manufacturer and distributor of apparel, footwear, novelty and gift products, jewelry, fashion accessories, handbags, PPE, and sports/athletic apparel for women, men, and kids. We were established in 1990 and have approximately 600 employees in the U.S.A. and 2,500 employees worldwide. We have locations in the U.S.A., UK, China, Hong Kong, Germany, and Bangladesh.
 
 
 
 
 
 
 
 What We Are Looking For:
 
 
 
 
 We are seeking an
 
 Administrative Assistant.
 
 The overall aim of this role is to assist with the essential duties of sales, product development, production and e-commerce. The ideal candidate will have strong analytical and communication skills, is detail oriented, and serious about having a career, not just a job. This is a full-time position in our
 
 New York City Office
 
 working 5 days a week from 9:00AM to 6:00PM.
 
 
 
 
 Responsibilities:
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage administrative tasks related to sales, product development, production and e-commerce
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Follow up, review, and maintain the organizing of sales orders, purchase orders and product lifecycle
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Process sales orders in a timely manner to meet deadlines and customer ship windows
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Liaise with internal teams (product development, sales, etc.) to ensure all actions of a project are made in time to meet the schedule deadlines
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Help process and complete sample requests for customers
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Sort through and manage samples received from overseas and customers on a daily basis.&nbsp;Log and send the samples received to the appropriate persons (i.e. development manager, sales, etc.)
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Assist with showroom maintenance&nbsp;
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Create social media and email campaigns that align with brand
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Review customer service messages and provide responses to represent our brand positively
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform other duties as assigned
 
 
 
 
 
 
 
 Requirements:
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Experience with Excel
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Excellent organizational skills and attention to detail
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong written and oral communication skills
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to work effectively in a fast-paced environment
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Extremely detail oriented with excellent follow up skills
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to multi-task and prioritize to meet deadlines
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong communication skills and able to work as part of a team
 
 
 
 &nbsp;
 
 
 
 If you see yourself as our newest team member, please submit your resume and salary requirements to staff.hiring@capellinewyork.com
 
 
 
 GMA Group is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment without regard to gender, race, religion, national origin, ethnicity, disability, gender identity/expression, sexual orientation, age, veteran or military status, or any other category protected under the law. GMA Group is an equal opportunity employer; committed to a community of inclusion, and an environment free from discrimination, harassment, and retaliation.
 
 
</div>

The Bromley Companies

<div>
 
 
 Executive Assistant and Office Manager
 
 
 
 
 
 
 
 This is a temporary position, with an expected start/end timeline from mid June 2026 through the end of December 2026.
 
 
 
 
 
 
 
 To apply for this position, please email your resume to
 
 EA@bromco.com
 
 with the subject line &ldquo;Bromley EA Temp Position&rdquo;.
 
 
 
 
 
 
 Salary Range: $90,000-$100,000/year salary base
 
 
 Medical, Dental, Vision, 401K, Vacation &amp; Sick PTO
 
 
 
 
 
 This is an on-site role based at our 5th Avenue office near Union Square. Candidates must be able to commute to the NYC office five days per week. Hours are M-F from 8:30am - 5:30pm.&nbsp;
 
 
 
 
 
 The Executive Assistant/Office Manager will play a critical support role for the CEO and Chairman of the firm and facilitate the functioning of the entire office. You will serve as the primary administrative partner to the CEO, acting as a gatekeeper, liaison, and strategic support resource. In addition to executive support, you will oversee light office management and HR coordination responsibilities to ensure smooth day-to-day operations for our 12-person Manhattan office.&nbsp;
 
 
 
 
 
 The Executive Assistant will have the ability to work independently on projects, from conception to completion with minimal oversight, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant should be a natural leader who&rsquo;s friendly and warm with an approachable demeanor. He or she will be a proactive, intuitive, resourceful, and technologically savvy problem solver who anticipates executive needs.
 
