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administrative assistant new york

Goldman Sachs

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <strong>
  Administrative Assistant, New York, NY
  <br/>
  <br/>
 </strong>
 We are seeking an experienced administrative professional to support and provide leverage at Goldman Sachs. The ideal candidate will possess strong administrative experience ideally within financial or corporate services, booking international and domestic travel, managing complex and ever shifting calendars across time zones and managing expenses. Candidates should be meticulously organized and be proficient in Concur, MS Word, Excel, PowerPoint and Outlook. This is a fantastic opportunity for a proactive and professional candidate to join a world class organization.
 <br/>
 <br/>
 <em>
  If you apply to this posting, you will be considered for multiple roles across the firm that require this skillset.
  <br/>
  <br/>
 </em>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provides administrative support in a complex team environment to a senior group or executive.
  </li>
  <li>
   Coordinates complex, senior-level internal/ external meetings and conference calls.
  </li>
  <li>
   Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.
  </li>
  <li>
   Supports internal and external managers or clients while responding and following up to client requests.
  </li>
  <li>
   Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
  </li>
  <li>
   Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
  </li>
  <li>
   Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.
  </li>
  <li>
   Maintains understanding of firm policies and handles certain issues independently.
  </li>
  <li>
   Manages monthly invoices and arranges payment.
  </li>
  <li>
   On-boards new hires, processes new employees, transfers, termination, etc.
  </li>
  <li>
   Responsible for participation in general administrative duties (copying filing, faxing, archiving), ad-hoc projects, committees and or group events.
  </li>
  <li>
   Works with conference and catering services for meetings and client engagements as needed.
  </li>
  <li>
   Orders supplies and keeps inventory well-stocked.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong proficiency in Concur, MS Word, Excel, PowerPoint and Outlook.
  </li>
  <li>
   Prefer 3+ years of experience
  </li>
  <li>
   Requires excellent interpersonal and communication skills and team player mentality.
  </li>
  <li>
   High attention to detail and strong organizational skills.
  </li>
  <li>
   Ability to maintain high standards despite pressing deadlines.
  </li>
  <li>
   Ability to solve problems quickly and efficiently with excellent judgement.
  </li>
  <li>
   Strong knowledge of general business, corporate and government cultures with the ability to handle highly sensitive, confidential and non-routine information.
  </li>
  <li>
   Self-starter with excellent anticipation skills; problem solving; follow up.
  </li>
  <li>
   Demonstrated dependability and sense of urgency about getting results.
  </li>
  <li>
   Demonstrates high degree of integrity and confidentiality.
  </li>
  <li>
   Comfortable working with people at all organizational levels.
  </li>
  <li>
   Ability to display a consistent, professional degree of communication while working well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
  </li>
  <li>
   Highest degree of integrity, professionalism, diplomacy and discretion required
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About Goldman Sachs
  <br/>
  <br/>
 </strong>
 At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.
 <br/>
 <br/>
 We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.
 <br/>
 <br/>
 We&rsquo;re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html
 <br/>
 <br/>
 &copy; The Goldman Sachs Group, Inc., 2023. All rights reserved.
 <br/>
 <br/>
 Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.
 <br/>
 <br/>
 <strong>
  Salary Range
  <br/>
  <br/>
 </strong>
 The expected base salary for this New York, New York, United States-based position is $70000-$110000. In addition, you may be eligible for a discretionary bonus if you are an active employee as of fiscal year-end.
 <br/>
 <br/>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here .
</div>


Administrative Assistant, New York

PIMCO

<div>
 PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients&rsquo; capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world&rsquo;s largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns.
 <br/>
 <br/>
 Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients.
 <br/>
 <br/>
 <strong>
  Position Description
  <br/>
  <br/>
 </strong>
 We are currently seeking an Administrative Assistant to join our team in New York, NY. We have opportunities to support our Client Management, Global Wealth Management, and Portfolio Management businesses. This position offers a unique opportunity to gain insight into various areas of the firm, collaborate with diverse teams, and contribute to our commitment to exceptional client service.
 <br/>
 <br/>
 In this role, you will thrive as a resourceful self-starter in a fast-paced environment that demands professionalism, organization, and attention to detail. You will serve as a trusted partner to your immediate team and contribute to our team support model, providing comprehensive support to the entire organization and backup support as needed. Your responsibilities will include managing executives' calendars, scheduling and coordinating meetings, and ensuring smooth communication between leaders and internal/external stakeholders. You will also handle travel arrangements, process expense reports, and assist in planning client events, managing all logistical elements to create a seamless experience.
 <br/>
 <br/>
 <strong>
  Location
  <br/>
  <br/>
 </strong>
 New York, NY
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 The key responsibilities include, but are not limited to:
 <br/>
 <br/>
 <em>
  Administrative Support
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Provide comprehensive administrative support, acting as a proactive gatekeeper to maximize executives' time and contribute to efficient team operations.
  </li>
  <li>
   Serve as the main point of contact for internal and external communications, prioritizing phone calls, emails, and mail.
  </li>
  <li>
   Assist with general administrative duties, including phone coverage, copying, distributing mail, and supporting ad-hoc projects and group events.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Calendar &amp; Meeting Management
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Proactively manage and prioritize executives&rsquo; calendars, scheduling internal and external meetings efficiently.
  </li>
  <li>
   Manage daily calendars for multiple executives, showcasing flexibility and problem-solving skills to adjust and prioritize schedules in response to last-minute changes.
  </li>
  <li>
   Arrange and reserve conference rooms, catering, audio/video, and other essential services for meetings and conferences, coordinating logistics for both onsite and offsite events.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Travel &amp; Expense Management
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Book travel arrangements (primarily domestic) and manage complex itineraries, including flights, accommodations, ground transportation, and visas, while adhering to firm policies.
  </li>
  <li>
   Process expense reporting with precision and timeliness.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Client &amp; Event Management
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Organize client meetings and internal events, including venue selection, catering, and logistics management to create a seamless experience (e.g., Global Client Meetings, Due Diligence Meetings, Roadshows, Board Meetings, Department Onsites).
  </li>
  <li>
   Order and coordinate monthly client anniversary gifts, reinforcing our commitment to client relationships.
  </li>
  <li>
   Update and maintain client information and activities in CRM/Perform, ensuring data integrity and compliance standards for client meals, gifts, and entertainment.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Communication &amp; Relationship Management
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Build strong business relationships with executives and administrative staff, ensuring smooth communication between leaders and internal/external stakeholders.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Research &amp; Documentation
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Draft, proofread, and edit business documents, including memos, reports, presentations, and emails, ensuring accuracy and clarity.
  </li>
  <li>
   Conduct research, gather data, and prepare reports and presentations to support decision-making processes.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Team Collaboration &amp; Development
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Collaborate with the Admin team to ensure backup coverage and provide ad hoc support for other Account Managers as needed.
  </li>
  <li>
   Drive key team activities and events, such as all-hands meetings, team meetings, and social events.
  </li>
  <li>
   Coordinate mid-year and year-end conversations between associates and their managers, fostering open communication and development.
  </li>
  <li>
   Manage the onboarding process for new employees and consultants, including coordinating seating, equipment, announcements, and access.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Proactive Engagement
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Actively engage with the executive's direct report team to ensure alignment of priorities and open communication paths.