 
 
 
 
 It is important for the candidate to have a polished, professional presence and be comfortable and experienced with interacting with senior level executives within and outside the Company.&nbsp;This position presents an ideal opportunity for a person to work at a dynamic family run entrepreneurial real estate company, to be a part of its growth and to elevate the position to facilitate growth initiatives.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Provide high-level daily administrative support to the CEO, including managing heavy email correspondence.
 </li>
 <li>
 Manage a complex and frequently shifting calendar, keeping CEO on time for&nbsp;appointments/meetings, prioritization, prepare for upcoming events/meetings.
 </li>
 <li>
 Coordinate detailed travel itineraries for frequent domestic travel.
 </li>
 <li>
 Support the Chairman and Founder as needed for miscellaneous tasks.
 </li>
 <li>
 Collecting and organizing tax documentation for accountants for business entities and family foundation.
 </li>
 <li>
 Support for AI initiatives to be incorporated into daily office operations.
 </li>
 <li>
 Monthly expenses department coding on corporate credit cards.
 </li>
 <li>
 Maintain internal leasing/financial/tracking documents to be updated and filed in both hard copy and electronic formats.
 </li>
 <li>
 Occasional personal tasks to be completed, no more than 15% of workload.
 </li>
 </ul>
 
 
 
 
 
 Office Management &amp; HR Support
 
 
 <ul>
 <li>
 Act as a central point of contact for the 12-person Manhattan office.
 </li>
 <li>
 Planning &amp; executing of company wide Annual Meeting in November with support of COO.
 </li>
 <li>
 Coordinate with vendors &amp; manage invoices, office supply orders &amp; restocking, FedEx &amp; USPS mailings
 </li>
 <li>
 Work closely with COO and a third-party PEO company to help manage employee benefits and ensure compliance with state and federal employment laws, manage open enrollment &amp; new employee set up.
 </li>
 <li>
 Assist with the hiring process, including but not limited to job posting, resume review, initial screenings, setting up second &amp; third round interviews, and onboarding once hired.
 </li>
 <li>
 Planning volunteer days and office activities.
 </li>
 </ul>
 
 
 
 
 
 Education &amp; Experience Requirements
 
 
 <ul>
 <li>
 5+ years of direct experience supporting a CEO, C-Suite, or senior-level executive.
 </li>
 <li>
 BA/BS degree or higher in a relevant field.
 </li>
 <li>
 Notary Public license in New York (will be required to obtain if not already licensed).
 </li>
 <li>
 Demonstrated experience within the real estate industry strongly preferred.
 </li>
 <li>
 Must be able to commute to the NYC office five days per week (M-F).
 </li>
 </ul>
 
 
 
 
 
 Required Skills
 
 
 <ul>
 <li>
 Exceptional organizational skills with the ability to prioritize and manage multiple tasks seamlessly while maintaining excellent attention to detail and anticipating needs.
 </li>
 <li>
 Proven ability to achieve high performance goals and meet deadlines with minimal oversight and be independently resourceful.
 </li>
 <li>
 High level of discretion and professionalism while handling sensitive financial and personal matters.
 </li>
 <li>
 Proficiency in Microsoft Office, Google Workspace, and Zoom. Familiarity with LinkedIn, Box, Roboform, Gemini, and NotebookLM.
 </li>
 </ul>
 
 
 
 
 
 About Bromley Companies
 
 
 
 The Bromley Companies (www.bromco.com) is a 54 year-old entrepreneurial, integrated real estate investment and management company based in NYC with several million square feet of office, retail, student housing, and industrial properties. The position is located in New York City with coordination between other offices located in Illinois and Florida.
 