  </li>
  <li>
   Keep leaders informed of upcoming commitments and responsibilities, anticipating their needs in advance of meetings.
  </li>
  <li>
   Optimize leaders' schedules by managing conflicting priorities and minimizing time conflicts while displaying discretion in handling highly confidential information and addressing unexpected situations.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Position Requirements
  <br/>
  <br/>
 </strong>
 <em>
  Experience and Education
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Minimum of five years of administrative experience, with a proven track record of supporting multiple senior executives or management teams.
  </li>
  <li>
   Two-year college degree preferred but not required.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Technical Skills
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Intermediate to advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook).
  </li>
  <li>
   Demonstrated working knowledge of core policies and procedures, including Travel, Calendaring, Client Meetings, Expenses, and tools like Zoom, Box, Slack, Concur, Navan, Condeco, Catering, Visitors Portals, and Service Now.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Organizational &amp; Time Management Skills
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Excellent organizational, time-management, and multitasking skills with strong attention to detail.
  </li>
  <li>
   Ability to maintain composure under pressure and effectively manage high-stress situations.
  </li>
  <li>
   Strong capability to reprioritize tasks as business needs change.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Communication Skills
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Strong written and verbal communication skills, including superior telephone etiquette and effective email composition.
  </li>
  <li>
   High ethical standards with the ability to handle confidential information professionally.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Interpersonal &amp; Soft Skills
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Ability to work independently, take initiative, and collaborate effectively with team members.
  </li>
  <li>
   Proactive mindset with a sense of urgency, anticipating needs to support executives.
  </li>
  <li>
   Strong prioritization, client focus, solutions-oriented approach, and follow-through skills.
  </li>
  <li>
   Flexibility and adaptability to changing priorities and demands.
  </li>
  <li>
   Self-starter with a strong aptitude for learning and exercising good judgment in various situations.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Critical Success Factors
  <br/>
  <br/>
 </strong>
 The successful candidate will have demonstrated a consistent and proven track record in the following key areas:
 <br/>
 <br/>
 <em>
  Client Focus
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Strong focus on understanding and meeting client needs while fostering and nurturing positive relationships with clients and stakeholders, ensuring high levels of client satisfaction.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Effective Communication
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Strong written and verbal communication skills, ensuring clear interactions and effective engagement with diverse audiences.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Attention to Detail
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Exhibits accuracy and timeliness across all core functions&mdash;such as travel, calendaring, meeting coordination, expenses, and phone coverage&mdash;ensuring the delivery of individual goals while supporting team priorities.
  </li>
  <li>
   Meticulous in handling logistics, documentation, and communication with professionalism.
   <br/>
   <br/>
  </li>
 </ul>
 PIMCO follows a total compensation approach when rewarding employees which includes a base salary and a discretionary bonus. Base salary is the fixed component of compensation that is determined by core job responsibilities, relevant experience, internal level, and market factors. The discretionary bonus is used to award performance and therefore is determined by company, business, team, and individual performance.
 <br/>
 <br/>
 Hourly Rate: $ 47.59
 <br/>
 <br/>
 Equal Employment Opportunity and Affirmative Action Statement
 <br/>
 <br/>
 <em>
  PIMCO recruits and hires qualified candidates without regard to race, national origin, ancestry, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender (including gender identity and expression), age, military or veteran status, disability (physical or mental), any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other basis such as medical condition, or marital status under applicable laws.
  <br/>
  <br/>
 </em>
 Applicants with Disabilities
 <br/>
 <br/>
 <em>
  PIMCO is an Equal Employment Opportunity/Affirmative Action employer. We provide reasonable accommodation for qualified individuals with disabilities, including veterans, in job application procedures. If you have any difficulty using our online system due to a disability and you would like to request an accommodation, you may contact us at 949-720-7744 and leave a message. This is a dedicated line designed exclusively to assist job seekers with disabilities to apply online. Only messages left for this purpose will be considered. A response to your request may take up to two business days.
 </em>
</div>


Administrative Assistant (New York, NY)

Archer & Greiner, P.C.

<div>
 <p>
  <strong>
   LEGAL ADMINISTRATIVE ASSISTANT (DP SPECIALIST)
  </strong>
 </p>
 <p>
  <strong>
   Archer &amp; Greiner, P.C.
  </strong>
  seeks a full-time
  <strong>
   Legal Administrative Assistant (DP Specialist)
  </strong>
  to work in its New York, New York office. Hours are Monday through Friday, 9:00 AM to 5:00 PM.
 </p>
 <p>
  At Archer, we are passionate about developing talent and providing hands-on experience across the full spectrum of legal work.&nbsp;The Team in the New York office works with the latest equipment and software and handles legal work from the attorneys in several practice group areas.
 </p>
 <p>
  If you&rsquo;re looking for an opportunity to expand your legal knowledge and sharpen your computer skills, this is the job for you!
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
  :
 </p>
 <p>
  This position includes, without limitation, the following core duties:
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Create, revise and format Word, Excel and PowerPoint documents;
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Transcribe digital dictation; and
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Create and edit PDFs in Kofax.
 </p>
 <p>
  <strong>
   Job Requirements
  </strong>
  :
 </p>
 <p>
  Qualified candidates must have:
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Must have at least 3-years Legal Administrative Assistant experience.
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Preferred candidates will have excellent computer skills with a thorough knowledge of MS&nbsp;Word, Excel, PowerPoint, Kofax and Outlook.
 </p>
 <p>
  &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Must be a self-starter, detail oriented and able to work in a team environment.
 </p>
 <p>
  <strong>
   Salary and Benefits
  </strong>
 </p>
 <p>
  <strong>
   &nbsp;
  </strong>
 </p>
 <p>
  <strong>
   Archer &amp; Greiner P.C.
  </strong>
  offers a competitive salary and a comprehensive benefits package. The salary range for this position is $60,000 - $67,000, commensurate with experience.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Benefits Include
 </p>
 <ul>
  <li>
   Medical insurance
  </li>
  <li>
   401(k) plan
  </li>
  <li>
   Profit sharing
  </li>
  <li>
   Paid time off
  </li>
  <li>
   Short-term and long -term disability
  </li>
  <li>
   Life insurance
  </li>
  <li>
   Parental leave
  </li>
  <li>
   Additional benefits, subject to the terms and conditions of each plan.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Interested candidates should send resumes to Christine Ronketty, Human Resources Assistant, Archer &amp; Greiner, P.C., 1025 Laurel Oak Road, Voorhees, NJ 08043, or e-mail recruit@archerlaw.com.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Archer &amp; Greiner P.C. is an equal opportunity employer: All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
 </p>
</div>


Legal Administrative Assistant (Document Production Specialist)

Swoon

<div>
 <p>
  Swoon is partnering with a leading global financial institution to hire an Admin Assistant for an initial 6-month contract based in New York, NY, with strong potential for extension based on performance. This hybrid opportunity (4 days in-office, 1 day remote) supports the team by providing critical administrative, organizational, and operational support to ensure smooth and efficient business operations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Ideal for professionals with 3&ndash;5 years of administrative experience, this role focuses on managing calendars, coordinating meetings and events, processing invoices and expense reports, arranging travel, and liaising with internal teams and external vendors. The Admin Assistant will play a key role in keeping the office running seamlessly, enabling the broader team to focus on strategic priorities. This position offers the opportunity to contribute to a fast-paced, high-energy environment within a top-tier financial organization.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Below is the job description:
  </em>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Initial 6-month Admin Assistant opportunity in New York, NY
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  151 W 42nd St. NY, New York, [4 days in office, 1 day work from home]
 </p>
 <p>
  <strong>
   Duration:
  </strong>
  Initial 6-month contract with high potential to extend/convert based on performance
 </p>
 <p>
  <strong>
   Pay Rate:
  </strong>
  $26-28/hr W2
 </p>
 <p>
  <strong>
   Working hours:
  </strong>
  Can vary, ex: 8:30 am &ndash; 5:00 pm; 9:00 am &ndash; 6:00 pm
 </p>
 <p>
  <strong>
   Job #:
  </strong>
  Heads-up, exclusive to Swoon
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Seeking:
  </strong>
 </p>
 <ul>
  <li>
   Seeking an Admin Assistant with ideally around 3-5 years of experience
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Soft Skills:
  </strong>
 </p>
 <ul>
  <li>
   Needs to work in fast paced environment
  </li>
  <li>
   Super organized
  </li>
  <li>
   Good at time management
  </li>
  <li>
   Fast learner
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Manages and monitors calendars and upcoming events.
  </li>
  <li>
   Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation.
  </li>
  <li>
   Supports the coordination and implementation of department events.
  </li>
  <li>
   Dispatches outgoing communications.
  </li>
  <li>
   Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
  </li>
  <li>
   Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
  </li>
  <li>
   Makes travel arrangements, booking flight/hotel reservations as needed.
  </li>
  <li>
   Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
  </li>
 </ul>
 <p>
 </p>
</div>