</div>

Executive Assistant Office Manager

TGS Holding

Job descriptionFood &amp; Beverage Company (Office located at Chinatown, Manhattan) is looking for Long Term Part-time; Entry Level; Internship; Placement for Office Assistant to handle office regular business needs:every TUE &amp; THU 1pm-5pm (around 4-6 hours per day)Office Assistant &amp; Operations: 50%Bookkeeping/accounting: 50%This position may be responsible for promoting the company's products and services and for building relationships with new and existing accounts. The main focus is to help customers succeed while achieving sales and profit goals established by the company.This position may require working some non-traditional hours (evening, weekends, and holidays) to successfully meet customers' needs.Entry level with knowledge of Microsoft Excel and Quick Book. There is an interview prior to acceptance and not everyone is accepted.Responsibilities include (but not limited to):<ul><li>Excellent phone call etiquette: Handling Daily basics phone calls, connecting teams &amp; completing basic administrative tasks.</li><li>Data Entry, Bookkeeping generates reports as well as to ensuring accuracy.</li><li>Other business related tasks due to business need.</li><li>Willing to try difference challenges and grow with the company.</li><li>Can work both Individual independently, and work with team.</li><li>Opportunity to learn new different things.</li></ul>Qualifications:Quick Book &amp; Microsoft Office: Excel, Word, PowerPoint: 1 year (Preferred)Your profile:<ul><li>Major in Business, Finance, Accounting, Marketing, Communications or pursuing a related Bachelor degree.</li><li>Exceptional communication, writing skills.</li><li>Strong attention to detail.</li><li>Schedule is a based on business needs.</li><li>Must be fluent in Mandarin (or Cantonese) and English preferred.</li><li>MUST be 18 year old or above and legally authorized to work in the USA to any employers.</li></ul>Ability to commute:<ul><li>New York, NY 10013: this position must be on-site in person NO REMOTE</li></ul>If you are interested in this opportunity, please email your application with resume to hiring.tgusa @ gmail.com (remove spaces between @ before send out)Job Types: Full-Time (Entry Level), Long-Term Part-timeCan Consider OPT but NO SPONSORSHIP of H1B; NO SPONSORSHIP of Green CardCOVID-19 considerations: Must complete vaccinationsJob Type: Part-timePay: From $17.00 per hourBenefits:<ul><li>Employee discount</li></ul>Language:<ul><li>Mandarin, Cantonese (Required)</li></ul>Work Location: In person

Bilingual Office & Bookkeep Assistant Entry Level / Internship/ Placement (TGOA)

Mount Sinai Health System

<div>Description
The Offsite Medical Secretary II provides secretarial support to the supervising physician in an offsite practice setting. Responsibilities include telephones, reception, patient scheduling, obtain auth/precertification and maintenance of medical records, as assigned. Prepare stat reports and maintain up to date logs and provide follow up. Work directly with Supervisor and Administration to maintain physician schedule up to date on daily basis. 
Responsibilities
1. Clerical, reception and telephone support for the supervising physician.

2. May schedule appointments for patients.

3. Acquires insurance authorizations for procedures and tests ordered by physician.

4. May enter orders into the electronic medical record (EMR) system or prepare prescription refill requests on behalf of the physician, subject to review and approval.

5. Maintains logging system as required for tracking test results.

6. Assists in the maintenance of medical charts and/or electronic medical record (filing, Op Reports, test results, home care forms).

7. Prepares charts, pre-admissions and consent forms as necessary.

8. Retrieves physician correspondence from dictation service.

9. Prepares physicians mail correspondence.

10. Compiles documents for surgical billing packages if appropriate to practice.

11. Helps direct patient flow during practice hours.

12. Discuss payment arrangements with patients prior to office procedures/visits

13. Collect patients copayment/account balance

14. Assist with credentialing

15. Payment posting and record keeping

16. Open and close physicians schedules

17. Assist supervisor/manager with staff schedules and coverage

18. Assist with front desk duties training

19. Performs other duties as assigned 
Qualifications<ul>
<li>High School Diploma/GED.</li>
<li>2-4 years of administrative experience, preferably in a health care/practice environment</li>
<li>(Medical Assistant certificate program completion is required if performing Medical Assistant duties)</li>
</ul>
Collective bargaining unit: SEIU 1199-SLW-Ambulatory
SEIU 1199 Ambulatory Agreement at MS St. Luke's and MS West (Offsites), R41 - Neurology R41 - WST, Mount Sinai West 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $24.9373 - $25.4706 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

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