Admin Assistant

New York City Department of Sanitation

<p></p><div><div><div><div><div><div><h1 class="jobSectionHeader"><b>Assistant Commissioner, Containerization Operations
</b></h1></div><div><div><div><div><ul><li>DEPARTMENT OF SANITATION
</li></ul></div></div><div><div>Posted On: 04/17/2026
</div></div><div><div><ul><li>Full-Time
</li></ul></div></div><div><div><div>Location
</div><div>NYC-ALL BOROS</div>
</div></div></div><div><div><div><ul><li>No Exam Required
</li></ul></div></div><div><div><div><div>Department
</div><div>Office Of The Commissioner</div>
</div></div></div><p></p><div><div><div>Salary Range:</div>
<div>$183,500.00 &ndash; $183,500.00</div>
</div></div></div></div><div><div><p><b>Save</b></p>
</div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><div><div>The New York City Department of Sanitation (DSNY) keeps New York City healthy, safe, and clean by collecting, recycling, and disposing of waste, cleaning City streets and vacant lots, and clearing snow and ice. DSNY is the nation's largest municipal sanitation agency, with nearly 10,000 employees, 59 district garages, and a fleet of more than 5,000 trucks, cars, and other types of equipment. The Department clears litter, snow, and ice from approximately 6,500 miles of City streets and removes debris from vacant lots as well as abandoned vehicles from City streets.<br>
<br>
Reporting to the Deputy Commissioner for Strategic Initiatives, the Assistant Commissioner will manage DSNY&rsquo;s containerization program and field operations, which includes, but is not limited to the rollout of stationary on-street containers.
<br>
<br>
Responsibilities include but are not limited to:
<br>
<br>
<ul><li>Managing the agency&rsquo;s Containerization division, including managing large-scale field operations across the five boroughs including intimate knowledge of NYC&rsquo;s communities and districts.
</li></ul><br>
<ul><li>Managing field operations staff and technology, program budget, risk and compliance issues.
</li></ul><br>
<ul><li>Assisting the Deputy Commissioner in the development and rollout of the agency&rsquo;s major public containerization initiatives.
</li></ul><br>
<ul><li>Leading the day-to-day management of the bureau&rsquo;s Containerization divisions and programs including procurement and invoice management.
</li></ul><br>
<ul><li>Managing the field deployment on containers across the City including site analysis of hundreds of unique locations followed by managing container installation, field execution, and operational oversight.</li></ul><br>
<ul><li>Coordinating across the DSNY civilian and uniform staff and with other external agencies and entities to implement and execute the containerization programs.</li></ul><br>
ASSISTANT COMMISSIONER (DSNY) - 05041</div><p><b><br>
Minimum Qualifications</b></p><p><br>
1. A Master&rsquo;s Degree from an accredited college in Public Administration, Personnel Administration, Business Administration, Human Services, Political Science or a related field, plus three years of satisfactory experience of a nature to qualify for the duties and responsibilities of the position, at least 18 months of which must have been in an administrative, managerial, or executive capacity or supervising personnel performing activities related to the duties of the position; or<br>
2. A bachelor&rsquo;s degree from an accredited college and five years of satisfactory experience of a nature to qualify for the duties and responsibilities of the position, at least 18 months of which must have been in an administrative, managerial, or executive capacity or supervising personnel performing activities related to the duties of the position; or<br>
3. A four-year high school diploma or its educational equivalent and nine years of satisfactory, full-time progressively responsible experience as described in &quot;1&quot; above, 18 months of which must have been in an administrative, managerial, executive, or supervisory capacity.</p><p><b><br>
Preferred Skills</b></p><br>
- Expertise in leading and managing field implementations across NYC&rsquo;s five boroughs including knowledge of City agency operations in the five boroughs. - Experience with field operations that require coordination with other City agencies with purview over City infrastructure (e.g., roads and street furniture). - Fiscal management expertise covering large-scale City contracts, new procurements, change management processes, and invoice reconciliation. - Professional experience conducting counterterrorism risk assessments (and holistic protection) in urban environments - Experience managing programs jointly staffed by City workers and vendor staff. - Experience managing remote field operations with staff in multiple locations across the City. - Experience managing field deployment logistics at a minimum of dozens of unique sites. - Experience managing the administrative aspects of complex programs while keeping them to schedule and budget. - Excellent organizational, analytical, and writing skills. Attention to detail ability to develop accurate written materials and ensure consistent messaging in all communications. - Expertise coordinating with enforcement agencies and uniform agency personnel, such as NYPD. - Exceptional interpersonal skills and be adept at dealing with a wide range of stakeholders across all operations. - Excellent ability to communicate clearly and effectively in-person, by telephone, electronically, and through written correspondence able to tailor complex messages to diverse audiences including executive-level staff. - Strong proficiency in word-processing, presentation creation, and spreadsheet management, including Microsoft Office Suite, Word, Excel, and PowerPoint. - Experience working with program metrics ability to interpret data, come to accurate conclusions, and communicate conclusions to a wide variety of audiences. - Strong familiarity working with New York City community organizations and government agencies. - Must be willing to work in the field during installations. - Must be licensed and comfortable operating a city vehicle and navigate to various locations across the 5 boroughs of NYC to conduct site visits, trainings, and do perform field work, as required.<br>
<p><b>
Public Service Loan Forgiveness</b></p><br>
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/.<br>
<p><b>
Residency Requirement</b></p><br>
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. New York City Residency is required within 90 days of appointment.<br>
<p><b>
Additional Information</b></p><div></div><p><br>
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</p></div>
</div><div><div><p><b>
</b></p><p><b>Save</b></p>
</div></div></div></div><div><div><div><div><div><div><div>Job ID
</div><div>777821</div>
</div></div><div><div><div><div>Posted until
</div><div>05/01/2026</div>
</div></div></div><div><div><div><div>Title code
</div><div>05041</div>
</div></div></div><div><div><div><div>Civil service title
</div><div>ASSISTANT COMMISSIONER (DSNY)</div>
</div></div></div><div><div><div><div>Title classification
</div><div>Pending Classification-2</div>
</div></div></div><div><div><div><div>Business title
</div><div>Assistant Commissioner, Containerization Operations</div>
</div></div></div></div><div><div><div><ul><li><div>Experience Level: </div>Executive
</li></ul></div></div><div><div><div><div>Job level
</div><div>M5</div>
</div></div></div><div><div><div><div>Number of positions
</div><div>1</div>
</div></div></div><div><div><div><div>Work location
</div><div>125 Worth Street, Nyc</div>
</div></div></div><div><div><ul><li><div>Category: </div>Constituent Services &amp; Community Programs
</li></ul></div></div></div></div></div></div><div><div><div><div><div>Assistant Commissioner, Containerization Operations</div></div></div></div></div></div><p></p>

Assistant Commissioner, Containerization Operations

JW Michaels & Co.

<div>
 <p>
  <strong>
   Administrative Assistant
  </strong>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  New York, NY |
  <strong>
   Full-Time
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Overview
  </strong>
 </p>
 <p>
  Seeking a highly organized Administrative Assistant to support senior leadership within a fast-paced, client-facing environment. This role requires strong attention to detail, discretion, and the ability to manage multiple priorities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Manage executive calendars, scheduling meetings, calls, and appointments
  </li>
  <li>
   Coordinate domestic and international travel (flights, hotels, itineraries)
  </li>
  <li>
   Handle correspondence, emails, and follow-ups on behalf of leadership
  </li>
  <li>
   Prepare meeting materials, agendas, and documentation
  </li>
  <li>
   Track expenses and process reimbursements
  </li>
  <li>
   Support office operations, vendor coordination, and general administration
  </li>
  <li>
   Assist with event planning and internal/external meetings
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   2+ years of Executive Assistant or Administrative Assistant experience
  </li>
  <li>
   Experience in
   <strong>
    financial services, wealth management, or professional services preferred
   </strong>
  </li>
  <li>
   Strong skills in
   <strong>
    calendar management, travel coordination, and expense reporting
   </strong>
  </li>
  <li>
   Proficiency in
   <strong>
    Microsoft Office (Outlook, Excel, Word, PowerPoint)
   </strong>
  </li>
  <li>
   Excellent
   <strong>
    communication, organization, and time management skills
   </strong>
  </li>
  <li>
   Ability to handle
   <strong>
    confidential information with discretion
   </strong>
  </li>
  <li>
   Proactive, detail-oriented, and able to multitask in a fast-paced environment
  </li>
 </ul>
 <p>
 </p>
</div>


Administrative Assistant

Addison Group

<div>
 <strong>
  Job Title:
 </strong>
 Administrative Assistant
 <br/>
 <br/>
 <strong>
  Industry:
 </strong>
 Legal Services
 <br/>
 <br/>
 <strong>
  Location (city, state):
 </strong>
 New York, NY
 <br/>
 <br/>
 <strong>
  Assignment Type:
 </strong>
 Direct Hire
 <br/>
 <br/>
 <strong>
  Pay:
 </strong>
 $65,000 &ndash; $72,000 annually (depending on experience)
 <br/>
 <br/>
 <strong>
  Work Schedule:
 </strong>
 Monday &ndash; Friday, 9:30 AM &ndash; 5:30 PM; onsite with every other Friday remote
 <br/>
 <br/>
 <strong>
  Benefits:
 </strong>
 This position is eligible for medical, dental, vision, and 401(k).
 <br/>
 <br/>
 <strong>
  About Our Client
  <br/>
  <br/>
 </strong>
 Addison Group is partnering with a globally recognized legal services organization headquartered in New York City. Our client supports a broad range of corporate, litigation, regulatory, and financial matters for organizations worldwide. They are seeking an Administrative Assistant to support legal professionals and contribute to the smooth operation of daily administrative and client service activities.
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 The Administrative Assistant will provide high-level administrative and operational support to attorneys and legal teams. This role involves coordinating calendars, preparing documents, managing communications, and assisting with billing and client-related administrative tasks.
 <br/>
 <br/>
 The ideal candidate is proactive, highly organized, and comfortable working in a fast-paced professional services environment where priorities may shift throughout the day.
 <br/>
 <br/>
 Key Responsibilities
 <br/>
 <br/>
 <ul>
  <li>
   Draft, format, and revise professional correspondence, reports, and legal-related documentation
  </li>
  <li>
   Manage incoming calls and messages, ensuring clear and professional communication with internal and external contacts
  </li>
  <li>
   Review and organize electronic and physical correspondence for attorneys and team members
  </li>
  <li>
   Maintain and coordinate calendars, including scheduling meetings and appointments
  </li>
  <li>
   Coordinate domestic and international travel arrangements as needed
  </li>
  <li>
   Prepare and format documents based on attorney dictation or notes
  </li>
  <li>
   Maintain organized filing systems for both electronic and physical records
  </li>
  <li>
   Coordinate logistics for internal meetings and client-facing events
  </li>
  <li>
   Enter attorney time and track reimbursable expenses in internal systems
  </li>
  <li>
   Assist with billing preparation and review of invoices for accuracy
  </li>
  <li>
   Update internal client relationship management systems with contact information
  </li>
  <li>
   Support administrative workflows such as opening client matters and conducting internal checks related to new work
  </li>
  <li>
   Provide backup administrative support to other legal professionals when needed
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <strong>
  Experience:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   1&ndash;5 years of administrative support experience, preferably within a legal or professional services environment
  </li>
  <li>
   Recent graduates may be considered if they have completed relevant internships or legal administrative programs
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Technical Skills:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
  </li>
  <li>
   Strong calendar management skills using Outlook
  </li>
  <li>
   Ability to proofread documents for spelling, grammar, and formatting accuracy
  </li>
  <li>
   Experience with legal or professional services software platforms is a plus
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Associate&rsquo;s degree required
  </li>
  <li>
   Bachelor&rsquo;s degree strongly preferred
   <br/>
   <br/>
  </li>
 </ul>
 Perks
 <br/>
 <br/>
 <ul>
  <li>
   Opportunity to work with a globally recognized professional services organization
  </li>
  <li>
   Collaborative administrative team environment
  </li>
  <li>
   Exposure to high-level legal operations and professional development opportunities
  </li>
  <li>
   Competitive salary and benefits package
   <br/>
   <br/>
  </li>
 </ul>
 Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.
</div>


Legal Administrative Assistant

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